Amendment 0002 W912BV22Q0031.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment corrects the Statement of Work.

1. CONTRACT ID CODE PAGE OF PAGES

1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Dec-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912BV22Q0031

X 9B. DATED (SEE ITEM 11)

09-Dec-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Dec-2021

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV22Q0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SCOPE

S P E C I F I C A T I O N S

FORT GIBSON LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

JANITORIAL WORK

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Performance & Acceptance of Services 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Contractor's Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Building Security 16 Prework Conference 17 Contractor Submittals 18 Billing

EXHIBITS

No. TITLE 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements Table 4 Invoice Format

APPENDICES

Appendix Title A Janitorial Work - Project Office

1. SCOPE OF WORK. The work required under this specification provides for the janitorial services at Fort Gibson Project Office, the Electrical/Mechanical Maintenance Building, and contiguous exterior areas.

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.3. Government. "Government" used herein means the United States Army Corps of Engineers

2.4. Performance Requirement (PR). The Government's requirement for each service provided under the contract. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.5. Project. Used herein means all Government property and easements at Fort Gibson Lake.

2.6. Quality. Conformance with the contract specification.

2.7. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.8. Regulations. Refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.9. Workday. Any day, Monday through Friday, exclusive weekends, and Federal holidays.

This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1 is hereby incorporated into this specification. The updated version is available online for contractor’s reference.

4. INITIATION, PERFORMANCE, AND ACCEPTANCE OF SERVICE.

4.1. Initiation and performance of janitorial service shall be in accordance with this specification.

4.2. Acceptance of janitorial work. The Government shall accept work unless the Contracting Officer Representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer Representative in writing within two (2) workdays.

Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer Representative notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 10 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer Representative when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer Representative shall complete Part V of the QA Report and furnish the contractor a copy.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor, and alternates who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer Representative a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits. Upon request, the contractor shall present equipment to the Contracting Officer Representative for inspection.

6.1. All motorized equipment shall be powered by 115 Volts AC.

6.2. All equipment must be in good operating and mechanical condition.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer Representative to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2.

7.1.4. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds Disinfectants Glass Cleaner Mops, brooms, etc.

Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water and electricity.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed because of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4 "Inspection of Services" to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 3.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan. Upon request, the contractor shall furnish the Contracting Officer Representative an Accident Prevention plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with Minimum Basic Outline for Accident Prevention Plans, APPENDIX A, EM385-1-1. The Accident Prevention plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer Representative.

11.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel when required by Section 5, EM 385-1-1, will wear additional protective apparel.

11.4. Accident Reports.

11.4.1. The contractor shall immediately notify the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

11.4.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer immediately, and in writing on ENG Form 3394, Accident Investigation Report, within five (5) workdays following the accident.

11.5. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly no later by the 5th of the following month.

12. CONTRACTOR'S FACILITIES. An area is available at the project office for storage of janitorial supplies and equipment.

13. WORK SCHEDULES. The contractor shall furnish the Contracting Officer Representative a schedule for performing all janitorial work that is required at a weekly frequency or less. A revised schedule shall be furnished the Contracting Officer Representative prior to the contractor changing his mode of operation.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative items or utilities shall be reported to the Contracting Officer Representative when discovered.

15. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer Representative. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings secured and refuse entrance to anyone who does not have a key to the buildings.

16. PREWORK CONFERENCE. The Contracting Officer Representative shall conduct a mandatory prework conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. The prime contractor and any staff they determine pertinent may attend. The Contracting Officer Representative shall establish the location, date, and time of the prework conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Upon request, the contractor shall submit the documents listed below to the Contracting Officer Representative prior to starting work. All submittals shall be typed and the original shall be furnished to the COR. If the Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

17.2. Accident Prevention Plan (subparagraph 11.1.).

17.3. Exposure reports (submit by 5th of each month) (subparagraph 11.5.).

17.4 Other documents such as At-Level 1 training, E-Verify will be discussed.

18. BILLING.

18.1. The contractor shall submit an original invoice at the end of each month for all completed work.

18.2. Invoices shall be prepared in the format shown at Exhibit 4.

18.3. All exposure reports shall be submitted before an invoice will be accepted. A CRMA form shall be provided to the contractor.

18.4. Invoices and supporting documents shall be delivered, emailed, or mailed to the Operation Project Manager, Fort Gibson Area Office, 8568 St. Hwy. 251A, Fort Gibson, OK 74434.

18.5 NO INVOICES SHALL BE SENT TO MILLINGTON TN. FOR PROCESSING.

APPENDIX A

JANITORIAL WORK - PROJECT OFFICE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the project office and contiguous exterior areas. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required shall be performed on Monday, Wednesday, and Friday, excluding Federal holidays; work shall be accomplished between 7:00 a.m. and 10:00 a.m.

3. DESCRIPTION OF JANITORIAL SERVICE. The contractor shall perform the following work:

3.1. Interior Heated Areas (Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles; check and fill paper towel dispenser in kitchen area; clean sinks and counter tops; clean water dispensers; vacuum carpeted floors; clean tile floors; clean wood laminate floors. Spot remover shall be used to remove new spills from carpeted floors. Dust venetian blinds, windowsills, moldings, and furniture. Clean exterior surfaces of refrigerator. The glass on entry doors, pictures, and adjacent glass enclosures shall be cleaned. Electronic equipment, computers, radios, and copy machines shall not be cleaned.

3.2. Restrooms. Each cleaning day. Clean mirrors and plumbing fixtures. A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant gel mates shall be maintained in urinals. Empty trash receptacles. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Wet mop floors. Excess water shall be removed from floors.

Clean partitions, sinks, counter tops, and walls. Biological formations and resultant stains shall be removed from partitions.

3.3. Exterior Areas. Each cleaning day trash, debris, and accumulations of small litter shall be picked up. Sidewalks shall be swept clean.

3.4. Refuse Disposal. The contractor shall dispose of all refuse collected at the project office in the dumpster provided by others.

3.5. Monthly cleaning. The contractor shall wet mop tile floors, clean light fixtures, clean vents in interior heated areas and clean baseboards.

3.6. Bi-annual (twice yearly) cleaning. The contractor shall clean windows, including storm windows, inside and outside. All carpeted areas shall be shampooed. All chairs in breakroom are to be shampooed.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVENTORY OF FACILITIES

AREA SIZE

PROJECT OFFICE BUILDING

Interior Heated Areas with Carpeted Floors 800 SF Interior Heated Areas with Ceramic Tile Floors 1,770 SF Interior Heated Areas with Laminated Wood Floors 2,250 SF Restrooms 420 SF Sidewalks 140 LF

(End of Summary of Changes)