Revised_SOW_cubical_renovation.pdf

Contracting Division Renovation Scope of work

Date: 22 September 2015

1. GENERAL CONTRACTOR:

1.1. Shall furnish all plant, labor, equipment, materials, transportation, supervision and technical expertise to perform requirements in accordance with the specifications and allotted period of performance described in this Scope Of Work (SOW). Verify all site conditions at all times prior to starting all work. The work shall be performed in accordance with the contract documents and all federal, state and local codes subject to the terms and conditions of the contract.

1.1.1. Shall provide their own storage shed or trailer for on‐site office accommodations and for storing of equipment and material. The “On‐Site Government Quality Assurance

Representative” (QAR) will assign the contractor a location for placement of their shed or trailer upon request.

1.2. Is obligated to verify all measurements and specification requirements at the on‐site visit prior to starting the project. No extra compensation shall be allowed for the contractor who does not attend the on‐site visit and who does not appreciate the difficulty of the contract specifications. Any discrepancies, ambiguities or changes must be verified and confirmed in writing to the Contracting Officer, Contracting Officer Representative (COR), and QAR.

1.3. Shall not perform any portion of this contract without notice to proceed. Shall not commence work prior to the Government COR/QAR pre‐construction meeting. Shall notify the

COR/QAR a minimum of 24 hours prior to commencing work and prior to completing work on this contract. If work begins on Monday contractor shall contact COR on Friday the week before.

1.4. Shall submit, prior to commencing any work: A current Certificate of Insurance; A letter appointing a construction superintendent; A schedule of operations. The construction schedule shall be subject to change so Contractor’s operations do not conflict or otherwise disrupt normal operations of the government in the facility involved.

1.5. Shall perform the work between the hours of 0730 and 1600 (7:30 AM – 4:00 PM), Monday through Friday (unless otherwise specified), excluding legal holidays. NO EXCEPTIONS, any work on military training/drill weekends or federal holidays must have prior written coordination and approval between the Contractor, Project POC (Primary or Alternate), and the

Facility Manager.

1.6. Shall be responsible for any damages caused by them or their subcontractors during the performance of this contract, and shall be required to reimburse the United States Government for the cost of any repairs resulting from those damages, or the Contractor/ Subcontractor shall make the necessary repairs to the satisfaction of the United States Government.

1.7. Shall be solely responsible for ensuring compliance with the provisions of this contract by subcontractors. Shall ensure work be performed by workmen skilled in their particular trades, and certified as required by Federal, State and Local laws and/or codes

1.8. Shall be required to leave the job site in a safe and secure condition at the end of each workday. The contractor shall provide at his/her expense a Dumpster for all construction debris, dumping shall also be at contractor expense. The Contractor shall at no time use government dumpsters.

1.9. Shall clean the job site of all construction debris at the end of each working day. The daily clean up will not alleviate the Contractor from the responsibility of the final clean up for acceptance, upon completion of this contract. All debris removed from the job site shall be disposed of properly at an off post/facility landfill of the Contractor’s own choice and at the

Contractor’s expense. Upon request by the by the Contracting Officer or QAR, the Contractor shall provide the name, address, and location of the disposal site, and copies of any manifest from such disposals.

1.10. Shall ensure all work be completed in the negotiated time frame.

2. CONTRACTOR QUALITY CONTROL

2.1. The Contractor shall establish a quality control system to perform sufficient inspection and testing of all items of work. The quality control system shall ensure conformance with applicable specifications and drawings with respect to materials, workmanship, construction, finish, functional performance, and identification.

2.2. The quality control system will be established for all construction except where the technical provisions of the contract provide for specific Government control by inspections, tests, or other means. The Contractor’s quality control system will specifically include the surveillance and tests required in the technical provisions of the contract specifications. For purposes of the above description, shop manufacture or standard products are not defined as construction.

2.2.1. The Contractor’s quality control system is the means by which they assures themselves their construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on and off‐site fabrication.

2.2.2. The Contractor shall not build up or conceal any feature of the work containing uncorrected defects, and payment on deficient items will be withheld until they are satisfactorily corrected or other action has been taken as authorized pursuant to the Contract

Clause entitled “Inspection of Construction”.

2.2.3. The Contractor’s appointed job site supervisor may be used as the Quality

Representative (QR). When supplemented by special technicians or testing facilities to perform all specified tests, balancing, adjusting and/or regulating mechanical and electrical devices, equipment and/or systems it will be done in writing. As an option, an industry recognized testing laboratory approved by the Contracting Officer or COR may be used for said testing.

2.2.4. The contractor is responsible for maintaining an effective quality control system.

Recurring deficiencies indicate the system is not adequate and the contractor’s performance is failing to meet government’s minimum acceptable standards. If, in the opinion of the

Contracting Officer, an unacceptable number of deficiencies are occurring in the contractor’s performance, the Contracting Officer may direct the contractor to revise its operations to correct the defective performance. Failure by the contractor to provide acceptable revisions and/or to improve contract performance may result in the termination of the contract for default.

2.2.5. In the event the Contractor utilizes the service of a commercial testing laboratory, the

Contracting Officer reserves the right to check laboratory equipment for compliance with the standards set forth in the contract specifications and to check the laboratory technician’s testing procedures and techniques.

3. GOVERNMENT

3.1. The Government will provide, when available, electrical power, water and existing utilities at each building required in the performance of this contract at no cost to the Contractor.

Temporary extension of power and/or water lines, if necessary, shall be installed at the

Contractor’s expense.

3.1.1. Contractor owned construction sheds, trailers, offices or other such facilities requiring utility services shall be metered for each utility involved, and all costs involved up to the point of connection to Government owned utility systems shall be at the contractor’s expense. Final connection of Contractor supplied service laterals to existing Government owned utility systems will be made at the Contractor’s expense.

3.2.1. Pre‐Construction Conference: Topics will cover but are not limited to the following:

3.2.1.1. Introduction of Key players: COR/QAR, General Contractor, Job‐site Supervisor, Sub‐

Contractors and using agencies. Other personal that may be in attendance are Environmental, Police, Fire, Safety and Health services, in addition to Distinguished Visitors.

3.2.1.2. Scope of Work (SOW): Brief description of work, modifications to SOW, customer requests for additional work, unauthorized work, facility access and authorized personnel access.

3.2.1.3. Milestones: Period of performance, start date, schedule, phasing, completion date, work hours desired, weekend work schedule, scheduled outages/interruptions (power, water, roads, alarms, fire protection, HVAC).

3.2.1.4. Materials: Submittals, equipment, construction area, storage area, Government provided utilities, dumpster locations, Barriers (construction fence, silt fence, road blocks, access points to facilities, etc)

3.2.1.5. Administrative: Lines of authority, Wage rate/certified payrolls, Daily reports, Visitor control, Environmental requirements (hazards, dust and noise control), Safety meeting/concerns, Excavation permits, Fire (burn Permits), Police support, Payments, Liquidated Damages

3.2.2. Contracting Officer, COR and/or their QAR may inspect the work at any time during the contract period, and reserves the right to stop or terminate the contract if all work does not comply with the specifications provided by the manufactures recommendation of this SOW.

The presence or absence of the Contracting Officer or QAR shall not relieve the Contractor from strict compliance with these plans and specifications.

3.3. Technical surveillance of workmanship and inspection of materials for work being performed under this contract shall be the responsibility of the QAR. This provision in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract. In the event it is determined necessary to designate a QAR for this contract, such designation shall be by a separate letter to the individual selected with a copy furnished to the contractor.

3.4. The Government, its Officers and Agents will be free from liability for any negligence occasioned by the Contractor’s operations, employees or equipment. In addition, the

Contractor will reimburse the Government for any damage and/or loss that occurs as a result of the Contractor’s negligent operations, employees or equipment

3.5. The Government reserves the right to undertake performance by Government forces or other Contractors, the same type of similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4. LIFE, SAFETY AND HEALTH REQUIREMENTS: To better provide life, safety and health protection to all contractor employees, on‐site personnel, and Government personnel performing or in any way coming in contact with this contract the specific requirements established here‐in will be adhered to at all times:

4.2. OSHA: Comply with latest version of OSHA Handbook Rules and Regulations.

4.3. NFPA: Comply with the most current edition of the National Fire Codes (NFPA) and installation fire prevention standards. www.nfpa.org/catalog

4.3.1. All open flame/hot work or disconnection of fire protection alarms or suppression systems require prior written approval/coordination from one of the 99th Regional Support Command (RSC) POC’s listed on the first page of this document.

4.3.2. Any connection, disconnection or installation of fire protection alarms or suppression systems shall require an acceptance test performed by the contractor and witnessed by the local Fire Prevention Authority having jurisdiction over that facility. In the event the fire alarm system cannot be disconnected (i.e., child development, hospital, etc) a temporary system will be provided and certified by the local Fire Prevention Authority having jurisdiction. Work required to be performed after hours due to the nature of the facility will be at no additional cost to the government.

4.1. Procedure Involving More Than One Person: In the preceding steps, if more than one individual is required to lockout or tagout equipment, each shall place his/her own personal lockout or tagout device on the energy isolating devices. When an energy isolating device cannot accept multiple locks or tags, a multiple lockout or tagout hasp shall be used. If a single lock is used to lockout the machine or equipment, the single key shall be placed in a lockout box or cabinet which allows the use of multiple locks to secure it. Each employee shall then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his/her lockout protection, only that person shall remove his/her lock from the box or cabinet.

4.4. Contact/notify an On Site Representative/POC from page one immediately if circumstances appear unusual, unhealthy, or otherwise hazardous.

4.5. In the event of a spill, initiate containment operations utilizing personnel properly trained and protected for such situations and immediately notify the Contracting Officer and/or On Site Representative/POC from page one.

4.6. Keep dust down at all times, including during nonworking periods. Sprinkle or treat with dust suppressants, the soil at the site, and other areas disturbed by operations.

4.7. Occupancy:

4.7.1. It shall be the Contractor’s responsibility to coordinate with QAR to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the areas.

4.7.2. The Contractor shall not receive any additional compensation due to the conditions brought about by this occupancy and usage of the Government.

4.7.3. Contractors are only authorized to occupy areas in which active construction, maintenance, repair or associated work in the performance of the contract is required to be done.

4.7.4. The Contractor shall not block more than one access of the building at any time, nor shall he disrupt the existing parking arrangement at any of the building parking areas without prior coordination with the QAR.

5. CONDUCT OF EMPLOYEES

5.1. The contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under the contract. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs or any other incapacitating agent.

5.1.1. Contractor employees will abide by the DOD Smoking Policy.

6. SECURITY

6.1. At all times during the performance of work within the facilities, the Contractor and their employees shall remain cognizant of security restrictions existing within the facility. The Contractor’s employees shall ensure any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day.

6.2. The Contractor shall report any incident in which no escort is provided for scheduled work within secured areas of the building or any occurrence during which an escort leaves the Contractor’s employees while within a secure area.

6.3. The Contractor and their employees may store tools and equipment within the work area.

However, recognize they do so at their own risk even if the area can be secured.

7. DEFINITIONS

7.1. Where the words “Special Contract Clauses” or “Special Clauses” appear in test provisions, the Technical Specifications, or on contract drawings, it shall be taken to mean “Special Contract Requirements”.

7.2. Throughout this contract, the word “indicated”, “shown”, or “specified” shall mean indicated, shown, or specified in the drawings and/or specified in the specifications.

7.3. Throughout this contract, the words “as directed” “inspected”, “selected”, or “accepted” shall mean as directed, inspected, selected or accepted by the QAR. The words, “approved” or “authorized” shall mean approved or authorized by the Contracting Officer. These definitions are provided as guidance for the contractor, and shall service as the governing interpretation when this language appears within the body of this contract and apparently conflicts with the above.

8. TECHNICAL REQUIREMENT:

8.1. This is the scope of work for Contracting Division renovation. This renovation will be providing new cubicles for employees. The contract shall provide the following.

8.2. Existing furniture in the Contracting Division is Hayworth system furniture product. The system furniture walls and work‐surfaces shall match existing furniture product in color of fabric and construction. Deconstruction of partition walls and moving filing cabinets and construction of cubicles shall be provided by a furniture supplier with working knowledge of the system furniture design. There shall be a total of (2) 7’W x 7’D cubicles and a 3’D x 7’W kitchenette to be constructed. Designers shall provide space for a 30”W x 30”D existing refrigerator with‐in kitchenette. Work shall include but not limited to the following.

Work surfaces

Fabric partition walls

Overhead storage

Tack boards

Task lighting

Partition wall corner piece

Partition connection posts

Partition kick‐plates

Partition cap‐plates

Power distribution units

Filing cabinets

Chairs

Data boxes

Provide similar color of beige if not using Haworth materials

POP (90 days after NTP) area of work is at Column Line C, 9, 10, 11 south of the door

Two cubicles to copy are between column line C, 10, 11

There are two rows of moveable file storage to be removed. Length of filing storage is 18'‐0"+‐

The contractor should contact Logistics Management Office (215‐656‐6806/6808) as they are disassembling the excess file cabinets and they will remove them for disposal

‐ KTR is to design kitchenette in which base cabinets and counter top 7 feet in length and provide a open space for an existing refrigerator

infrastructure.