Amd__0001_Solicitation__W912BV18R0033_EMS_IDC_SATOC.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Indefinite Delivery Contract (IDC), Single Aw ard Task Order Contract (SATOC) for Environmental Management System (EMS), Consulting Services & Training Projects w ithin the Geographic Boundaries of the Southw estern Division (SWD) and Projects assigned to the Southw estern Division in accordance With UAI Subpart 5107.1 and ER 5-1-10

This Amendment is being issued to replace Section L, Instructions, Conditions, and Notices to Offerors.

The proposal due date remains 2:00PM, Central Standard Time, 19 July 2018. Point of contact for this action is Brenda Anderson, 918-669-7274.

1. CONTRACT ID CODE PAGE OF PAGES

1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV18R0033

X 9B. DATED (SEE ITEM 11)

19-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jun-2018

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV18R0033

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

AMD #0001 INST TO OFFERORS

AMENDMENT NO. 0001

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Indefinite Delivery Contract (IDC)

Single Award Task Order Contract (SATOC)

Environmental Management System (EMS), Consulting Services & Training Projects within the Geographic Boundaries of the Southwestern Division (SWD) and Projects assigned to the Southwestern Division in accordance With UAI Subpart 5107.1 and ER 5-1-10

8 June 2018 29 June 2018

1.0 GENERAL INFORMATION

1.1 The U.S. Army Corps of Engineers, Tulsa District, intends to award a $49,900,000 Firm Fixed Price Indefinite Delivery Contract (IDC) Single Award Task Order Contract (SATOC) for Environmental Management System (EMS) Consulting Services & Training Projects within the geographic boundaries of the Southwestern Division (SWD) and projects assigned to the Southwestern Division in accordance with UAI Subpart 5107.1 and ER 5-1-10 contract using a competitive, “best value” trade-off source selection process. The resulting Firm-Fixed Price (FFP) contract will be awarded in accordance with FAR Part 15 and applicable supplements, guidance, and instructions.

All factors other than cost or price, when combined, are significantly more important than cost or price. It is strongly suggested that the provisions stated in the proposal information be fully studied prior to assembly of the proposal.

1.2 To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. The offeror shall submit in the proposal all requested information specified in this section of the RFP solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this solicitation.

Failure to meet a requirement may result in an offer being ineligible for award.

1.3 North American Industry Classification System (NAICS) code and Small Business Size Standard. The NAICS code for this acquisition is 541620 (Environmental Consulting Services) with a small business size standard of $15,000,000.00.

1.4 Discrepancies (Bidders Inquiry). If an Offeror believes that any element of the RFP is unclear or inconsistent, the Offeror is encouraged to submit an inquiry to the Bidders Inquiry System identifying their concern. Instruction for the Bidders Inquiry System and the deadline for submission of any inquiries will be provided via the document entitled: Inquiries-Offerors Questions and Comments use of Bidders Inquiry in the RFP.

1.5 If a Contractor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Contractor shall immediately notify the contracting officer or contract specialist in writing (email is the preferred method) with supporting rationale. The Contractor is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

1.6 Points of Contact

The Contracting Officer (KO) and Contract Specialist are the sole points of contact for this acquisition. Address any questions or concerns you may have, that are not appropriate for Bidders Inquiry, to the Contract Specialist who will then communicate the concerns with the KO. Written concerns should be sent to the e-mail address below. The Contract Specialist for this acquisition is as follows:

Contract Specialist: Ms. Brenda K. Anderson U.S. Army Corps of Engineers, Tulsa District 2488 East 81st Street Tulsa, OK 74137-4290 Phone: 918-669-7274

E-mail: Brenda.K.Anderson@usace.army.mil

Contracting Officer: Mr. Robert E. “Woody” Reed Phone: 918-669-7088 E-mail: Robert.E.Reed@usace.army.mil

1.7 Debriefings

The KO will notify Offerors excluded from the competitive range or otherwise excluded from the competition before award, if a competitive range is established. Upon such notice the Offeror may request a debriefing in accordance with FAR 15.505. Offerors may request a pre-award debriefing or delay its debriefing until after award provided such a request is submitted in compliance with FAR 15.505. However, it should be noted that the Offeror will receive no more than one debriefing for this acquisition. The Contracting Officer will notify all Offerors in the competitive range, if a competitive range is established, of the source selection decision. Upon such notification, the Offerors may request a post-award debriefing in accordance with FAR 15.506.

1.8 Oral Presentations

As part of the RFP, the government reserves the right to conduct oral presentations, if necessary.

1.9 Communications

Exchanges of information between the Government and Offerors will be controlled by the KO.

1.10 Cover Letter

Each Offeror shall include a Cover Letter in Volume I that identifies: the name, title telephone number and email address of the company/division point of contact (POC) regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government with respect to this procurement and provide their names, titles, telephone numbers, and email addresses.

1.11 The Offeror’s proposal, in its entirety, will be deemed incorporated into any resultant contract award and, thereby, part of the contract. This includes the Offeror’s response to clarifications or revisions made to any Volume resulting from discussions during the evaluation and selection process.

2.0 SPECIFIC INSTRUCTIONS: ORGANIZATION/PROPOSAL SUBMISSION/PAGE LIMITS

2.1 This Request for Proposal (RFP) does not commit the Government to any costs incurred in the preparation and submission of a proposal or for any other costs incurred by your firm submitting a proposal in response to this solicitation. Note specifically that the Contractor will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government.

2.2 The Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation, and to award a contract to other than the Offeror submitting the lowest priced offer. Offerors are advised that the Government may make award without discussions, clarifications, or any contact concerning the proposals received. Therefore, proposals shall be submitted on the most favorable terms from a price and technical standpoint. Do not assume that Offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2.3 Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments), if applicable. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2.4 Each offeror shall submit a proposal that consists of two Volumes:

Volume I – Technical Proposal Volume II – Cost/Price Proposal

2.4.1 Binding and Labeling: Volumes I and II shall be separate files in the AMRDEC submission (separate volume submissions are required). Each volume shall include, as a minimum, the following:

(a) Volume number and Volume name on proposal cover (i.e., Volume I – Technical Proposal).

(b) The prime, consortium, or joint venture’s name, address, and a telephone number shall appear in the lower left corner of the proposal cover, title page and table of contents of any document/volume to be evaluated.

Signature of the official that can bind the firm shall appear on the title page. Proposal volume cover format is at the offeror’s discretion so long as the information required by this paragraph and subsequent paragraphs are met.

(c) A Table of Contents, which provides a cross-reference of the Offeror's proposal to the applicable sections of the solicitation.

(d) List of tables/figures.

(e) Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

2.5 Proposal Submission

HARD COPY PROPOSALS WILL NOT BE SUBMITTED. Proposal submissions shall be uploaded to the AMRDEC website by the identified date and time. The contents of each proposal Volume are described in Paragraph 3.0 (Volume Content).

*NOTE: In accordance with FAR Subpart 4.8, "Government Contract Files," the government will retain one copy of all unsuccessful proposals. The government will destroy extra copies of such unsuccessful proposals.

2.5.1 Electronic File Submission Organization:

Offerors shall submit their proposals in response to this RFP via AMRDEC transmission to the identified USACE receivers.

a. The first file in the transmission will consist of all electronic files relating to Volume I – Technical Proposal. Offerors shall ensure their company name is within the file name of each document transmitted, while keeping their name brief due to file name size limitations (refer to AMRDEC file nomenclature rules). Both pdf and native file versions of documents shall be submitted (i.e. Word, MS Project, etc.).

b. The second file in the transmission will consist of all electronic files relating to Volume II – Cost/Price.

Offerors shall ensure their company name is within the file name of each document transmitted, while keeping their name brief due to file name size limitations (refer to AMRDEC file nomenclature rules).

Both pdf and native file versions of documents shall be submitted (i.e., Word, Excel, etc.)

2.5.2 AMRDEC Website Submission Information

AMRDEC SAFE site at: https://safe.amrdec.army.mil/SAFE/

Email addresses to enter as receivers in AMRDEC: Brenda.K.Anderson@usace.army.mil and Robert.E.Reed@usace.army.mil

2.5.3 Proposal Submission Date/Time:

Proposals shall be received not later than 2:00pm, Central Standard Time on 19 July 2018.

(NOTE: Offerors are reminded to allow sufficient time for their proposals’ files to upload, transmit and time stamp by AMRDEC. Therefore, waiting until the last minute to attempt transmission of your proposal could result in your proposal being deemed late due to the website’s slow performance, etc.)

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), "Restriction on Disclosure and Use of Data."

2.6 Page Format Restrictions and Limitations:

2.6.1 Page Limitations: Page limitations shall include typewritten text pages, charts, graphs, figures, diagrams, schematics, etc., aside from those items specifically stated as exempt from the page count. Outlines and other similar information documents shall be included as numbered pages - no exceptions. The total number of pages for the Volume I submittal may not exceed thirty five (35) pages. Compliance with page count limits shall be verified via the pdf version of the Volume I submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall also be placed on responses to Evaluation Notices (ENs) if issued.

The specified page limits for EN responses will be identified in the letters forwarded to the offeror(s) if necessary.

2.6.2 Pages Counted: Each page shall be counted except the following: cover pages, executive summary, table of contents, title page, list of tables/figures/acronyms, list of appendices, glossaries, separator tabs, dividers, blank pages, Past Performance Questionnaires, Resumes and Volume II in its entirety. Double sided pages are considered as two pages. NOTE: Proposals that exceed thirty five (35) pages will have only those pages that are within the page count limits evaluated. All information appearing thereafter will not be evaluated.

2.6.3 Page Size: Unless otherwise stated, a “page” is defined as being one side of an 8.5” x 11” sheet of paper.

Pages shall be typewritten except for the reproduced sections of the solicitation document and the font size shall be no less than 10 point and fully legible. A smaller font size (minimum of 8 point and fully legible) may be used on charts, graphs, figures, diagrams, and schematics to accommodate a “make to fit” software capability; however, all text shall be legible and easily read. Margins on all four edges of each sheet will be at least one inch. Proprietary statements, security markings, and page numbers can fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to EN responses (if required), as well as to the initial proposal.

2.6.4 Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.6.5 Larger Pages (aka Foldouts): Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Each printed side of a page larger than 8 ½” x 11” will count as two pages. For tables, charts, graphs and figures, the font shall be no smaller than 8 point and fully legible. All information (except documentation identification, solicitation number, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

2.7 Proposal Format

The Offeror’s proposal shall be assembled (electronically) in the format shown below in Table 1.

Table 1 - Proposal Format

3.0 VOLUME I, TECHNICAL PROPOSAL

3.1 Cover Letter/Executive Summary

Volume I of the proposal shall include a Cover Letter/ Executive Summary which shall include the information identified in Section 1.10 as well as an Introduction to the proposal’s team. The Cover Letter/Executive Summary shall not exceed two (2) pages in length and will be excluded from the thirty-five (35) page limitation.

Proposals submitted in response to this solicitation shall consist of the contents required in the sub-paragraphs described below:

3.2 Tab 1, Volume I, Factor 1 - Past Experience

Past Experience will be evaluated based on the breadth, depth, and relevance of the projects submitted by each Offeror: these submitted projects must demonstrate the Offeror’s Past Experience performing environmental management systems and related services as identified in Section C, Performance Work Statement, of the solicitation. Since this contract will be used predominantly to support EMS requirements of Air Force customers, capabilities should include discussion of specific Air Force EMS applications including but not limited to implementation and maintenance of eDASH, deployment and maintenance of ANSR sites (a subcomponent of eDASH), customization of Air Force environmental media and EMS to meet minimum ISO14001 accessibility requirements, and support of EMS data management as related to eDASH. Each Offeror’s Past Experience will be rated based on the quality of each project’s narrative describing the work performed (i.e., how well the project’s scope is described) and how relevant its’ work is to the Section C PWS, as well as the depth and breadth of each project’s scope (i.e., how many of the Section C PWS program areas are covered by the project’s scope). The complexity of a submitted project and innovativeness of the Offeror’s technical approach to achieve the performance objectives or to overcome obstacles, either anticipated or unforeseen, will be considered if presented by the Offeror in the project’s narrative. The description of each project shall indicate the Offeror’s role in the execution of that project (i.e., prime or sub-contractor), as well as the specific work elements performed by the Offeror (reference the project information form below). References, to include name, address, telephone number and email address of the customer, shall be provided for each submitted project. Confidential clients will not be accepted as references.

The offeror shall submit no more or less than five (5) projects to demonstrate the organization's/team’s past

Proposal Document

Page Limit

Volume I – Technical Proposal

Cover Letter/Executive Summary 35 page count total

*See Paragraph 2.6.2 for pages excluded from page count

Tab 1: Factor 1, Past Experience

Tab 2: Factor 2, Management Approach and Key Personnel

Tab 3: Factor 3, Example Project Technical Approach

Tab 4: Factor 4, Past Performance

Volume II – Cost/Price Proposal

Tab 1: Factor 5, Section B, Pricing Schedule

No Limit

Tab 2: Factor 6, Example Project Cost/Price

Tab 3: SF 33 - Solicitation, Offer, and Award (Section A)

Tab 4: Representations, Certifications and Other Statements of Offerors (Section K)

Tab 5: Contractor Team Arrangements experience, ensuring each project meets the relevance requirements to the Section C PWS of this RFP as well as the definition of a ‘project’ below. As stipulated in the Performance Work Statement, the predominance of EMS work will be for the Air Force; therefore, the demonstration of completed EMS projects for the Air Force is significantly more important than EMS work done for any other branch of service or federal agency. Projects not meeting the definition of a ‘project’ will be deemed a Deficiency for non-compliance with the RFP requirements, resulting in the Offeror’s proposal deemed “Unacceptable” and ineligible for further consideration for contract award.

Submitted projects shall be physically completed, or at least 75% physically completed, not amount invoiced, within the last 5 years prior to the proposal due date.

A project is defined as:

In order to be deemed a ‘project’, it must meet one, and only one, of the following:

a. 1 single Task Order against an IDC (a “D” contract) covering work performed at one single location or installation/facility

b. 1 single Task Order against an IDC (a “D” contract) covering work at multiple locations within one single installation or facility

c. 1 single “C” type contract (not a “D” contract) covering work performed at one single location or installation/facility

d. 1 single “C” type contract (not a “D” contract) covering work performed at multiple locations within one single installation or facility

e. 1 single Task Order against an IDC (a “D” contract) covering work performed at multiple but separate installations or facilities, meaning the installations or facilities are in different cities or areas of a city, states, etc.

f. 1 single “C” type contract (not a “D” contract) covering work performed at multiple but separate installations or facilities, meaning the installations or facilities are in different cities or areas of a city, states, etc.

Each submitted past experience project shall include the following information to adequately present previous relevant experience for evaluation:

1. Project #: Name of project and location (City and State, and military installation name, if applicable)

2. Contract Number, Task Order Number (if applicable)

3. Award Date, Original Completion Date, Actual Completion Date, or % complete

4. Award Amount, Final Amount

5. Client POC, Address, Telephone Number, Email Address

6. Contract Contracting Officer Name, Address, Telephone Number, Email Address

7. A general narrative overview of the site including project description and use of any innovation or value engineering, as well as any major accomplishments.

8. Project performance issues: Describe any performance issues encountered. This could include cost/schedule, health and safety issues, regulatory/stakeholder issues and other performance issues, as well as what was implemented to overcome these issues and the results.

9. Regulatory Involvement. In order to evaluate the Offerors ability to create and maintain a cooperative working environment with State and/or US Environmental Protection Agency (USEPA) regulators, the Offeror shall provide information, which demonstrates experience with submitting accurate and timely reporting/regulatory submittals in accordance with regulatory requirements if applicable. Include, at a minimum:

a. Regulators Name, organization, and contact information

b. Regulatory program (CERCLA, RCRA, UST program or other regulatory driver)

The Offeror shall include discussion of effective resolution of regulatory issues, expediting regulatory closure, or other information demonstrating ability to work constructively with the regulatory community.

10. Section C Criteria: This area shall identify and discuss specific elements from the Section C PWS of this

RFP relative to EMS Planning, EMS Implementation, and EMS Training that each submitted past performance project encompasses. The Offeror may include both federal and commercial work, however federal experience is preferred. The Offeror must indicate whether it was prime contractor or subcontractor on each project. If the Offeror was the prime contractor, the Offeror shall also describe its primary role/duties in execution of the work (i.e. the major components of the project which were completed by the prime’s staff and major components which were subcontracted); if the Offeror was a sub-contractor, identify the total dollar amount and percentage of the total contract price, as well as the total contract amount, was awarded to the Offeror. The Offeror shall also provide information on the project as to the size, complexity, and distinctive and/or unique features of the project. The Offeror shall provide specific information to demonstrate that it has relevant experience to all of the activities for this project.

Below is a sample template for past performance example project submission. The Offeror may use its own format, but must ensure that all identified information is presented.

Past Performance Example Project Information Summary

Project Name: Project Location- City:

State:

Installation Name (if applicable):

Contract Number:

Task Order Number (if applicable):

Was the project terminated early or were cure/show-cause letters issued?

Yes or No (if yes, explain)

Offeror’s Role: (Prime or Subcontractor) Percentage of total value of contract performed by the Offeror: (If the Offeror was the Prime, what percentage was subcontracted; if the Offeror was the subcontractor, what dollar amount and percentage of the total project amount, as well as the total contract amount, was awarded to the subcontractor?)

Contract Type: (ex. FFP, CPFF, CPAF, CPIF, etc.)

Percentage of work billed to date by Offeror:

Date of Award:

Initial Award Amount:

Final Contract Amount:

Original Completion Date:

Actual Completion Date (or ongoing, if applicable):

Amount added by modification(s):

Percentage the project is physically complete to date:

Explanation (reason) of any cost growth: Explanation of any late finish or time extensions:

Multiple interim schedule milestones/payment milestones? Y or N General Project Narrative:

Performance Issues Encountered:

Regulatory Involvement:

Past Performance Example Project Information Summary

Applicable Section C PWS Criteria:

Major Project Accomplishments:

Client Contact Project’s Contracting Officer

Name:

Email:

Telephone:

Name:

Email:

Telephone:

3.3 Tab 2, Volume I, Factor 2 – Management Approach and Key Personnel The Offeror’s technical capabilities and management approach will be evaluated based on the qualifications of their proposed Key Personnel and management approach, which will include organization structure and overall management approach.

3.3.1 Management Approach

The Offeror shall submit a Management Approach that clearly demonstrates their organizational approach for ongoing and successful project execution, including lines of authority for Key Personnel, and organizational relationships with any proposed subcontractors. Include whether you anticipate the use of your own resources totally, a joint venture, a teaming arrangement, or other subcontracting arrangements. Include names and addresses of team subcontractors as well as the contractual agreements and/or corporate commitments binding the firms to the contract. If these agreements are not in place, provide information on how they will be implemented. If these agreements are in place, provide a certified copy of the contractual agreement(s) in Volume II, Tab 5, which will not be included in the total page count. A certified copy is defined as a copy of a document or record, signed and certified as a true copy by the officer to whose custody the original is entrusted.

Organizational charts shall be presented demonstrating prime contractor and any team subcontractor roles and responsibilities. Personnel on the organization charts shall be identified by name, discipline, and firm office. The organizational charts shall clearly indicate reporting lines. Firms shall indicate the extent of their previous working relationship with any proposed subcontractors. In the event that the use of subcontractor(s) in a “team” approach is proposed, wherein the sub(s) will accomplish significant portions of a clearly identifiable performance work statement on a consistent basis, a “team” relationship will be considered. In such instances, the prime shall clearly identify the limits of responsibility for each team subcontractor.

The Offeror shall provide a clear and concise overall management approach for this contract and how the work issued via task order(s) will be managed and controlled, and if the Offeror has multiple task orders performing work requirements concurrently how the Offeror will manage the concurrent work efforts to successfully meet the performance objectives within the identified period of performances. The Offeror shall describe the program management organization proposed as well as the project management procedures that shall be applied to ensure successful completion of specific work requirements. The organization description shall include any planning, recruiting, and staffing requirements for this contract as well as the project management procedures that shall be applied to ensure successful completion of site specific work requirements. The Offeror shall describe the responsibilities and authorities granted to key personnel in the organization and the ability to adapt to changing requirements and to be flexible, versatile and responsive to customer requirements. The Offeror shall address how field and/or on-site personnel will be supervised.

Indicate the depth and size of your organization/team. Provide data regarding locations of your home and branch offices and their personnel respective personnel resources. This data may be in summary form indicating numbers of home and branch office personnel by discipline or trade. Indicate numbers of general personnel by discipline or trade that can be applied to this contract under normal circumstances or emergencies. Describe your technique for assuring efficient utilization and balance of all manpower, material and equipment. Discuss staffing plan to accommodate normal fluctuating workloads in order to maintain an experienced work force during periods of work buildup and decline, including working and managing multiple concurrent task orders. Demonstrate your firm’s ability to rapidly respond and mobilize to the geographical areas of coverage identified for this contract.

The Offeror shall provide a narrative of its corporate/team Quality Assurance/Quality Control (QA/QC) Program and its business practices, which demonstrates adherence to the QA/QC Program. The Offeror shall also describe its data management experience and procedures used to maintain quality and accuracy of data from generation to reporting.

The Contractor shall provide a narrative relevant to this contract’s performance work statement activities to describe its ongoing and successful execution of their Safety and Health Program from the perspective of executing Section C requirements. The Offeror shall provide a signed certification sheet stating that the Offeror has developed and implemented a Safety and Health Program in accordance with OSHA Health Program. The Offeror shall also certify that a Certified Industrial Hygienist (CIH) performs the Health and Safety supervision. The Offeror shall provide a summary list of any/all OSHA violations and reported lost time accidents in the past five (5) years, or so state that there were none.

3.3.2 Key Personnel and Resumes

The evaluation of Key Personnel will consider education, professional qualifications, complexity and range of experience, and accomplishments/successes in executing and providing environmental management system services in accordance with the Section B, Pricing Schedule.

The Offeror shall provide resumes only for individuals being proposed for the Key Personnel roles identified in Section B, Pricing Schedule. Resumes must clearly demonstrate how the proposed individual possesses not only the required education and qualifications, but also the experience in the stated Program areas required by his/her respective Key Personnel role stated in Section B, Pricing Schedule, to successfully execute the requirements of this contract. Resumes are excluded from the 35 page count limit for Volume I, but are limited to two (2) pages. All resumes shall be filed behind the Management Approach, at the end of Factor 2.

Key Personnel that require resume submittals as identified in Section B, Pricing Schedule are as follows:

Program Manager Project Manager, Senior Environmental, Health and Safety Specialist (EHS), Senior Environmental, Health and Safety Specialist (EHS), Staff

Offerors shall ensure that each resume (example format below) provides detailed information on specific education, professional registration (if applicable), required years of experience, accomplishments, and achievements relevant to the proposed Key Personnel role for which the individual is being proposed. The resumes shall also include appropriate cross-references of the proposed individual’s work on submitted Past Experience projects, if applicable (i.e. if the individual worked in that role on any of the submitted Past Experience projects). Offerors are reminded that individuals proposed for the Key Personnel roles identified above must be employees of the Prime. Resumes for Key Personnel must be presented in the Offeror’s proposal in the order identified above.

Example Resume Format Name Key Personnel Role

Relationship to Prime

Current Staff Consultant Future Staff Synopsis of qualifications:

Education:

School Degree Degree Focus Professional Registrations, Certifications, and Training:

Experience Relevant to Environmental Management System Services (Repeat as needed)

Project:

Company Job Title Dates Relevance to Past

Experience Projects Summary of Duties and Accomplishments Other Relevant Information:

Years with Current Firm:

3.3.2.1 Program Manager - The offeror shall designate one (1) individual as the Program Manager that serves as a single point of contact for coordination of program issues with USACE. The Program Manager is responsible for overall project quality and customer satisfaction for all work under the contract. The Program Manager handles all contract and related matters. The Program Manager, at a minimum, must have a Bachelor’s Degree in environmental engineering, civil engineering or related sciences or occupational health field, professional certification where applicable (e.g. Professional Engineer), 5 years of demonstrated experience in Program Management and 10 years of demonstrated working experience in environmental services. It is preferred that the Program Manager have working knowledge of ISO 14001 and/or OHSAS 18001 standards. Organizational and communication (written and verbal) skills are essential.

3.3.2.2 Project Manager, Senior - The offeror shall provide two (2) resumes for individuals who are experienced as a Senior Project Manager (PM) for EMS projects. If the Senior PM for an individual task order is different from what is proposed for the Basic Contract, the Contractor will clearly identify the Senior PM before issuance of the task order and will provide the Senior PM’s qualifications and experience to ensure the Senior PM is satisfactory to the Contracting Officer. The PM shall be the single point of contact for the task order, and shall be responsible for the management and performance of the task order in accordance with the performance work statement and approved work plans. The Senior PM is responsible for overall project quality and customer satisfaction for work under the task order. The PM handles all task order related matters, including technical and cost proposals, acceptance of the task order, invoicing, and management of Contractor resources to satisfy task order requirements.

The PM, at a minimum, must have a Bachelor’s Degree in environmental engineering, civil engineering or related sciences or occupational health field, 10 years of demonstrated experience in Project Management, and 10 years of demonstrated EMS related experience. It is preferred that the PM have specialized training in ISO 14001 and/or OHSAS 18001 standards. Organizational and communication (written and verbal) skills are essential.

3.3.2.3 Environmental, Health, and Safety (EHS) Specialist, Senior - The offeror shall provide two (2) resumes for individuals who are experienced as a Senior EHS Specialist for EMS projects. The Senior EHS Specialist is responsible for the development of detailed project management plans that include a milestone calendar, working budget, and technical approach to the performance of work and production of deliverables. The Senior EHS Specialist must have at a minimum a Bachelor’s Degree in environmental engineering, civil engineering or related sciences or occupational health field, 10 years of demonstrated EMS related experience, and specialized training in ISO 14001 and/or OHSAS 18001 standards. Organizational and communication (written and verbal) skills are essential.

3.3.2.4 Environmental, Health, and Safety Specialist (EHS), Staff - The offeror shall provide two (2) resumes for individuals who are experienced as a Staff EHS Specialist for EMS projects. The Staff EHS is responsible for the performance of work assigned by the Senior EHS Specialist. The Staff EHS Specialist must have demonstrated expertise in environmental, health, safety, and information management and is typically employed to take the lead in the development of those areas as dictated by the project requirements. The Staff EHS Specialist typically has three

(3) or more years of demonstrated practical EMS related experience and a Bachelor’s Degree in environmental engineering, civil engineering, or related sciences or occupational health field. Organizational and communication (written and verbal) skills are essential.

3.3.2.5 Manpower Chart/Matrix

Offerors must provide a Manpower Chart or Matrix that identifies the proposed disciplines and the number of personnel within those disciplines from their organization and their subcontractor organizations to be utilized on this contract. The purpose of this submittal is to identify both the types of discipline expertise and number of personnel, by discipline, available to the team for this contract. Please note that this chart is not the same as the Offeror’s Organizational Chart required in Section 3.3.1 above.

3.3.2.6 Replacement of Key Personnel

After contract award, the Contracting Officer shall approve replacement of any key personnel after verifying that they meet or exceed the requirements of the solicitation. If further key management personnel are required to perform any work under this contract, the contractor will be required to submit their resumes for approval by the Contracting Officer.

3.4 Tab 3, Volume I, Factor 3 - Example Project Technical Approach The Government will provide an Example Project Performance Work Statement (PWS) for the Offeror to prepare and submit both technical and cost/price proposals as part of their submission for the RFP. The example project is not real, but is a fictitious environmental project that is representative of work contemplated to be performed by this SATOC.

The example project PWS and cost proposal template are located in Section J of this solicitation.

The Offeror shall develop and submit a technical approach for all activities and implementation in support of the milestones, as outlined in the example project PWS. The technical approach shall include the Offeror’s detailed plan of how he/she would accomplish the work within the proposed milestone schedule, to include disciplines used and level of effort anticipated (man hours), anticipated risks and risk mitigation measures.

The Government will assess the Offeror’s technical understanding of the example project based upon their proposed technical approach, disciplines used, the hours proposed, and corresponding risk to the Government.

The Example Project technical approach shall be included within Volume I, Factor 3, and shall be severable from the price portion for the example project proposal which shall be submitted within Volume II.

3.5 Tab 4, Volume I, Factor 4 – Past Performance

The Offeror shall submit Past Performance information, to include a Past Performance Questionnaire (PPQ), for each project submitted in Factor 1 – Past Experience. The Government will evaluate the Offeror’s Past Performance information to determine the level of performance risk associated with the Offeror’s likelihood of unsuccessful performance in performing the requirements set forth in the solicitation. The recency (how recent) and relevancy (how relevant to the Section C PWS) of the submitted Past Performance information (more recent and more relevant Past Performance information will be viewed more favorably), the source of the information, context of the data, and general trends in the Offeror’s performance may be considered. Criteria establishing what is recent and what aspects are considered relevant is stated in para 3.2. The contractor’s Past Performance will be evaluated and rated for relevancy and confidence.

For the purpose of the past performance evaluation, an ‘Offeror’ shall be defined as business arrangements and relationships, such as Joint Venture participants, teaming partners, and major subcontractors. The past performance record of each firm in the business arrangement may be evaluated by the Government.

The Offeror must provide a narrative for each submitted Past Experience project that, at a minimum, addresses its’ past performance information such as if it was completed on-time/budget, whether or not the Offeror encountered any performance issues or challenges, and key and/or best management practices the Offeror employed to sustain successful performance for each past performance project submitted. If performance issues, customer dissatisfaction or challenges did arise, provide information on what corrective action was implemented or how they were addressed and outcomes. The narrative information does count toward the page limit; however, the PPQs are excluded from the page count.

For each example project submitted for Factor 1, the Offeror shall provide a PPQ that includes: Project # - Title (matching past experience); Contract and task order number as applicable; Client Point of Contact including email and phone number, and a description of the performance on that project. The Offeror shall send the PPQ, found as Attachment L-1 below, to those Government agencies or private sector companies’ Point of Contact identified for each project in Factor 1 – Past Experience for completion. These agency or company contacts must have detailed information concerning the performance of the project in order to accurately complete the PPQ for the Offeror. The POCs may be contacted by the SSEB to assess the performance work statement performed and to evaluate performance of the projects listed under the previous experience tab of this volume, if necessary; therefore, it is imperative to ensure correct telephone and email addresses are identified for the client POCs on each PPQ.

Completed Past Performance Questionnaires shall be submitted with your proposal if they are able to be received from the POC prior to the proposal due date. Offerors shall follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Contract Specialist, Brenda Anderson at Brenda.K.Anderson@usace.army.mil prior to proposal closing date.

PPQs previously completed by the example project's POC may be submitted in lieu of requesting the POC to re-complete the form; however, Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. CPARS evaluations shall not be submitted by the Offeror in place of a PPQ.

In the event that one or more of the client POCs do not reply to the Offeror’s request to complete the PPQ, the Government may elect to contact them utilizing the information provided for each submitted project for Factor 1.

Therefore, the Offeror must ensure the information provided for each project is accurate.

In addition to the above, the Government may review and consider any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

During the past performance evaluation, the Government reserves the right to obtain past performance information from any available source. The Government will consider information submitted by the Offeror, as well as any other relevant and reliable information obtained from any other source (including information from Government personnel and databases). The Government will evaluate the relevancy of the information, the source of the information, and general trends in performance, along with any other information, which may help the Government assess performance risk.

The Government intends to assess the relative risks associated with the Offeror’s performance based on the past performance information provided in the proposal and, if applicable, information obtained from available sources identified previously. A significant achievement, unexplained or unresolved problem, or lack of relevant data may significantly impact the risk rating by the Government. Therefore, it is incumbent upon the Offeror to include all relevant information, including demonstrated corrective actions, in its proposal.

In addition to the project information requested in this section, the Offeror shall also provide notification and information concerning any projects where it’s right to proceed was terminated for the convenience of the government or for default/cause during the last five (5) years, or so state that there were none. If any contracts were terminated, whether for convenience or default/cause, the Offeror shall list each, providing the contract number, title, brief type of work effort, and the reason for the termination.

In rating past performance, the Government may consider available past performance information on predecessor companies, employment histories of key personnel, or major subcontractors performing key elements of the project.

4.0 VOLUME II, COST/PRICE PROPOSAL (there is no page limitation) The offeror shall submit, in Volume II, the cost/price information described below. Volume II will be evaluated to determine the reasonableness of each offeror’s cost proposal over the life of the contract, and the adequacy and value of the cost data.

The offeror shall carefully read the instructions for Volume II to ensure all requirements are complied with. Since the evaluation of the cost proposal represents a portion of the total evaluation as described in Section M, it is possible that an Offeror’s proposal might not be selected for award because of an Offeror’s oversight, unreasonable, unrealistic, incomplete or inaccurate information, or non-current cost proposal information and/or cost or pricing data. Specifically-identified omissions will result in the Offeror’s Cost/Price Proposal to be deemed “Unreasonable” and, therefore, ineligible for further consideration for award. REMEMBER, the Government intends to award without discussions. The Cost/Price Proposal shall consist of the information identified below.

4.1 Tab 1, Volume II, Factor 5 – Section B, Pricing Schedule.

This portion of the Cost/Price Proposal consists of:

a. Table 1 – Home Office Rates

b. Table 2 – Field Rates

c. Annual Escalation Rates Table

d. Markup Rates Table (G&A on ODCs, Subcontractor Markup)

This cost portion of this evaluation will be subjectively evaluated and a best analysis of the proposal as a whole performed to determine best value to the Government. A price analysis will be used, where appropriate, for the purpose of determining the reasonableness and best value of the proposals.

The Offeror shall complete Tables 1 and 2 of the Section B, Pricing Schedule, in their entirety. If the Offeror has a different job title or if the Offeror is proposing to use subcontracted labor in which the subcontractor uses a different job title for any of the listed employees, the Offeror is instructed to conform to the notes in Section B and use the most appropriate or similar job title listed in the table (i.e.: Clerical/Administrative Assistant).