corrected_SOW_CGR_Santa_Fe_Trail_Roof.pdf

GROUP CAMP SHELTER HOUSE PAINTING AND ROOF REPAIRS IN SANTA FE

TRAIL AND CANNING CREEK COVE PARKS

COUNCIL GROVE LAKE, KANSAS

PART 1 – GENERAL

1.1 SCOPE OF WORK

The Contractor shall provide labor, materials, supplies and equipment to remove existing roof including all except wood sheeting. Contractor shall install new 30# felt, new metal roofing and paint the shelter house in accordance with these contract specifications. Work area is situated at the Santa Fe Trail Group Shelter in Santa Fe Trail Park and Group Camp Area #2 in Canning

Creek Cove Park Council Grove Lake, Kansas.

1.2 REFERENCES

All work shall be accomplished in accordance with all State of Kansas and National standard work practices.

1.3 BASIS FOR PAYMENT

The contractor shall invoice for Lump Sum Payment after all work has been completed and accepted by the Contracting Officer’s Representative (COR). Mail invoice to: Council Grove

Lake Office, 945 Lake Road, Council Grove, KS 66846-9322.

1.4 WORK HOURS

Regular work hours will be from 8:00 am- 4:30 pm Monday through Friday, excluding federal holidays. Any proposed changes to the work hours must be approved by the

Contracting Officer’s Representative (COR).

1.5 COMPLETION TIME

Work shall be completed in 90 calendar days after award and within 30 days after start of work.

1. 6 SAFETY REQUIREMENTS

The contractor shall comply with the Army Corps of Engineers Safety and Health Requirements

Manual, EM 385-1-1 dated 30 November 2014 in addition to all applicable Federal, State, and

Local safety codes and practices. It is the contractor's responsibility to insure public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense. Contractor employees shall comply with the minimum dress requirements as stated in Chapter 5 of EM 385-1-1.

1.7 EQUIPMENT

All equipment used to perform work under this contract shall be in good operating and mechanical condition and shall comply with EM 385-1-1. All equipment shall be inspected by the contractor and the inspection reports shall be submitted to the Contracting Officer’s

Representative prior to utilization of such equipment to accomplish work on this contract.

1.8 WEATHER LIMITATIONS

NONE

1.9 SUBMITTALS

The contractor may be required to furnish certain submittals. These submittals may be progress reports, certifications of materials, safety plans, drawings, training certifications, work plans, etc.

These will be specifically listed and shall be furnished to the Contracting Officer’s

Representative. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals. FIO (For Information

Only) submittals do not require Government approval.

1.9.1 WORK PLAN

The Contractor’s work plan shall be submitted to the Contracting Officer or Contracting

Officer’s Representative (COR) for approval prior to the beginning of work. The work plan shall provide detailed procedures defining the Contractor’s provisions for utility and equipment installation activities.

1.9.2 SAFETY PLAN and JOB HAZARD ANALYSIS

A Safety plan and Job Hazard Analysis for work procedures and safety and health protection shall be approved prior to beginning work. This plan shall include the procedures for equipment operation and public safety precautions.

1.10 PREWORK CONFERENCE

A pre-work conference will be held with the Contracting Officer and contractor prior to the commencement of any work. The contractor's responsible person and necessary administrative staff will be required to attend this meeting. Procedures for proper invoicing and payment, schedule, etc., will be covered at this time.

1.11 ENVIRONMENTAL CLEANUP

The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection and preservation of the environment and will be required to restore all damages/disturbances subject to the approval of the Contracting Officer. The contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise. The contractor will be required to comply with all Federal and State environmental requirements.

1.12 COORDINATION OF WORK

The contractor shall coordinate all work with the Contracting Officer’s Representative (COR), maintain communications with lake office personnel relating to campsite use, and efficiently raise awareness to the effected public. The Contractor shall be required to complete the work without impacting the day to day operations in the park. The Government point of contact (POC) for this work will be Gary Kepley at (620) 767-5195. The contractor must also allow government representatives access to contractor facilities with 24-hour notice.

1.13 ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract

Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or

Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request. Pre‐ screen candidates using E‐Verify Program. The Contractor must pre‐screen candidates using the

E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of

Government issued identification prior to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.14 PRE-SCREEN CANDIDATES/EMPLOYEES USING E‐Verify Program. The

Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐ Verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.15 CONTRACTOR PERSONNEL

Personnel hired by the contractor shall be fully qualified to perform the work in a professional manner and in industry installation standards.

1.15.1 The Contracting Officer may require, in writing, that the contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

1.16 POTENTIAL BIDDERS. Potential bidders are highly encouraged to visit the work areas prior to bidding in order to ascertain exact site conditions.

1.17 Liquidated damages of $300.00/day shall be incurred by the contractor for every day beyond the end of the performance period in which the contract is not completed.

1.13 SUBMITTALS

The contractor may be required to furnish certain submittals. These submittals may be certifications of materials, safety plans, drawings, training certifications, work plans, etc. These will be specifically listed and shall be furnished to the Contracting Officer. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals. FIO (For Information Only) submittals do not require Government approval. The Contractor shall obtain all required information, measurements, dimensions, etc. necessary to field verify all existing conditions and dimensions and provide the specified Detailed Work Plan and all other necessary submittal information. If there are existing conditions that appear to affect the proposed construction, the Contractor shall inform the Contracting Officer in writing before proceeding with any construction processes, including ordering materials. Work outside the original Scope of Work shall be accomplished only at the direction of the Contracting Officer through future contract modifications.

1.14 WEEKLY SAFETY MEETINGS

Weekly safety meeting records shall be submitted by the third workday of each month.

Monthly exposure reports shall be submitted by the second workday of each month.

1.15 PAYROLLS

Contractor and subcontractor payrolls shall be submitted weekly and directly to USAED, Tulsa District, Attn: Labor Relations Contracting Div, 1645 S. 101st East Avenue, Tulsa, OK 74128-4609. The contractor shall submit DD Form 879, Statement of Compliance with payrolls.

If there are subcontractors, the contractor shall submit Standard Form 1413, Statement of Acknowledgment signed by both the contractor and subcontractor.

PART 2 – PRODUCTS

2.1 MATERIALS

The Contractor shall inspect all materials at the time of delivery and before placement. All materials shall be new and undamaged. Any materials found to be damaged or defective shall be rejected and removed from the job site immediately. The Contractor will be required to remove and replace any defective work and materials at no cost to the Government. All materials will be the name brands as specified or the equivalent thereof.

2.1.1 Metal Roof. Pro Panel II, (color to be selected by COR), 29-gauge.

Metal Roof Fasteners; 1 1/2” #10 coated hex head screws w/rubber washer.

2.1.2 Fascia. #2 Pine.

2.1.3 Soffit Material. 3/8” A/C plywood.

2.1.4 30 Pound Felt.

2.1.5 Sheeting. Sheeting shall match original.

2.1.6 Paint. ACE Indoor/Outdoor Rust Stop Oil Based Enamel 225A104 Leather Brown (Gloss)

2.2 DELIVERY AND STORAGE

Materials shall be delivered to the site undamaged and stored out of contact with the ground.

Materials that are damaged during the delivery or improper storage shall be replaced at no cost to the government.

2.3 GOVERNMENT FURNISHED PROPERTY

NONE

PART 3 – EXECUTION

3.1 ACCOMPLISHMENT OF WORK

All work shall be accomplished in a safe, workmanlike manner and in accordance with standard industry practices.

3.1.1 PART A – Demolition.

The contractor shall provide all labor, equipment, and materials necessary to remove existing shelter house roof except for soffit and sheeting as per COR does not need to be replaced. All debris and materials shall be disposed of at a State approved disposal site (off of Gov-owned property).

3.1.2 PART B – Site Preparation.

The contractor shall prepare existing shelter house to accommodate the new roof.

3.1.3 PART C – Furnish and Install Shelter Roofing.

The contractor shall install (in accordance to manufacturer’s guidelines/standards) new roofing material in accordance with the following specifications. The roof shall be replaced with a metal roof and 30 pond felt material under the roofing. All fascia shall be replaced. Sheeting and soffit replaced as per COR.

3.1.4 PART D – Painting.

The contractor shall scrap all services and paint the shelter house, including all wood surfaces and metal poles with required paint. Scrapping’s and chips of paint shall be disposed of at a

State approved disposal site (off of Gov-owned property).

3.2 TESTING

Standard industry practices.

3.3 WARRANTY

Contractor will guarantee that all completed work will be free of any defects and poor workmanship for a period of 1 year. All defects and poor workmanship found will be corrected with no extra charge to the government.

3.4 MANUALS

The contractor shall furnish a copy of all the related drawings and manufacturer’s manuals to the

Council Grove Lake Project Office.

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS

The Contractor shall comply with the following requirements marked with an “X”.

x

1. AT Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

2. Access and General Protection/Security Policy and Procedures

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractors who do not require CAC, but require access to a Department of

Defense (DoD) facility or installation

X 2a. For contractor requiring Common Access Card (CAC)

2b. For contractor not eligible for CAC, but requires access to DoD facility of installation.

3. AT Awareness Training for Contractor Personnel Traveling Overseas.

https://atlevel1.dtic.mil/at

All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provide AOR specific AT awareness training prior to departure.

X

4. iWATCH and/or CorpsWatch Training

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

5. Contractor Employees Who Require Access to Government Information Systems

All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380-67

(Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors).

X

6. For Contracts that Require an OPSEC Standing Operating Procedure/Plan

The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The

OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The

SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

7. For Contracts that Require OPSEC Training

All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

8. For Information assurance (IA)/information technology (IT) training

All contractor employees and associated sub-contractor employees must complete the

DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

9. For information assurance (IA)/information technology (IT) certification

All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01-M, DFARS 252.239-7001 and AR 25-2. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

10. For Contractors Authorized to Accompany the Force

All contractor employees shall ensure the following AT/OPSEC requirements are meet prior to deploying personnel authorized to accompany U.S. Armed Forces outside the

Untied States: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

11. For Contract Requiring Performance or Delivery in a Foreign Country

All non-local contracting personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

12. For Contracts That Require Handling or Access to Classified Information

The Contractor shall comply with the Security Agreement (DD Form 441), including the

National Industrial Security Program Operating Manual (DoD 5220.22-M), any revisions to

DOD 5220.22-M and Army Regulation 380-49, Industrial Security. The DD254 will be attached with the contract.

13. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

14. Contractor Company to obtain a Facility Clearance and individual clearances at the appropriate level

The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL.

x 15. Pre-screen candidates using E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program

(http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of

Government issued identification prior to ensure the correct information is entered into the

E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I-

9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and shall become part of the official contract file.

16. For contract requiring armed security guards

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility policies and procedures on storing weapons and ammunition IAW AR 190-11 (provided by government representative).

17. Threat Awareness Reporting Program (TARP) Training

All contractor are required to take this training.

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