Amd__0001 _Solicitation__W912BV-16-R-0078 _EMS_Support.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Indefinite Delivery Single Aw ard Task Order Contract (SATOC) for Environmental Management System (EMS), Consulting Services & Training Projects w ithin the Geographic Boundaries of the Southw estern Division (SWD) and Projects assigned to Tulsa District in accordance w ith UAI Subpart 7.1 and ER 5-1-10

1. This Amendment is being issued to replace Section L, Instructions, Conditions, and Notices to Offerors.

2. The proposal due date remains 10 May 2016, 2:00pm, Central Standard Time. Point of contact for this action is Brenda Anderson, 918-669-7274.

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV-16-R-0078

X 9B. DATED (SEE ITEM 11)

07-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Apr-2016

CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV-16-R-0078

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMD #0001 SECTION L

REVISED

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

INDEFINITE DELIVERY CONTRACT (IDC)

SINGLE AWARD TASK ORDER CONTRACT (SATOC)

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS),

CONSULTING SERVICES & TRAINING PROJECTS

WITHIN THE GEOGRAPHIC BOUNDARIES OF THE SOUTHWESTERN DIVISION (SWD)

AND PROJECTS ASSIGNED TO TULSA DISTRICT

IN ACCORDANCE WITH UAI SUBPART 7.1 AND ER 5-1-10

10 MARCH 2016

20 APRIL 2016

1.0 General Information:

1.1. The U.S. Army Corps of Engineers, Tulsa District, intends to award a $9,900,000 Firm Fixed Price Indefinite Delivery Contract (IDC) Single Award Task Order Contract (SATOC) for Environmental Management System (EMS) Consulting Services & Training Projects within the geographic boundaries of the Southwestern Division (SWD) and projects assigned to Tulsa District in accordance with UAI Subpart 7.1 and ER 5-1-10 contract using a competitive, “best value” trade-off source selection process.

The resulting Firm-Fixed Price (FFP) contract will be awarded in accordance with FAR Part 15 and applicable supplements, guidance, and instructions. All factors other than cost or price, when combined, are significantly more important than cost or price.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. The offeror shall submit in the proposal all requested information specified in this section of the RFP solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this solicitation. Failure to meet a requirement may result in an offer being ineligible for award.

1.3. North American Industry Classification System (NAICS) code and Small Business Size Standard. The NAICS code for this acquisition is 541620 (Environmental Consulting Services) with a small business size standard of $15,000,000.00.

1.4. Discrepancies (Bidders Inquiry) If an Offeror believes that any element of the RFP is unclear or inconsistent, the Offeror is encouraged to submit an inquiry to the Bidders Inquiry System identifying their concern. Instruction for the Bidders Inquiry System and the deadline for submission of any inquiries will be provided via the document entitled: Inquiries-Offerors Questions and Comments use of Bidders Inquiry in the RFP.

1.5. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the contracting office in writing (email is the preferred method) with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

1.6. Points of Contact

The Contracting Officer (KO) and Contracting Specialist are the sole points of contact for this acquisition.

Address any questions or concerns you may have, that are not appropriate for Bidders Inquiry, to the Contracting Specialist and the KO. Written concerns should be sent to the e-mail addresses below. The KO and Contracting Specialist for this acquisition are as follows:

Mr. Robert E. Reed (Contracting Officer) U.S. Army Corps of Engineers, Tulsa District 1645 S. 101st E. Ave.

Tulsa, OK 74128-4609 Phone: 918-669-7088

E-mail: Robert.E.Reed@usace.army.mil

Ms. Brenda Anderson (Contracting Specialist)

1645 S. 101st E. Ave.

Tulsa, OK 74128-4609 Phone: 918-669-7274

E-mail: Brenda.K.Anderson@usace.army.mil

1.7. Debriefings

The KO will notify Offerors excluded from the competitive range or otherwise excluded from the competition before award, if a competitive range is established. Upon such notice the Offeror may request a debriefing in accordance with FAR 15.505. Offerors may request a pre-award debriefing or delay its debriefing until after award provided such a request is submitted in compliance with FAR

15.505. However, it should be noted that the Offeror will receive no more than one debriefing for this acquisition. The Contracting Officer will notify all Offerors in the competitive range, if a competitive range is established, of the source selection decision. Upon such notification, the Offerors may request a post-award debriefing in accordance with FAR 15.506.

1.8. Oral Presentations

As part of the RFP, the government reserves the right to conduct oral presentations, if necessary.

1.9. Communications

Exchanges of information between the Government and Offerors will be controlled by the KO.

1.10. Other Information Required: Provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

2.0. Specific Instructions: Organization/Distribution/Number of Copies/Page Limits

2.1. This RFP does not commit the Government to any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. Note specifically that the offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government.

2.2. The Government reserves the right to discuss aspects of proposals with offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation, and to award a contract to other than the offeror submitting the lowest priced offer. Offerors are advised that the Government may make award without discussions, clarifications, or any contact concerning the proposals received.

Therefore, proposals should be submitted on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2.3. Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments), if applicable. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2.4. Each offeror shall submit a proposal that consists of two Volumes:

Volume I – Technical Proposal

Volume II – Cost Proposal

2.4.1 Binding and Labeling: Volumes I and II may not be submitted together within the same binding (separate volume submissions are required). Each volume shall include, as a minimum, the following:

(a) Volume number on proposal cover.

(b) The prime, consortium, or joint venture’s name, address, and a telephone number shall appear in the lower left corner of the proposal cover, title page and table of contents of any document/volume to be evaluated. Signature of the official that can bind the firm shall appear on the title page.

Proposal volume cover format is at the offeror’s discretion so long as the information required by this paragraph and subsequent paragraphs are met.

(c) Table of contents and a cross-reference to the solicitation paragraphs.

(d) List of tables/figures.

(e) Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

2.5. Proposals submissions shall be comprised of one original hard copy with CD and four hard copies with CDs; the original copy must be marked “Original”. No proposals will be accepted by e-mail or any other form of electronic delivery. The contents of each proposal volume are described in the Paragraph

3.0 (Volume Content) of this provision.

*NOTE: In accordance with FAR Subpart 4.8, "Government Contract Files," the government will retain one copy of all unsuccessful proposals. The government will destroy extra copies of such unsuccessful proposals.

2.6. Proposals must be received No Later Than 2:00pm (Central Standard Time on Tuesday, 10 May 2016 at the following address.

ATTN: CECT-SWT-E (Brenda Anderson) 1645 South 101st East Avenue Tulsa, OK 74128-4609 Phone: (918) 669-7274

The Packaging that contains the Proposal shall be marked:

“Proposal for Solicitation No. W912BV-16-R-0078, DO NOT OPEN”.

If your submission will be hand-carried, you must make arrangements at least one working day in advance with Ms. Anderson (Tel: 918-669-7274) to be met in the building lobby, as unescorted visitors are not allowed in the building.

*This instruction shall also apply to those proposals delivered through a delivery or parcel service.

2.7. Return Address Requirements. Offeror(s) must ensure that ALL mail sent to the Tulsa District, U.S. Army Corps of Engineers, either pre-contract or post-contract award, has a return mailing address on the outside of the envelope, package, box, etc. ANY MAIL addressed to the U.S. Army Corps of Engineers, including but not limited to bids, modifications to bids, proposals, revised proposals, bid guarantees, bonds, correspondence, etc., will be REJECTED by the U. S. Army Corps of Engineers mail room facility located at 1645 South 101st East Avenue, Tulsa, OK 74128-4609 if it does not contain a return mailing address. THERE WILL BE NO EXCEPTIONS.

2.8. Page Format Restrictions and Limitations:

2.8.1. Page Limitations: Page limitations shall include typewritten text pages, charts, graphs, figures, diagrams, schematics, etc., aside from those items specifically stated as exempt from the page count.

Outlines and other similar information documents shall be included as numbered pages - no exceptions.

The total number of pages for the Volume I submittal may not exceed thirty five (3035) pages.

Compliance with page count limits shall be verified via the hardcopy. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall also be placed on responses to Evaluation Notices (ENs) if issued. The specified page limits for EN responses will be identified in the letters forwarded to the offeror(s) if necessary.

2.8.2. Pages Counted: Each page shall be counted except the following: cover pages, executive summary, table of contents, title page, list of tables/figures/acronyms, list of appendices, glossaries, separator tabs, dividers, blank pages, Past Performance Questionnaires, and Volume II in its entirety.

Double sided pages are considered as two pages. NOTE: Proposals that exceed thirty five (3035) pages will have only those pages that are within the page count limits evaluated. All information appearing thereafter will not be evaluated.

2.8.3. Page Size: Unless otherwise stated, a “page” is defined as being one side of an 8.5” x 11” sheet of paper. Pages shall be typewritten except for the reproduced sections of the solicitation document and the font size shall be no less than 10 point and fully legible. A smaller font size (minimum of 8 point and fully legible) may be used on charts, graphs, figures, diagrams, and schematics to accommodate a “make to fit” software capability; however, all text shall be legible and easily read. Margins on all four edges of each sheet will be at least one inch. Proprietary statements, security markings, and page numbers can fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to EN responses (if required), as well as to the initial proposal.

2.8.4. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.8.5. Foldouts: Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as two pages. For tables, charts, graphs and figures, the font shall be no smaller than 8 point and fully legible. All information (except documentation identification, solicitation number, and page numbers) shall be contained within an image area of 9 x 15- 1/2 inches.

2.8.6. Format: The offeror shall submit one original, four additional copies of their proposal. All copies of the proposal shall include one electronic (CD) copy in pdf format.

Table 2 - Proposal Format

3.0 Volume Content

Executive Summary. Volume I of the proposal shall include an Executive Summary; to include an introduction of the proposed program team. The Executive Summary shall not exceed two (2) pages in length.

Proposals submitted in response to this solicitation shall consist of the contents required in the sub-paragraphs described below:

Proposal Document

Page Limit

Volume I – Technical Factors

Cover Letter

*excluded from page count

Tab 1: Factor 1, Past Experience 510

Tab 2: Factor 2, Technical Capability/Management Approach

* excludes resumes

* resumes are not to exceed one double-sided page Tab 3: Factor 3, Example Project Technical Approach 5

Tab 4: Factor 4, Past Performance 5

Volume II – Cost Proposal

Factor 5: Price No Limit

Tab 1, Sub-factor 1, – Section B, Supplies or Services and Cost/Prices

Tab 2, Sub-factor 2, – Example Project Price (Section J)

3.1 Tab 1: Volume I, Factor 1: Past Experience. Firms will be evaluated based on the breath, depth, and relevance of their experience in performing environmental management systems and related services as identified in Section C, Statement of Work, of the solicitation. Since this contract will be used predominantly to support EMS requirements of Air Force customers, capabilities should include discussion of specific Air Force EMS applications including but not limited to implementation and maintenance of eDASH, deployment and maintenance of ANSR sites (a subcomponent of eDASH), customization of Air Force environmental media and EMS to meet minimum ISO14001 accessibility requirements, and support of EMS data management as related to eDASH. In evaluating experience, the complexity and innovativeness of the projects listed will be considered. The offeror shall submit five (5) examples of completed EMS projects that present the organization's/team’s experience on projects that are relevant to the requirements of this contract. As stipulated in the Scope of Work, the predominance of EMS work will be for the Air Force; therefore, the demonstration of completed EMS projects for the Air Force is significantly more important than EMS work done for any other branch of service or federal agency. Projects initiated within the last 5-years prior to the release of this solicitation are to be submitted and shall be at least 75% complete if initiated within the last three years. The description of each project shall indicate the organization's role in the execution of that project. References, to include name, address, and telephone number of the customer, shall be provided for each referenced project.

Confidential clients will not be accepted as references.

A project is defined as: Work performed pursuant to a specific task order of an IDC type contract, a specific call under a Blanket Purchase Agreement (BPA), or work performed pursuant to a site-specific stand-alone (non-IDIQ C-type) contract or purchase order. The task order, BPA call, or stand-alone contract may pertain to one site/location or multiple sites/locations. Presentation of an IDC type contract under which the performance of work pursuant to multiple task orders of an IDC type contract does not represent a "project" within this definition. If the offeror provides a specific task order as its "project," it shall provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as its "project," it shall provide the contract number for reference purposes.

The following information should be included as a minimum in the presentation of previous experience:

Project #: Name of project and location (City and State, or military installation name and State, if appropriate)

This box shall include a general narrative overview of the site including project description and use of innovation, value engineering and major accomplishments.

List of key personnel and their role on this project; resumes for these individuals shall be included in the proposal. The offeror should indicate which of the key personnel are currently employed by the firm or if they are employed by a subcontractor or teaming member.

Project performance issues. This could include cost/schedule, health and safety issues, regulatory/stakeholder issues and other performance issues.

Project/Contract Information and Schedule shall include the information as illustrated below (clearly denote whether example is a contract or a task order):

Project/Contract Information and Schedule Project Accomplishments Contract/Task order number: Was the project terminated early or were cure/show-cause letters issued? Yes or No

* Bullets

Contract Role: (Prime or Subcontractor)

Percentage of total value of contract performed by offeror: (If Prime, what portion was subcontracted; if offeror was the subcontractor, what percentage of the total project was awarded to the subcontractor?)

Contract Type: (ex. FFP, CPFF,CPAF, CPIF, etc) Percentage of work billed to date by offeror:

Date of Award/ Initial Contract Amount: Original Completion Date:

Date of Completion /Final Contract Amount: Actual Completion Date:

Amount added by modification:

Percentage of total project billed to date:

(modifications)

Explanation of any cost growth: Explanation of any late finish or time extensions:

Multiple interim schedule milestones? Y or N Client Contact Client Contracting Officer Offeror Point of Contact

3.2. Tab 2: Volume I, Factor 2 – Technical Capability/Management Approach. The offeror’s technical capabilities/management approach will be evaluated based on the qualifications of their proposed key personnel, and management approach, which will include organization structure and overall management approach. The evaluation of key personnel will consider education, professional qualifications, complexity and range of experience, and accomplishments/successes in executing and providing EMS services in accordance with Section C, Statement of Work, of the RFP. The offeror shall provide resumes of key personnel that demonstrate they have the qualifications and experience in the Program areas described in Section C, Statement of Work, to successfully perform the requirements of this contract. Additional resumes, other than key personnel may also be submitted, but must be pertinent to the provision of EMS services. Resumes are excluded from the 15 page limit for Factor 2, but are limited to one two-sided page for each resume.

Key personnel that require resume submittals, as identified in Section B, Pricing Schedule are:

- Program Manager

- Project Manager, Senior

- Environmental, Health and Safety Specialist (EHS), Senior

- Environmental, Health and Safety Specialist (EHS), Staff

Resumes should follow the format illustrated below and provide detailed information on specific experience, accomplishments, and achievements relevant to the proposed role of the key personnel.

Resumes should be included for both the prime and any team subcontractor personnel proposed for key roles. In addition, provide a chart or matrix showing the proposed disciplines within subcontractor organizations to be utilized on this contract, and the number of each. The purpose of this submittal is to identify the level of expertise available for this contract. The resumes should include appropriate cross reference to the Previous Experience projects. Arrange resumes in the proposal in the order listed in this solicitation.

After contract award, the Contracting Officer shall approve replacement of any key personnel after verifying that they meet or exceed the requirements of the solicitation. If further key management personnel are required to perform any work under this contract, the contractor will be required to submit their resumes for approval by the Contracting Officer.

Resume Format Name Job Title

Relationship to Prime

Current Staff

Consultant Future Staff

Synopsis of qualifications:

Education:

School Degree Degree Focus Professional Registrations, Certifications, and Training:

Experience Relevant to EMS Services (Repeat as needed) Project:

Company Job Title Dates Relevance to Past

Experience Projects Summary of Duties and Accomplishments Other Relevant Information:

3.2.1 Program Manager - The offeror shall designate one (1) individual as the Program Manager that serves as a single point of contact for coordination of program issues with USACE. The Program Manager is responsible for overall project quality and customer satisfaction for all work under the contract. The Program Manager handles all contract and related matters. The Program Manager, at a minimum, must have a Bachelor’s Degree in Engineering or related Sciences, professional certification (e.g. Project Management Professional, Professional Engineer), 5 years’ experience in Program Management and 10 years working experience in environmental services. It is preferred that the Program Manager have working knowledge of ISO 9001, ISO 14001, and OHSAS standards. Organizational and communication (written and verbal) skills are essential.

3.2.2 Project Manager, Senior - The offeror shall provide a minimum of two (2) and a maximum of five

(5) resumes for individuals who are experienced as a Senior Project Manager (PM) for EMS projects. If the Senior PM for an individual task order is different from what is proposed for the Basic Contract, the Contractor will clearly identify the Senior PM before issuance of the task order and will provide the Senior PM’s qualifications and experience to ensure the Senior PM is satisfactory to the Contracting Officer. The PM shall be the single point of contact for the task order, and shall be responsible for the management and performance of the task order in accordance with the scope of work and approved work plans. The Senior PM is responsible for overall project quality and customer satisfaction for work under the task order. The PM handles all task order related matters, including technical and cost proposals, acceptance of the task order, invoicing, and management of Contractor resources to satisfy task order requirements. The PM, at a minimum, must have a Bachelor’s Degree in Engineering or related Sciences, 5 years’ experience in Project Management, and 5 years working experience in EMS services. It is preferred that the PM have specialized training in ISO 9001, ISO 14001, and OHSAS 18001 standards.

Organizational and communication (written and verbal) skills are essential.

3.2.3 Environmental, Health, and Safety (EHS) Specialist, Senior: The offeror shall provide a minimum of three (3) and a maximum of five (5) resumes for individuals who are experienced as a Senior

EHS Specialist for EMS projects. The Senior EHS Specialist is responsible for the development of detailed project management plans that include a milestone calendar, working budget, and technical approach to the performance of work and production of deliverables. The Senior EHS Specialist must have at a minimum a Bachelor’s Degree in Engineering, Computer Science, Management Information Systems or related field, 10-years of EMS related experience, and specialized training in ISO 9001, ISO 14001, and OHSAS 18001 standards. Organizational and communication (written and verbal) skills are essential.

3.2.4 Environmental, Health, and Safety Specialist (EHS), Staff: The offeror shall provide a minimum of three (3) and a maximum of five (5) resumes for individuals who are experienced as a Staff EHS Specialist for EMS projects. The Staff EHS is responsible for the performance of work assigned by the Senior EHS Specialist. The Staff EHS Specialist must have demonstrated expertise in environmental, health, safety, and information management and is typically employed to take the lead in the development of those areas as dictated by the project requirements. The Staff EHS Specialist typically has 3 or more years of practical EMS related experience and a Bachelor’s Degree in Engineering, Computer Science, Management Information Systems or other related field. Organizational and communication (written and verbal) skills are essential.

The offeror shall clearly demonstrate their organizational approach for ongoing and successful project execution including lines of authority for key personnel, and organizational relationships with any proposed subcontractors. Organizational charts shall be presented. Firms shall indicate the extent of their previous working relationship with any proposed subcontractors. In the event that the use of subcontractor(s) in a “team” approach is proposed, wherein the sub(s) will accomplish significant portions of a clearly identifiable scope of work on a consistent basis, a “team” relationship will be considered. In such instances, the prime shall clearly identify the limits of responsibility for each team subcontractor.

The offeror shall provide a clear and concise overall management approach for this contract and how the work will be managed and controlled. The offeror shall describe the program management organization proposed as well as the project management procedures that shall be applied to ensure successful completion of specific work requirements. The offeror shall describe the responsibilities and authorities granted to key personnel in the organization and the ability to adapt to changing requirements and to be flexible, versatile and responsive to customer requirements. The offeror shall address how field and/or on-site personnel will be supervised.

3.3. Tab 3: Volume I, Factor 3: Example Project Technical Approach. The Government will provide an example project for the offerors to prepare and submit a proposal as part of their submission for the RFP. The example project will be based upon an environmental project that is representative of work contemplated for this SATOC. The example project Scope of Work (SOW) is contained in Section J of this solicitation.

The Contractor will provide a description of the contractor’s technical approach for EMS activities and implementation in support of the milestones, as outlined in the project example project SOW. The technical approach shall include a plan detailing how the contractor will accomplish the work within the proposed milestone schedule, to include disciplines used and level of effort anticipated (man hours). The written submission for the technical approach shall be included within Volume I, Factor 3, and shall be severable from the price portion for the example proposal which shall be submitted within Volume II.

The Government will assess the offerors’ technical understanding of the example project based upon their technical approach, disciplines used, the hours proposed, and corresponding risk to the Government.

3.4. Tab 4: Volume I, Factor 4 – Past Performance. The Government will evaluate EMS Past Performance information to determine the level of performance risk associated with the Offeror’s likelihood of success in performing the requirements set forth in the solicitation. The currency and relevance of the information (as determined by the Government), the source of the information, context of the data, and general trends in the Offeror’s performance may be considered. The contractor’s Past Performance will be evaluated and rated for relevancy and confidence.

For the purpose of the past performance evaluation, Offerors shall be defined as business arrangements and relationships, such as Joint Venture participants, teaming partners, and major subcontractors. The past performance record of each firm in the business arrangement may be evaluated by the Government.

Offerors shall provide a list of proposed references / respondents, including telephone number and email address, for each Past Performance Questionnaire (PPQ) that is requested in support of past experience.

For each project the offeror shall include: Project # - Title (matching past experience); Contract and task order number as applicable; Client Point of Contact including email and phone number, and a description on their performance for up to each of the tenfive projects. The offeror shall send the questionnaire shown in Attachment L-1 (Past Performance Questionnaire) to those Government agencies or private sector companies identified in Paragraph 3.1 (Past Experience). These agency or company contacts must have detailed information concerning the performance of the project. The POCs may be contacted to assess the scope of work performed and to evaluate performance of the projects listed under the previous experience tab of this volume, if necessary.

“The Past Performance Questionnaire in Attachment L-1 is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Past Experience.

Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. The respondent of the Past Performance Questionnaire shall submit to the requestor or directly to the Government’s contracting specialist point of contact, Brenda Anderson at Brenda.K.Anderson@usace.army.mil.

In the event that one or more of the respondents do not reply to the offeror’s request to complete the PPQ, the Government may elect to contact them utilizing this information. The offeror shall provide past performance information for each project listed in the offeror's experience in response to Section L, Paragraph 3.1 of this solicitation. The title of the project shall be consistent with the project experience description as required in Section L, Paragraph 3.1 of this solicitation.

3.5 Volume II, Factor 5 – Price (there is no page limitation). The offeror shall submit, in Volume II, the cost information described below. Volume II will be evaluated to determine the reasonableness of each offeror’s cost proposal over the life of the contract, and the adequacy and value of the cost data. The offeror shall read cost proposal contractual requirements very carefully to ensure that all required items are present in the cost proposal. REMEMBER, the Government intends to award without discussions. All information required must be submitted with the cost proposal. Since the evaluation of the cost proposal represents a portion of the total evaluation as described in Section M, it is possible that an offeror might not be selected for award because of unreasonable, incomplete, inaccurate, or non-current cost proposal information and/or cost or pricing data. The cost proposal shall consist of the following:

3.5.1 Factor 5, Subfactor 1, Tab 1 – Section B, Supplies or Services and Cost/Prices. The price portion of this evaluation will be subjectively evaluated and a best analysis of the proposal as a whole performed to determine best value to the Government. A price analysis will be used, where appropriate, for the purpose of determining the reasonableness and best value of the proposals.

The offeror shall fill out Section B, Pricing Schedule in its entirety. If the offeror has a different job title or if the offeror is proposing to use subcontracted labor in which the subcontractor uses a different job title for any of the listed employees, the offeror is instructed to conform to the notes in Section B and use the most appropriate or similar job title listed in the table (i.e.: Clerical/Administrative Assistant). The proposed labor rates are to be fully burdened rates [to include overhead, general and administrative costs, facility capital cost of money, escalation, etc.] with the exception of profit which will be negotiated on individual task orders. The rates proposed in Section B will be legally binding and will be the maximum rates that the offeror will use for all firm-fixed price task orders issued within the five year performance period of the contract. Lower rates may be offered at the task order level, if deemed appropriate by the offeror. The offeror will provide proposed labor rates for each year; however, the Contracting Officer will have the discretion to renegotiate those rates annually based upon the current Consumer Price Index.

DEFINITIONS:

Direct Costs -

Office Labor -

Field Labor (RT) -

Field Labor (OT) –

Per Diem -

Office Equipment -

Owned Field Equipment -

Leased Field Equipment -

FOGM -

Inventory -

PPE -

Expendables -

Analytical Lab -

Other Contractor -

Miscellaneous Sub-Contract -

Costs identified specifically with the contract.

Labor used off the job site in preparing plans, reports, etc.

Labor used during a normal 40-hour week.

Overtime Labor

Food and lodging for temporarily located employees

Home office equipment used for contract requirements.

Contractor owned equipment used on the job site.

Rental Equipment used on the job site.

Fuel, oil, gas, maintenance, tires and repair of construction equipment

Disposable supplies

Personnel Protective Equipment

Small field purchases for items used at the job site

Sub-Contract for chemical analysis of samples.

Sub-Contract for hauling, well drilling, or other services that are not normally performed by the Contractor.

Sub-Contract for services such as sample shipments, airfares, rental cars, port-a-johns, etc.

Offerors are strongly encouraged to thoroughly review the additional instructions in the Pricing Schedule associated with developing cost build up data and presenting cost information.

3.5.2 Factor 5, Sub-factor 2, Tab 2 – Example Project Cost. The Government will provide an Example Project for the offerors to prepare and submit a detailed price proposal as part of their price proposal submission for the RFP. The Example Project will be based upon an EMS project that represents the type of work contemplated for this IDC SATOC. The offeror shall provide and clearly describe all assumptions used when developing their price proposal as though the offeror were submitting a proposal for a new firm fixed-price environmental services task order for the Example Project in Section J of this solicitation. For this exercise, the offerors will be utilizing the proposed labor rates from their proposed pricing schedule [Section B – Supplies or Services & Prices] for home office and field office personnel.

Even though the technical description of the sample project in Section J is abbreviated, the price proposal should represent the requirements for the full work effort. The Government will provide a cost estimate template for use in development of the price proposal for the Example Project and the cost estimate should utilize an industry approved software package capable of providing sufficient information to adequately and accurately capture the projected project costs. Direct costs should be detailed by labor, equipment, and material, and should include subcontractor markups, when applicable. All quotations and documentation will be noted in the proposal. Indirect cost categories such as prime contractor’s home office and field office overheads and profit should be identified, and appropriate costs included for each in the estimate. The offeror’s proposal for the Example Project will be compared to the Independent Government Estimate and evaluated to determine reasonableness and distribution of costs.

3.5.3. Volume II, Tab 3 - SF33, Solicitation, Offer, and Award (Section A). The offeror shall fill out in its entirety all of Section A (SF33) that applies to the offeror and it shall be signed and dated by an official that is able to legally bind the company. Section A is only required from the prime. This tab will not be evaluated, but must be completed in order to become eligible for award. The offeror shall also acknowledge all amendments to the solicitation in accordance with the instructions on the Standard Form 30, if applicable.

3.5.4. Volume II, Tab 4 – Representations, Certifications, and Other Statements of Offerors (Section K). The offeror shall fill out in its entirety all of Section K that applies to the offeror. The offeror’s responsibility will be reviewed in accordance with FAR Part 9. Section K is only required from the prime. This tab will not be evaluated, but must be completed in order to become eligible for award;

however Annual Representations and Certifications will be obtained through the System for Award Management (SAM) Database for contractors that have worked with the Government and are registered in SAM. All contractors that do not have previous Government experience or are not registered in SAM will need to submit the information in accordance with Far Clause 52.204-8 Annual Representations and Certifications.

Attachment L-1

PAST PERFORMANCE QUESTIONNAIRE

Directions: The respondent of the Past Performance Questionnaire shall submit to the requestor or directly to the Government’s contracting specialist point of contact, Brenda Anderson at Brenda.K.Anderson@usace.army.mil.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner.

There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

(End of Summary of Changes)