Solicitation_No._W912BV18R0033_-_EMS_IDC_SATOC.pdf

CODE

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until 02:00 PM local time 19 Jul 2018

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Brenda.K.Anderson@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 234

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912BV 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and via AMRDEC conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

BRENDA K ANDERSON 918-669-7274

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 21 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 24 - 25 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 26 - 29 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

30 - 151

PART II - CONTRACT CLAUSES

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

152 - 190

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

19 Jun 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912BV18R0033

Section A - Solicitation/Contract Form

BIDDER'S INQUIRY INSTRUCTIONS

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors should submit questions and inquiries related to this solicitation in accordance with the following (collect calls will not be accepted):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Number is: W912BV18R0033 The Bidder Inquiry Key is: WZM3UI-N9UB2M

c. The Bidder Inquiry System will be unavailable for new inquiries 3:00pm (Central) Monday, 9 July 2018 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Brenda Anderson Telephone: 918-669-7274 E-MAIL: Brenda.K.Anderson@usace.army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

SECTION B

PRICING SCHEDULE

Indefinite Delivery Contract (IDC)

Single Award Task Order Contract (SATOC)

Environmental Management System (EMS), Consulting Services & Training Projects within the

Geographic Boundaries of the Southwestern Division (SWD) and Projects assigned to the Southwestern Division in accordance With UAI Subpart 5107.1 and ER 5-1-10

8 June 2018

1. This contract is a small business set-aside Indefinite Delivery Contract (IDC) Single Award Task Order Contract (SATOC) for Environmental Management System (EMS), Consulting Services and Training Projects within the Geographic Boundaries of the Southwestern Division (SWD) and Projects Assigned to the Southwestern Division in accordance with UAI Subpart 5107.1 and ER 5-1-10 to be executed through Solicitation No. W912BV18R0033.

The collective ceiling for this contract is $49,900,000. The minimum guaranteed amount for this IDIQ contract is $2,500. There is no minimum guaranteed amount for any subsequent option period.

2. The Contract Line Item structure shall be established at the Task Order level. Pricing of Task Orders shall be pursuant to the instructions and limitations in accordance with FAR Clause 52.216-19, Order Limitation. The Contractor shall complete the Discipline Rate Schedules in Tables 1 and 2 below for the 3-year Base Period, the 2-year Option Period and the Additional 6-month Period (do not apply escalation to the 6-month period, as these rates must be the same as the Option Period Year 2 rates). An hourly rate must be provided for each discipline for every year within the Base and Option Period; failure to provide an hourly rate for all disciplines will result in the Offeror’s proposal being deemed ineligible for further consideration for contract award. These rates will apply to the prime contractor and all teaming subcontractors. A list of all teaming subcontractors must be submitted with the proposal.

3. All costs associated with travel shall be in accordance with the Joint Travel Regulations (JTR).

4. The Period of Performance for the Base Period for the contract will be 3 years, or 36 months, from the date of contract award. In addition, there will be one (1) 2-year Option Period (exercisable at the government’s discretion, early if necessary to access the Option Period’s contract capacity). The total Period of Performance will not exceed 5 years. However, if Contract Clause 52.217-8 is exercised it will extend the contract for an additional 6 months at the existing Option Period Year 2 rates.

To clarify:

FAR Clause 52.217-9, Option to Extend the Term of the Contract, will be the authority to exercise the 2-year Option Period at the Government’s discretion and would be accomplished via contract modification no later than midnight of the last day of the IDC’s 3-year Base Period.

FAR Clause 52.217-8, Option to Extend Services, will be the authority to extend the IDC’s period of Performance an additional 6 months beyond the 2-year Option Period, if necessary. In accordance with this contract clause, the rates during this 6-month extension period would be the “existing rates”, which would be those identified in Option Period 1, Year 2.

5. This is a firm fixed price type contract for the services specified in Section C, Performance Work Statement, which may or may not be required during the contract period. The Government is setting forth its anticipated requirements and its obligation under this contract. If the Government has any requirements for this type of work described Section C, Performance Work Statement, during the contract period, the Government will procure said services on Task Orders under this contract on a per Job basis.

6. To clarify DFARS Clause 252.216-7006, Ordering, the following will apply:

(a) Services for each task order may be requested either verbally or in writing. A letter request for proposal will be issued by the Contracting Officer. Oral or telecommunications requests will be issued only by the Contracting Officer.

(b) The Government request for proposal will delineate (1) Performance Work Statement, (2) Location of Work,

(3) Character and Extent of Services, (4) Technical Requirements with supplemental or complement those contained in Section C of this basic contract, and (5) time period(s) within which the work must be performed.

(c) The Contractor will prepare an estimate of his time and cost(s) to perform the work, and submit his proposal in writing to the Contracting Officer within the time specified. Verbal proposals, when so requested and authorized, will be directed only to the Contracting Officer. Itemized cost proposals will strictly correspond to the units contained in Section B of this contract.

(d) Each task order will be discussed by the Contractor and the Contracting Officer’s Representative, as necessary, to develop a mutual understanding of:

(1) Type and scope of the work to be accomplished, including accuracy criteria.

(2) End product required by the Contracting Officer.

(3) Commencement and completion dates required by the Contracting Officer.

(4) Existing site conditions, survey control, and other available data.

(5) A fair and reasonable estimated cost to perform the work.

(e) Time periods within which required work must be accomplished will be defined in each task order placed against the basic contract. Each task order will contain the agreed to performance work statement, type(s) of service(s) to be performed, specific deliverable items, and the negotiated fixed-price cost for performing the work.

7. The Contractor will not accept instructions issued by any person employed by the U.S. Government or otherwise, other than the Contracting Officer, or the Authorized Representative of the Contracting Officer acting within the limits of his authority.

8. The Contractor’s Program Manager and Senior Project Manager Key Personnel will be responsible for ensuring successful performance during the course of this contract and function as the key liaisons between contract forces and the Contracting Officer and COR. These designations with their express authorities shall be submitted in writing to the KO and COR within 5 calendar days of contract award.

9. Accounting and appropriation data will be established at the time of award for each task order.

10. Payments will be made on the Contractor’s estimate of work accomplished upon submission of Engineer Form 93, “Payment Estimate-Contract Performance.” No partial payment will be made for task orders of less than 30 calendar day’s duration. Each task order will include payment information.

11. Annual Escalation Rates for Hourly Labor Rates as Shown in Tables 1 and 2 below:

Base Period

Year 1 Base Period

Year 2 Base Period

Year 3 Option Period 1

Year 4 Option Period 1

Year 5

Total Labor (Home Office) Annual Escalation % % % %

Total Labor (Field Labor) Annual Escalation % % % %

Note-Annual escalation rates will not be in addition to fully burdened rates provided in Tables 1 and 2. The rates identified on these tables must already reflect the escalation identified in the Table above.

12. ODCs and Subcontractor costs shall be paid at the negotiated cost on a task order basis, plus the prime contractor’s pre-established markups identified below:

Markup Rates Table

Markup Item Markup Rate (%)

G&A on Other Direct Costs (ODCs)

Subcontractor Markup (if applicable)

13. Department of Labor Wage Rates. For individual task orders written against the contract, the appropriate Department of Labor Wage Determination will be provided.

14. This complete 9 page, Section B Pricing schedule MUST be submitted in the proposal.

DISCIPLINE RATE SCHEDULE

HOME OFFICE RATES

Table 1

Three year base period and one two-year option period.

Labor Rate (in $$/hr. fully burdened, without profit)

Item No.

Discipline Base

Period Year 1

Base Period Year 2

Base Period Year 3

Option Period 1 Year 4

Option Period 1 Year 5

Additional Six Months (52.217-8)

1 Program Manager** $ $ $ $ $ $ 2 Project Manager, Senior** $ $ $ $ $ $ 3 Project Manager, Staff $ $ $ $ $ $

Natural Resource Compliance Specialist (NEPA Support)

Cultural Resources Compliance Specialist (NEPA Support)

Environmental Engineer, Senior

Environmental Engineer, Staff

Environmental Engineer, Junior

9 OHSA Specialist $ $ $ $ $ $

Environmental, Health, and Safety Specialist, Senior**

Environmental, Health, and Safety Specialist, Staff**

Environmental, Health, and Safety Specialist, Jr.

13 Environmental Trainer, Sr. $ $ $ $ $ $

Environmental Trainer, Staff

15 Environmental Trainer, Jr. $ $ $ $ $ $

CADD/GIS/Remote Sensing Specialist, Senior

CADD/GIS/Remote Sensing Specialist, Staff

CADD/GIS/Remote Sensing Specialist, Junior

19 Editor $ $ $ $ $ $

Administrative Support, Senior

Administrative Support, Staff

Administrative Support, Junior

Item No.

Discipline Base

Period Year 1

Base Period Year 2

Base Period Year 3

Option Period 1 Year 4

Option Period 1 Year 5

Additional Six Months (52.217-8)

Public Affairs/Communication Specialists, Senior

Public Affairs/Communication Specialists, Staff

Public Affairs/Communication Specialists, Junior

DISCIPLINE RATE SCHEDULE

FIELD RATES

Table 2

Three year base period and one two-year option period.

Labor Rate (in $$/hr. fully burdened, without profit)

Item No.

Discipline Base

Period Year 1

Base Period Year 2

Base Period Year 3

Option Period 1 Year 4

Option Period 1 Year 5

Additional Six Months (52.217-8)

1 Program Manager** $ $ $ $ $ $ 2 Project Manager, Senior** $ $ $ $ $ $ 3 Project Manager, Staff $ $ $ $ $ $

Natural Resource Compliance Specialist (NEPA Support)

Cultural Resources Compliance Specialist (NEPA Support)

Environmental Engineer, Senior

Environmental Engineer, Staff

Environmental Engineer, Junior

9 OHSA Specialist $ $ $ $ $ $

Environmental, Health, and Safety Specialist, Senior**

Environmental, Health, and Safety Specialist, Staff**

Environmental, Health, and Safety Specialist, Jr.

13 Environmental Trainer, Sr. $ $ $ $ $ $

Environmental Trainer, Staff

15 Environmental Trainer, Jr. $ $ $ $ $ $

CADD/GIS/Remote Sensing Specialist, Senior

CADD/GIS/Remote Sensing Specialist, Staff

CADD/GIS/Remote Sensing Specialist, Junior

19 Editor $ $ $ $ $ $

Administrative Support, Senior

Administrative Support, Staff

Administrative Support, Junior

Item No.

Discipline Base

Period Year 1

Base Period Year 2

Base Period Year 3

Option Period 1 Year 4

Option Period 1 Year 5

Additional Six Months (52.217-8)

Public Affairs/Communication Specialists, Senior

Public Affairs/Communication Specialists, Staff

Public Affairs/Communication Specialists, Junior

** Denotes Key Personnel (both tables): Resumes required

NOTES (applicable to both tables):

1. Offerors are to submit their labor rates for each of the ordering periods at the time of proposal submission.

2. The offeror shall complete only one Table 1 and Table 2 for submission with their proposal. For each labor discipline, the offeror shall annotate whether the discipline provided is Prime or Subcontractor. Each table shall show one rate per labor discipline, including those provided by subcontractors. The offeror may not have all personnel on staff. Therefore, if those personnel are subcontracted, their rates shall be provided in the tables as well and identify those personnel by entering “(SUB)” after the discipline title.

For example, “Cultural Resources Compliance Specialist (SUB)”. The rates shown per labor discipline shall be fully burdened rates, exclusive of profit.

NOTE: If during the Contract Period of Performance, the Contractor’s original subcontracted personnel are no longer available to the Prime, the Prime shall find a subcontractor that has at a minimum, the same qualifications as the previous subcontracted personnel. The Prime shall be responsible for negotiating the labor rates for those personnel that have been provided in this RFP.

Those rates provided in Tables 1 and 2 are the maximum that will be paid by the Government for any replacement personnel.

3. See Sections L and M for complete discussion of the content of the Cost/Price Proposal and its evaluation.

The Section B Pricing Schedule is only one part of the contents of the required Cost/Price Proposal. The complete 9 page, Section B Pricing schedule MUST be submitted in the proposal.

4. Subcontractors: The subcontractors who will be included by the prime in the Pricing Schedule and in the full cost/price proposal are those identified by the Prime contractor as “team subcontractors”. Team subcontractors are subcontractors that the Prime used in their proposal to the Government to qualify for this contract and/or are subcontractors that the Prime wishes to use during the life of the contract without having to obtain competition.

5. The job titles and classifications noted in the Pricing Schedule at the solicitation phase are the

Government’s anticipated job titles and classifications to be used over the life of the contract. All offerors must include and price all of these job titles and classifications, whether through the use of personnel from the Prime’s firm or through subcontractors. In other words, Tables 1 and 2 shall be completed in their entirety, with no blanks. Offerors shall not modify the disciplines identified in Tables 1 and 2 by adding to, deleting from, or changing the Government’s list of anticipated job titles and classifications. If the offeror has a job title and/or classification that is equivalent to one on the Government’s list, they must price their job title using the Government job title and/or classification that most closely matches theirs as a substitute.

6. The Government has classified the disciplines within job titles as Senior, Staff, and Junior levels. The following definitions apply to the use of these classifications:

Senior Level of the Profession: Job technical and oversight management with some review function.

Staff Level of the Profession: Hands-on work effort; responsible for most of the work on a Task Order.

Junior Level of the Profession: Relatively new to the profession; still in an apprenticeship, not fully credentialed; works under the supervision of a staff or senior level person.

NOTE: For labor disciplines within Tables 1 and 2 not having one of the three classification level designators (i.e. Scheduler, Programmer), the contractor must ensure the individual performing the work on a task order is an individual who is Staff or Senior level.

7. The Offeror and its subcontractors cannot separate the job titles into different classifications other than the

Senior, Staff, and Junior scheme. Offerors can, however, define their scheme and give definitions of the levels elsewhere within their proposal. As stated above, Offerors will not use job titles that will not charge directly to Task Order work. The necessity for the use of a discipline not included in Tables 1 or 2 to perform a requirement will be negotiated on a Task Order basis.

8. The requirement for any other direct cost not included in the Government’s list will be negotiated on a

Task Order basis. As stated above the unit prices entered into the Pricing Schedule will be “fully burdened”, exclusive of profit, as defined above. Please note that equipment, material, supply, travel, and lab costs will be handled as noted below.

9. All Other Direct Costs (ODCs) including but not limited to reproduction, equipment, material and supply direct costs will be negotiated as required on each Task Order and not pre-priced or listed on the Pricing Schedule. The Contractor shall present the Government, as part of each Task Order’s cost proposal, the equipment, material and supply costs for the Task Order with support for the proposed costs, for the Government’s evaluation for fair and reasonable. The Contractor shall present the Government, with the Task Order’s cost proposal, with at least two quotes on required equipment, materials, and supplies obtained from subcontractors by the Prime Contractor to support the Contractor’s proposed costs. The Contractor will be allowed to apply indirect cost rates as proposed (the multiplier identified as appropriate to ODCs and consistent with the accounting system), and profit or fee as negotiated on each Task Order to equipment, material and supply costs.

10. Per Diem (lodging and MI & E expenses) shall be paid at the current Government rates in accordance with the Joint Travel Regulation (JTR) per person per calendar day spent in travel status. No per diem will be paid for travel less than the number of hours per day stated in the current JTR. Per Diem rate information may be obtained at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost of transportation by public conveyance (plane, limited to coach class) shall be paid. Privately owned vehicles shall be paid at the current Government mileage rate in accordance with the JTR. If required by a Task Order under this contract, cost for travel, lodging, meals, vehicle rental, and mileage are allowable subject to the limitations of FAR 31.205-46. These costs will be negotiated on each Task Order. The contractor is not allowed to apply indirect costs (G&A) to travel costs.

11. Any labor classification rates or other direct costs for the prime or subcontractors that are needed during the life of the contract, but were not included in the Pricing Schedule will be negotiated on the Task Order and may be added by modification to the contract as necessary. However, the fully burdened hourly labor rates entered on the Pricing Schedule and, thereby, proposed by the Contractor will be the contract’s rates and prices for the periods for which they are proposed (Base and Option periods) and will not be re-negotiated during those periods.

12. Task Orders: Services will be ordered by the Government in accordance with Section I, Contract Clause entitled “Ordering”. All services shall be charged at the unit prices, or lower, set forth in this Section B, Supplies or Services and Prices. There is no guarantee of work beyond the $2,500.00 Guaranteed Minimum for the Base Period of this contract. Exercising Option Periods on this contract are at the convenience of the Government and is NOT guaranteed.

13. Subcontractor Markup, identified previously prior to Table 1, is a fixed percentage that is lower than the

Prime’s negotiated profit and applied by the Prime on a Task order basis to subcontracted costs. Neither the prime’s profit nor G&A is included in this percentage. The Prime’s profit is negotiated on a Task Order basis and applied only to costs incurred by the Prime. The negotiated profit shall not be applied to subcontracted costs in addition to the Subcontractor markup.

14. Allowable markups on a Task Order basis:

Profit will be allowable on:

o Total fully burdened labor cost o Other Direct Costs (ODCs)

ODC Markup o This percentage is the Prime’s Overhead (OH) or G&A

Subcontractor Markup o This percentage is the Prime’s markup on subcontractor’s costs in lieu of profit

15. Non-allowable markups on a Task Order basis:

Profit cannot be applied to travel costs Profit cannot be applied to subcontractor costs. The subcontractor markup in Section 13 above is applied in lieu of profit.

G&A or OH cannot be applied to travel costs. The Prime must include an adequate number of hours for the Accounting/Payroll Specialist and/or Administrative/Clerical Specialist labor disciplines for scheduling travel and paying travel invoices.

G&A or OH cannot be applied to subcontractor costs. The Prime must include an adequate number of hours for the appropriate labor disciplines to source, compete and schedule subcontractors, as well as Accounting/Payroll Specialist and/or Administrative/Clerical Specialist labor disciplines to pay subcontractor invoices.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Indefinite Delivery Contract (IDC) Single Award Task Order Contract (SATOC)

Environmental Management System (EMS), Consulting Services & Training Projects within the Geographic Boundaries of the Southwestern Division (SWD) and Projects assigned to the Southwestern Division in accordance With UAI Subpart 5107.1 and ER 5-1-10

8 June 2018

1.0 INTRODUCTION

1.1 Purpose

The purpose of this contract is to provide environmental management system (EMS) consulting services and training and related services that may include full time on-site support services associated with the management of EMS for projects within the geographic boundaries of the Southwestern Division (SWD), U.S. Army Corps of Engineers (USACE), and projects assigned to the Southwestern Division in accordance with UAI Subpart 5107.1 and ER 5-1-

10. Work to be performed under this contract may include, but not necessarily be limited to environmental roles and responsibilities, planning requirements, budgeting, effective implementation and operation, and management review.

Environmental Management System (EMS) is the framework for continual program and process improvement through clearly defined environmental roles and responsibilities, planning requirements, budgeting, effective implementation and operation, and management review.

Per Executive Order (EO) 13693, Planning for Federal Sustainability in the next Decade, the Federal Government shall establish and maintain an EMS where effective. The EMS shall conform to the International Organization for Standardization (ISO) 14001 Standard, EMSs – Requirements with guidance for use, in accordance with (IAW) Federal and Department of Defense (DoD) guidelines. The EMS shall sustain and enhance mission capability by:

- Maintaining compliance with all applicable environmental laws, regulations, and policy requirements.

- Reducing compliance burden by implementing pollution prevention solutions that reduce the quantity and impact of pollutants.

- Sustaining natural, cultural, built, and human resources.

- Providing community outreach to increase awareness of environmental issues.

- Incorporating EMS elements into specific operations of appropriate organizational- levels and installations.

This Performance Work Statement (PWS) provides for environmental services in support of the DoD and other Federal Agencies but predominately the Air Force to include assigned installations and facilities. In carrying out work assignments issued under this contract, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein.

The Contractor shall employ a multi-disciplined staff of scientists, engineers, Exemplar Global-certified ISO 14001 Lead Auditors, and other technicians, as required, with sufficient expertise and experience to effectively support all EMS requirements covered by this PWS. Technical services required to be performed by credentialed members of science, and engineering professions shall be performed by disciplines including, but not limited to, engineering disciplines typically associated with environmental engineers and scientists. Generally, a credentialed professional

(a) is licensed (e.g., registered professional engineer) and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task. An environmental professional’s specific expertise may be evinced through certification that is compliant with the American Society of Testing and Materials (ASTM) Standard E1929-98, “Standard Practice for the Assessment of Certification Programs for Environmental Professionals: Accreditation Criteria” (e.g., DEE, CHMM, QEP, CIH).

The purpose of the EMS Program support is for the Contractor to provide responsive, EMS services as assigned under each Task Order (TO) to meet regulatory deadlines, reduce potential environmental impacts, and ensure compliance with all applicable laws, regulations, rules, orders, guidance, agreements, and policies.

The Contractor shall support the EMS Program by performing the following project tasks starting in Section 2 of the PWS. In performing any of the tasks within this PWS, the Contractor does not directly represent Federal Government interests in correspondence and negotiations with federal or state regulatory/legislative agency. Any correspondence or submittals to be submitted to a federal or state regulatory/legislative agency must first be submitted to the USACE for technical and legal review and approval. Additionally, any part of any task that would include a decision point that could potentially be tied to expenditure of funds shall require USACE approval before moving forward.

1.2 Applicable Work Locations

This contract is meant to satisfy requirements primarily within the SWD area of responsibility. However, contract capacity may be shared with other CONUS geographic districts where the principles of the Project Management Business Process and ER-1-10 have been met. The geographic territory for this contract will include the geographic boundaries of the Southwestern Division (SWD) and projects assigned to SWD including any of a variety of military installations, Federal agencies, and civil work entities where the USACE is otherwise authorized to respond. The Contractor shall provide environmental support as requested in the task orders (TOs) issued under this contract. This contract requires the Contractor to perform all work necessary to complete simultaneously executed TOs.

It is noted that the term “installation” is generically used within this PWS to refer to any potential location, agency, or facility as discussed above, that a TO may be awarded to/for under this contract. The Contractor may be required to perform tasks on-site or at their own facilities.

1.3 Technical Requirements

The general technical requirements specified in this performance work statement are intended to provide requirements for execution of the contract and an overall understanding of the functions that the Contractor may be required to perform. Specific services required under this contract shall be described in detail within individual scopes of work for each TO. The USACE will prepare the specific statement of work for each TO. However, the Contractor may be required to provide input to support the planning, scheduling, and formulation of the USACE's performance work statement. Individual TOs will contain additional detailed requirements and/or plans and specifications for each specific project. The Contractor may also receive available data and work products from past environmental activities performed by other Contractors and/or government personnel.

1.4 General Requirements

The Contractor is required to furnish all plant, labor, materials, and equipment to provide environmental services at project locations, unless otherwise directed by individual TOs. The Contractor's personnel shall comply with Occupational Safety and Health Administration (OSHA) requirements. The Contractor shall provide all support activities, described herein or in individual TOs, necessary to ensure the safe and effective accomplishment of project criteria within specified completion times. All work shall be performed in accordance with this contract, applicable Federal, State, and local installation regulations.

1.5 Task Order Requirements and Period of Performance

TOs will be issued as FFP performance-based TOs. For performance based TOs, the Contractor shall be responsible for developing technical and management approaches that directly satisfy the government’s TO objectives, including working with and maintaining good working relationships with regulators on all aspects of their work. As will be detailed in specific TOs, the USACE and its customers will review and comment on all documents prior to their submission to the regulatory agencies.

Any TO issued during the effective period of this contract and not completed within that period of that contract, shall be completed by the Contractor within the time specified in the TO. The Contract shall govern the Contractor's and Government's rights and obligations with respect to that TO's Period of Performance.

2.0 GENERAL CONTRACT INFORMATION

2.1 General

The Contractor, operating as an independent Contractor and not as an agent of the Government, shall provide all management, supervision, labor, travel, materials, and equipment to perform all work identified in each individual task order. The Contractor may be required to perform work under multiple task orders at different sites/locations simultaneously. The Contractor shall be cognizant of all appropriate laws, regulations, and guidance. The Contractor shall ensure that all work activities performed by his/her personnel, subcontractors and suppliers is executed in compliance with these laws and regulations. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the Contracting Officer (KO) and/or the Contracting Officer's Representative (COR) by written notice. Nothing in this contract shall relieve the Contractor of the responsibility to comply with these laws and regulations. Any conflicts between laws/regulations and contract/task order requirements shall be brought to the immediate attention of the KO and/or COR.

2.2 Contract Type

This is an indefinite delivery type contract to provide a full range of environmental and related services, including full time on-site support services for projects specified in individual TOs, and it is effective for a period of 5 years from the date of award of the contract if the option is exercised.

2.3 Delivery

Delivery or performance shall be made only as authorized by TOs issued in accordance with each ordering clause.

The Contractor shall furnish to the Government, when and if ordered, work for the items specified in individual TOs. There is no limit on the number or size of orders that may be issued, and the Government may issue concurrent orders requiring delivery to multiple destinations or performance at multiple locations.

2.4 Commencement of Work

The Contractor shall be required to commence the work required by a TO at the time specified on the TO, execute the work, and complete the entire project not later than the completion time specified on the TO. Unless identified otherwise or modified in the individual TOs, all services, and Contractor personnel qualifications, shall be in accordance with this section.

2.5 Purpose

The express purpose of this contract is the provision of environmental services including on-site support services. In order to accomplish this, through TOs, the Contractor shall maintain a management staff and system that ensures flexibility, effective communications, and the diversity of disciplines necessary to successfully execute complex, multi-faceted work. The Contractor shall maintain a staffing and program management system that will promote retention of institutional knowledge and continuity. The Contractor shall maintain a communication program that will apprise key personnel executing various TOs of any significant findings that may impact ongoing or planned environmental support activities. The Contractor shall initiate recommendations to the Contracting Officer's Representative (COR) about any alternative methods of executing a TO that would result in improved economy, productivity, or quality and immediately notify the COR of any conditions encountered during the execution of a TO that may impact performance.

2.6 Professional Registration/Certification and Regulated Procedures In performing the work effort, the Contractor shall adhere to professional guidelines and procedures established or approved by applicable Federal, State, and local regulatory agencies. All other mid and senior level disciplines should have appropriate certification or registration appropriate to their professional field of endeavor. If the Contractor is providing on-site support services, the Contractor may be required to provide suitably registered or certified personnel for applicable tasks in specific TOs.

2.7 Contract Authority and Work Deviation

The Contractor shall thoroughly coordinate with the USACE KO or COR and other government agency representatives that are involved in the work effort. The USACE KO or COR are the only responsible parties for contractual matters; consequently, the Contractor shall not take any action relating to this contract at the direction of any other party. Any deviation from the established and approved scope of work, including specific methods and techniques, must be proposed in writing by the Contractor and approved by the KO or COR prior to implementation.

Unapproved deviations shall not result in any additional cost to the Government. A KO approved POC may be designated, per TO, to act as a local authority for contract deviation approval regarding minor scope variations or divergences. Primary contact for all technical matters will be established within each specific TO.

The Contractor shall not take any action relating to this contract, or any TO, at the direction of any other party than the KO or COR acting within their written authority. All Contractors, prime and their subcontractor, must comply with lawful orders issued by certain authorized officials. Examples of this would be, but not limited to, orders by an Installation Commander to address emergency directions or a Safety Officer’s prerogative to issue stop work on-site due to safety issues or violations. Various installations have industrial hygiene, security, and range control programs, which have authority to “direct” that certain actions occur or not occur on the installation. Additionally, many installation’s policies and regulations directly apply to Contractors and all Contractor personnel, including subcontractor personnel. Specific circumstances that may apply at any particular installation will be addressed prior to a TO commencement at each particular installation. If the Contractor receives any safety or security direction as outlined in this paragraph that will or potentially will impact TO execution and/or result in deviations that may have a cost impact, the Contractor must immediately notify the KO and COR.

2.8 Use of Subcontractors

The Contractor shall not subcontract any portion of this contract to a party other than those identified in pre-existing partnerships established within the base contract or in proposals submitted in response to request for proposal for TOs without written authorization from the KO or COR. A KO approved POC may be designated per TO to act as a local authority for subcontractor variations.

2.9 Safety

The Contractor shall at all times conduct operations in a safe manner and in accordance with all applicable Federal, State, and local statutes and regulations as well as the USACE Safety and Health Requirements Manual (EM 385-1- 1, latest version). Based on TO award, the Contractor will also comply with all applicable agency or installation/facility safety policies and requirements. The Contractor may be required to develop a health and safety management plan for any TO issued under this contract and to make such a plan available for inspection by the Government. Any safety violations during performance of TO requirements must be immediately reported to the KO and COR.

2.10 Data Ownership and Data Rights

All reports and data whatsoever, including all electronic data and software, generated under this contract will be determined by negotiation IAW the DFARS. When submitting proposals, offerors shall identify IAW DFARS 252.227-7017 to the extent known, all technical data or software that will be delivered with restrictions on its use, release, or disclosure.

3.0 SCOPE OF WORK/TASK DESCRIPTION FOR ENVIRONMENTAL MANAGEMENT SYSTEM

CONSULTING SERVICES AND TRAINING

The Contractor shall provide all services, support and expertise required to support the development and implementation of effective and efficient EMS programs. TOs may include a variety of services related to these programs including:

- Generation of specific EMS guidance (e.g., instructions, playbooks, online tools)

- Environmental aspect identification, prioritization, and training

- Development of environmental objectives, targets, and action plans

- Development, implementation, and training related to operational controls and management plans, policies, standard operating procedures, compliance programs and plans, etc.

- EMS information management support

- Development, implementation, and continual improvement of a standardized EMS

- Development and implementation of EMS tools (e.g., dashboards, action plans, process tracking)

- Development and implementation of EMS document and data management processes

- Compliance task tracking process management

- Development and implementation of project review and approval processes

- Requirement identification, tracking, and compliance reporting

- General as well as topic-specific EMS training

- Environmental performance and readiness measuring, tracking, and reporting

- Identification, tracking, resolution, and reporting of environmental incidents and non-conformities (e.g., spills, releases, permit deviations, notices of violation, performance deviation)

- Internal audit facilitation and training

- Implementation, maintenance, and external auditing of EMSs

- Meeting support, including teleconference calls, DCSs, VTCs, and face-to-face meetings

- EMS cross-functional team and management review facilitation and training

- Data collection, reporting, and communication

- General environmental information management support

- Conducting EMS conformance and compliance self-assessments

3.1 EMS Planning

The Contractor shall assist in the evaluation of existing EMS program elements for conformance with defined standards such as Executive Orders and ISO 14001 and applicable DoD or specific service component guidance (e.g. Air Force Instructions [AFI]). The Contractor shall provide an integrated approach to managing policies, procedures, documents, information databases, and records within the EMS from both a program (e.g. storm water management) and a management system perspective. To the extent possible, the Contractor shall recommend and implement an EMS program that allows maximum flexibility for change management and visibility throughout the organization. The Contractor shall recommend and implement management systems that support the needs of: the individual shop personnel whose job performance may result in impacts to the environment; installation program managers who manage procedures, operating plans, and compliance assessments; installation management team that establishes and tracks performance metrics and project funding; and headquarters data calls for EMS program information.

3.2 EMS Implementation

The Contractor shall provide support in the identification of legal requirements to maintain or achieve compliance, define roles/responsibilities for compliance and assign appropriate responsibilities to personnel to document completion of required tasks.

The Contractor shall support the development and standardization of environmental programs that provide the operational controls, documentation and resources necessary to manage the environmental aspects and impacts of the organization. This includes integrating existing environmental program information into the EMS, making recommendations for improvement, and developing new operational control information as directed by individual TOs.

The Contractor shall develop written procedures to ensure proper management of EMS documentation. Document control procedures should ensure documents can be easily located and accessed, are kept current, and are periodically reviewed, updated, and approved as needed in accordance with ISO 14001 requirements and DOD and AF guidelines. Document control procedures will include all documents related to the installation EMS, to include, but not necessarily limited to, manuals, procedures, and records. The Contractor shall recommend and implement best information management practices that allow for collaboration and approval in accordance with document control procedures to include identification of new aspects, environmental program reviews, and emergency response scenarios (e.g. spills).

The Contractor shall provide information management tools and support, as needed, to facilitate efficient management and communication of related EMS program information.

The Contractor shall implement customer dictated methods for auditing the performance of the EMS, capture internal and/or external audit review findings, assign corrective actions, and track completion of corrective actions to closure.

3.3 EMS Training

The Contractor shall provide training to installation environmental personnel in the implementation and management of the EMS and related programs. Training may include environmental aspects and impacts management, requirements and tasks associated with maintaining and improving an EMS, information management related to EMS document control and related data and process management, EMS assessments, and general EMS conformance training.

The Contractor may also be required to provide EMS awareness training to installation personnel in accordance with ISO 14001, DoD or other Federal Agency requirements. The training may include classroom, digital media, or a combination of both.

The training shall be tailored to the Federal Agency’s specific circumstances and requirements (e.g., their specific regulatory agency/s, installation/facility-specific permitted sources, etc.). The contractor shall develop the training curriculum in consultation the designated Federal Agency POC and submitted for approval by the Agency POC and USACE prior to the training event. The Contractor is responsible for providing all materials for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

The location for training will be held at a government installation or facility at the USACE’s or customer’s discretion. The number of trainees per training session will vary per TO based on specific Agency requirements but will generally not exceed 40 attendees per session.

3.4 Reviews

All deliverables will be reviewed by various levels of USACE, customers, local, State and Federal regulatory agencies, and other project stakeholders, as appropriate. The Contractor will respond to all comments on deliverables.

4.0 TRAVEL AND MEETINGS

The Contractor shall perform all travel and attend all meetings necessary for completion of the work required by the task orders. Per Diem (lodging and MI&E expenses) shall be paid at the current Government rates in accordance with the Joint Travel Regulation (JTR) per person per calendar day spent in travel status. No per diem will be paid for travel of less than the number of hours stated in the current JTR. Actual cost of transportation by public conveyance (plane, limited to coach class) shall be paid. Air travel shall (if possible) be planned in advance in order to acquire the best prices available. Privately owned vehicles shall be paid at the current Government mileage rate in accordance with the JTR.

5.0 PROJECT ADMINISTRATION

Unless otherwise stated in individual TOs, the Contractor shall supply all personnel, material, equipment, transportation, etc., required to perform work as described in this Performance Work Statement. Within TOs, government owned equipment or government operated services may be provided.

5.1 Project Management

The Contractor shall appoint an off-site project manager to serve as a single point of contact between the contractor and the KO and/or his representative(s) for coordination of all work required under the contract. The project coordinator or manager will be responsible for the complete coordination of all work developed under the contract.

5.2 Meetings and Site Visits

5.2.1 Start-up Meetings. The Contractor may be required to attend a pre-performance and/or task start-up meeting as specified in each TO. The attendees may include, but are not limited to, Contractor’s representatives, USACE personnel, installation personnel, and representatives from regulatory agencies with an interest in the project.