AM2.pdf

AMENDMENT NO. 0002 SINGLE AWARD TASK ORDER IDIQ CONTRACT FOR DESIGN-BUILD & CONSTRUCTION SERVICES IN SUPPORT OF VARIOUS MILITARY, CIVIL W912BV-09-R-2018 WORKS & INTERNATIONAL & INTERAGENCY SUPPORT (IIS) PROJECTS WITHIN SOUTHWESTERN DIVISION (SWD) BOUNDARIES & FOR

TULSA DISTRICT

AMENDMENT OF SOLICITATION

1. CONTRACTOR ID CODE

NOT APPLICABLE (NA) PAGE 1 OF

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If Applicable)

0002 24 APR 09 NA NA

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

DISTRICT ENGINEER

TULSA DISTRICT, CORPS OF ENGINEERS

1645 SOUTH 101ST EAST AVENUE

TULSA, OK 74128-4609 NA

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (%) 9A. AMENDMENT OF SOLICITATION NO.

W912BV-09-R-2018

% 9B. DATED (SEE ITEM 11)

31 MAR 2009

10A. MODIFICATION OF CONTRACT/ORDER NO.

NA

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE NA

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

NA

NA 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

(%) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not; is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation Sheet.

NOTE: IN THIS AMENDMENT “SOLICITATION NO.”, “OFFER”, AND “OFFEROR” MEAN “INVITATION NO.”, “BID”, AND “BIDDER”, RESPECTIVELY Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as hertofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

NA

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NA NA

(Signature of person authorized to sign) (Signature of person authorized to sign)

NSN 7540-01-162-8070 30-105-02 STANDARD FORM 30 (REV. 10-8)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

AMENDMENT 0002

W912BV-09-R-2018

SINGLE AWARD TASK ORDER IDIQ CONTRACT FOR DESIGN-BUILD &

CONSTRUCTION SERVICES IN SUPPORT OF VARIOUS MILITARY, CIVIL WORKS &

INTERNATIONAL & INTERAGENCY SUPPORT (IIS) PROJECTS WITHIN

SOUTHWESTERN DIVISION (SWD) BOUNDARIES & FOR TULSA DISTRICT

The solicitation documents are revised as follows:

Task Order 0001, DIV 01, Section 01 04 00, Delete the existing section; replace with the attached revised section.

INFORMATION

Attached are the Preproposal Conference Minutes and contractor questions and responses.

W912BV-09-R-2018 TASK ORDER 0001

REPLACEMENT OF ELECTRICAL PANELS - B4301 FT. SILL, OK

SECTION 01 04 00

COORDINATION, FIELD ENGINEERING, AND MEETINGS

PART 1 GENERAL

1.1 PARAGRAPH DELETED

1.2 WORK SCHEDULE

The contractor shall work between 4:00 p.m. and 4:00 a.m. Monday through Friday unless otherwise directed by the Contracting Officer.

1.3 PARAGRAPH DELETED

1.3.1 PARAGRAPH DELETED

1.3.2 PARAGRAPH DELETED

1.3.3 PARAGRAPH DELETED

1.3.4 PARAGRAPH DELETED

1.4 OTHER CONTRACTORS

(Reference CONTRACT CLAUSE entitled "Other Contracts.") Other Contractors may be working in the project area during construction under this contract. The Contractor shall arrange and perform his work and store his materials in cooperation with other Contractors and as directed by the Contracting Officer.

1.5 CONTRACTOR ACCESS TO POST

All construction vehicles (including construction vehicles, delivery vehicles, and contractor/subcontractor personal vehicles) shall access the Post through Fort Sill Boulevard Gate or as directed by the Contracting Officer.

1.6 ACCESS TO ROOMS

The contractor shal have access to one room per day with an 8-hour period to repair both panels within the room. The 8-hour period coincides with the hospitals expectation that the panels will be out of service during the entire 8 hours. The following day, a new room will be made available by the hospital staff. The contractor will be provided a room schedule upon start of the project showing the availability of each room on a given day. The hospital requires a minimum of 7 days advance notice prior to the commencement of construction. Only one room will be repaired at a time during a workday period.

1.7 WORKSITE REQUIREMENTS

1.7.1 General

The hospital requires each contractor working within the facility to follow established hospital protocols and policies as identified by hospital officials. Any deviation of the policies or protocols without notification

SECTION 01 04 00 Page 1 Revised by Am 0002 from an individual identified by the hospital, subjects the contractor's employee to immediate removal from the facility.

1.7.2 Immunizations

The contractor's employees working in the hospital are required to have a TB test performed and read prior to start of construction. If the contractor has TB test on file, it will be accepted by the hospital if it is less then 90-days old at the start of construction. The test record shall be submitted on an official shot record document form. The hospital shall provide the contractor a free TB test for this project if requested in advance construction of commencement. TB tests cannot be obtained on Thursdays. TB tests are required to be read by the administering staff within 48 to 72 hours after administering or the test must be re-administered.

1.7.3 Background Checks

A background check will not be required for this project. However, the contractor's employees working within the hospital will be required to obtain badges from the hospital prior to the start of the project. These badges shall be displayed prominently on each worker and shall be worn at all times during work on this project.

1.7.4 Personal Protection

The contractor shall provide TYVEK suits for each employee working in the hospital. Suits are required to have shoe covering as well as hair covering. The contractor's are required to wear a new suit at the start of each new operating room and or day. Workers are permitted to leave the room and enter the same room they are working while remaining in the same suit if they have not left the facility. Leaving the facility consists of any portion of the worker leaving the confinements of the building for any period of time.

1.7.5 Safety Video

Prior to the commencement of construction, the hospital requires all contractor personnel working in the facility to view a safety video. The video is approximately 1/2-hour long and relates to working in the hospital environment.

1.7.6 Cell Phones

Cell phones are required to be powered off while in the operating rooms.

Cell phones may be used in areas of the facility indicated by the presiding government official.

1.7.7 Restricted Access

The contractor shall not access restricted areas within the facility without a government escort. Areas will be identified by solid red lines crossing the floor at the entrance to the area and or signage posted on the wall or door entering the area. A hospital official will be available to provide guidance to the contractor when working in or near restricted areas. If a contractor requires access in a restricted area, prior approval must be obtained from the hospital; and contractor personnel must be escorted by a government employee. Unauthorized access in a restricted area will result in permanent removal of the contractor's employee from the

SECTION 01 04 00 Page 2 project worksite.

1.7.8 Language Requirements

Due to the restricted access areas and signage indicating those areas, all contractors working within the facility are required to have a basic understanding of the English language both written and spoken. The contractor's basic understanding shall be equal to or greater than the 8th grade level of education as represented within the United States.

1.7.9 Hospital Equipment

All equipment, which requires moving, repositioning, supplemental power or covering will be the responsibility of the hospital. The contractor shall not touch or lay any equipment, materials, or items on any piece of equipment. Equipment left within the room, and not moved by the staff, will be covered with cloth or plastic by the hospital staff. All equipment will be removed from service on the panel that is scheduled to be repaired by the hospital staff prior to the contractor working on the panel.

1.7.10 Supplemental Electrical Power

Electrical power can only be obtained from within the room. One panel shall remain in operation to provide power if needed, until the other panel is operational. The contractor shall not be responsible to provide power during the repairs to hospital equipment affected by the panel repair.

Lighting in the rooms shall not be interrupted by the cut of service to the panels.

1.7.11 Cleaning of Rooms

1.7.11.1 General

The contractor shall ensure all job-related equipment is removed from the operating room at the end of each workday. The contractor shall provide minimal dust controls. The Contractor shall provide a HEPA vacuum while the contractor works on the panel. As dust (if any) arises or small materials fall within the panel or on the floor, it shall be removed with the HEPA vacuum. A wet misting device shall be located within reach if excessive dust should appear.

1.7.11.2 Final Cleaning

The Contractor shall remove all debris from the room upon completion of the repairs. The floor shall be properly cleaned with the HEPA vacuum as well as any area within the room affected by the project. Any room provided by the hospital to store equipment or "suit-up" in, shall be cleared of all contractor items / debris upon completion of its use. The hospital will perform all terminal cleaning within the operating rooms. The hospital assumes no responsibility for contractor equipment.

SECTION 01 04 00 Page 3

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

-- End of Section --

SECTION 01 04 00 Page 4

Amendment No. 0002

PRE-PROPOSAL CONFERENCE

In connection with RFP W912BV-09-R-2018 for Single Award Task Order IDIQ Contract for Design – Build and Construction Services in Support of Various Military, Civil Works, and International and Interagency Support (IIS) Projects Within Southwest Division (SWD) Boundaries and for Tulsa District Customers, a pre-proposal conference was held on April 21, 2009 at 1:00 p.m. in the DPW Conference Room. Attendees at the conference are listed as follows:

Name Organization Thomas Taylor Asset Group, Inc.

Daniel Harbour Cherokee Nation Construction Services Lou Olsen Cherokee Nation Construction Services Mark Chester Cherokee Nation Construction Services Eddie Ackers Ten Bears, Inc.

Nick J. Richards Ten Bears, Inc.

Rusty Richardson Ten Bears, Inc.

Marvin Groves II Marvin Groves Electric Co., Inc.

Rich Mentemeyer Marvin Groves Electric Co., Inc.

Les McKenzie Marvin Groves Electric Co., Inc.

Ryan Herring Ryan Herring Construction Ryan Herring Ryan Herring Construction Brian McVey Ryan Herring Construction Marty Malone Todd Construction George Todd Todd Construction Deni LaGalle Trend Construction, Inc.

Garry Bynum Trend Construction, Inc.

Sharon Swafford OESCO Daniel Foyil Corps of Engineers Jeff Hirschfeld Corps of Engineers

A brief summary of the conference is as follows:

Registration of the prospective offerors began at 1:00 p.m., with the conference convening at 1:05 p.m.

Mr. Daniel Foyil, Contract Specialist, Corps of Engineers, made opening remarks and welcomed everyone to the conference. Mr. Foyil told the attendees the purpose of the pre – proposal conference and stated that any statements made during the pre-proposal conference were not binding upon the offerors and that only the solicitation documents and any subsequent amendments were binding. Mr. Foyil outlined the requirements for proposal submission as stated in Section 00110 of the RFP and discussed the proposal submittal and evaluation process. Mr. Foyil addressed various items within the solicitation including the project completion period and the liquidated damage rate for the initial task order. Mr. Foyil also stated that an amendment was forthcoming to answer submitted questions. Mr. Foyil also emphasized the proposal due date and that this solicitation was a small business set-aside. Mr. Foyil provided his telephone number, e-mail address, and facsimile number for submittal of questions. Mr. Jeff Hirschfeld, USACE Civil Engineer, briefly discussed the Scope of Work for the initial Task Order, Replacement of Electrical Panels, Building 4301. The attendees then met at Building 4301 and were shown some of the panels that would need to be replaced. The site visit concluded at 2:00 p.m.

QUESTIONS & RESPONSES

1. Does all the existing equipment running through these electrical panels need to stay in operation during the installation phase?

RESPONSE: Will be answered by amendment 002.

2. Are there any critical equipment on these circuits that require special precautions.

3. Assuming that the existing equipment must stay in operation during the installation of the new panel hardware, will the switch over new hardware

RESPONSE: Will be answered by amendment 002.

4. to the new panels need to be accomplished off-shift during the night? Or any other time of day as needed?

RESPONSE: Will be answered by amendment 002.

5. What is the maximum time that the individual equipment pieces may be shut down?

RESPONSE: Will be answered by amendment 002.

6. Would it be preferable to change hardware breakers 1 breaker at a time or do the whole panel at 1 time?

RESPONSE: Will be answered by amendment 002.

7. As stated in the SOW 1.5.5.3 to reuse existing stainless steel covers when possible. If we need to use new covers we need to provide for covers

RESPONSE: The contractor shall provide the new covers

8. for use in a “sterile environment” . Is this intended for any purpose of any type or Class of Clean Room, or hospital room, or food prep area, or is it

RESPONSE: The equipment to be repaired is located within hospital operating rooms.

9. intended just to be able to clean the panels? Are the rooms the panels in need any specific levels of cleanliness during construction & demolition?

10. If the contract is 60 days long, and we must commence work in 10 days after notice to proceed and the client wants a 30 day notification before starting work, could we ask the client if they could wave the 30 day notification requirement, and assume that by giving us Notice To Proceed, they could be ready within 10 days to allow us to proceed directly on the first room of panels?

RESPONSE: Will be answered by amendment 002.

11. What is their anticipated turnaround time for a room? Would 1 room / week be ok? My assumption would be 1 room /week for 8 weeks with 1st day set up containment, 2nd day demo out old panel guts & install new guts, 3rd reconnect & terminate wires, 4th day take down containment & clean up, 5th day hospital housekeeping perform their sterilization cleaning ( on their budget).

RESPONSE: Will be answered by amendment 002.

12. What level of cleanliness is required after our demobization from each room. Will the hospital housekeeping perform the final cleaning / disinfections?

13. May be able to condense the schedule more than this if required, but would this be acceptable? This would allow for a week of float at the end and some flexibility in scheduling the room dates.

RESPONSE: Will be answered by amendment 002.

14. Typically, how quickly can electrical subcontractors employees, electricians and laborers, get through their background checks and be approved to work on site?

RESPONSE: The hospital does not require background checks for this task order.

15. Once we take a panel down, will it need to be back on line by the end of the work day?

RESPONSE: Will be answered by amendment 0002.

16. Is this work to be performed during regular working hours? If not, what hours will be set aside for this work?

RESPONSE: Will be answered by amendment 0002.

17. Is this a simple disconnect of existing panel interiors and reconnect of new ones without having to identify or replace existing wiring?

RESPONSE: Replacing existing wire is not necessary. The contractor is to remove the existing hardware only within the box and replace.

Existing wiring is as indicated in facility as-builts included in DIV

01 APPENDIX A.

18. How will unforeseen, pre-existing conditions be addressed if once a panel cover is removed, we find wiring needing to be repaired or replaced?

RESPONSE: This will be handled in accordance with Section 00700, clauses 52.236-2 DIFFERING SITE CONDITIONS and/or 52.236-3 SITE

INVESTIGATION AND CONDITIONS AFFECTING THE WORK.