Solicitation__W912BV-16-R-0078 _IDC_for_EMS_Support.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 10 May 2016

X

A X B X C

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X G F 159 - 167

168 - 195 X H 196 - 204

Brenda.K.Anderson@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 204

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912BV 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

BRENDA K ANDERSON 918-669-7274

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

10 - 19 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 22 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 23 - 27 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

28 - 147

PART II - CONTRACT CLAUSES

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

148 - 158

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

07 Apr 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912BV-16-R-0078

Section A - Solicitation/Contract Form

BIDDERS INQUIRY INSTRUCTIONS

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors should submit questions and inquiries related to this solicitation in accordance with the following (collect calls will not be accepted):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Number is: W912BV-16-R-0078 The Bidder Inquiry Key is: SCBK7E-9FBY52

c. The Bidder Inquiry System will be unavailable for new inquiries 4:00pm (Central) Friday, 29 April 2016 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Brenda Anderson Telephone: 918-669-7274 E-MAIL: Brenda.K.Anderson@usace.army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES

INDEFINITE DELIVERY CONTRACT (IDC)

SINGLE AWARD TASK ORDER CONTRACT (SATOC)

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS),

CONSULTING SERVICES & TRAINING PROJECTS

WITHIN THE GEOGRAPHIC BOUNDARIES OF THE SOUTHWESTERN DIVISION (SWD) AND

PROJECTS ASSIGNED TO TULSA DISTRICT

IN ACCORDANCE WITH UAI SUBPART 7.1 AND ER 5-1-10

10 MARCH 2016

Section B

Supplies or Services and Prices

1. This contract is a small business Indefinite Delivery Contract (IDC) Single Award Task Order Contract (SATOC) for Environmental Management System (EMS), Consulting Services and Training Projects Within the Geographic Boundaries of the Southwestern Division (SWD) and Projects Assigned to Tulsa District in accordance with UAI Subpart 7.1 and ER 5-1-10 to be executed through Solicitation No. W912BV-16-R-00xx. The collective ceiling for this contract is $9,900,000. The minimum guaranteed amount for this IDIQ contract is $2,500. There is no minimum guaranteed amount for any subsequent option periods.

2. The Contract Line Item structure shall be established at the Task Order level. Pricing of Task Orders shall be pursuant to the instructions and limitations in accordance with FAR Clause 52.216-19, Order Limitation. The Contractor shall complete the attached Discipline Rate Schedule for the three-year base period and the two-year option period. These rates will apply to the prime contractor and all teaming subcontractors. A list of all teaming subcontractors will be submitted with the proposal.

3. All costs associated with travel shall be in accordance with the Joint Travel Regulations (JTR).

4. The Period of Performance for the base period will be from the date of award + 36 months. In addition, there will be one two-year option period (exercisable at the government’s discretion) not to exceed 5 years. However, if Contract Clause 52.217-8 is exercised it will extend the contract for an additional 6 months at the existing Year 5 rates.

5. To clarify, FAR Clause 52.217-8, Option to Extend Services, the following will apply: An Option period of two-years is included as part of this contract. The Government may exercise the option at any time; however, it will be accomplished no later than the last day of the basic contract period of performance. The option period will add an extension to the period of performance.

6. This is a firm fixed price type contract for the services specified in Section C, Statement of Work that may or may not be required during the contract period. The Government is setting forth its anticipated requirements and its obligation under this contract. If the Government has any requirements for this type of work described Section C, Statement of Work, during the contract period, the Government will procure said services on Task Orders under this contract on a per Job basis.

7. To clarify FAR Clause 52.216-18, ORDERING the following will apply:

(a) Services for each task order may be requested either verbally or in writing. A letter request for proposal will be issued by the Contracting Officer. Oral or telecommunications requests will be issued only by the Contracting Officer.

(b) The Government request for proposal will delineate (1) General Scope of Work, (2) Location of Work, (3) Character and Extent of Services, (4) Technical Requirements with supplemental or complement those contained in Section C of this basic contract, and (5) time period(s) within which the work must be performed.

(c) The Contractor will prepare an estimate of his time and cost(s) to perform the work, and submit his proposal in writing to the Contracting Officer within the time specified. Verbal proposals, when so requested and authorized, will be directed only to the Contracting Officer. Itemized cost proposals will strictly correspond to the units contained in Section B of this contract.

(d) Each task order will be discussed by the Contractor and the Contracting Officer’s Representative, as necessary, to develop a mutual understanding of:

(1) Type and scope of work to be accomplished, including accuracy criteria.

(2) End product required by the Contracting Officer.

(3) Commencement and completion dates required by the Contracting Officer.

(4) Existing site conditions, survey control, and other available data.

(5) A fair and reasonable estimated cost to perform the work.

(e) Time periods within which required work must be accomplished will be defined in each task order placed against the basic contract. Each task order will contain the agreed to scope of work, type(s) of service(s) to be performed, specific deliverable items, and the negotiated fixed-price cost for performing the work.

8. The Contractor will not accept instructions issued by any person employed by the U.S. Government or otherwise, other than the Contracting Officer, or the Authorized Representative of the Contracting Officer acting within the limits of his authority.

9. The Contractor will assign a member or employee who will act as Project Manager during the course of this contract (or during the course of a task order if this is an indefinite task order contract). This official will be responsible for affording liaison between the contract forces and the Contracting Officer. This designation will be in writing and a copy furnished to the Contracting Officer.

10. Accounting and appropriation data will be established at the time of award for each task order.

11. Payments will be made on the Contractor’s estimate of work accomplished upon submission of Engineer Form 93, “Payment Estimate-Contract Performance.” No partial payment will be made for task orders of less than 30 calendar day’s duration. Each task order will include payment information.

12. Rates / Markups (included in the Hourly Labor Rates Shown in Tables 1 and 2 below) and subcontracting fee markup:

Base Period

Year 1

Year 2

Year 3

Option Period 1

Year 4

Option Period 1

Year 5 Total Labor (Home Rate)

Overhead Rate _________% G&A Rate _________%

Annual Escalation ________% ________% Total Labor (Field Rate)

Overhead Rate _________% G&A Rate _________%

Annual Escalation ________% ________%

Subcontracting Fee

DISCIPLINE RATE SCHEDULE

HOME RATES

Table 1

Three year base period and one two-year option period.

Labor Rate Estimate (in $$/hr. fully burdened, without profit)

Discipline *Base Period

*Base

**Option Period 1

Additional 6 Months (52.217-8)

1 Program Manager $ $ $ $ $ $ 2 Project Manager, Senior $ $ $ $ $ $

3 Project Manager, Staff $ $ $ $ $ $ 4 Natural Resource

Compliance Specialist (NEPA Support)

5 Cultural Resources Compliance Specialist (NEPA Support)

6 Environmental Engineer, Senior

7 Environmental Engineer, Staff

8 Environmental Engineer, Junior

9 OHSA Specialist $ $ $ $ $ $ 10 Environmental, Health, and Safety Specialist, Senior

11 Environmental, Health, and Safety Specialist, Staff

12 Environmental, Health, and Safety Specialist, Jr.

13 Environmental Trainer, Sr.

14 Environmental Trainer, Staff

15 Environmental Trainer, Jr.

16 CADD/GIS/Remote Sensing Specialist, Senior

17 CADD/GIS/Remote Sensing Specialist, Staff

18 CADD/GIS/Remote Sensing Specialist, Junior

19 Editor $ $ $ $ $ $

Discipline

(52.217-8)

20 Administrative Support, Senior

21 Administrative Support, Staff

22 Administrative Support, Junior

23 Public Affairs/Communication Specialists, Senior

24 Public Affairs/Communication Specialists, Staff

25 Public Affairs/Communication Specialists, Junior

DISCIPLINE RATE SCHEDULE

FIELD RATES

Table 2

Three year base period and one two-year option period.

Labor Rate Estimate (in $$/hr. fully burdened, without profit)

Discipline *Base

(52.217-8)

1 Program Manager $ $ $ $ $ $ 2 Project Manager, Senior $ $ $ $ $ $ 3 Project Manager, Staff $ $ $ $ $ $

4 Natural Resource Compliance Specialist (NEPA Support)

5 Cultural Resources Compliance Specialist (NEPA Support)

6 Environmental Engineer, Senior

7 Environmental Engineer, Staff

8 Environmental Engineer, Junior

9 OHSA Specialist $ $ $ $ $ $ 10 Environmental, Health, and Safety Specialist, Senior

11 Environmental, Health, and Safety Specialist, Staff

12 Environmental, Health, and Safety Specialist, Jr.

13 Environmental Trainer, Sr.

14 Environmental Trainer, Staff

15 Environmental Trainer, Jr.

16 CADD/GIS/Remote Sensing Specialist, Senior

17 CADD/GIS/Remote Sensing Specialist, Staff

18 CADD/GIS/Remote Sensing Specialist, Discipline

(52.217-8)

Junior

19 Editor $ $ $ $ $ $

20 Administrative Support, Senior

21 Administrative Support, Staff

22 Administrative Support, Junior

23 Public Affairs/Communication Specialists, Senior

24 Public Affairs/Communication Specialists, Staff

25 Public Affairs/Communication Specialists, Junior

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

INDEFINITE DELIVERY CONTRACT (IDC)

SINGLE AWARD TASK ORDER CONTRACT (SATOC)

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS),

CONSULTING SERVICES & TRAINING PROJECTS

WITHIN THE GEOGRAPHIC BOUNDARIES OF THE SOUTHWESTERN DIVISION (SWD)

AND PROJECTS ASSIGNED TO TULSA DISTRICT

IN ACCORDANCE WITH UAI SUBPART 7.1 AND ER 5-1-10

10 MARCH 2016

1.0 INTRODUCTION

The purpose of this contract is to provide environmental management system (EMS) consulting services and training and related services that may include full time on-site support services associated with the management of EMS for projects within the geographic boundaries of the Southwestern Division (SWD), U.S. Army Corps of Engineers (USACE), and projects assigned to Tulsa District in accordance with UAI Subpart 7.1 and ER 5-1-10. Work to be performed under this contract may include, but not necessarily be limited to environmental roles and responsibilities, planning requirements, budgeting, effective implementation and operation, and management review.

Environmental Management System (EMS) is the framework for continual program and process improvement through clearly defined environmental roles and responsibilities, planning requirements, budgeting, effective implementation and operation, and management review.

Per Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, the Federal Government shall establish and maintain an EMS. The EMS shall conform to the International Organization for Standardization (ISO) 14001 Standard, Environmental Management Systems – Requirements with guidance for use, in accordance with (IAW) Federal and Department of Defense (DoD) guidelines. The EMS shall sustain and enhance mission capability by:

- Maintaining compliance with all applicable environmental laws, regulations, and policy requirements.

- Reducing compliance burden by implementing pollution prevention solutions that reduce the quantity and impact of pollutants.

- Sustaining natural, cultural, built, and human resources.

- Providing community outreach to increase awareness of environmental issues.

- Incorporating EMS elements into specific operations of appropriate organizational-levels and installations.

This Statement of Work (SOW) provides for environmental services in support of the DoD and other Federal Agencies but predominately the Air Force to include assigned installations and facilities. In carrying out work assignments issued under this contract, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein. The Contractor shall employ a multi-disciplined staff of scientists, engineers, and other technicians, as required, with sufficient expertise and experience to effectively support all EMS requirements covered by this SOW. Technical services required to be performed by credentialed members of science, and engineering professions shall be performed by disciplines including, but not limited to, engineering disciplines typically associated with environmental engineers and scientists. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task. An environmental professional’s specific expertise may be evinced through certification that is compliant with the American Society of Testing and Materials (ASTM) Standard E1929-98, “Standard Practice for the Assessment of Certification Programs for Environmental Professionals: Accreditation Criteria” (e.g., DEE, CHMM, QEP, CIH).

The purpose of the EMS Program support is for the Contractor to provide responsive, EMS services as assigned under each Task Order (TO) to meet regulatory deadlines, reduce potential environmental impacts, and ensure compliance with all applicable laws, regulations, rules, orders, guidance, agreements, and policies.

The Contractor shall support the EMS Program by performing the following project tasks starting in Section 2 of the SOW. In performing any of the tasks within this SOW, the Contractor does not directly represent Federal Government interests in correspondence and negotiations with federal or state regulatory/legislative agency. Any correspondence or submittals to be submitted to a federal or state regulatory/legislative agency must first be submitted to the USACE for technical and legal review and approval. Additionally, any part of any task that would include a decision point that could potentially be tied to expenditure of funds shall require USACE approval before moving forward.

1.2 APPLICABLE WORK LOCATIONS.

This contract is meant to satisfy requirements primarily within the SWD area of responsibility. However, contract capacity may be shared with other CONUS geographic districts where the principles of the Project Management Business Process and ER-1-10 have been met. The geographic territory for this contract will include the geographic boundaries of the Southwestern Division (SWD) and projects assigned to Tulsa District including any of a variety of military installations, Federal agencies, and civil work entities where the USACE is otherwise authorized to respond. The Contractor shall provide environmental support as requested in the task orders (TOs) issued under this contract. This contract requires the Contractor to perform all work necessary to complete simultaneously executed TOs.

1.3 TECHNICAL REQUIREMENTS.

The general technical requirements specified in this statement of work are intended to provide requirements for execution of the contract and an overall understanding of the functions that the Contractor may be required to perform. Specific services required under this contract shall be described in detail within individual scopes of work for each TO. The USACE will prepare the specific statement of work for each TO. However, the Contractor may be required to provide input to support the planning, scheduling, and formulation of the USACE's statement of work. Individual TOs will contain additional detailed requirements and/or plans and specifications for each specific project. The Contractor may also receive available data and work products from past environmental activities performed by other Contractors and/or government personnel.

1.4 GENERAL REQUIREMENTS.

The Contractor is required to furnish all plant, labor, materials, and equipment to provide environmental services at project locations, unless otherwise directed by individual TOs. The Contractor's personnel shall comply with Occupational Safety and Health Administration (OSHA) requirements. The Contractor shall provide all support activities, described herein or in individual TOs, necessary to ensure the safe and effective accomplishment of project criteria within specified completion times. All work shall be performed in accordance with this contract, applicable Federal, State, and local installation regulations.

1.5 TASK ORDER REQUIREMENTS AND PERIOD OF PERFORMANCE.

TOs will be issued on a standard firm-fixed price (FFP) basis or may be issued as FFP performance-based TOs. For performance based TOs, the Contractor shall be responsible for developing technical and management approaches that directly satisfy the government’s TO objectives, including working with and maintaining good working relationships with regulators on all aspects of their work. As will be detailed in specific TOs, the USACE and its customers will review and comment on all documents prior to their submission to the regulatory agencies.

Any TO issued during the effective period of this contract and not completed within that period of that contract, shall be completed by the Contractor within the time specified in the TO. The Contract shall govern the Contractor's and Government's rights and obligations with respect to that TO's Period of Performance.

2.0 GENERAL CONTRACT INFORMATION.

2.1 CONTRACT TYPE.

This is an indefinite delivery type contract to provide a full range of environmental and related services, including full time on-site support services for projects specified in individual TOs, and it is effective for a period of 5 years from the date of award of the contract if all options are exercised.

2.2 DELIVERY.

Delivery or performance shall be made only as authorized by TOs issued in accordance with each ordering clause. The Contractor shall furnish to the Government, when and if ordered, work for the items specified in individual TOs. There is no limit on the number or size of orders that may be issued, and the Government may issue concurrent orders requiring delivery to multiple destinations or performance at multiple locations.

2.3 COMMENCEMENT OF WORK.

The Contractor shall be required to commence the work required by a TO at the time specified on the TO, execute the work, and complete the entire project not later than the completion time specified on the TO.

Unless identified otherwise or modified in the individual TOs, all services, and Contractor personnel qualifications, shall be in accordance with this section.

2.4 PURPOSE.

The express purpose of this contract is the provision of environmental services including on-site support services. In order to accomplish this, through TOs, the Contractor shall maintain a management staff and system that ensures flexibility, effective communications, and the diversity of disciplines necessary to successfully execute complex, multi-faceted work. The Contractor shall maintain a staffing and program management system that will promote retention of institutional knowledge and continuity. The Contractor shall maintain a communication program that will apprise key personnel executing various TOs of any significant findings that may impact ongoing or planned environmental support activities.

The Contractor shall initiate recommendations to the Contracting Officer's Representative (COR) about any alternative methods of executing a TO that would result in improved economy, productivity, or quality and immediately notify the COR of any conditions encountered during the execution of a TO that may impact performance.

2.5 PROFESSIONAL REGISTRATION/CERTIFICATION AND REGULATED PROCEDURES.

In performing the work effort, the Contractor shall adhere to professional guidelines and procedures established or approved by applicable Federal, State, and local regulatory agencies. Register of Professional Archeologists certification is acceptable as meeting archeological personnel qualifications.

All other mid and senior level disciplines should have or be able to obtain appropriate certification or registration appropriate to their professional field of endeavor. If the Contractor is providing on-site support services, the Contractor may be required to provide suitably registered or certified personnel for applicable tasks in specific TOs.

In the performance of air and water quality testing, the Contractor shall utilize only collection, transportation, testing, recording, and sample disposal procedures approved by the Environmental Protection Agency, the applicable State agency involved, and local installation requirements, if any. The Contractor must obtain and maintain all transportation and handling documentation and certifications required by the applicable State and Federal agencies. Laboratories used (prime or subcontracted facilities) must obtain approval from the Contracting Officer (KO), COR, or a KO approved point of contact (POC) as designated within specific TOs.

2.6 CONTRACT AUTHORITY AND WORK DEVIATION.

The Contractor shall thoroughly coordinate with the USACE KO or COR and other government agency representatives that are involved in the work effort. The USACE KO or COR are the only responsible parties for contractual matters; consequently, the Contractor shall not take any action relating to this contract at the direction of any other party. Any deviation from the established and approved scope of work, including specific methods and techniques, must be proposed in writing by the Contractor and approved by the KO or COR prior to implementation. Unapproved deviations shall not result in any additional cost to the Government. A KO approved POC may be designated, per TO, to act as a local authority for contract deviation approval regarding minor scope variations or divergences. Primary contact for all technical matters will be established within each specific TO.

Though, as outlined above, the Contractor shall not take any action relating to this contract at the direction of any other party, all Contractors must comply with lawful orders issued by certain authorized officials. Examples of this would be, but not limited to, orders by an Installation Commander to address emergency directions or a Safety Officer’s prerogative to issue stop work notices on-site. Various installations have industrial hygiene, security, and range control programs which have authority to

“direct” that certain actions occur or not occur on the installation. Additionally, many installation policies and regulations directly apply to Contractors and all Contractor personnel. Specific circumstances that may apply at any particular installation will be addressed prior to a TO commencement at each particular installation. If the Contractor receives any safety or security direction as outlined in this paragraph that will or potentially will impact TO execution and/or result in deviations that may have a cost impact, the Contractor must immediately notify the KO or COR.

2.7 USE OF SUBCONTRACTORS.

The Contractor shall not subcontract any portion of this contract to a party other than those identified in pre-existing partnerships established within the base contract or in proposals submitted in response to request for proposal for TOs without written authorization from the KO or COR. A KO approved POC may be designated per TO to act as a local authority for subcontractor variations.

2.8 SAFETY.

The Contractor shall at all times conduct operations in a safe manner and in accordance with all applicable Federal, State, and local statutes and regulations as well as the USACE Safety and Health Requirements Manual (EM 385-1-1, latest version). Based on TO award, the Contractor will also comply with all applicable agency or installation/facility safety policies and requirements. The Contractor may be required to develop a health and safety management plan for any TO issued under this contract and to make such a plan available for inspection by the Government.

3.0 SCOPE OF WORK/TASK DESCRIPTION FOR ENVIRONMENTAL MANAGEMENT

SYSTEM CONSULTING SERVICES

The Contractor shall provide all services, support and expertise required to support the development and implementation of effective and efficient EMS programs. TOs may include a variety of services related to these programs including:

- Environmental aspect identification, prioritization and training

- Development, implementation and training related to operational controls and management plans policies, standard operating procedures, compliance programs and plans, etc

- Development of EMS documentation and information management support

- Development of document and information management processes to support EMS programs

- Compliance task tracking process management

- Implementation of new project review and approval processes

- Requirement identification, tracking and compliance reporting

- General EMS training

- Environmental performance tracking and reporting

- Identification, tracking, resolution and reporting of environmental incidents and non-conformances (e.g., spills, releases, permit deviations, notices of violation)

- Internal audit facilitation and training

- EMS cross-functional team and management review facilitation and training

- General environmental information management consulting

3.1 EMS Planning

The Contractor shall assist in the evaluation of existing EMS program elements for conformance with defined standards such as Executive Orders and ISO 14001. The Contractor shall provide an integrated approach to managing policies, procedures, documents, information databases, and records within the EMS from both a program (e.g. storm water management) and a management system perspective. To the extent possible, the Contractor shall recommend and implement an EMS program that allows maximum flexibility for change management and visibility throughout the organization. The Contractor shall recommend and implement management systems that support the needs of: the individual shop personnel whose job performance may result in impacts to the environment; installation program managers who manage procedures, operating plans, and compliance assessments; installation management team that establishes and tracks performance metrics and project funding; and headquarters data calls for EMS program information.

3.2 EMS Implementation

The Contractor shall provide support in the identification of legal requirements to maintain or achieve compliance, define roles/responsibilities for compliance and assign appropriate responsibilities to personnel to document completion of required tasks.

The Contractor shall support the development and standardization of environmental programs that provide the operational controls, documentation and resources necessary to manage the environmental aspects and impacts of the organization. This includes integrating existing environmental program information into the EMS, making recommendations for improvement, and developing new operational control information as directed by individual TOs.

The Contractor shall develop written procedures to ensure proper management of EMS documentation.

Document control procedures should ensure documents can be easily located and accessed, are kept current, and are periodically reviewed, updated, and approved as needed in accordance with ISO 14001 requirements and DOD and AF guidelines. Document control procedures will include all documents related to the installation EMS, to include, but not necessarily limited to, manuals, procedures, and records. The Contractor shall recommend and implement best information management practices that allow for collaboration and approval in accordance with document control procedures to include identification of new aspects, environmental program reviews, and emergency response scenarios (e.g.

spills).

The Contractor shall provide information management tools and support, as needed, to facilitate efficient management and communication of related EMS program information.

The Contractor shall implement customer dictated methods for auditing the performance of the EMS, capture internal and/or external audit review findings, assign corrective actions, and track completion of corrective actions to closure.

4.0 TASK DESCRIPTION FOR EMS TRAINING

The Contractor shall provide training to installation environmental personnel in the implementation and management of the EMS and related programs. Training may include environmental aspects and impacts management, requirements and tasks associated with maintaining and improving an EMS, information management related to EMS document control and related data and process management, EMS assessments, and general EMS conformance training.

The Contractor may also be required to provide EMS awareness training to installation personnel in accordance with ISO 14001, DoD or other Federal Agency requirements. The training may include classroom, digital media, or a combination of both.

4.1 EMS Training

The training shall be tailored to the Federal Agency’s specific circumstances and requirements (e.g., their specific regulatory agency/s, installation/facility-specific permitted sources, etc.). The contractor shall develop the training curriculum in consultation the designated Federal Agency POC and submitted for approval by the Agency POC and USACE Tulsa District prior to the training event. The Contractor is responsible for providing all materials for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

The location for training will be held at a government installation or facility at the USACE’s discretion and could be anywhere within the contiguous United States. The Contractor shall assume a one (1) week site visit to conduct the training with travel on Sunday and return travel on Friday afternoon. The Contractor shall assume the training will be provided for 40 trainees. The number of trainees will vary per TO based on specific Agency requirements.

5.0 NON-DoD STAKEHOLDER INTERACTION.

Under any TO, the Contractor may be tasked to provide technical support to the installation in discussions, presentations, or other interactions with stakeholders in relation to ongoing investigations, published reports or plans, or any number of installation activities or projects.

5.1 PUBLIC HEARINGS AND MEETINGS.

The Contractor shall provide properly qualified representatives with the technical expertise to participate in public meetings and hearings, as an observer and/or advisor, as specified in individual TOs. The Contractor may be tasked to: provide support for meeting agendas; provide meeting minutes, provide audiovisual equipment; and facilitate meetings and technical presentations. The Contractor may be tasked to provide video/audio recordings of meetings, or some form of comprehensive transcriptions of meetings. Specific tasks required will be provided under each TO.

5.2 REGULATORY INTERFACE.

The Contractor may be required to assist in the application of regulatory requirements that pertain to projects and keep current with changing Federal, State, and local laws and regulations. Specific duties may include: assisting in administrative or judicial proceedings related to the project; assisting in technical review or analysis to integrate comments from Federal, State, and local governments on programs and related studies; assisting in meetings with regulators; assisting in interpretation of new regulatory and statutory requirements; and providing recommendations for environmental policy integration as it applies to the TO. The Contractor shall provide properly qualified representatives with the technical expertise to support the Government in technical meetings pursuant to the requirements of each TO. The Contractor shall provide support for meeting agendas, meeting minutes, audiovisual equipment, facilitation, and technical presentations. Details regarding anticipated meetings will be provided under each TO.

6.0 PROJECT ADMINISTRATION.

Unless otherwise stated in individual TOs, the Contractor shall supply all personnel, material, equipment, transportation, etc., required to perform work as described in this Statement of Work. Within TOs, government owned equipment or government operated services may be provided.

6.1 PROJECT MANAGEMENT.

The Contractor shall appoint an off-site project manager to serve as a single point of contact between the contractor and the KO and/or his representative(s) for coordination of all work required under the contract. The project coordinator or manager will be responsible for the complete coordination of all work developed under the contract.

6.2 MEETINGS AND SITE VISITS.

6.2.1 Start-up Meetings. The Contractor may be required to attend a pre-performance and/or task start-up meeting as specified in each TO. The attendees may include, but are not limited to, Contractor’s representatives, USACE personnel, installation personnel, and representatives from regulatory agencies with an interest in the project. During these meetings, the Contractor shall present objectives for accomplishing the TO as well as any other information pertinent to the project.

6.2.2 Progress Meetings. The Contractor may attend progress meetings as specified in individual TOs.

The USACE and customer will establish the location and time of these meetings. The purpose of these meetings will be to discuss plans, progress, status, and any obstacles encountered in execution of the TO.

These progress meetings may be satisfied telephonically for some TOs.

6.2.3 Meeting Minutes. As specified in individual TOs, the Contractor shall be responsible for preparing minutes of all meetings attended in association with each TO. The minutes shall document all items discussed at the meeting and shall include a list of meeting attendees. Minutes shall be submitted to the USACE and customers as described in the individual TO. Attendees from all participating agencies will review the minutes and submit comments to the Tulsa District and/or installation POC. The POC will ensure all comments are forwarded to the Contractor for incorporation into the final minutes.

7.0 SUBMITTALS/DELIVERABLES. The proper, complete, and timely reporting of all activities, progress reports, and documents is critical to compliance with environmental laws and regulations.

Schedules for submittals and/or deliverables will be specified in individual TOs.

7.1 MONTHLY PROGRESS REPORTS.

As specified in individual TOs and as required, the Contractor shall provide the designated representatives at Tulsa District Office, and/or installation POC, with monthly progress reports throughout the performance of a TO.

7.2 DELIVERABLES.

All deliverables shall be prepared and submitted according to format, content, specifications, and schedule described in the specific TO. The Contractor shall ensure deliverables meet functional and technical accuracy and completeness, and are compliant with applicable regulatory and legal requirements.

7.3 CONFIDENTIALITY.

All government furnished materials (GFM), including but not limited to, documents and information provided to the Contractor shall be considered privileged information of the United States. All documents, data, and any form of information generated under this contract shall remain the exclusive property of the government. All rights or copyrights to contract products will be in compliance with FAR 52.227-17 Rights in Data – Special Works. The Contractor shall not release or allow access to GFM, or documents/data/information generated under this contract outside of the Government officials as designated by the CO, COR, and, if applicable, the designated installation POC. All requests for the release of information shall be referred by the Contractor to the COR or designated installation POC.

The Contractor shall at all times adhere to installation operational security (OP-SEC) requirements such as installation entry exit requirements, vehicle registration, on-base security restricted areas entry, etc. It is the Contractor’s responsibility to seek out and understand an installation’s OP SEC requirements before initiating work for the first time at the installation.

8.0 DoD PERSONNEL SECURITY PROGRAM.

DoD 5200.2-R, DoD Personnel Security Program, requires DoD military and civilian personnel, as well as DoD consultant and Contractor personnel, who perform work on sensitive automated information systems to be assigned to positions which are designated at one of three sensitivity levels (ADP-I, ADP- II, ADP-III). These designations equate to Critical Sensitive, Non-critical Sensitive, and Non-sensitive.

The Contractor shall assure that individuals assigned to the sensitive positions, as determined by the Government, have completed the appropriate forms.

The required investigation(s) shall be completed prior to Contractor personnel being assigned to sensitive tasks. The Contractor shall ensure that personnel working on a sensitive automated information system fill out a System Authorization Access Request (SAAR) and turn it in to the organization’s system administrator. All Contractor personnel providing extended on-site services shall have a clearance and maintain a CAC/PKI access capability. The Contractor Verification System (CVS) is used to verify personal information on contract personnel. Approval on CVS by the Government’s Trusted Agent authorizes the issue of a Common Access Card (CAC). The contactor shall support CVS information requirements as needed.

8.1 ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS.

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

8.2 COMMON ACCESS CARD.

Homeland Security Presidential Directive 12, dated 27 August 2004, promulgated a Federal standard for secure and reliable forms of identification for Federal employees and Contractors. That identification is the CAC. CACs may not be issued to Contractors unless a data record authorizing CAC issuance is resident in the Defense Enrollment Eligibility Reporting System (DEERS). The CVS was developed as a secure and authorized means of entering Contractor data into DEERS in addition to automating the CAC application and approval process. In order to enter Contractor data into CVS, the Contractor’s data must be resident in an authorized source database. The Joint Personnel Adjudication System (JPAS) is that authoritative source. Contractors without JPAS accounts may request accounts by following the instructions provided in the Frequently Asked Questions (FAQ) topic “How do I get a JPAS account (Industry Users)?” found on the JPAS website, https://www.dss.mil/diss/jpas/jpas.html. Personnel eligible for a CAC who are not in JPAS (i.e., certain Contractors, Foreign Nationals, and DoD affiliates) will be required to register at a site where an equivalent background vetting will be accomplished in accordance with FIPS 201.

8.3 SERVICES CONTRACT MANPOWER REPORTING.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of each TO issued under this contract. The Contractor shall completely fill in all information in the format using the following address:

https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by the reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by the Contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where the Contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on the web site); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use the direct XL data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

(END OF STATEMENT OF WORK)

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY FULL TEXT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(End of clause)

Section F - Deliveries or Performance

52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any…