RSKerrGateRepairFINALSpecs_3-21-19_Solicitation_RFP_Final.pdf

Solicitation No. W912BV19R0003

US Army Corps of Engineers Tulsa District

ROBERT S. KERR POWERHOUSE

LEFLORE COUNTY, OKLAHOMA

Rehab Draft Tube Gates, Intake Bulkheads, and Intake Gates

Final Review Specifications

March 21, 2019

RS KERR REHAB DRFT TUBE, INTKE GATES, & INTKE BULKHEADS FY18 KERRGTRFRBFY18

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 00 PRICING (CLIN) SCHEDULE

00 21 00 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

00 22 11 PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA,

BASIS OF AWARD

00 73 00 SPECIAL CONTRACT REQUIREMENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 SUMMARY OF WORK

01 22 00 PRICE AND PAYMENT PROCEDURES

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 32 01 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00 QUALITY CONTROL

01 46 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS 3.0 CM)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 PROJECT BINDER, PROJECT SIGN, AND SAFETY SIGN

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 05 - METALS

05 05 23.16 STRUCTURAL WELDING

05 50 15 ROLLER CHAINS

05 59 13 FASTENERS, SEALS, STAMPING, NON-DESTRUCTIVE EXAMINATION,

AND FABRICATION

DIVISION 09 - FINISHES

09 97 02 PAINTING: HYDRAULIC STRUCTURES

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 53 00 DIVING SERVICES

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

PRICING SCHEDULE

ROBERT S. KERR HYDROPOWER PLANT REPAIR GATES

MARCH 2019

Item Estimated Unit No. Description Quantity Unit Price Amount

BASE BID

1. Rehabilitate Intake Gate 1 1 JOB $_____ $______

2. Rehabilitate Intake Gate 2 1 JOB $_____ $______

3. Rehabilitate Intake Gate 3 1 JOB $_____ $______

4. Rehabilitate Intake Gate 4 1 JOB $_____ $______

5. Rehabilitate Intake Bulkhead 1 1 JOB $_____ $______

6. Rehabilitate Intake Bulkhead 2 1 JOB $_____ $______

7. Rehabilitate Intake Bulkhead 3 1 JOB $_____ $______

8. Rehabilitate Draft Tube Gate 1 1 JOB $_____ $______

9. Rehabilitate Draft Tube Gate 2 1 JOB $_____ $______

10. Rehabilitate Draft Tube Gate 3 1 JOB $_____ $______

OPTION #1

11. Parts Replacement 1 LB $_____ $______

OPTION #2

12. Inspection 1 SQ IN $_____ $______

OPTION #3

13. Welding ? SQ IN $_____ $______

OPTION #4

14. Diving Services 1 JOB $_____ $______

OPTION #5

15. Additional Diving Services 1 JOB $_____ $______

TOTAL PROPOSAL $ __________

00 11 00 Page 1

PRICING SCHEDULE NOTES

1. The Offeror shall submit pricing data on the latest Pricing Schedule as published in the solicitation or the latest amendment thereto. In lieu of indicating additions / deductions to line items, all Offerors should state their revised prices for each item.

2. Offerors must insert a price on all numbered items (unless directed otherwise) of the Pricing Schedule. Failure to do so will disqualify the Offer.

3. If a modification to a proposal is submitted and provides for a lump sum adjustment to the total estimated cost, the application of the lump sum adjustment to each unit price and/or JOB price, in the Pricing Schedule must be stated or, if it is not stated, the Offeror agrees that the lump sum adjustment shall be applied on a prorated basis to every item in the Pricing Schedule.

4. All extensions of the unit prices shown (if applicable) will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be considered to be the offer.

5. Description of work:

See Section 01 22 00 for CLIN descriptions.

6. AWARD

a. Only one contract will be awarded under this solicitation.

-- End of Document --

00 11 00 Page 2

The w ork includes Repair/Paint four (4) existing Intake Roller Gates, three (3) existing Intake Bulkheads, and three (3) existing Draft Tube

Bulkheads (Tw o (2) individual bulkhead leafs are stacked on top of each other and mechanically fastened to form one (1) draft tube bulkhead) at Robert S. Kerr Pow erhouse at Robert S. Kerr Reservoir in Keota, Oklahoma. All w ork to be completed is in the Statement of Work

(SOW). This project w ill be executed at the Manufacturing Site and gates w ill be f inal f itted at Robert S. Kerr Pow erhouse at Robert S. Kerr

Reservoir in Keota, Oklahoma.

Construction Cost Magnitude: betw een $2,000,000.00 and $5,000,000.00 w hich is inclusive of all w ork specif ied herein. Offerors are under no obligation to approach the maximum cost magnitude given above and should state their best pricing in their initial submission.

This is 100% Small Business Set aside under NAICS 332312 (Fabricated Structural Metal Manufacturing) w ith a size standard of 500 employees.

The Request for Proposal Due Date is 23 May 2019 @ 2:00PM CST

BRUCE E HAYES 918.669.7277

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

18-Apr-2019

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________245 calendar days after receiving aw ard, X notice to proceed. This performance period is mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________23 May 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

918-669-7436FAX:TEL: TEL: FAX:

W912BV19R0003 66

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

SECTION 00 21 00

Instructions to Offerors

00 21 00 - 3

Section 00 21 00 - Instructions, Conditions & Notices to Offerors

Instructions to Offerors

00 21 00 - 4

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.0 GENERAL INFORMATION

1.1 GENERAL DESCRIPTION OF WORK

1.2 GOVERNMENT SECURITY REQUIREMENTS

1.3 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

1.4 OFFEROR'S QUESTIONS AND COMMENTS

1.5 NAICS CODE/SET ASIDE STATUS

1.6 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

1.7 PRE-PROPOSAL CONFERENCE

1.8 SITE VISIT

1.9 ACCURACY IN PROPOSALS

1.10 PROPOSAL SUBMITTALS

1.11 PROPOSAL FORMAT

1.12 JOINT VENTURE PROPOSAL REQUIREMENTS

1.13 DEVIATIONS AND EXCEPTIONS

1.14 PLACE OF PERFORMANCE

1.15 DISCLOSURE OF MAGNITUDE OF CONSTRUCTION PROJECTS

1.16 SYSTEM FOR AWARD MANAGEMENT REGISTRATION

1.17 CONTRACTING OFFER AUTHORITY

1.18 ADDITIONAL INFORMATION

00 21 00 - 5

1.0 GENERAL INFORMATION

1.1. GENERAL DESCRIPTION OF WORK

This is a competitive best value- LPTA solicitation for a construction contract for: Repair/Paint four (4) existing

Intake Roller Gates, three (3) existing Intake Bulkheads, and three (3) existing Draft Tube Bulkheads (Two (2) individual bulkhead leafs are stacked on top of each other and mechanically fastened to form one (1) draft tube bulkhead) at Robert S. Kerr Powerhouse, OK This project will be executed at the Manufacturing Site and gates will be final fitted at Robert S. Kerr Powerhouse at Robert S. Kerr Reservoir in Keota, Oklahoma. The reservoir is located on the McClellan Kerr Arkansas River Navigation System (MKARNS), on the Arkansas River at river mile

336.2, about 9 miles south of the City of Sallisaw in LeFlore County, Oklahoma. The effort is a turnkey contract with all work being performed by the contractor on site at the powerhouse. The contractor shall provide all materials, equipment, labor, instruments, tools, subcontractors, and supervision and management to complete all work required by this contract. The scope of work includes the following items, but is not necessarily limited to the items below:

1. The contractor shall only have access to one (1) intake gate or one (1) intake bulkhead at any time.

2. The contractor may have access to all three (3) draft tube bulkheads at the same time.

3. The contractor shall remove each gate and bulkhead from the gate or bulkhead slot by raising each gate or bulkhead to the upper level using the associated powerhouse crane (intake crane for intake gates and intake bulkheads, tailrace crane for drat tube bulkheads).

4. The contractor shall disassemble the gate or bulkhead undergoing repair to facilitate repair and painting.

5. The contractor shall transport the disassembled gate or bulkhead parts to the repair area.

6. The contractor shall clean and sandblast the disassembled gate or bulkhead parts in accordance with plans and specifications to facilitate repair and painting.

7. The contractor shall provide new hardware for disassembled gates and bulkheads in accordance with plans and specifications.

8. The contractor shall paint the gates and bulkheads in accordance with plans and specifications.

9. The contractor shall repair or replace gate and bulkhead seals in accordance with plans and specifications.

10. The contractor shall transport the now repaired gate or bulkhead parts to the intake or tailrace deck for re-assembly.

11. The contractor shall re-assemble parts in accordance with plans and specifications.

12. The contractor shall set and test all intake gates, intake bulkheads, and draft tube bulkheads in accordance with plans and specifications.

1.2. GOVERNMENT SECURITY REQUIREMENTS

The offeror(s) must ensure that ALL mail sent to the Tulsa District, U.S. Army Corps of Engineers, either pre-contract or post-contract award, has a return mailing address on the outside of the envelope, package, box, etc.

ANY MAIL addressed to the U.S. Army Corps of Engineers WILL BE REJECTED by the U.S. Army Corps of

Engineers mail room facility located at 2488 E. 81st Street, Tulsa, OK 74137-4290, if it does not contain a return mailing address. There will be no exceptions.

USACE Tulsa District Point of Contact is Mr. Bruce Hayes:

Phone: 918-669-7277

Email: Bruce.E.Hayes@usace.army.mil

1.3. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All solicitation documents will be posted through the Army’s Single Face to Industry (AFSI) to the Federal Business Opportunities (FBO) website at:

http://www.fbo.gov

Solicitation number: W912BV19R0003 http://www.fbo.g/

00 21 00 - 6

It shall be the contractor’s responsibility to check the websites for any amendments. The Offeror shall, submit in the proposal, all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation.

Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

1.4. OFFEROR'S QUESTIONS AND COMMENTS

All contractual matters, questions and or comments relative to these documents should be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=HomePagePublic no later than 14 calendar days prior to the proposal due date, in order that they may be given consideration or actions taken prior to receipt of offers..

The Bidder Inquiry Key for this project is H5VG62-U38R73.

Instructions for registering in the ProjNet Bidder Inquiry system are available on the above web site.

1.5. NAICS CODE / SET ASIDE STATUS

This is total Small Business Set Aside under North American Industry Code Standard (NAICS) is 332312 -- Commercial and Institutional Building Construction, and the size standard 500 Employees also see FAR 52.204-8.

This procurement has no set aside status.

1.6. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This request for proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

1.7. PRE-PROPOSAL CONFERENCE

The Government intends to hold a pre-proposal conference for this Solicitation. The date, location, and time will be announced by Amendment to the Solicitation. Once announced each offeror must submit in writing, via email, the firm’s name, address, point of contact, telephone number, email address and number of personnel planning to attend no later than 48 hours prior to the conference to:

Jay Surman Email: Jay.V.Surman@usace.army.mil

All interested Offerors are urged to attend. During this conference, the requirements set forth in the Solicitation will be reviewed and discussed, with part of the conference to include a question and answer period.

1.8. SITE VISIT

All vendors are highly encouraged to attend a site visit which is scheduled as stated below.

POC: Jay Surman E-mail: Jay.V.Surman@usace.army.mil Telephone: 918-669-7020 http://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=HomePagePublic%20

00 21 00 - 7

Date of Site Visit: 1 May 2019 at 1300 (1:00PM) CST

Robert S. Kerr Powerhouse is located at the 29759 Power House Rd Keota, OK

74941-6569.

All participants must RSVP no later than April 19, 2019 1600 hours.

All participants must be US Citizens and have a valid State Issued Driver's License available at the site visit.

All offerors are to contact Mr. Surman for questions concerning items such as location address, facility entry information, meeting place, base access instructions, etc.

1.9. ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.10. PROPOSAL SUBMITTALS

1.10.1 The submittal method for proposals is electronic via AMRDEC Safe, FBO, or email ONLY (no mailed proposals). The following email addresses are provided for email purposes. Ensure BOTH address are on your submission “TO” line.

Bruce.E.Hayes@usace.army,mil Brian.C.Hutchison@usace.army.mil

1.10.2 Proposals will be received until the time and date shown on Standard Form SF 1442 or as amended on SF30. Mail bid bonds to:

U.S. Army Corps of Engineers, Tulsa District

ATTN: CESWT-CT-E

2488 E. 81st Street Tulsa, OK 74137-4290

1.10.3 The packaging shall be marked: “Solicitation Number: W912BV19R00003”

1.10.4 Proposals will be received until the time and date shown on Standard Form SF 1442 or as amended on

SF30.

1.11. PROPOSAL FORMAT

See Sections 00 22 11 PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA

1.12. JOINT VENTURE PROPOSAL REQUIREMENTS

When proposing as a joint venture, all members of the joint venture shall sign the SF 1442 and the bid bond unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement shall be submitted with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. If this is an 8(a) or HubZone joint venture, the Offeror shall ensure that it complies with the applicable requirements of 13 CFR Part 124 and 13 CFR Part 126, respectively.

1.13. DEVIATIONS AND EXCEPTIONS

mailto:Bruce.E.Hayes@usace.army,mil mailto:Brian.C.Hutchison@usace.army.mil

00 21 00 - 8

Deviations and exceptions to the terms and conditions of the solicitation in either the technical or price proposal are neither encouraged nor desired. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for award. Should the Offeror have any questions related to specific terms and conditions, these must be resolved prior to submission of the offer. Notwithstanding the above, if deviations and exceptions are included with the offer, the Offeror shall list and describe in detail the deviations and/or exceptions as required by Sections 00 22 00 and/or 00 22 20 of this RFP. All deviations and exceptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP. This information will not be evaluated separately but may impact the evaluation of other factors.

1.14. Place of Performance

The preponderance of the work to be placed under this contract is expected to be performed at Robert S. Kerr Powerhouse located in Le Flore County, Keota, OK. 74941-6569.

1.15. DISCLOSURE OF MAGNITUDE OF CONSTRUCTION PROJECTS

In Accordance with FAR 36-204 and DFARS 236.204, the Construction Cost magnitude for this project is between $1,000,000.00 and $5,000,000.00 which includes all design, non-design, and construction cost for the total contract award. Offerors are under no obligation to approach the maximum cost magnitude given above.

1.16. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

All contractors are required to register in the System for Award Management (SAM) database before an award can be made. Contractors can obtain information on registration and annual confirmation requirements by calling 866-

606-8220 or via the Internet at https://www.sam.gov.

1.17. CONTRACTING OFFICER AUTHORITY

"Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative

Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer."

1.18 ADDITIONAL INFORMATION

1.11.1 This is a competitive acquisition. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

1.11 .2 Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

1.11.3 Debriefings. The Contracting Officer will promptly notify Offerors of any decision to exclude them from competition if a competitive range is determined, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR

15.505 or 15.506, as applicable. All debriefings will be provided officially in writing.

https://www.sam.gov/

00 21 00 - 9

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.211-13 Time Extensions SEP 2000

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017

52.215-22 Limitations on Pass-Through Charges--Identification of

Subcontract Effort

OCT 2009

52.217-5 Evaluation Of Options JUL 1990

52.222-5 Construction Wage Rate Requirements--Secondary Site of the

Work

MAY 2014

52.225-12 Notice of Buy American Requirement - Construction

Materials Under Trade Agreements

MAY 2014

52.228-1 Bid Guarantee SEP 1996

52.236-28 Preparation of Proposals--Construction OCT 1997

252.236-7008 Contract Prices-Bidding Schedules DEC 1991

252.236-7013 Requirement for Competition Opportunity for American Steel

Producers, Fabricators, and Manufacturers

JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Mr. Brian C. Hutchison or other warranted Contracting Officer authorized to acknowledge the receipt at 2488 E.

81st Street, Tulsa, OK. 74137-4290.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

00 21 00 - 10

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ http://www.acquisition.gov/far/

(End of provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulations Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision) http://farsite.hill.af.mil/ http://www.acquisition.gov/far/

SECTION 00 22 11

00 21 00 - 11

Section 00 22 11 - Proposal Submission Requirements, Evaluation Criteria, Basis of Award One-Step-Best Value, Design-Build (Single Award)

SECTION 00 22 11

SECTION 00 22 11

PROPOSAL PREPARATION AND EVALUATION CRITERIA

PART I -- PROPOSAL INSTRUCTIONS

1. PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

a. REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSALS.

(1) Each Offeror must submit both a Price Proposal and a Technical Proposal. The Price Proposal and the

Technical Proposal must be submitted as separate PDF files. Ensure that each separate file is clearly marked to indicate its contents; and the identity of the Offeror.

(2) Both the Price Proposal and the Technical Proposal must be received by the closing date and time set for receipt of proposals.

(3) No dollar amounts from the Price Proposal are to be included in the Technical Proposal.

(4) All information intended to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal. Do not merely cross-reference similar material in the Price Proposal, or vice versa. Also, do not include links to websites in lieu of incorporating information into your proposal.

(5) Do not include exceptions or deviations to the terms and conditions of the solicitation in either the technical or price proposal. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined "unacceptable" and thus ineligible for award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer. If the Offeror must make any assumptions prior to submitting the proposal, the Offeror shall list and describe in detail the assumptions on the first page of each Tab. All assumptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP. The Offeror shall clearly describe on the Proposal

Cover Sheet submitted with the Price Proposal any assumption to the contractual and/or technical terms and include the monetary impact on the solicitation with the price proposal. Proposal exceptions/deviations will not be considered a part of the contract after award unless specifically approved by the Contracting Officer in writing at the time of contract award.

b. DISCUSSIONS. The Government does not intend to enter into discussions with offerors prior to making an award. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency in accordance with (IAW) FAR Part 15.306(c)(2).

c. COST OR PRICING DATA. Offerors are not required to submit Cost or Pricing Data with their offers.

However, if deemed necessary, supplemental price breakdown information will be used to assist the Government in performing the price evaluation. This will not be requested until after the initial proposal submission.

d. GENERAL INSTRUCTIONS.

(1) Submit only the electronic files specifically authorized and/or required elsewhere in this section. Do not submit excess information, to include audio-visual materials, electronic media, etc.

(2) Proposal materials shall be submitted in electronic format as shown below (see paragraph entitled

00 21 00 - 12

“Electronic Format”). Electronic proposals shall be tabbed and labeled in a manner to afford easy identification from a Table of Contents. Font size shall not be less than 10 point. Do not use condensed font. Each page shall be identified with the appropriate page number centered at the bottom of the page. Sheet size of the proposal contents shall be 8-1/2 inches x 11 inches where sheets are prepared specifically for this proposal; however, if drawings, charts, or other graphics are submitted, sheets no larger than 11 inches x 17 inches shall be used. Eleven-by-seventeen (11 x 17) inch sheets will be counted as two 8-1/2 inch x 11 inch sheets. Technical and Price

Proposals shall be provided as separate files. The Price Proposal file shall be named “Price Proposal”. The

Government will not review any information submitted in an appendix or attachment to the proposal. The Offeror shall not submit verbatim sections of this solicitation as part of their proposal. Offers that do not meet these requirements may be subject to rejection.

(3) Electronic Format: The Offeror shall provide the complete proposal to the Contract Specialist via

AMRDEC SAFE only in accordance with the instructions contained in the letter issued with this Task Order.

Provide the Price Proposal as a separate file. The electronic proposal file shall contain the entire proposal

(excluding the Price Proposal) in .pdf format using Adobe Acrobat software to print to a .pdf file; do not scan or copy the documents into a .pdf file. The text portion of the proposal shall be contained as a single .pdf file. The file must be “searchable”. Sections of the proposal shall be linked to the index in logical order.

(4) “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can be provided to the Government as part of the Offeror’s technical proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offerors—Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

(5) For submissions with page limitations, the pages will be counted as follows: One side of the paper is one page; information on both the back and front of one sheet of paper will be counted as two pages. Where authorized, fold-out pages (11" x 14" or 11" x 17") will count as two pages. Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are not included in the page limitation.

(6) Proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g., bold face print or underlining. The source of the revision, e.g., Error, Omission, or Clarification, or amendment shall be included and be annotated for each revision. Proposal replacement pages shall be numbered, shall be clearly marked “REVISED”, shall show the date of revision, shall be submitted in appropriate via AMRDEC SAFE with the entire proposal revised and complete.

e. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL

(1) Price Proposal. Submit the Price Proposal in electronic format in accordance with paragraph 1.d.(3) above.

(2) Size Restrictions and Page Limits. Use only 8 ½” x 11” pages. There are no page limits set for the price proposal. However, limit your response to information required by this solicitation. Excess information will not be considered in the Government’s evaluation. Do not use a font size smaller than 10, an unusual font style such as script, or condensed print for any submission.

(3) Format and Contents of the Price Proposal and List of Tabs. The Price Proposal shall be appropriately labeled as such and shall be organized as indicated in the following chart. Note: If the Offeror is not required to submit any information under a listed Tab in accordance with the instructions below, that tab can be omitted.

However, do not renumber the subsequent tabs.

TAB

CONTENTS OF THE PRICE PROPOSAL (VOLUME 1)

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#1

The Proposal Cover Sheet

#2

Signed Letter Responding to RFP and Acknowledgement of Amendments

#3

CLIN Schedule

#4

Bid Guarantee (Bid Bond)

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(4) Detailed Submission Instructions for the Price Proposal

(a) TAB 1: The proposal cover sheet is required by FAR 52.215-1(2) (c) (i)-(v) and must be submitted by all offerors. This provision, titled “Instructions to Offerors—Competitive

Acquisition,” and the format for the proposal cover sheet as shown here:

PROPOSAL COVER SHEET

1. Solicitation Number:

2. The name, address, and telephone and facsimile numbers of the Offeror

(and electronic address if available):

3. Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation:

4. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

5. Tax Identification number of Offeror.

(b) TAB 2: The Letter provided to respond to this Request for Proposal is to be completed by all Offerors and duly executed with an original signature by an official authorized to bind the company in accordance with FAR 4.102. All amendments must be acknowledged by all

Offerors in accordance with the instructions on the Standard Form 30, Amendment of Solicitation.

(c) TAB 3: Section 00 11 00, CLIN Schedule is to be completed in its entirety by all Offerors. See Section 00 11 00 with attached notes, for further instructions.

(d) TAB 4: Provide a fully executed Bid Bond as required by FAR Clause 52.228-

1, Bid Guarantee.

f. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL

(1) Number of Sets of the Technical Proposal. Submit the Technical Proposal in accordance with paragraph 1.d.(3) above.

(2) Format and Contents of the Technical Proposal and List of Tabs. The technical proposal will be appropriately labeled as such. Each set shall be organized using the PDF bookmarks specified in the following chart. Bookmarks are to be visible immediately after opening.

CONTENTS OF THE TECHNICAL PROPOSAL (VOLUME 2)

LOCATION FACTOR

NUMBER

DESCRIPTION

TAB 1

Factor #1

RELEVANT SPECIALIZED EXPERIENCE

TAB 2

Factor #2

KEY SUBCONTRACTORS & KEY PERSONNEL

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TAB 3

Factor #3

PAST PERFORMANCE

(3) Page Limitations. The following page limitations are established for each factor described above:

(a) Factor #1, Relevant Specialized Experience – Limited to 10 pages (a maximum of 5 forms)

(b) Factor #2, Key Subcontractors & Key Personnel – Limited to two (2) pages for each resume provided

(c) Factor #3, Past Performance – No page limitation

Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal.

(4) Detailed Submission Requirements for the Technical Proposal. The following is a detailed description of the information to be submitted under each TAB.

(a) TAB 1: FACTOR 1, RELEVANT SPECIALIZED EXPERIENCE:

Demonstrate the experience of the offeror and/or proposed team, including sub-contractors, on projects same/similar to that described in the solicitation for same/similar construction services. If using subcontractors as part of the proposed team to demonstrate experience, describe the role they will play in this project and the percentage of work they will perform.

The Offeror shall complete a minimum of four (4), “Experience Information” forms, attached at the end of this section, in response to this factor. All blocks must be filled in and all data should be accurate, current, and complete.

All projects submitted must be at least 50% complete and completed within the last 10 years. At least two (2) of the projects provided must be valued at over $1,000,000. For evaluation purposes, “similar” is defined as regularly engaged in the rehab of large (100 Tons or greater) overhead bridge cranes. This factor is designed to verify the experience of the offeror having been regularly engaged in the rehab of such systems. Particular emphasis should be placed on demonstrating experience in the analysis and load testing of existing cranes.

Project submittal information should clearly illustrate experience in overhead bridge cranes rehab, capacity up-rates and load testing for bridge cranes 100 tons and above. If more than four projects are submitted, only the first four listed in the proposal will be evaluated. Each project cited shall be at least $500, 000 in construction cost and have been completed within ten (10) years from the date that the proposal for this project is due. Only those projects for which the offeror was the prime contractor should be submitted. The government preference is that project examples submitted be of completed projects (i.e. construction complete). Each project summary must include the following for each project: a description of the project; scope; location; firms on the proposed team that constructed the project;

construction contract award amount and final construction cost; the original contract finish date and actual finish date

(if finished). Narratives of each project should include a brief overview of each project and its relevance to this project. All summaries should also contain the name, address, telephone, e-mail, and fax number of a representative of the customer and an alternate individual not affiliated with the proposer and familiar with the proposer’s experience on the project and can verify the experience cited.

If any of the information required is not included in the form then the Offeror will be considered non-responsive and evaluated as unacceptable.

(b) TAB 2: FACTOR 2, KEY SUBCONTRACTORS & KEY PERSONNEL:

By naming these firms and personnel, the Offeror is making a commitment that barring unforeseen circumstances, they are the firms and personnel that will be working on this project. Any substitutions shall be approved by the

Contracting Officer. All key personnel and subcontractor personnel working on this project must be U.S. citizens or documented U.S. workers and must be able to provide proof of U.S. citizenship or other authorized documentation.

(1) Key Subcontractors: Identify the potential Key Subcontractors chosen for manufacturing, welding, painting, and fitting, describing the extent of their involvement in the project. Submit no more than five

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Specialized Experience forms (Attachment 1) for each Key Subcontractor. Subcontractors shall be selected from the list of potential subcontractors.

(2) Key Personnel: The Offeror must provide resume data for the following key construction personnel: Project Manager (if applicable), Project Scheduler, Quality Control Manager, and Site Superintendent, Site Safety and Health Officer (SSHO). Minimum qualifications for the Project Manager, Construction site superintendent and Contractor Quality Control (CQC) System Manager shall be as required by Section 01 45 00.00

00 QUALITY CONTROL. SSHO minimum requirements shall be as shown in Section 01 35 26.00 00

GOVERNMENTAL SAFETY REQUIREMENTS.

Resume information to be provided shall be limited to no more than two (2) pages per person and shall include the following information as a minimum:

(i) Name and title

(ii) Project assignment

(iii) Name of firm with which associated

(iv) Years of experience with this firm and with other firms

(v) Education degree(s), year, specialization, if applicable

(vi) Active professional registration, year first registered, if applicable

(vii) Other experience and qualifications relevant to same/similar work required under this contract

(c) TAB 3: FACTOR 3, PAST PERFORMANCE:

For each project submitted, Offerors shall submit available performance documentation. If no performance documentation is available, state so on the project information worksheet. The Government will review the experience forms submitted as well as query the Contractor Performance Assessment Reporting System (to include

ACASS, CCASS, and CPARS) to validate past performance ratings on Department of Defense contracts and any other past performance information the Government deems necessary to evaluate a contractor’s past performance.

Firms without a history of past performance will be given a neutral rating. For non-Corps of Engineers contracts, provide a copy of the performance rating issued by the contracting agent.

For each project that does not have a final ACASS, CCASS, or CPARS evaluation, Offerors shall provide a questionnaire (See Attachment 2) to the point of contact, clearly identifying the project to be evaluated. A sample

Past Performance Evaluation Questionnaire is included at the end of this section. When completed, these forms shall be mailed, faxed or e-mailed to the Tulsa District Contract Specialist identified in the RFP letter prior to proposal closing date. It is the contractor’s responsibility to ensure that the reference documentation is provided, as the

Government may not make additional requests for past performance information from the references. The evaluation form shall be provided to the Contract Specialist directly from the reference.

The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received, the contractor will be given an opportunity to provide rebuttal.

Each contractor shall provide at least three (3) past performance ratings. Any rating an offeror has in ACASS, CCASS, and CPARS for the projects listed under Factor 1 will count toward this requirement. The offeror is responsible for ensuring that the KO has received a minimum of three (3) questionnaires prior to that date/time or has provided written notification to the KO that they have current ratings in ACASS, CCASS, and CPARS. Entities that have no past customers shall notify the KO in writing, prior to the date and time established for the RFP closing, that they have had no previous clients and that the minimum number of questionnaires cannot be provided. It is the contractor’s responsibility to ensure that the reference documentation is provided, as the Government may not make additional requests for past performance information from the references. The evaluation form shall be provided to the

Contract Specialist directly from the reference. Do not request past performance questionnaires on projects that have final ACASS, CCASS, or CPARS evaluations. If a past performance questionnaire is received on a project where a final ACASS, CCASS, or CPARS evaluation exists, the ACASS, CCASS, or CPARS evaluation will serve as the official rating of record for evaluation purposes.

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The Government may contact references provided as part of Factor 1 – Relevant Specialized Experience for Task

Orders, for information regarding the offeror’s past performance on the project and for the purposes of assessing and verifying the scope of the work performed. Offerors should provide accurate, current, and complete contact information for references provided in the project descriptions. The Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity

Information System (FAPIIS), Electronic Subcontract Reporting System (ESRS), and any other sources not provided by the offeror.

Part II. EVALUATION OF OFFEROR PROPOSALS

2. SOURCE SELECTION USING THE LOW-PRICED, TECHNICALLY ACCEPTABLE PROCESS. An evaluation for acceptability will be performed on the low price proposal in accordance with FAR 15.101-2(b)(3).

The proposal that provides the lowest overall price and is otherwise technically acceptable in all factors will be selected for award. To be considered technically acceptable, no technical factor in the proposal may be determined to be unacceptable. The failure of a proposal to meet any of the factors will result in a technically unacceptable rating and preclude award.

2.1 BASIS OF AWARD. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors of the base proposal. Tradeoffs are not permitted.

Proposals will be evaluated for acceptability but not ranked using non-cost/price factors.

2.2 FACTOR 4 - EVALUATION OF THE PRICE PROPOSALS

a. Price will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The proposed prices will be analyzed for reasonableness. They may also be analyzed to determine whether they are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the information provided by the Offeror. Additionally, all offers will be analyzed for unbalanced pricing in accordance with FAR 15.404-1(g) and may be rejected if it is determined that the lack of balance poses an unacceptable risk to the Government.

b. The otherwise technically-acceptable, lowest-priced offeror may be required to confirm its price on either a

CLIN, element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government’s request and discretion.

2.3 EVALUATION OF THE TECHNICAL PROPOSAL. Each Technical Proposal will be evaluated based on the following evaluation criteria:

a. FACTOR 1: RELEVANT SPECIALIZED EXPERIENCE: The Government will review the experience of the contractor on projects and key personnel provided in response to Factor 1. Offerors must meet all of the following minimum acceptability standards to receive an “ACCEPTABLE” on this factor:

(1) Proposed team must have at least four (4) projects that are same/similar to that of the work found in this solicitation; AND

(2) At least two (2) of the projects submitted must be valued at over $500,000.00, and they must have been at least 50% complete within the last 10 years.

Failure to demonstrate the minimally acceptability standards under this factor will result in a “Non-Acceptable” rating and possible elimination from further consideration for contract award.

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b. FACTOR 2: KEY SUBCONTRACTORS AND KEY PERSONNEL: The Government will review the resumes provided in response to Factor 2. Offerors must demonstrate all of the following minimum acceptability standards to receive an “Acceptable” on this factor.

The offeror must demonstrate in all resumes that the key personnel proposed have:

(1) A minimum experience as required by the specified sections (see Section 01 45 00.00 00

QUALITY CONTROL and Section 01 35 26.00 00 GOVERNMENTAL SAFETY REQUIREMENTS).

If none is specified, all personnel shall have a minimum of 5 year specialized experience in their field;

AND

(2) Experience on projects same/similar to the work in this solicitation working in the position they are assigned to under this contract.

Failure to demonstrate the minimally acceptability standards under this factor will result in a “Non- Acceptable” rating and possible elimination from further consideration for contract award.

c. FACTOR 3: PAST PERFORMANCE:

The Government will review the experience forms submitted as well as all CPARS, ACASS, CCASS evaluations regardless of project and past performance questionnaires for projects submitted under Factor 1. The

Government may contact points of contacts listed on the “Experience Information” forms submitted under Factor

1. Offerors must demonstrate the following minimum acceptability standards:

Any identified element or overall rating that is LESS than MARGINAL for past performance in the last 3 years OR for any project submitted under Factor 1, shall result in an 'Unacceptable' rating and elimination from further consideration for contract award.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability “Unknown” shall be considered “acceptable”

3. GENERAL TECHNICAL CRITERIA

a. Material omission(s) may cause the technical proposal to be rejected as unacceptable.

b. Proposals which are generic, vague, or lacking in detail may be considered unacceptable. The offeror’s failure to include information that the Government has indicated should be included may…