Amd 0001_ Solicitation W912BV21R0024_Replace Sections L and M.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

$50M 8(a) Set Aside Multiple Environmental Government Acquisition (MEGA) Indefinite Delivery Contract (IDC) Multiple Aw ard Task Order Contract (MATOC) for Environmental Consulting Services (ECS) Projects Assigned to the Regional Planning and Environmental Center (RPEC) and as assigned to the Southw estern Division (SWD) in accordance w ith UAI Subpart 5107.102-100 and ER 5-1-10

This Amendment is being issued to replace Section L, Instructions, Conditions, and Notices to Offers; and Section M, Evaluation Factors for Aw ard.

The proposal due date remains 13 October 2021, 3:00pm, Central Standard Time. Point of contact for this action is Brenda Anderson, 918-669-7274.

1. CONTRACT ID CODE PAGE OF PAGES

1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912BV21R0024

X 9B. DATED (SEE ITEM 11)

23-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2021

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV21R0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

AMD #0001 INST TO OFFERORS

Section L

Instructions, Conditions and Notices to Contractor

$50M 8(a) Set-aside Multiple Environmental Government Acquisition (MEGA)

Indefinite Delivery Contract (IDC) Multiple Award Task Order Contract (MATOC)

For Environmental Consulting Services (ECS) Projects

Assigned to the Regional Planning and Environmental Center (RPEC) and As Assigned to the Southwestern Division (SWD) in Accordance with UAI Sub-part 5107.102-100 and ER 5-1-10

Solicitation #W912BV-21-R-0024 Contract #TBD

Amendment #0001

12 April 2021 15 March 2021

INSTRUCTION TO OFFERORS

1.0 GENERAL INFORMATION

1.1. The U.S. Army Corps of Engineers (USACE), Tulsa District, intends to award a $50,000,000 Firm-Fixed-Price (FFP) Indefinite Delivery Contract (IDC) Multiple Award Task Order Contract (MATOC) for Environmental Consulting Services (ECS) for Projects assigned to the Regional Planning and Environmental Center (RPEC) within the geographic boundaries of the Southwestern Division (SWD) and projects assigned to SWD in accordance with UAI Subpart 5107.102-100 and ER 5-1-10 using a competitive, “best value” trade-off source selection process.

From this solicitation, three (3) Firm-Fixed-Price IDCs as part of a MATOC under the Multiple Environmental Government Acquisition (MEGA) may be awarded to the Offerors submitting proposals determined to be most advantageous to the Government, price, and other factors considered. The intent is to award three (3) Indefinite Delivery Contracts (IDCs); however, if the Source Selection Authority (SSA) determines during the source selection process that more than that number of contracts shall be awarded, the SSA has the discretion of adjusting that number higher, or awarding none at all. In any case, the Government may not award any contract if the resulting contract would not represent a "best value" to the Government using trade-off selection procedures as required by the Defense Federal Acquisition Regulations (DFARS). The resulting FFP contracts will be awarded in accordance with FAR Part 15 and applicable supplements, guidance, and instructions. All Technical Evaluation Factors other than cost or price, when combined, are significantly more important than cost or price. It is strongly suggested that the provisions stated in the proposal information be fully studied prior to assembly of the proposal.

1.2. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation Factors. The Offeror shall submit in their proposal all information specified in this section of the RFP solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this solicitation. Failure to meet a requirement may result in an offer being ineligible for award.

1.3. North American Industry Classification System (NAICS) code and small business size standard. The NAICS code for this acquisition is 541620, Environmental Consulting Services, with a size standard as identified by the U.S.

Small Business Administration of $16.5M.

1.4. If an Offeror believes that any element of the RFP is unclear or inconsistent, the Offeror is encouraged to submit an inquiry to the Bidders Inquiry System identifying their concern. Instruction for the Bidders Inquiry System and the deadline for submission of any inquiries will be provided via the document entitled: Inquiries-Offerors Questions and Comments use of Bidders Inquiry in the RFP.

1.5. If the Contractor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Contractor shall immediately notify the Contracting Officer or Contract Specialist in writing (email is the preferred method) with supporting rationale. The Contractor is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

1.6. The Contracting Officer (KO) and Contract Specialist are the sole points of contact for this acquisition. Address any questions or concerns you may have, that are not appropriate for Bidders Inquiry, to the Contract Specialist who will then communicate the concerns with the KO. Written concerns shall be sent to the e-mail address below. The Contract Specialist for this acquisition is as follows:

Contract Specialists: Ms. Brenda K. Anderson U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street, Suite 1600 Tulsa, OK 74137 Phone: 918-669-7274

E-mail: Brenda.K.Anderson@usace.army.mil

Contracting Officer: Mr. Robert E. “Woody” Reed E-mail: Robert.E.Reed@usace.army.mil

1.7. Debriefings

The KO will notify Offerors excluded from the competitive range or otherwise excluded from the competition before award, if a competitive range is established. Upon such notice, the Offeror may request a debriefing in accordance with FAR 15.505. Offerors may request a pre-award debriefing or delay its debriefing until after award provided such a request is submitted in compliance with FAR 15.505. However, it shall be noted that the Offeror will receive no more than one debriefing for this acquisition.

The Contracting Officer will notify all Offerors in the competitive range, if a competitive range is established, of the source selection decision. Upon such notification, the Offerors may request a post-award debriefing in accordance with FAR 15.506.

1.8. Oral Presentations

As part of the RFP, the Government reserves the right to conduct oral presentations, if necessary.

1.9. Communications

Exchanges of information between the Government and Offerors will be controlled by the KO.

1.10. Cover Letter

Each Offeror shall include a Cover Letter in Volume I that identifies: the name, title telephone number and email address of the company/division point of contact (POC) regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government with respect to this procurement and provide their names, titles, telephone numbers, and email addresses.

1.11. Proposal Incorporated into Contract Award

The successful Offeror’s proposal, in its entirety, will be deemed incorporated into any resultant contract award and, thereby, part of the contract. This includes the Offeror’s response to clarifications or revisions made to any Volume, including Final Proposal Revisions resulting from discussions, during the evaluation and selection process.

2.0. SPECIFIC INSTRUCTIONS – ORANIZATION/PROPOSAL SUBMISSION/PAGE LIMITS

2.1. This Request for Proposal (RFP) does not commit the Government to any costs incurred in the preparation and submission of a proposal or for any other costs incurred by your firm submitting a proposal in response to this solicitation. Note specifically that the Contractor will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government.

2.2. The Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation, and to award a contract to other than the Offeror submitting the lowest priced offer. Offerors are advised that the Government may make award without discussions, clarifications, or any contact concerning the proposals received. Therefore, proposals shall be submitted on the most favorable terms from a price and technical standpoint. Do not assume that Offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2.3. Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments), if applicable. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2.4. Each Offeror shall submit a proposal that consists of two Volumes:

Volume I – Technical Proposal

Volume II – Cost/Price Proposal

2.4.1. Volume/Page Labeling and Preparation

Volumes I and II may not be submitted together within the same binding (separate volume submissions are required). Each Volume shall include, as a minimum, the following:

a. Volume number and Volume name on proposal cover (i.e. Volume I – Technical Proposal).

b. The prime, consortium, or joint venture’s name, address, and a telephone number shall appear in the lower left corner of the proposal cover, title page and table of contents of any document/volume to be evaluated. Signature of the official that can bind the firm shall appear on the title page. Proposal volume cover format is at the Offeror’s discretion so long as the information required by this paragraph and subsequent paragraphs are met.

c. A Table of Contents, which provides a cross-reference of the Offeror’s proposal to the applicable sections of the solicitation.

d. List of tables/figures.

e. Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

f. The Offeror shall ensure that a complete Volume I and Volume II is submitted, separately, as a .pdf document, each inclusive of all documents for the respective Volume.

Be sure to apply all appropriate markings, as applicable, including those prescribed in accordance with FAR 52.215- 1(e), "Restriction on Disclosure and Use of Data."

2.5. Proposal Submission

HARD COPY PROPOSALS WILL NOT BE PERMITTED.

THE ONLY AUTHORIZED TRANSMISSION METHOD FOR SUBMITTING PROPOSALS IN

RESPONSE TO THIS SOLICITATION IS THROUGH THE DOD SAFE WEBSITE AT:

https://safe.apps.mil. NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR

MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

Proposal submissions shall be uploaded to the DOD SAFE website by the identified date and time. In order to submit a proposal, the firm must submit a drop-off request for each transmission to Brenda.K.Anderson@usace.army.mil. Once the drop off request is made, you will receive an email with a link to submit your drop-off. The drop-off request is valid for 14 days, at which time it will expire.

FIRMS ARE STRONGLY ENCOURAGED TO READ THE DOD SAFE WEBSITE INSTRUCTIONS AND

FAQS AND TO SUBMIT THEIR DROP OFF REQUEST AT LEAST 10 DAYS IN ADVANCE OF THE

SUBMITTAL DUE DATE.

2.5.1 Electronic File Submission Organization:

Offerors shall submit their proposals in response to this RFP via DOD SAFE in two (2) separate transmissions to the identified USACE receivers in paragraph 2.5.2 below.

a. The first transmission will consist of all electronic files relating to Volume 1 – Technical Proposal. Offerors shall ensure their company name is within the file name of each document transmitted. Both pdf and native file versions of documents shall be submitted (i.e., Word, MS Project, etc.).

b. The second transmission will consist of all electronic files relating to Volume 2 – Cost/Price. Offerors shall ensure their company name is within the file name of each document transmitted. Both pdf and native file versions of documents shall be submitted (i.e., Word, Excel, etc.)

All of the proposal files may be compressed (zipped) into one file entitled proposal zip using the latest version of WinZip or 7-Zip, or as separate uploads. The USACE utilizes Microsoft Office 2013. Ensure files are compatible and viewable in Microsoft Office 2013 format. Self-extracting exe files are not acceptable.

*NOTE: In accordance with FAR Subpart 4.8, "Government Contract Files," the Government will retain one copy of all unsuccessful proposals.

2.5.2 DOD SAFE Website and Submission Receiver Information:

DOD SAFE site at: https://safe.apps.mil

Email addresses to enter as ‘Receivers’ in DOD SAFE:

Brenda.K.Anderson@usace.army.mil and Robert.E.Reed@usace.army.mil

2.5.3 Proposal Submission Date/Time:

Proposals shall be received not later than 1500 hours (3:00 p.m.) Central Standard Daylight Time on 13 October 2021.

(NOTE: Offerors are cautioned to allow sufficient time for their proposals’ files to upload, transmit and time stamp by DOD SAFE. Therefore, waiting until the last minute to attempt transmission of your proposal could result in your proposal being deemed late due to the website’s slow performance, etc.)

2.5.4. Receipt of Proposal

For the purposes of establishing whether a proposal is considered late, the Government considers (the earlier of) the date and time of receipt of the DOD SAFE website email notification of the last proposal submission to the Contract Specialist and Contracting Officer, NOT the date and time of uploading of the proposal into the DOD SAFE website as the time of proposal submission.

For proposals larger than the 8GB capacity of the DOD SAFE website and require multiple submissions, the Government will consider the date and time of receipt of the email notification to the Contract Specialist and Contracting Officer.

Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. Per Federal Acquisition Regulation (FAR) 15.208 any proposal, modification, or revision, thereof that is received after the exact time specified for receipt of proposals is “late” and will not be considered.

The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

2.6. Page Format Restrictions and Limitations

2.6.1. Page Limitations

Page limitations shall include typewritten text pages, charts, graphs, diagrams, schematics, etc., aside from those items specifically stated as exempt from the page count. Outlines and other similar information documents shall be included as numbered pages - no exceptions. The total number of pages for the Volume I submittal shall not exceed fifty (50) pages. Compliance with page count limits shall be verified via the pdf version of the Volume I submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations remain in effect when revisions are made in response to Evaluation Notices (ENs), if issued.

2.6.2. Pages Counted

Each page shall be counted except the following: cover pages, executive summary, table of contents, title page, list of tables/figures/acronyms, list of appendices, glossaries, separator tabs, dividers, blank pages, Past Performance Questionnaires, Resumes, Example Project’s Schedule, Contractor Teaming Agreements and Volume II in its entirety.

NOTE: Proposals that exceed fifty (50) pages will have only those pages that are within the page count limits evaluated. All information appearing thereafter will not be evaluated.

2.6.3. Page Size

Unless otherwise stated, a “page” is defined as being one (1) 8.5” x 11” sheet of paper. Pages shall be typewritten except for the reproduced sections of the solicitation document and the font size shall be no less than 10 point and fully legible. A smaller font size (minimum of 8 point and fully legible) may be used on charts, graphs, figures, diagrams, and schematics to accommodate a “make to fit” software capability; however, all text shall be legible and easily read by a reasonable person. Margins on all four edges of each sheet will be at least one inch (margins for figures, maps and schedules may be reduced to no less than ½-inch). Proprietary statements, security markings, and page numbers can fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to EN responses (if required), as well as to the initial proposal.

2.6.4. Indexing

Each Volume shall contain a more detailed table of contents to delineate the subparagraphs within that Volume. Tab indexing shall be used to identify sections.

2.6.5. Larger Pages

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11” x 17” in size. Each page up to and including 11” x 17” will count as one (1) page. For tables, charts, graphs and figures, the font shall be no smaller than 8 point and fully legible, with the font style utilized being the Offeror’s choice; however, all text shall be legible and easily read by a reasonable person. All information (except documentation identification, solicitation number, and page numbers) shall be contained within an image area of the previously stated margins.

2.7. Proposal Format

The Offeror’s proposal shall be assembled (electronically) in the format shown below in Table 1 below.

ASSEMBLY INSTRUCTIONS

TABLE 1

PROPOSAL FORMAT

Volume Tab Title Maximum # of Pages

I

VOLUME I – TECHNICAL PROPOSAL

NA Cover Letter

50-page count total limit (cover letter/executive summary and PPQs excluded from page count)

1 Factor 1 – Past Performance

2 Factor 2 – Management Approach and Key Personnel

Factor 3 – Example Project Technical Approach (including Attachment L-1, Milestone Payment Schedule without Cost)

Contractor Teaming Agreements (excluded from page count)

II

VOLUME II – COST/PRICE PROPOSAL

Factor 4 – Section B Pricing Schedule (Tables 1 and 2, Annual Escalation Rates Table, and Markup Rates Table)

No Limit 2

Factor 5 – Example Project Cost/Price Proposal (including Attachment L-2, Milestone Payment Schedule with Cost and Supplemental Pricing Information)

SF 33 - Solicitation, Offer, and Award (Section A) and Amendments (if applicable)

DFARS 252.209-7999,

Representation by Corporation Certificate

3.0. VOLUME I, TECHNICAL PROPOSAL

3.1. Cover Letter/Executive Summary

Volume I of the proposal shall include a Cover Letter/Executive Summary which shall include the information identified in Section 1.10 as well as an Introduction to the proposal’s team. The Cover Letter/Executive Summary shall not exceed two (2) pages in length and will be excluded from the fifty (50) page limitation.

Proposals submitted in response to this solicitation shall consist of the contents required in the sub-paragraphs described below:

3.2. Tab 1, Volume I, Factor 1 – Past Performance

The past performance evaluation considers an offeror's demonstrated recent and relevant record of performance in supplying products and services required by this RFP. In accordance with FAR 15.305(a)(2), the currency and relevance of the information, source of the information, context of the data, and general trends in contractor's performance shall be considered. Relevance and quality of performance will be combined to establish one past performance rating for each Offeror

3.2.1. Required Relevancy of Past Experience Projects, Tab 1a The Offeror shall submit no more or less than up to eight (8) projects to demonstrate the organization's/team’s Past Experience, ensuring each project meets the relevance requirements to the Section C SOW of this RFP as well as the definition of a ‘project’ below. Projects not meeting the definition of a ‘project’ will not be considered in the evaluation of this Factor.; if in doing so results in the Offeror not meeting the required number of Past Experience Projects, a Deficiency will be assigned.

3.2.1.1. Past Experience Project Submission Criteria

Criteria for the Offeror’s Factor 1:

a. Submit no more or less than up to eight (8) projects to demonstrate the organization’s/team’s relevant past work experience and subsequent performance;

b. At least two (2) of the eight (8) submitted projects must each have a value of at least $1M;

c. At least four (4) of the eight (8) submitted projects must be performed by the Offeror as the Prime (reference definition below);

b d. Ensure submitted projects are relevant to the work requirements noted in Section C of this RFP individually or in combination thereof;

c e. Ensure each submitted project meets the definition of a ‘project’, as defined below; AND d f. Submitted projects shall be 100% completed, or at least 75% physically completed, not amount invoiced, within the last 5 years prior to the proposal due date. 75% physically completed means at least 75% of the contractual requirements have been accomplished.

*NOTE: If an Offeror’s two (2) projects of at least $1M (criteria b, above) are performed by the Offeror as the Prime, those two (2) projects can also count toward meeting at least four (4) projects being performed by the Offeror as the Prime (criteria c above).

3.2.1.2. Definitions

a) An Offeror is defined as:

For the purpose of past experience and past performance evaluation, an ‘Offeror’ shall be defined as business arrangements and relationships, such as: a) Joint Venture participants; and b) teaming partners and major subcontractors with which formalized Teaming Agreements exist with the Prime submitting the proposal and are provided with the proposal. The past experience and past performance record of each firm meeting the definition in the business arrangement may be evaluated by the Government.

b) Prime is defined as:

For the purpose of past experience and past performance evaluation, a ‘Prime’ shall be defined as the Firm or any of the Firms making up a Joint Venture (JV) submitting a proposal in response to this solicitation.

c) A Project is defined as:

In order to be deemed a ‘project’, it must meet one, and only one, of the following:

a. 1 single Task Order against an IDC (a “D” contract) covering work performed at one single site;

b. 1 single Task Order against an IDC (a “D” contract) covering work at multiple sites within one single installation or facility;

c. 1 single “C” type contract (not a “D” contract) covering work performed at one single site (the following also will qualify as a non-‘D’-type: a Cooperative Agreement or Grant; single BPA/BOA Call; single order against a GSA Schedule; or Purchase Order);

d. 1 single “C” type contract (not a “D” contract) covering work performed at multiple sites within one single installation or facility (the following also will qualify as a non-‘D’-type: a Cooperative Agreement or Grant; single BPA/BOA Call; single order against a GSA Schedule; or Purchase Order);

e. 1 single Task Order against an IDC (a “D” contract) covering work performed at multiple but separate installations, meaning the installations are in different cities, states, etc.; OR

f. 1 single “C” type contract (not a “D” contract) covering work performed at multiple but separate installations, meaning the installations are in different cities, states, etc. (the following also will qualify as a non-‘D’-type: a Cooperative Agreement or Grant; single BPA/BOA Call; single order against a GSA Schedule; or Purchase Order)

3.2.1.3. Past Performance Project Relevancy Template

Below is a sample template for past experience example project submission. The Offeror may use its own format but must ensure that all identified information is presented.

Past Performance Project Relevancy Information Summary

Project Name: Project Location- City:

State:

Installation Name (if applicable):

Contract Number:

Task Order Number (if applicable):

Was the project terminated early or were cure/show-cause letters issued?

Yes or No (if yes, explain)

Offeror’s Role: (Prime or Subcontractor) Percentage of total value of contract performed by the Offeror: (If the Offeror was the Prime, what percentage was subcontracted; if the Offeror was the subcontractor, what dollar amount and percentage of the total project amount, as well as the total contract amount, was awarded to the subcontractor?)

Contract Type: (ex. FFP, CPFF, CPAF, CPIF, etc.)

Percentage of work billed to date by Offeror:

Date of Award: Performance Based: Yes or No

Initial Award Amount:

Final Contract Amount:

Original Completion Date:

Actual Completion Date (or ongoing, if applicable):

Amount added by modification(s):

Percentage the project is physically complete to date:

Explanation (reason) of any cost growth: Explanation of any late finish or time extensions:

Multiple interim schedule milestones/payment milestones? Y or N General Project Narrative: [General scope. Provide a description of the project. Be sure to include features of this project that make it comparable in type or nature to the proposed project described in this request for proposal.]

Performance Issues Encountered: [Describe any performance issues encountered. This could include technical, cost/schedule, health and safety issues, regulatory/stakeholder issues and other performance issues, as well as what was implemented to overcome these issues and the results.]

Regulatory Involvement: [Include, at a minimum: Regulators Name, organization, and contact information Regulatory program (CERCLA, RCRA, UST program or other regulatory driver) and a discussion of effective resolution of regulatory issues, expediting regulatory closure, or other information demonstrating ability to work constructively with the regulatory community]

Applicable Section C SOW Criteria: [highlight specific elements from the Section C SOW of this RFP that each submitted past performance project encompasses]

Major Project Accomplishments:

Client Contact Project’s Contracting Officer

Name:

Email:

Telephone:

Name:

Email:

Telephone:

3.2.2 Performance Assessment, Tab 1b

For each submitted project, the Offeror shall request a Past Performance Questionnaire (PPQ), found in Attachment L-3 below, from those Government agencies or private sector companies’ Point of Contact identified for each project. These agency or company contacts must have detailed information concerning the performance of the project in order to accurately complete the PPQ for the Offeror. The POCs may be contacted by the SSEB to assess the scope of work performed and to evaluate performance of the projects listed under the previous experience tab of this volume, if necessary; therefore, it is imperative to ensure correct telephone and email addresses are identified for the client POCs on each PPQ.

The Offeror may also provide a narrative for each submitted Past Experience project in Factor 1 that could include past performance information such as if it was completed on-time/budget, whether or not the Offeror encountered any performance issues or challenges, and key and/or best management practices the Offeror employed to sustain successful performance for each past performance project submitted. If performance issues, customer dissatisfaction or challenges did arise, provide information on what corrective action was implemented or how they were addressed and outcomes. The narrative information does count toward the page limit; however, the PPQs are excluded from the page count.

Completed Past Performance Questionnaires shall be submitted with your proposal if they are able to be received from the POC prior to the proposal due date. Offerors shall follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror’s client requests, he/she may submit the questionnaire directly to the Contract Specialist, Brenda Anderson at Brenda.K.Anderson@usace.army.mil prior to proposal closing date.

PPQs previously completed by the example project's POC may be submitted in lieu of requesting the POC to re-complete the form; however, Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

CPARS evaluations shall not be submitted by the Offeror in place of a PPQ.

If one or more of the client’s POCs do not reply to the Offeror’s request to complete the PPQ, the Government may elect to contact them utilizing the reference information provided for each submitted project. Therefore, the Offeror must ensure the information provided for each project is accurate (i.e. POC name, telephone number, email address, etc.).

In addition to the PPQs, the Government may review and consider any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror (including information from Government personnel and databases).

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Government intends to assess the relative risks associated with the Offeror’s performance based on the past performance information provided in the proposal and, if applicable, information obtained from available sources identified previously. A significant achievement, unexplained or unresolved problem, or lack of relevant data may significantly impact the risk rating by the Government. Therefore, it is incumbent upon the Offeror to include all relevant information, including demonstrated corrective actions, in its proposal.

In addition to the project information requested in this section, the Offeror shall also provide notification and information concerning any projects where it’s right to proceed was terminated for the convenience of the Government or for default/cause during the last five (5) years, or so state that there were none. If any contracts were terminated, whether for convenience or default/cause, the Offeror shall list each, providing the contract number, title, brief type of work effort, and the reason for the termination.

3.3. Tab 2, Volume I, Factor 2 – Management Approach and Key Personnel The Offeror’s technical capabilities and management approach will be evaluated based on the qualifications of their proposed Key Personnel and management approach, which will include organization structure and overall management approach.

3.3.1. Management Approach, Tab 2a

The Offeror shall submit a Management Approach that clearly demonstrates their organizational approach for ongoing and successful project execution, including lines of authority for Key Personnel, and organizational relationships with any proposed subcontractors. Include whether you anticipate the use of your own resources totally, a joint venture, a teaming arrangement, or other subcontracting arrangements. Include names and addresses of team subcontractors as well as the contractual agreements and/or corporate commitments binding the firms to the contract. If these agreements are not in place, provide information on how they will be implemented. If these agreements are in place, provide a certified copy of the contractual agreement(s) in Volume II, Tab 5, which will not be included in the total page count. A certified copy is defined as a copy of a document or record, signed and certified as a true copy by the officer to whose custody the original is entrusted.

Organizational charts shall be presented demonstrating prime contractor and any team subcontractor roles and responsibilities. Personnel on the organization charts shall be identified by name, discipline, and firm office. The organizational charts shall clearly indicate reporting lines. Firms shall indicate the extent of their previous working relationship with any proposed subcontractors. In the event that the use of subcontractor(s) in a “team” approach is proposed, wherein the sub(s) will accomplish significant portions of a clearly identifiable scope of work on a consistent basis, a “team” relationship will be considered. In such instances, the prime shall clearly identify the limits of responsibility for each team subcontractor.

The Offeror shall provide a clear and concise overall management approach for this contract and how the work issued via task order(s) will be managed and controlled, and if the Offeror has multiple task orders performing work requirements concurrently how the Offeror will manage the concurrent work efforts to successfully meet the performance objectives within the identified period of performances. The Offeror shall describe the program management organization proposed as well as the project management procedures that shall be applied to ensure successful completion of specific work requirements. The organization description shall include any planning, recruiting, and staffing requirements for this contract as well as the project management procedures that shall be applied to ensure successful completion of site-specific work requirements. The Offeror shall describe the responsibilities and authorities granted to key personnel in the organization and the ability to adapt to changing requirements and to be flexible, versatile and responsive to customer requirements. The Offeror shall address how field and/or on-site personnel will be supervised.

Indicate the depth and size of your organization/team. Provide data regarding locations of your home and branch offices and their personnel respective personnel resources. This data may be in summary form indicating numbers of home and branch office personnel by discipline or trade. Indicate numbers of general personnel by discipline or trade that can be applied to this contract under normal circumstances or emergencies. Describe your technique for assuring efficient utilization and balance of all manpower, material and equipment. Discuss staffing plan to accommodate normal fluctuating workloads in order to maintain an experienced work force during periods of work buildup and decline, including working and managing multiple concurrent task orders. Demonstrate your firm’s ability to rapidly respond and mobilize to the geographical areas of coverage identified for this contract.

The Offeror shall provide a narrative of its corporate/team Quality Assurance/Quality Control (QA/QC) Program and its business practices, which demonstrates adherence to the QA/QC Program. The Offeror shall also describe its data management experience and procedures used to maintain quality and accuracy of data from generation to reporting.

The Contractor shall provide a narrative to describe its ongoing and successful execution of their Safety and Health Program, addressing items such as training, the number of current Safety and Health professionals and type, and the procedures and guidance used in the preparation and implementation of an Accident Prevention Plan/Site Safety and Health Plans relevant to this contract’s scope of work activities. The Offeror shall provide a signed certification sheet stating that the Offeror has developed and implemented a Safety and Health Program in accordance with OSHA Health Program. The Offeror shall also certify that their Safety and Health Manager (SHM), who is a CIH, CSP or CHP, performs the Health and Safety supervision. The Offeror shall provide a summary list of any/all OSHA violations and reported lost time accidents in the past five (5) years for the Prime and Team Partners, or so state that there were none; the list of OSHA violations may be provided as an Appendix to the Management Approach in Tab 2a and will be excluded from the page count.

3.3.2. Key Personnel and Resumes, Tab 2b

The evaluation of Key Personnel will consider education, professional qualifications, complexity and range of experience, and accomplishments/successes in executing and providing environmental remediation services in accordance with the Section C SOW of the RFP.

The Offeror shall provide resumes only for individuals being proposed for the Key Personnel roles identified in Section 4.0 of the Section C SOW. Resumes must clearly demonstrate how the proposed individual possesses not only the required education and qualifications, but also the experience in the stated Program areas required by his/her respective Key Personnel role stated in Section 4.0. of Section C SOW to successfully execute the requirements of this contract. Resumes are excluded from the 50-page count limit for Volume I but are limited to two (2) pages.

Key Personnel that require resume submittals as identified in Section 4.0 of the Section C SOW are as follows:

Program Manager** Senior Project Manager** Quality Control Supervisor (QCS)** Safety and Health Manager (SHM)** Senior Archaeologist Senior Biologist NEPA Manager Senior Civil or Senior Environmental Engineer (either, but not both need to be submitted) Senior CADD/GIS/Remote Sensing Specialist

**Must be an employee of the Prime

Offerors shall ensure that each resume (example below) provides detailed information on specific education, professional registration (if applicable), required years of experience, accomplishments, and achievements relevant to the proposed Key Personnel role for which the individual is being proposed. The resumes shall also include appropriate cross-references of the proposed individual’s work on submitted Past Experience projects, if applicable (i.e. if the individual worked in that role on any of the submitted Past Experience projects). Offerors are reminded that individuals proposed for the Key Personnel roles identified above must be employees of the Prime. Resumes for Key Personnel must be presented in the Offeror’s proposal in the order identified above.

Example Resume Format Name Key Personnel Role

Relationship to Prime

Current Staff Consultant Future Staff Synopsis of qualifications:

Education:

School Degree Degree Focus Professional Registrations, Certifications, and Training:

Experience Relevant to Environmental Remediation Services (Repeat as needed) Project:

Company Job Title Dates Relevance to Past

Experience Projects Summary of Duties and Accomplishments Other Relevant Information:

Years with Current Firm:

3.3.2.1. Manpower Chart/Matrix, Tab 2c

Offerors must provide a Manpower Chart or Matrix that identifies the proposed disciplines and the number of personnel within those disciplines from their organization and their subcontractor organizations to be utilized on this contract. The purpose of this submittal is to identify both the types of discipline expertise and number of personnel, by discipline, available to the team for this contract. Please note that this chart is not the same as the Offeror’s Organizational Chart required in Section 3.3.1.

3.3.2.2. Replacement of Key Personnel

After contract award, the Contracting Officer shall approve replacement of any key personnel after verifying that they meet or exceed the requirements of the solicitation. If further key management personnel are required to perform any work under this contract, the contractor will be required to submit their resumes for approval by the Contracting Officer.

3.4. Tab 3, Volume I, Factor 3, Example Project Technical Approach The Government will provide an Example Project Performance Work Statement (PWS) for the Offeror to prepare and submit both technical and cost/price proposals as part of their submission for the RFP. The example project is not real but only a fictitious environmental consulting services (ECS) project that is representative of work contemplated to be performed by this MATOC. The example project PWS and Milestone Payment Schedule (MPS) without Cost (Attachment L-1) are located in Section J of this solicitation.

The Offeror shall develop and submit a technical approach for all activities and implementation in support of the milestones, as outlined in the example project PWS. The technical approach shall include the Offeror’s detailed plan of how he/she would accomplish the work within the proposed milestone schedule (identified on the MPS without Cost), to include the disciplines used and level of effort anticipated (total hours per discipline and total hours per task), anticipated risks and risk mitigation measures. The Offeror shall ensure that pricing information is NOT included in the technical approach. The Offeror shall also submit an Integrated Master Schedule (IMS) to support completion of the Example Project within the stated period of performance.

The Government will assess the Offeror’s technical understanding of the example project based upon their proposed technical approach, disciplines used, the hours proposed, and corresponding risk to the Government. Alternate milestones may not be proposed by adding additional CLINs or Sub-CLINs to the Milestone Payment Schedule without Cost (Attachment L-1).

The Example Project technical approach shall be included within Volume I, Factor 3, and shall be severable from the price portion for the example project proposal which shall be submitted within Volume II.

The Offeror shall ensure that the Attachment L-1, Milestone Payment Schedule without Cost, is submitted in Factor 3.

3.5. Tab 4, Volume I – Contractor Teaming Agreements

Contractor Teaming Agreements do not count against the page count.

3.5.1. Contractor Team Arrangements Other Than Joint Venture

All Offerors proposing a team arrangement other than a Joint Venture shall submit the following information:

a. Provide a listing of the team arrangement members’ corporate name (no abbreviations), address, point of contact, phone number, DUNS number and CAGE Code.

b. Indicate to what extent the members of this team arrangement have worked in the past, including identifications of magnitude and complexity of projects worked on.

c. Submit a copy of the signed team arrangement agreement or binding letter of commitment between each team member. All team arrangement agreements and letters of commitment shall:

i. Clearly identify the expected relationship, roles and responsibilities between firms, prime contractor and of the subcontractor or other entity (type and proportion of work to be performed); and

ii. Shall be signed by the appropriate individual(s) of each firm.

3.5.2. Joint Venture (JV) Team Arrangement

No contract may be awarded to a Joint Venture (JV) that is not registered in the System for Award Management (SAM) database. The JV must have its own Data Universal Numbering System (DUNS) number and register as such.

All Offerors proposing a Joint Venture shall submit the following:

a. In the cover of your proposal, provide the complete names, addresses and phone numbers of the firms comprising the joint venture.

b. A copy of the signed Joint Venture Agreement in accordance with FAR 19.101.

c. In addition to the requirements stated above, and to assure a single point of contact for resolution of contractual matters and payments, the Offeror shall submit a certificate signed by each participant in the joint venture containing the following statement:

“The parties hereto expressly understand and agree as follows:

1. (Name, title and company) is the principal representative of the joint venture. As such, all communications regarding the administration of the contract and the performance of the work there under may be directed to him or her. In the absence of (same name, title and company) (enter name, title and company of alternate) is the alternate principal representative of the joint venture. These individuals have authority to sign on behalf of the joint venture.

2. Direction, approvals, required notices, and all other communications from the Government to the joint venture, including transmittal of payments by the Government shall be directed to (enter name, title and company of principal), principal representative of the joint venture.

NOTE: Provide telephone numbers and email addresses for the points of contact listed in the above statement.

4.0. VOLUME II – COST/PRICE PROPOSAL (there is no page limitation) The Offeror shall submit, in Volume II, the cost/price information described below. Volume II will be evaluated to determine the reasonableness of each Offeror’s cost proposal over the life of the contract, and the adequacy and value of the cost data.

The Offeror shall carefully read the instructions for Volume II to ensure all requirements are complied with. Since the evaluation of the cost proposal represents a portion of the total evaluation as described in Section M, it is possible that an Offeror’s proposal might not be selected for award because of an Offeror’s oversight, unreasonable, unrealistic, incomplete or inaccurate information, or non-current cost proposal information and/or cost or pricing data.

Specifically identified omissions will result in the Offeror’s Cost/Price Proposal to be deemed “Unreasonable” and, therefore, ineligible for further consideration for award. REMEMBER, the Government intends to award without discussions. The Cost/Price Proposal shall consist of the information identified below.

The hourly labor rates proposed on Tables 1 and 2, Annual Escalation Rates Table and Markup Rates Table in Section B will be legally binding and will be the maximum rates that the Offeror will use for all Firm-Fixed-Price task orders issued within the Period of Performance of the contract. Lower rates may be offered at the task order level, if deemed appropriate by the Offeror.

4.1. Tab 1, Volume II, Factor 4 – Section B, Pricing Schedule This portion of the Cost/Price Proposal shall consist of:

a) Table 1 – Home Office Rates

b) Table 2 – Field Rates

c) Annual Escalation Rates Table

d) Markup Rates Table (G&A on ODCs and Sub-contractor)

This portion of the Cost/Price Proposal will be subjectively evaluated, and a best analysis of the proposal as a whole performed to determine best value to the Government.