Arcadia_Repair_Service_and_Emergency_Gates_Specs_7-18-17.pdf

Solicitation No. W912BV-17-R-0006

US Army Corps of Engineers Tulsa District Arkansas River Watershed Arcadia Lake, Oklahoma

Service and Emergency Gates Rehabilitation

Specifications

July 18, 2017 rsl

TABLE OF CONTENTS

SOLICITATION NO. W912BV-17-R-0006

SERVICE AND EMERGENCY GATES REHABILITATION

ARCADIA LAKE, OKLAHOMA

TOC-1

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 00 SF 1442 AND CLIN SCHEDULE

00 21 00 INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

00 22 11 PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA,

BASIS OF AWARD

00 45 00 REPRESENTATIONS & CERTIFICATIONS

00 72 00 CONTRACT CLAUSES

00 73 00 SPECIAL CONTRACT REQUIREMENTS

00 73 46 WAGE DETERMINATION SCHEDULE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 SUMMARY OF WORK

01 22 00 MEASUREMENT AND PAYMENT

01 32 01 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00 QUALITY CONTROL

01 46 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 BULLETIN BOARD, PROJECT SIGN, AND SAFETY SIGN

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 02 - EXISTING CONDITIONS

02 00 00 CONTROL OF WATER

02 41 00 DEMOLITION AND DECONSTRUCTION

02 50 00 DISASSEMBLY AND REASSEMBLY OF SERVICE AND EMERGENCY GATES

HYDRAULIC OPERATING EQUIPMENT

02 83 13 LEAD PAINT

DIVISION 05 - METALS

05 05 20 NON-DESTRUCTIVE EXAMINATION OF HYDRAULIC STEEL STRUCTURES

05 05 25 STRUCTURAL WELDING

05 50 13 MATERIALS FOR REHABILITATION OF HYDRAULIC STEEL STRUCTURES

AND HYDRAULIC OPERATING EQUIPMENT

05 60 00 REHABILITATION OF CONDUIT LINERS

DIVISION 09 – FINISHES

09 90 00 PAINTING: MECHANICAL AND HYDRAULIC SYSTEMS

09 97 02 PAINTING: HYDRAULIC STRUCTURES

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 20 00 PROOF LOAD TESTING

-- End of Table of Contents --

PROPOSAL SCHEDULE

JULY 18, 2017

Item Estimated Unit No. Description Quantity Unit Price Amount

00 11 00-3

BASE PROPOSAL

1. Rehabilitate Emergency Gate Bulkhead Lifting Beam 1 Job $________ $_________

2. Load Test Lifting Devices 1 Job $________ $_________

3. Replace Service Gate Stems 2 EA $________ $_________

4. Replace Emergency Gate Stems 2 EA $________ $_________

5. Replace Service Gate Indicator Rods 2 EA $________ $_________

6. Replace Emergency Gate Indicator Rods 2 EA $________ $_________

7. Rehabilitate Service Gates 2 EA $________ $_________

8. Rehabilitate Emergency Gates 2 EA $________ $_________

TOTAL BASE PROPOSAL $_____________________

OPTION 1

9. Clean and Paint Mechanical and Hydraulic Systems 1 Job $________ $_________

10. Rehabilitate Conduit Liners 2 EA $________ $_________

11. Replace Emergency Bulkhead Seals and Hardware 1 Job $________ $_________

TOTAL OPTION 1 $_____________________

PROPOSAL SCHEDULE

JULY 18, 2017

Item Estimated Unit No. Description Quantity Unit Price Amount

00 11 00-4

OPTION 2

12. Install Bonnet Cover Seal 1 Job $________ $_________

TOTAL OPTION 2 $_____________________

TOTAL PROPOSAL $_____________________

EA = Each

00 11 00-3

PROPOSAL SCHEDULE NOTES

1. All costs for items of work not listed separately in the Proposal

Schedule or specifically mentioned to be included in a particular item price shall be included in the listed item price most closely associated with the work involved.

2. This solicitation requires submission of a price on all items.

Failure to do so will result in the proposal being rejected without further consideration.

3. All quantities are estimated except where the unit is given as Job.

4. Only one contract for the entire schedule will be awarded under this solicitation.

5. Proposal Schedule Option 1 may be exercised, at the option of the Government, at the time of contract award up to 90 calendar days after the date of contract award.

6. Proposal Schedule Option 2 may be exercised, at the option of the

Government, at any time during the contract.

Arcadia Service & Emergency Gates Rehabilitation FY17 ARCADIAGATESFY17

SECTION 01 00 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 SCOPE

This section provides a general summary of the work to be performed to rehabilitate hydraulic structures and mechanical equipment at Arcadia Lake, Oklahoma. See the specifications and drawings for detailed requirements.

The Contractor shall provide all plant, materials, equipment, labor, instruments tools, subcontractors, supervision, management, and travel necessary to complete all work in accordance with this summary of work, the attached drawings, the specifications, and all other contract documents and requirements. The Government will provide no materials, equipment, or labor except setting of the bulkhead.

1.2 EXPLANATION OF CONTRACT AUTHORITY AND RELATIONSHIPS

The U. S. Army Corps of Engineers (USACE), Tulsa District will award and administer this contract and shall be the sole authority to interact contractually with, direct, and provide oversight to the Contractor.

References to any other organization, entity, or individual either directing, authorizing, approving, or in any other way contractually interacting with the Contractor shall denote such action by the designated representative(s) of the Contracting Officer, USACE, Tulsa District.

1.3 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.4 SUMMARY OF WORK

This project will be a total turn-key contract with all work being performed by the Contractor except setting of the bulkhead. See other specifications sections, drawings, contract clauses, and other contract documents for detailed requirements of the work to be performed by the Contractor. The work required is summarized as follows:

a. Inspection and rehabilitation of bulkhead lifting beam and fabrication of gate stem lifting device;

b. Proof load testing of gate stem lifting device, bulkhead lifting beam, and lifting stirrup;

c. Replacement of emergency bulkhead seals and hardware;

d. Disassembly of service and emergency gate hydraulic hoist systems and components;

SECTION 01 00 00 Page 1

e. Inspection, rehabilitation, installation, and adjustment(s) of gate assemblies;

f. Fabrication and installation of gate stem assemblies and indicator rods;

g. Rehabilitation of mechanical equipment;

h. Rehabilitation of conduit liner and gate frames; and

i. Removal of contaminated hydraulic fluid, cleaning of hydraulic tank and components, and filling hydraulic system with new fluid; and

j. Re-assembly of gate hydraulic hoist systems and components.

1.5 MANDATORY CONSTRUCTION SEQUENCE

Prior to any other work except pre-construction submittals, the Contractor shall first schedule and execute the following:

a. Inspection and rehabilitation of bulkhead lifting beam and fabrication of gate stem lifting device;

b. Proof load testing of gate stem lifting device, bulkhead lifting beam, and lifting stirrup; and

c. If option is exercised, replacement of emergency bulkhead seals and hardware.

1.6 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Work Plan; G

1.7 WORK PLAN MINIMUM REQUIREMENTS

Within 30 calendar days of contract award, a Work Plan shall be submitted for all work required by this contract. This work plan is separate from any and all documents submitted before contract award and shall provide greater detail than pre-award submitted work plan.

The plan shall include, as a minimum, details for all work listed in paragraph SUMMARY OF WORK above. The plan shall include detailed construction methods and procedures, all manpower (each trade/skill required and crew sizes, including subcontractors), and all equipment (including make, model, size, capacity, and weight). Include in the Work Plan the Abrasive Blasting Plan, Lead Containment Plan, and Confined Space Work Plan.

The Work Plan shall address sequence of work and methods to remove, protect, and label components for disassembly and reinstallation.

SECTION 01 00 00 Page 2

In addition, the Contractor shall submit any additional information as directed by the Administrative Contracting Officer (ACO). All items of work shall be addressed to the level of detail required by the ACO.

Construction activities and purchasing of materials shall not begin until the Detailed Work Plan has been approved by the ACO. The Contractor's work schedule (days of the week and hours per day) shall be stated.

1.8 SAFETY

All work shall be performed in accordance with EM 385-1-1 dated 30 November 2014 and all subsequently issued interim changes and errata, 29 CFR 1910, 29 CFR 1926, and other references as listed herein. Matters of interpretation of the safety standards shall be submitted to the ACO for resolution before starting work. Where the regulations conflict, the most stringent requirements shall apply. The Government stresses the importance of safety on all USACE job sites. If safety violations occur, all work shall cease immediately and no work will resume until all safety violations are corrected. Lost time for safety violations will not be subject to time extensions for contract completion.

1.9 PERMIT REQUIRED CONFINED SPACES

All conduits at Arcadia are permit required confined spaces until proven otherwise or made safe to enter by the Contractor.

1.10 WORK HOURS

The Contractor shall work between 7 a.m. and 7 p.m. Monday through Friday unless otherwise requested in writing by the Contractor and approved in writing by the ACO.

1.11 BULKHEAD PLACEMENT AND REMOVAL

The Government will move the bulkhead. The Contractor shall notify the ACO a minimum of 96 hours before the bulkhead is to be put in place or removed.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

Not Used.

-- End of Section --

SECTION 01 00 00 Page 3

SECTION 01 22 00

MEASUREMENT AND PAYMENT

PART 1 GENERAL

Payment items for all work in this contract for which payments will be made are listed in the PROPOSAL SCHEDULE and described below. All costs for items of work which are not specifically mentioned to be included in a particular payment item shall be included in the listed payment item most closely associated with the work involved.

Payment for the items listed below shall constitute full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management and performing all associated Contractor quality control, environmental protection, safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.1 REHABILITATE EMERGENCY GATE BULKHEAD LIFTING BEAM

MEASUREMENT

Work pertaining to rehabilitation of the emergency gate bulkhead lifting beam shall not be separately measured.

PAYMENT

Payment for rehabilitation of the emergency gate bulkhead lifting beam will be made at the contract job price for the item "Rehabilitate Emergency Gate Bulkhead Lifting Beam" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all rehabilitation of the emergency gate bulkhead lifting beam in accordance with the contract documents.

1.2 LOAD TEST LIFTING DEVICES

MEASUREMENT

Work pertaining to load testing of lifting devices shall not be separately measured.

PAYMENT

Payment for load testing of lifting devices will be made at the contract job price for the item "Load Test Lifting Devices" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all load testing of the lifting devices in accordance with the contract documents.

1.3 REPLACE SERVICE GATE STEMS

MEASUREMENT

Measurement for replacing the service gate stems shall be based on the

SECTION 01 22 00 Page 1 number of service gate stems acceptably replaced.

PAYMENT

Payment for replacing the service gate stems will be made at the contract price per each for the item "Replace Service Gate Stems" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all activities related to replacing the service gate stems in accordance with the contract documents.

1.4 REPLACE EMERGENCY GATE STEMS

MEASUREMENT

Measurement for replacing the emergency gate stems shall be based on the number of emergency gate stems acceptably replaced.

PAYMENT

Payment for replacing the emergency gate stems will be made at the contract price per each for the item "Replace Emergency Gate Stems" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all activities related to replacing the emergency gate stems in accordance with the contract documents.

1.5 REPLACE SERVICE GATE INDICATOR RODS

MEASUREMENT

Measurement for replacing the service gate indicator rods shall be based on the number of service gate indicator rods acceptably replaced.

PAYMENT

Payment for replacing the service gate indicator rods will be made at the contract price per each for the item "Replace Service Gate Indicator Rods" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all activities related to replacing the service gate indicator rods in accordance with the contract documents.

1.6 REPLACE EMERGENCY GATE INDICATOR RODS

MEASUREMENT

Measurement for replacing the emergency gate indicator rods shall be based on the number of emergency gate indicator rods acceptably replaced.

PAYMENT

Payment for replacing the emergency gate indicator rods will be made at the contract price per each for the item "Replace Emergency Gate Indicator Rods" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all activities related to replacing the emergency gate indicator rods in accordance with the contract documents.

SECTION 01 22 00 Page 2

1.7 REHABILITATE SERVICE GATES

MEASUREMENT

Measurement for rehabilitation of the service gates shall be based on the number of service gates acceptably rehabilitated.

PAYMENT

Payment for rehabilitating the service gates will be made at the contract price per each for the item "Rehabilitate Service Gates" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all activities related to rehabilitating the service gates in accordance with the contract documents.

1.8 REHABILITATE EMERGENCY GATES

MEASUREMENT

Measurement for rehabilitation of the emergency gates shall be based on the number of emergency gates acceptably rehabilitated.

PAYMENT

Payment for rehabilitating the emergency gates will be made at the contract price per each for the item "Rehabilitate Emergency Gates" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete all activities related to rehabilitating the emergency gates in accordance with the contract documents.

1.9 CLEAN AND PAINT MECHANICAL AND HYDRAULIC SYSTEMS

MEASUREMENT

Work pertaining to cleaning and painting of the mechanical and hydraulic systems shall not be separately measured.

PAYMENT

Payment for cleaning and painting of the mechanical and hydraulic systems will be made at the contract job price for the item "Clean and Paint Mechanical and Hydraulic Systems" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to clean and paint the mechanical and hydraulic systems in accordance with the contract documents.

1.10 REHABILITATE CONDUIT LINERS

MEASUREMENT

Work pertaining to rehabilitation of the conduit liners shall be based on the number of conduit liners acceptably rehabilitated.

PAYMENT

Payment for rehabilitation of the conduit liners will be made at the contract price per each for the item "Rehabilitate Conduit Liners" which

SECTION 01 22 00 Page 3 shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete rehabilitation of the conduit liners in accordance with the contract documents.

1.11 REPLACE EMERGENCY BULKHEAD SEALS AND HARDWARE

MEASUREMENT

Work pertaining to replacement of the emergency bulkhead seals and hardware shall not be separately measured.

PAYMENT

Payment for replacement of the emergency bulkhead seals and hardware will be made at the contract job price for the item "Replace Emergency Seals and Hardware" which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete replacement of the emergency bulkhead seals and hardware in accordance with the contract documents.

1.12 INSTALL BONNET COVER SEAL

MEASUREMENT

Work pertaining to installing the bonnet cover seal shall not be separately measured.

PAYMENT

Payment for installing the bonnet cover seal will be made at the contract job price for the item "Install Bonnet Cover Seal" which price shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to install the bonnet cover seal in accordance with the contract documents.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

SECTION 01 22 00 Page 4

SECTION 01 32 01

PROJECT SCHEDULE

02/15

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 29R-03 (2011) Forensic Schedule Analysis

AACE 52R-06 (2006) Time Impact Analysis - As Applied in Construction

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Administration -- Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Project Scheduler Qualifications; G Preliminary Project Schedule; G Initial Project Schedule; G Periodic Schedule Update; G

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of 2-years experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification. Representative must have a comprehensive knowledge of CPM scheduling principles and application.

PART 2 PRODUCTS

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

SECTION 01 32 01 Page 1

2.1.1 Government Default Software

The Government intends to use Primavera P6.

2.1.2 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required sdef file must be created and supported by the software manufacturer.

2.1.2.1 Primavera

If Primavera P6 is selected for use, provide the "xer" export file in a version of P6 importable by the Government system.

2.1.2.2 Other Than Primavera

If the contractor chooses software other than Primavera P6, provide, for the Government's use, two licenses, two computers, and training for two Government employees in the use of the software. These computers will be stand-alone and not connected to Government network. Computers and licenses will be returned at project completion.

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR Clause 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel must actively participate in schedule development. Subcontractors and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules. Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract CLIN (Contract Line Item Number) must equal the value of the CLIN.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading.

Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings/Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial, or periodic schedule updates and

SECTION 01 32 01 Page 2 subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods.

Less than 2 percent of all non-procurement activities may have Original Durations (OD) greater than 20 work days or 30 calendar days.

3.3.3 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.4 Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates.

a. Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

b. Submission, review and acceptance of features that require design completion.

c. Submission of mechanical/electrical/information systems layout drawings and disassembly/reassembly methods.

d. Long procurement activities.

e. Submission and approval of O&M manuals.

f. Submission and approval of as-built drawings.

g. Submission and approval of DD1354 data (if applicable) and installed equipment lists.

h. Performance Verification testing.

SECTION 01 32 01 Page 3

i. Other systems testing, if required.

j. Contractor's pre-final inspection.

k. Correction of punch list from Contractor's pre-final inspection.

l. Government's pre-final inspection.

m. Correction of punch list from Government's pre-final inspection.

n. Final inspection.

3.3.5 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.6 Standard Activity Coding Dictionary

Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11. This exact structure is mandatory. Develop and assign all Activity Codes to activities as detailed herein. A template SDEF compatible schedule backup file is available on the QCS web site:

http://rms.usace.army.mil.

The SDEF format is as follows:

Field Activity Code Length Description

1 WRKP 3 Workers per day

2 RESP 4 Responsible party

3 AREA 4 Area of work

4 MODF 6 Modification Number

5 BIDI 6 Bid Item (CLIN)

6 PHAS 2 Phase of work

7 CATW 1 Category of work

8 FOW 20 Feature of work*

*Some systems require that FEATURE OF WORK values be placed in several activity code fields. The notation shown is for Primavera P6. Refer to the specific software guidelines with respect to the FEATURE OF WORK field requirements.

3.3.6.1 Workers Per Day (WRKP)

Assign Workers per Day for all field construction or direct work activities, if directed by the Contracting Officer. Workers per day is

SECTION 01 32 01 Page 4 based on the average number of workers expected each day to perform a task for the duration of that activity.

3.3.6.2 Responsible Party Coding (RESP)

Assign responsibility code for all activities to the Prime Contractor, Subcontractor(s) or Government agency(ies) responsible for performing the activity.

a. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, Government design reviews, environmental permit approvals by State regulators, Government Furnished Property/Equipment (GFP) and Notice to Proceed (NTP) for phasing requirements.

b. Activities cannot have more than one Responsibility Code. Examples of acceptable activity code values are: DOR (for the designer of record);

ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE).

3.3.6.3 Area of Work Coding (AREA)

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

Activities cannot have more than one Work Area Code.

Not all activities are required to be Work Area coded. A lack of Work Area coding indicates the activity is not resource or space constrained.

3.3.6.4 Modification Number (MODF)

Assign a Modification Number Code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by Contracting Officer. Key all Code values to the Government's modification numbering system. An activity can have only one Modification Number Code.

3.3.6.5 Bid Item Coding (BIDI)

Assign a Bid Item Code to all activities using the Contract Line Item Schedule (CLIN) to which the activity belongs, even when an activity is not cost loaded. An activity can have only one BIDI Code.

3.3.6.6 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities. Examples of phase of work are procurement phase and construction phase. Each activity can have only one Phase of Work code.

a. Code proposed fast track design and construction phases proposed to allow filtering and organizing the schedule by fast track design and construction packages.

b. If the contract specifies phasing with separately defined performance

SECTION 01 32 01 Page 5 periods, identify a Phase Code to allow filtering and organizing the schedule accordingly.

3.3.6.7 Category of Work Coding (CATW)

Assign a Category of Work Code to all activities. Category of Work Codes include, but are not limited to construction submittal, procurement, fabrication, weather sensitive installation, non-weather sensitive installation, start-up, and testing activities. Each activity can have no more than one Category of Work Code.

3.3.6.8 Feature of Work Coding (FOW)

Assign a Feature of Work Code to appropriate activities based on the Definable Feature of Work to which the activity belongs based on the approved QC plan.

Definable Feature of Work is defined in Section 01 45 00 QUALITY CONTROL.

An activity can have only one Feature of Work Code.

3.3.7 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or effect network logic are prohibited.

No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case by case basis.

3.3.7.1 Project Start Date Milestone and Constraint

The first activity in the project schedule must be a start milestone titled "NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

3.3.7.2 End Project Finish Milestone and Constraint

The last activity in the schedule must be a finish milestone titled "End Project."

Constrain the project schedule to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "End Project" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate Government activities to support a Contractor's early completion.

3.3.7.3 Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

SECTION 01 32 01 Page 6

3.3.7.3.1 Start Phase

Use a start milestone as the first activity for a project phase. Call the start milestone "Start Phase X" where "X" refers to the phase of work.

3.3.7.3.2 End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

3.3.8 Calendars

Schedule activities on a Calendar to which the activity logically belongs.

Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc. Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays. Develop seasonal Calendar(s) and assign to seasonally affected activities as applicable.

If an activity is weather sensitive it should be assigned to a calendar showing non-work days on a monthly basis, with the non-work days selected at random across the weeks of the calendar, using the anticipated days provided in the contract clause TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Assign non-work days over a seven-day week as weather records are compiled on seven-day weeks, which may cause some of the weather related non-work days to fall on weekends.

3.3.9 Open Ended Logic

Only two open ended activities are allowed: the first activity "NTP Acknowledged" may have no predecessor logic, and the last activity -"End Project" may have no successor logic.

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

3.3.10 Default Progress Data Disallowed

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updating of the percent complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the Contractor Quality Control Reports. Failure to document the AS and AF dates in the Daily Quality Control report will result in disapproval of the Contractor's schedule.

3.3.11 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Address out of sequence progress or logic changes in the Narrative Report and in the periodic schedule update meetings.

SECTION 01 32 01 Page 7

3.3.12 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

3.3.13 Original Durations

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

3.3.14 Leads, Lags, and Start to Finish Relationships

Lags must be reasonable as determined by the Government and not used in place of realistic original durations, must not be in place to artificially absorb float, or to replace proper schedule logic.

a. Leads (negative lags) are prohibited.

b. Start to Finish (SF) relationships are prohibited.

3.3.15 Retained Logic

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence progress). Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not be allowed.

3.3.16 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management.

3.3.17 Remaining Duration

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

3.3.18 Cost Loading of Closeout Activities

Cost load the "Correction of punch list from Government pre-final inspection" activity(ies) not less than 1 percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the Government's verification of completion and correction of all punch list work identified during Government pre-final inspection(s).

3.3.18.1 As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, cost load the "Submission and approval of as-built drawings" per value in

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Section 01 78 00. Activity will be declared 100 percent complete upon the Government's approval.

3.3.18.2 O&M Manuals

Cost load the "Submission and approval of O&M manuals" activity not less than $20,000. Activity will be declared 100 percent complete upon the Government's approval of all O&M manuals.

3.3.19 Anticipated Adverse Weather

Paragraph applicable to contracts with clause entitled TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Reflect the number of anticipated adverse weather delays allocated to a weather sensitive activity in the activity's calendar.

3.3.20 Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and manhours) and the Government agreeing that the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD/DVD, reports, and network diagrams required for each submission are contained in paragraph SUBMISSION REQUIREMENTS. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, then the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

3.4.1 Preliminary Project Schedule Submission

Within 15 calendar days after the NTP is acknowledged submit the Preliminary Project Schedule defining the planned operations detailed for the first 90 calendar days for approval. The approved Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. The Preliminary Project Schedule may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as design activities, planned submissions of all early design packages, permitting

SECTION 01 32 01 Page 9 activities, design review conference activities, and other non-construction activities intended to occur within the first 90 calendar days. Government acceptance of the associated design package(s) and all other specified Program and Plan approvals must occur prior to any planned construction activities. Activity code any activities that are summary in nature after the first 90 calendar days with Bid Item (CLIN) code (BIDI), Responsibility Code (RESP) and Feature of Work code (FOW).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 42 calendar days after notice to proceed is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. No payment will be made for work items not fully detailed in the Project Schedule.

3.4.3 Periodic Schedule Updates

Update the Project Schedule on a regular basis, monthly at a minimum.

Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC SCHEDULE UPDATE MEETINGS.

These updates will enable the Government to assess Contractor's progress.

a. Update information including Actual Start Dates (AS), Actual Finish Dates (AF), Remaining Durations (RD), and Percent Complete is subject to the approval of the Government at the meeting.

b. AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

3.5.1 Data CD/DVDs

Provide two sets of data CD/DVDs containing the current project schedule and all previously submitted schedules in the format of the scheduling software (e.g. .xer). Also include on the data CD/DVDs the Narrative Report and all required Schedule Reports. Label each CD/DVD indicating the type of schedule (Preliminary, Initial, Update), full contract number, Data Date and file name. Each schedule must have a unique file name and use project specific settings.

3.5.2 Narrative Report

Provide a Narrative Report with each schedule submission. The Narrative Report is expected to communicate to the Government the thorough analysis of the schedule output and the plans to compensate for any problems, either current or potential, which are revealed through that analysis. Include the following information as minimum in the Narrative Report:

a. Identify and discuss the work scheduled to start in the next update period.

b. A description of activities along the two most critical paths where the total float is less than or equal to 20 work days.

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c. A description of current and anticipated problem areas or delaying factors and their impact and an explanation of corrective actions taken or required to be taken.

d. Identify and explain why activities based on their calculated late dates should have either started or finished during the update period but did not.

e. Identify and discuss all schedule changes by activity ID and activity name including what specifically was changed and why the change was needed. Include at a minimum new and deleted activities, logic changes, duration changes, calendar changes, lag changes, resource changes, and actual start and finish date changes.

f. Identify and discuss out-of-sequence work.

3.5.3 Schedule Reports

The format, filtering, organizing and sorting for each schedule report will be as directed by the Contracting Officer. Typically, reports contain Activity Numbers, Activity Description, Original Duration, Remaining Duration, Early Start Date, Early Finish Date, Late Start Date, Late Finish Date, Total Float, Actual Start Date, Actual Finish Date, and Percent Complete. Provide the reports electronically in .pdf format. Provide three sets of hardcopy reports. The following lists typical reports that will be requested:

3.5.3.1 Activity Report

List of all activities sorted according to activity number.

3.5.3.2 Logic Report

List of detailed predecessor and successor activities for every activity in ascending order by activity number.

3.5.3.3 Total Float Report

A list of all incomplete activities sorted in ascending order of total float. List activities which have the same amount of total float in ascending order of Early Start Dates. Do not show completed activities on this report.

3.5.3.4 Earnings Report by CLIN

A compilation of the Total Earnings on the project from the NTP to the data date, which reflects the earnings of activities based on the agreements made in the schedule update meeting defined herein. Provided a complete schedule update has been furnished, this report serves as the basis of determining progress payments. Group activities by CLIN number and sort by activity number. Provide a total CLIN percent earned value, CLIN percent complete, and project percent complete. The printed report must contain the following for each activity: the Activity Number, Activity Description, Original Budgeted Amount, Earnings to Date, Earnings this period, Total Quantity, Quantity to Date, and Percent Complete (based on cost).

3.5.3.5 Schedule Log

Provide a Scheduling/Leveling Report generated from the current project

SECTION 01 32 01 Page 11 schedule being submitted.

3.5.4 Network Diagram

The Network Diagram is required for the Preliminary, Initial and Periodic Updates. Depict and display the order and interdependence of activities and the sequence in which the work is to be accomplished. The Contracting Officer will use, but is not limited to, the following conditions to review compliance with this paragraph:

3.5.4.1 Continuous Flow

Show a continuous flow from left to right with no arrows from right to left. Show the activity number, description, duration, and estimated earned value on the diagram.

3.5.4.2 Project Milestone Dates

Show dates on the diagram for start of project, any contract required interim completion dates, and contract completion dates.

3.5.4.3 Critical Path

Show all activities on the critical path. The critical path is defined as the longest path.

3.5.4.4 Banding

Organize activities using the WBS or as otherwise directed to assist in the understanding of the activity sequence. Typically, this flow will group activities by major elements of work, category of work, work area and/or responsibility.

3.5.4.5 Cash Flow/Schedule Variance Control (SVC) Diagram

With each schedule submission, provide a SVC diagram showing 1) Cash Flow S-Curves indicating planned project cost based on projected early and late activity finish dates, and 2) Earned Value to-date.

3.6 PERIODIC SCHEDULE UPDATE

3.6.1 Periodic Schedule Update Meetings

Conduct periodic schedule update meetings for the purpose of reviewing the proposed Periodic Schedule Update, Narrative Report, Schedule Reports, and progress payment. Conduct meetings at least monthly within five days of the proposed schedule data date. Provide a computer with the scheduling software loaded and a projector which allows all meeting participants to view the proposed schedule during the meeting. The Contractor's authorized scheduler must organize, group, sort, filter, perform schedule revisions as needed and review functions as requested by the Contractor and/or Government. The meeting is a working interactive exchange which allows the Government and Contractor the opportunity to review the updated schedule on a real time and interactive basis. The meeting will last no longer than 8 hours. Provide a draft of the proposed narrative report and schedule data file to the Government a minimum of two workdays in advance of the meeting. The Contractor's Project Manager and scheduler must attend the meeting with the authorized representative of the Contracting Officer.

Superintendents, foremen and major subcontractors must attend the meeting

SECTION 01 32 01 Page 12 as required to discuss the project schedule and work. Following the periodic schedule update meeting, make corrections to the draft submission. Include only those changes approved by the Government in the submission and invoice for payment.

3.6.2 Update Submission Following Progress Meeting

Submit the complete Periodic Schedule Update of the Project Schedule containing all approved progress, revisions, and adjustments, pursuant to paragraph SUBMISSION REQUIREMENTS not later than 4 work days after the periodic schedule update meeting.

3.7 WEEKLY PROGRESS MEETINGS

Conduct a weekly meeting with the Government (or as otherwise mutually agreed to) between the meetings described in paragraph entitled PERIODIC SCHEDULE UPDATE MEETINGS for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress and to review planned activities for the upcoming two weeks. Use the current approved schedule update for the purposes of this meeting and for the production and review of reports. At the weekly progress meeting, address the status of RFIs, RFPs and Submittals.

3.8 REQUESTS FOR TIME EXTENSIONS

Provide a justification of delay to the Contracting Officer in accordance with the contract provisions and clauses for approval within 10 days of a delay occurring. Also prepare a time impact analysis for each Government request for proposal (RFP) to justify time extensions.

3.8.1 Justification of Delay

Provide a description of the event(s) that caused the delay and/or impact to the work. As part of the description, identify all schedule activities impacted. Show that the event that caused the delay/impact was the responsibility of the Government. Provide a time impact analysis that demonstrates the effects of the delay or impact on the project completion date or interim completion date(s). Evaluate multiple impacts chronologically; each with its own justification of delay. With multiple impacts consider any concurrency of delay. A time extension and the schedule fragnet becomes part of the project schedule and all future schedule updates upon approval by the Contracting Officer.

3.8.2 Time Impact Analysis (Prospective Analysis)

Prepare a time impact analysis for approval by the Contracting Officer based on industry standard AACE 52R-06. Utilize a copy of the last approved schedule prior to the first day of the impact or delay for the time impact analysis. If Contracting Officer determines the time frame between the last approved schedule and the first day of impact is too great, prepare an interim updated schedule to perform the time impact analysis. Unless approved by the Contracting Officer, no other changes may be incorporated into the schedule being used to justify the time impact.

3.8.3 Forensic Schedule Analysis (Retrospective Analysis)

Prepare an analysis for approval by the Contracting Officer based on industry standard AACE 29R-03.

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3.8.4 Fragmentary…