W912BV-17-R-0026.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV-17-R-0026 10-Feb-2017

b. TELEPHONE NUMBER

918.669.7275

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 09 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUDOLFO J MORALES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7,500,000.00

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF129

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV-17-R-0026

Section B - Supplies or Services and Prices

INSTRUCTION TO OFFERORS

Instructions to Offers

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services.

Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in a file format readible by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@usace.army.mil and copy Rudolfo.morales@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Rudolfo Morales and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

Rudolfo J. Morales, CECT-SWT-E

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

FAX: (918) 669-7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers.

Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing.

Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7275) or Rudolfo.morales@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) Complete the Excel pricing schedule provided in the solicitation (all cells except for the unit prices are locked).

4) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors should submit questions and inquiries related to this solicitation in accordance with the following (collect calls will not be accepted):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and clicks continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV-17-R-0026 The Bidder Inquiry Key is: MRQ75M-4WFU84

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 4:00pm (Central), 3 March 2017 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Rudy Morales Telephone: 918-669-7275 E-MAIL: Rudolfo.Morales@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Pre-proposal Conference will be held on Thursday, 16 February 2017 at 10:00 a.m. CST, at the Council Grove Lake Project Office located at US Army Corps of Engineers, 945 Lake Road, Council Grove, KS 66846 The purpose of the conference will be to familiarize prospective offerors with the extent and nature of the requirement and location of performance.

This conference is not mandatory for prospective offerors. All prospective offerors are strongly urged to attend the pre-proposal conference and to satisfy themselves as to all general conditions that may affect the cost and schedule of performance of this contract.

Any questions pertaining to past or current contract information for any of the past or current contracts should be submitted to the Office of Counsel, Tulsa District Office in the form of a FOIA (Freedom of Information Act) request. Below is the contact information for the Office of Counsel, Tulsa District.

CESWT-OC

1645 South 101st East Ave

Tulsa, OK 74128-4609 foia-swt@usace.army.mil

Guidance on how to submit a FOIA request can be found at http://www.usace.army.mil/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing.

PRICE SCHEDULE

Attached in Section J

Section C - Descriptions and Specifications

PWS

Performance Work Statement

COUNCIL GROVE LAKE

KANSAS

COUNCIL GROVE LAKE PROJECT - MAINTENANCE ACTIVITIES CONTRACT

FOR

MOWING, JANITORIAL, PARK CLEANING,

HERBICIDE APPLICATIONS, TREE MAINTENANCE,

AND BUOY MAINTENANCE/INSPECTION

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this PWS. The exhibits contain detailed listings or examples referred to in the general section, reference publications, and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any references to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Contractor's Facilities 14 Reporting Defective Facilities 15 Security 16 Prework Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished Materials and Supplies 3 Performance Requirements 4 Quality Control Inspection Log 5 Example of Activity Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix Title A Mowing B Janitorial Work C Cleaning of Parks D Application of Herbicides E Tree Maintenance F Buoy Maintenance

1. SCOPE OF WORK. All services required under this contract shall be awarded for performance based services, but not necessarily limited to, the following types of tasks/services:

Mowing, Janitorial, Cleaning of Parks, Herbicide Application, Tree Maintenance and/or Buoy Inspection/Maintenance; of the following Government facilities:

1.1. Mowing of public use areas, dam embankment, project office complex, and other areas on project lands.

1.2. Janitorial cleaning of office facilities at the project office complex.

1.3. Park Cleaning of park/public use facilities such as restrooms, picnic/camping sites, grounds keeping, roadside litter pickup and refuse collection and disposal.

1.4. Pesticide application at/on park/public use areas, dam embankment, project office complex and other areas on project lands.

1.5. Tree maintenance within park/public use areas, project office complex, trails, and other areas on project lands.

1.6. Buoy system inspection and maintenance.

2. DEFINITIONS.

2.1. Bimonthly work is required to be performed every other month.

2.2. Biweekly work is required to be performed every other week.

2.3. Clean. Vacuum, sweep, wash, wipe, mop, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

2.4. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.5. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.6. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.7. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.8. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 3.

2.9. Facilities includes any and all facilities located on project lands which are in place for the operations of the project. Facilities may include but are not limited to: Toilets, Waterborne Toilets, Showers, Vault Toilets, Picnic and Camping Shelters, Picnic and Camping Sites, Trailer Dump Stations, Bulletin Boards, Drinking Fountains, Courtesy Docks, Fish Cleaning Stations, Grounds-Parks, Access Roads, Fishing Areas, Embankment Boat Launching Ramps, Swimming Beaches, Buoys, Playgrounds, Parking Areas, Sidewalks, Trails, Refuse Containers, Signs, Project Office, Maintenance Compounds, Storage Yards, Various Buildings.

2.9.1. Toilet means a building restroom located in a park like setting including all parts of the building not just the riser or sanitation fixture used for the storing or disposal of human urine and feces.

2.9.2. Waterborne Toilet is a toilet with running water type plumbing fixtures.

2.9.3. Waterborne Toilet with Showers is a toilet with running type water plumbing fixtures including shower facilities.

2.9.4. Vault Toilet is a toilet without running water type plumbing fixtures. Waste is collected in a septic tank below the facility.

2.10. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.11. Government means the United States of America.

2.12. Indefinite Delivery Indefinite Quantity (IDIQ). An indefinite-quantity contract that provides for delivery of an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements.

2.13. Odor-free. Free of unpleasant odors as determined by the COR.

2.14. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.14.1. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.14.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.15. Project means all Government property and easements at Council Grove Lake.

2.16. Park/Public use area (PUA) includes parks as well as overlooks, nature and hiking trails, access points, etc.

2.17. Quality is conformance with the contract specification.

2.18. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.19. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.20. Sanitary. To disinfect, make free of bacteria or other living organisms.

2.21. Semi-monthly work is required to be performed two times per month.

2.22. Semi-weekly work is required to be performed two times per week.

2.23. Workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, EM 385-1-1 (current edition) is hereby incorporated into this specification. The COR will furnish a copy of the EM 385-1-1 to the contractor after contract award.

3.2. Tree Pruning guidelines: ANSI A 300 Part I (2008), available at http://www.treecareindustry.org/index.aspx . USDA Forest Service Brochure, “How to Prune Trees”, available at http://na.fs.fed.us/spfo/pubs/howtos/ht_prune/htprune.pdf

3.3. Tree safety standards: ANSI Z133.1 – 6.5 “Stump Cutters”, – 9.2 “Pruning and Trimming”, - 9.5. “Tree Removal”, - 9.7 “Limbing and Bucking”

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. All work is performance based with some being initiated by COR verbal request.

4.2. Execution of all work shall be in accordance with this specification.

4.3. The COR will notify the contractor of deficient services.

4.3.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.3.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.3.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. Provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.1.3 Tree Maintenance personnel shall include at least one individual that is a certified arborist through the Kansas Arborist Association.

5.2. Supervision.

5.2.1. Provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed.

Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the COR a telephone number which the contractor's on-site project manager can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR between 8:30 and 9:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. Furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work in accordance with the specification requirements or on time.

6.1. Equipment Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection.

The COR shall establish the time and location for these inspections.

6.2. Equipment requirements. All equipment used to perform work under this specification shall be in good operating and mechanical condition and comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the rollover protection structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.2.2.4. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.5. Tractor/Brush Hog combination mowing equipment used on the dam embankment shall have a minimum cutting width of 15 feet. Other wide-area mowing equipment designed and recommended for similar slope type mowing conditions may be used on the dam embankment as approved by the COR.

6.2.2.6. Mulching mowers may be used as per the COR.

6.2.2.7. Brush hogs shall not be used in improved areas; the use of brush hogs shall be limited to mowing dike areas, and semi-improved areas.

6.2.2.8. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edging Equipment shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. The working pressure of power washers shall not exceed 50 p.s.i. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be a minimum of 1,500 p.s.i.

6.2.6. Chainsaws and hand tools used for tree maintenance shall be properly sharpened for clean cuts in accordance with ANSI Z133.1 – 9.2 “Pruning and Trimming.”

6.2.7. Machines powering heavy duty grinders must have high pressure hydraulic systems and impact resistant windows for the protection of the operator. Equipment must be equipped and maintained continuously with deflection plates, safety chains or other manufacturer approved devices on the discharge ports.

6.2.8. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

COUNCIL GROVE LAKE

MAINTENANCE SERVICES

PROVIDED BY

(Contractor's Name)

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.3.2. Power operated trimming equipment (utilizing monofilament line) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked in compliance of all federal, state, and local regulations and only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and subsequent notifications within specified time limits.

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.2. Specifications for select contractor furnished materials and supplies are given in Exhibit 2.

7.1.3. In addition, the contractor shall furnish, but not limited to, the following:

Cleaning compounds Carpet Shampoo Disinfectants Glass Cleaner

Spot Remover for carpets and upholstered chairs Wax and stripping agents Mops, brooms, etc.

Lights/Lamps Hand Soap Towels, Tissue Paper Deodorant Cakes (urinals) Odor Control Chemicals (vault toilets) Vacuum Cleaner Refuse Container Liners Misc. Tools

7.2. Government furnished.

7.2.1 The Government will furnish potable water. The contractor shall be responsible for transporting Government furnished materials and supplies to work sites.

7.2.2. The Government will provide cable, clamps, chain, and buoys sufficient for the contractor to maintain the buoy system.

8. PERFORMANCE REQUIREMENTS (PRs): PRs for work performed under this specification are provided in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with the identified Performance Standards(PStds). Services not meeting the PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC are functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. When QA inspections indicate the contractor's performance is marginal or unsatisfactory, the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the COR determines that performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs provided in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4) or as supplied by the COR. Furnish a copy of completed inspection logs to the COR weekly.

9.2. Requirements in subparagraph 9.1. may be waived by the COR if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan. Submit to the COR for review and approval, a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity Hazard Analyses (AHAs): AHAs shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activity hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, activity hazard analyses for the activities listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR requests. An activity hazard analysis requested by the COR shall be submitted for approval within one (1) week. An example of an activity hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of each mowing. Employees of subcontractors shall attend safety meetings. Provide at least a one-day advance notice of safety meetings to the COR to allow Corps of Engineers personnel to attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and name(s) of person(s) who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel shall wear additional protective apparel when required by EM 385-1-1.

11.5. Accident reports.

11.5.1. Immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. Investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this contract or any subsequent task. Investigation results shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment. The Government assumes no liability for contractor’s property stored on-site and the contractor assumes all liability.

12.1. A minimal amount of space is available at the project office for storage of janitorial supplies and equipment. As determined by the COR, quantities of supplies which cannot be stored on site shall be the responsibility of the contractor and stored off site.

12.2. The area behind and south of the Lake Office is available for storage of mowing equipment on an interim basis while mowing is being performed. This is a non-secure area.

Storage of equipment, tools and supplies is at the contractor’s risk.

12.3. If the contractor elects to operate a refuse transfer station it shall be located off Government property and shall conform to all Federal, State, and local regulations.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification. This responsibility shall include preparation of written work schedules as prescribed below. The COR's authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall immediately revise his schedules and resubmit them.

13.1. Janitorial Work. Furnish the COR a schedule for performing all janitorial work (Appendix B) that is required at a weekly frequency or less. A revised schedule shall be furnished the COR prior to the contractor changing his/her mode of operation.

13.2. Cleaning of parks. Submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.2.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules for subsequent periods shall be furnished two (2) weeks prior to the beginning of each period.

13.2.2. Schedules for additional refuse collections and additional cleaning of toilets requested by the COR shall be considered a part of this work schedule.

13.2.3. The contractor shall utilize these schedules for accomplishing work and shall furnish the COR a revised schedule prior to changing his/her mode of operation. The times given on these schedules will be used to evaluate the contractor’s performance under PR X1, Completion of all objectives.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Any damaged, defective, and/or inoperative facilities noticed shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles. All entrances to project office building shall remain locked except for ingress and egress of contractor’s employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers; and shall also install the tumblers at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, shall be of digital format (specific format to be determined by COR). If the COR determines any of the proposed plans or schedules do not comply with this specification, these documents shall be re-submitted within one (1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Kansas permits for operation of a refuse transfer station (subparagraph 12.3).

17.7. Supplemental Work Schedules for Janitorial Work and Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1 and 13.2).

17.8. Certificate of insurance.

17.8.1. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his/her performance under this contract the following minimum insurance:

a. Worker’s Compensation and Employer’s Liability: Worker’s compensation and employer’s liability insurance in compliance with applicable state statues, with a minimum liability coverage of $100,000.

b. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,00 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

c. Automobile Liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in the connection with performing the contract. Policies covering automobiles operate in the United States shall provide coverage of at least $20,000 per person and $50,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.8.2. The contractor shall submit to the COR a copy of their insurance certificate two (2) weeks prior to the Pre-work Conference.

17.9. Kansas permits and/or certification for application of herbicides and pesticides.

17.10. Locations of refuse disposal site(s) and a copy of the contract with the operator of the site(s).

17.11. The name and proof of certification for the certified arborist with the Kansas Arborist Association.

18. BILLING.

18.1. Submit one copy of invoices at the end of each month for all work that has been completed.

18.2. Invoices shall be prepared in the format in Exhibit 7.

18.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted in digital format (specific format to be determined by COR), before an invoice will be accepted.

18.4. The invoices and supporting documents shall be emailed to the COR located at the Council Grove Lake Office, 945 Lake Road, Council Grove, KS 66846. Email address will be provided at the prework conference.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

19.2. A modification in price will occur if a change to the scope of work will result in an annual increase or decrease in costs exceeding $500. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

DEODORANT CAKE,

URINAL

B,C PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

HAND SOAP B LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS MILDLY PERFUMED.

LIGHT BULBS / LAMPS B,C WHEN APPLICABLE AND WITHIN FIXTURE

SPECIFICATIONS, REPLACE ALL LAMPS

WITH ENERGY STAR RATED LAMP.

REFUSE CONTAINER

LINERS

B,C PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER B,C 2-PLY PAPER, FACIAL QUALITY, SEPTIC

TANK SAFE, MINIMUM OF 500 SHEETS PER

ROLL, CONFORMING TO "SAVOY" NO. 612,

GEORGIA PACIFIC COMPANY OR EQUAL.

TOWELS B PAPER, SINGLE PLY, MULTI-FOLD AND

HIGH ABSORBENCY, COMMERCIAL

QUALITY.

ODOR CONTROL

CHEMICAL, VAULT

TOILET

B,C ORANGE FLOATING VAULT TOILET

DEODORIZER OR FLOATING LIFT STATION

DEGREASER, PHOENIX ENTERPRISES,

ITEM #KALL002255 (OR EQUIVALENT)

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

ALL APPENDIXES

Completion of work X 1 B Maintained and completed as set forth in the specification and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A - MOWING

Improved areas A 1 A Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

5%

Lawn areas A 2 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Semi-Improved areas A 3 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Embankment Areas A 4 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Hiking trails A 5 C Height of cut grass does not exceed ±1 inch from that specified. Uncut strips of vegetation caused by wheel rollover do not exceed 100 feet/acre.

15%

Edging A 6 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 7 A Uniform cut with no scalping of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing

A 8 C No vegetation or debris left on paved or concrete surfaces.

15%

NO.

APPENDIX B – JANITORIAL WORK

Dust furniture, etc. B 1 B All surfaces free of dust. 10%

Clean Floors B 2 B Clean. No splash marks on furniture, walls, & baseboards, etc.

10%

Wax & buff floors B 3 B Entire floor has a uniform, glossy appearance with no scuffmarks or visible wax buildup.

Baseboards, furniture, etc. are free of cleaning & waxing solutions.

10%

Clean carpets B 4 B Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B 5 B Clean. No dirt or debris visible. 10%

Clean light fixtures B 6 C Clean. 15%

Clean mirrors & glass (other than windows)

B 7 C Clean, no streaks. 15%

Clean windows B 8 C Clean, no streaks. 15%

Clean restrooms B 9 A Odor-free. All fixtures, walls, & floors clean. Showers, lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B 10 B Clean, sanitary. 10%

Grounds keeping B 11 C Grounds, parking areas, & sidewalks free of refuse & debris.

15%

Refuse collection B 12 B Containers empty. Liners clean & not torn. 10%

APPENDIX C – CLEANING OF PARKS

NO.

Clean interior of toilets, & overlook(s)

C 1 A Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Light bulbs operate properly. Pipe-chase/maintenance access free of debris.

5%

Clean exterior of toilets, & overlook(s)

C 2 B Clean. Free of graffiti. Light Bulbs operate properly.

10%

Deodorize waterborne toilets C 3 B Odor-free. 10%

Deodorize toilet vaults C 4 B Add vault toilet deodorizer to vaults. 10%

Monitor toilet vaults C 5 B Vaults exceeding specified limit are reported. 10%

Clean picnic shelters C 6 B Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces. Light bulbs operate properly.

10%

Clean picnic & camping sites C 7 B Clean. No refuse, debris, or partially burned wood in fire rings or cookers. Accumulation of ashes does not exceed an average depth of 1 inch in cookers and 3 inches in fire rings.

10%

Clean trailer dump stations C 8 B Clean. 10%

Clean bulletin boards C 9 C Clean. No streaks on plastic covering.

Frame free of graffiti.

15%

Clean drinking fountains C 10 B Clean, sanitary. 10%

Clean courtesy docks C 11 C Clean. 15%

Grounds keeping - PUAs & access roads

C 12 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping - small litter pick up

C 13 B No litter visible from a distance of 10 feet. 10%

Grounds keeping - nature & hiking areas

C 14 C No refuse or debris visible from a distance of 25 feet.

15%

NO.

Grounds keeping - primitive camping areas

C 15 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping - fishing areas C 16 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping - embankment road

C 17 C No refuse or debris visible from a distance of 50 feet. No dead animals.

15%

Refuse collection C 18 B Containers are not more than ¼ full & contents do not emit strong odors. Liners are odor-free & not torn.

10%

Refuse disposal (includes refuse collected under Appendix B)

C 19 A Refuse disposed at designated site. No deposition along roads.

0%

Report stinging insects & nests C 20 C All insect nests within 5 feet of facilities or on any buildings reported.

5%

Clean refuse containers C 21 B Clean. 10%

High pressure…