W912BU-10-R-0024-0005.pdf

US ARMY ENGINEER DISTRICT, PHILADELPHIA

POC: KARYN D. PRICE

WANAMAKER BUILDING

100 PENN SQUARE EAST

PHILADELPHIA PA 19107

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This is amendment 0005 under W912BU-10-R-0024, FOB Pow er Plants in Afghanistan.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 68

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Dec-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BU-10-R-0024

X 9B. DATED (SEE ITEM 11)

16-Jul-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Dec-2010

CODE

US ARMY ENGINEER DISTRICT, PHILADELPHIA

CONTRACTING DIVISION

WANAMAKER BUILDING

100 PENN SQUARE EAST

PHILADELPHIA PA 19107-3390

W912BU 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912BU

FACILITY CODECODE

EMAIL:TEL:

W912BU-10-R-0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

FOB Power Plants in Afghanistan Amendment 0005 The purpose of this amendment is to incorporate the following changes:

1. The closing date for receipt of proposals remains unchanged. The closing date for receipt of proposals is Thursday, 20 January 2011 at 1:15pm.

2. Please see questions/answers from interested firms attached.

3. Please replace the equipment rental schedule, section B, with the attached section B, equipment rental schedule.

4. Please replace the CLIN description, section B, with the attached section B,CLIN description.

5. Please replace section C, specification, with the attached section C, specification.

6. Please replace the sample task order and drawing, with the attached sample task order and drawing.

7. Please replace section L, evaluation criteria, with the attached section L, evaluation criteria.

8. Please replace section M, evaluation factors, with the attached section M, evaluation factors.

9. Pleaes incorporate clauses 252.209-7002, 52.228-3 and 52.228-5 as attached.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

CLIN DESCRIPTION

SECTION B SUPPLIES OR SERVICES AND PRICES

SERVICES AND SCHEDULE

B.1.0 Description of Services

Provide power generation and distribution support for the U.S. Army Corps of Engineers in support of U. S. Military Contingency Operations at Forward Operating Bases in Afghanistan.

The Contractor shall provide single source responsibility for all generator set activities.

Generator set activities are defined as assessing power needs, preparation, hauling, installing, preventive maintenance, service, fueling, relocating and recovering engine-generator sets and associated fuel systems, including transmission and distribution systems maintenance. Such support may be rendered by use of either individual CFE (Contractor Furnished Equipment) of varying sizes per bid schedule or GFE (Government Furnished Equipment) of varying sizes. The Contractor shall be responsible for providing all labor, transportation, equipment and supervision and required internal logistical support to perform generator set activities. The estimated period of performance shall be from Mar 1, 2011, or date of award-whichever is later, through Feb 29, 2016.

Line item 0001: Mobilization and de-mobilization— Mobilization and de-mobilization costs are those costs associated with establishing and disestablishing the Contractor’s site of operations (e.g., transporting personnel and equipment, set-up and closing of an office, etc.) to include generator set activities. Offerors are not expected to provide cost pricing in this CLIN for the MATOC proposal.

Line Item 0002: Labor – Offerors shall provide cost pricing in these categories for the MATOC proposal. Individual task order proposals will allow for the contractor to propose labor level of effort.

Line Item 0003 : Transportation – Transportation of BOM required to complete the Task Order Scope of Work. Offerors are not expected to provide cost pricing in this CLIN for the MATOC proposal.

Line Item 0004: Bill of Materials (BOM) - BOM is described as a complete materials list to fully accomplish Task Order Scope of Work. Offerors are not expected to provide cost pricing in this CLIN for the MATOC proposal.

Line Item 0005: Other Direct Costs – Other Direct Costs are items that can not be included in other CLINS, such as security and fuel. In most cases security and fuel will be provided by the Government, however this may not be the case for all task orders. If contractor furnished fuel and security are required, it will state in the task order specific RFP. Offerors are not expected to provide cost pricing in thin CLIN for the MATOC proposal.

Line item 0006 through 0010: Lease of CFE—Lease price must include all material required to operate, including incidental supplies, for the generators and distribution equipment. Pricing for these CLINS should not include labor. Labor is accounted for in CLIN 0002.

The following applies to CLINS 6 through 10

Labor shall not be included in the price of the items and will be developed from the labor rate schedule. All labor rates shall be proposed in CLIN 0002. Labor level of effort shall be proposed for individual task orders.

All shipping and transportation cost for materials will be covered under the mobilization/ demobilization or transportation line item.

Cost of providing “As-Built” Drawings of the installation shall be included. Coordinate with base engineering for maps and reference documents.

Cost of fuel is not to be included. If fuel is required to be provided by the task order specific scope of work, those costs shall be included in CLIN 0005.

Cost of materials for routine maintenance, such as consumable items such as filters, for the lease period are to be included. Contractor is responsible for making and keeping the systems operational.

Costs for CLINS 0006 through 0010 are to include all material and equipment costs for supplied leased components and all other costs necessary to provide functional electrical installations, except as specifically exempted above. It is the intention of these CLINS that these systems will not become government owned property, and will be leased from the contractor. Costs for these CLINs include the cost of the lease for generators, power plants, distribution equipment, switch gear, and other ancillary equipment to be part of the operation and maintenance of these systems.

Labor cost for O&M is included in CLIN 0002. Cost for the construction of the system, such as labor and construction equipment, are included in CLINs 0002 and 0004 respectively.

CLIN 0006 : Low Voltage Generators 2 MW and Below

Specifications

Note: Generators (all sizes plus or minus 10%) to include all materials to connect to load to include: 50 feet of cabling appropriate to generator rating, all grounding materials, and operating and maintenance services (O&M).

• Common generator features:

Main circuit breaker Instruments

Controls Fuel Storage System (day tank and/or external tank) Enclosure (protection from environment) Lift/movement [forklift slots, lifting eye(s)] Generator kW output rated at nominal 0.8 power factor.

Six month push pack of filters included

• Operating range:

Altitude; No deration up to 3000 ft elevation Temperature range; 20oF – 120oF with no deration, 140oF max

• Fuel capacity (day tank): 8 hours continuous run at full load

• Voltage: 200kW and below; 120/208 VAC @ 60 Hz

Greater than 200kW; 277/480 VAC @ 60Hz

• Continuous Duty rating, defined as: Output available without varying load for an unlimited time. Average power output is 70-100% of the continuous power rating.

Typical peak demand is 100% of continuous rated ekW for 100% of operating hours.

Continuous power is in accordance with ISO8528.

• Generator intended for single unit, isolated usage. Parallel operation capability NOT required.

Top end overhaul and maintenance of generators shall be accomplished based on manufacturer’s suggested schedules.

All generators are to be removed and returned upon completion of the temporary power mission

CLIN 0007: Power Plants

Specifications

Assume plant generating voltage to be 13.8 Kv nominal, load capacity of 1 MW – 20 MW.

Provide central location to monitor critical plant parameters, including grid voltage and frequency. Assume power provided via diesel generator sets. Include switchgear and step-up transformation if necessary to deliver 13.8 Kv.

Assume either one lockable building envelope built on a concrete slab on sandy soil, or individual generator sets in lockable containers on sandy soil.

Building or container temperature must be kept within the required operating temperature of the generators, with an outside ambient temperature ranging from 0 degrees F to 120 degrees F.

Design should be as required to distribute to CLIN 8 or CLIN 9.

Fuel storage required for 10 day operation at full load.

Top end overhaul and maintenance of generators shall be accomplished based on manufacturer’s suggested schedules.

Assume that the building and switchgear will be abandoned in place, but that the generating units will be removed and returned.

CLIN 0008: Medium Voltage Underground Distribution Systems

Specifications

System must be 15 KV class.

All installations shall be consistent with relevant sections of the latest edition and interpretations of NEC and IEEE publications.

All primary underground cables shall be direct buried cable. Cable shall be buried not less than four feet, be marked with metallic/magnetic warning tape and be backfilled with a suitable material. Warning tape shall be buried six to twelve inches below the surface and above the cable or duct. Cable warning tape shall be red or orange in color. Concrete markers shall be provided at approximately 200 foot intervals and at each change in direction to indicate the location of underground cable route.

Cable shall be 133 percent insulation level.

Cable shall be sized to limit voltage drop to 5% .

Assume that the installation will be on level terrain, no obstructions, and soft sandy soil. Do not include the cost of terrain specific underground concrete work.

Assume any underground installation shall remain in place, upon the end of the temporary power mission.

Assume installation of redundancy feeders.

CLIN 0009 Overhead Distribution

All installations shall be consistent with relevant sections of the latest edition and interpretations of NEC and IEEE publications. Assume steel poles in accordance with ASCE standard 48-05.

Assumption is that voltage will be 13.8 KV nominal. Cables shall be sized to limit voltage drop over the length of the transmission to 5 percent.

Assume that the installation will be on level terrain, no obstructions, and soft sandy soil. Do not include the cost of site specific foundations for poles.

Assume that all items installed under this item will be abandoned in place.

Assume installation of redundancy feeders.

CLIN 0010 Transformers Transformer primary and secondary voltages shall be as shown on bid schedule. Transformers shall be mounted on concrete foundations.

Transformer Specifications (for bid purposes only)

1. Current limiting fuses shall protect all transformers.

2. Size as specified on bid schedule.

3. The low voltage neutral shall be brought out through a fully insulated bushing in the secondary compartment and grounded externally.

4. 60 Hertz frequency.

5. 3 Phase unless specified otherwise.

6. Oil filled

7. 5 taps

8. Will meet temperature rise requirements

9. 98% conductivity copper coil.

10. Impedance - not less than 4% and not more than 7%.

11. Noise level - not to exceed latest edition of NEMA Standard levels.

12. Shall be supplied with lightning arrestors on the high voltage side, if not protected by switch equipped with lightning arrestors.

13. Bolted connections will be acceptable only from lead to bushing. All other connections shall be welded or adequately crimped.

14. Transformers shall have a means for disconnecting both the primary and the secondary sides.

15. Transformer Secondary Distribution Panel Board shall be included sized as required for the transformer. Square D, I-Line MDP are preferred.

Assume that items required for transformation will be abandoned in place.

B 2.0 The Government will award multiple contracts (up to three awards) against this solicitation to support the U.S. Army Corps of Engineers in its Military Contingency Support Requirements. Additionally, the Government reserves the right to issue more solicitations and award more contracts for these same services

B 3.0 Contracting Officers assigned to the U.S. Army Corps of Engineers may issue task orders against any contract awarded under this solicitation. This authority may be delegated to other Contracting Officers.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

SECTION C SPECIFICATIONS

FOB POWER GENERATION: OPERATIONS AND MAINTENANCE

SCOPE OF WORK

C 1.0 General. The work under this contract consists of supporting all generator set activities and potential installation of overhead and underground distribution for power operations in support of military contingencies. Generator set activities are defined as: preparation, transport, installation, preventive maintenance, service, fueling, relocating, and recovering engine-generator sets, associated fuel systems, and might include transmission/distribution system installation and maintenance. The government reserves the right to request and negotiate a purchase price for installed equipment when deemed in the best interest of the government. The government will provide required square footage of land space for any power plant or distribution, and in most cases will provide JP8 fuel for the operation of the generator sets. If fuel is required to be provided by the contractor, it will clearly state in the task order scope of work. Payment for fuel, if necessary, will be based on the amount of fuel actually used. In those instances where the US Government does not provide the fuel (ie: no established fuel distribution capacity), cost of fuel will be compensated as described herein. Water and waste water services may be provided if available. As and when required by the Government, the Contractor shall provide contractor furnished equipment (CFE). Contractor shall provide all support and logistics required to support contractor personnel. The Contractor shall perform generator set activities twenty-four (24) hours a day, seven (7) days a week including weekends and holidays (this requirement may be downgraded on a task order by task order basis). The contractor may be requested to install overhead and/or underground distribution networks. The Contractor shall be required to be in compliance with all applicable local ordinances, permits and license requirements. The Contractor shall participate in workshops, meetings, and exercises (such as Command Post Exercises), After Action Reviews, lessons learned analysis, and trainings as directed by the Government.

C 1.1 Generator set requirements may range in size up to or in excess of 2MW and may include power plants. The Contractor shall be responsible for providing all labor, transportation, equipment, and supervision required in the performance of generator set activities. The Contractor shall be responsible for providing all loading, hauling, and unloading equipment (cranes, boom trucks, fork lifts, self loaders, flatbed trailers, and trucks) necessary for performing the work required by this contract in all types of terrain, during periods of limited visibility and under all weather conditions. The Contractor shall make his own investigation of available roads for transportation, load limits for bridges and roads, and other road conditions affecting the transportation of generator sets and the fuel transportation requirements to support generator set activities. The Contractor shall be responsible for providing all hardware as part his initial Bill Of Materials (BOM) required for installation of generator sets; cabling, conductors, supports, disconnects, terminations, etc., for both CFE and GFE generators.

C 1.2 For generator set activities, preparation, hauling, installing, preventive maintenance, service, fueling, relocating and recovering shall be accomplished at the direction of the Contracting Officer through the issuance of a task order or for incidental supplies through a delivery order. Payment shall not be made to the Contractor for work not specifically authorized by the Contracting Officer.

C 1.2.1 For delivery orders, the Contractor shall immediately proceed with the order. Issuance of a task order for services shall be considered to be the Notice to Proceed (NTP).

(1) Work shall not commence until acceptable Operation Action Plans and schedules have been submitted and approved.

(2) While the Contractor is operating under acceptable interim plans, the Contracting Officer may retain funds from progress payments in accordance with the Contract Clause entitled Payments under Fixed-Price Service Contracts until such time as the Contractor submits acceptable plans.

(3) If acceptable final plans are not submitted within a reasonable time, as determined by the Contracting Officer, the Contracting Officer may order the Contractor to stop work until such time that acceptable plans have been submitted and approved. Any such stop work order shall not be considered a suspension of for an unreasonable period of time under the Contract Clause entitled Suspension of Work and the Contractor shall not be entitled to pay adjustments as a result of the stop work order.

C 1.3 Contractor employees shall carry some form of company identification at all times during the execution of this contract. The Contractor shall provide a name list of all preventive maintenance and service personnel, electricians, and Master Electricians, drivers and equipment operators, Etc. within twenty-four (24) hours of issuance of each task order. In addition, the Contractor shall identify subcontractor individuals used to comply with the requirements of this contract within twenty-four (24) hours of the issuance of each task order. The Contractor shall provide copies of licenses and certificates of all personnel involved in this contract upon request from the Contracting Officer.

C 1.4 When applicable the Government’s Real Estate representative shall provide the Contractor with two copies of the Government completed Right of Entry (ROE) form and an Environmental Baseline Assessment (EBA). It is the intent of the Government to provide these forms at the staging area. Completed ROE forms shall be in English (ROEs in Spanish are furnished for informational purposes only). Completed ROE forms shall bear the address of the property and the property owner’s signature. Work shall be performed only on the property identified in the Government furnished ROE forms. Contractor shall review both ROE and EBA and report any discrepancies to the Contracting Officer or authorized representative. The EBA shall serve as documentation of the condition of the property designated for generator placement and Contractor access prior to installation of a generator set or power plant. The Contractor shall be responsible for any and all damage to the designated property that is not documented on the EBA. Note: ROEs will not typically be required for under this contract.

C 1.5 The ROE shall be furnished for the sole purpose of generator set assessment, installation, preventive maintenance, service, relocating and recovery. Contractor personnel shall only enter property identified on the completed Government furnished ROE form and shall enter property only as permitted on the ROE. The Contractor shall not make any representations to the property owner that may mislead the property owner or may lead the property owner to assume that the Contractor has been authorized by the Government to perform other work.

C 1.6 The Contractor shall perform generator set activities at various locations as the designated in the task order. The Contractor shall be responsible for, and shall account for, each GFE generator set until such time as the Contractor is relieved of his responsibility in writing by the Government. The Contractor shall maintain at all times an updated inventory of all sites where GFE generator set(s) have been transported as outlined in C1.9.

C 1.7 All generator sets and associated materials shall be on-loaded and off-loaded using appropriate equipment so as not to cause unnecessary damage to the equipment. In the event of loss or damage to a generator set, the Contractor shall provide immediate, accurate notification and documentation of the incident to the Contracting Officer or authorized representative. If loss of damage occurs as a result of the fault or negligence of the Contractor, the Contractor shall be responsible for repairing or replacing the item(s) in question at now cost to the Government.

Any repairs or replacement of the same shall be coordinated with the contracting officer or authorized representative. The standard for determining fault or negligence shall be the same as that for the Default clause of this contract (ref FAR 52.249-8).

C 1.8 The Government may have installed some generator sets (GFE) prior to the Contractor’s arrival, As directed by the contracting officer or authorized representative, the Contractor shall assume and perform required generator set activities for these generator sets. Prior to transfer of responsibility for any previously installed generator set(s), the Contractor shall accompany the contracting officer or authorized representative to the installation site to verify the condition of the generator(s), installation and the site.

C 1.8.1 The Contractor shall ensure that the hour meter is in proper working order and the shall record the meter reading. If the GFE generator is not equipped with a working hour meter, the Contractor shall maintain manual log of operational hours of the generator(s). For all previously Government installed generator set(s) the Contractor shall, within twenty-four (24) hours of award of a task order, include these generator sets in the daily property inventory reports as outline in C 1.9. (See Section B.1.0)

C 1.10 If , through the Contractors fault or negligence, any damage occurs to existing facilities, equipment, or other real or personal property, the Contractor shall provide immediate and accurate notifications and documentation of the incident to the contracting officer or authorized representative. The Contractor shall be responsible for repairing or replacing the item(s) in question at no cost to the Government. Any repair or replacement of the same shall first be coordinated with, and approved by the contracting officer or authorized representative.

C 1.11 Geographic Area. The primary purpose of the contract is to provide services in Afghanistan only.

C 1.12 Security Considerations. Coalition forces will be responsible for the site security requirements at coalition installations. Security costs shall be accounted for on individual Task Orders, but only in rare cases when specifically required by the task order scope of work.

C 2.0 Plan Of Operations.

C 2.1 The Contractor shall provide in its MATOC proposal a tentative Operations Action Plan overview encompassing C 2.1.1 (A through L) describing how they intend to fulfill the requirements of the MATOC Scope Of Work. See Section M for further details on proposal requirements. The Contractor shall provide a task order specific Operations Action Plan encompassing C 2.1.1 ( A through L) detailing their concept of operation within one week of issuance of individual task orders, unless otherwise specified in the task order scope of work.

Failure to comply with the above requirements within the prescribed time shall be considered grounds for termination of the contract in accordance with the Default Clause of this contract (reference FAR 52.249-8). The Contractor shall abide by and the Government shall enforce the tentativeand task order specific Operations Action Plans provided to the Government. The task order specific Operations Action Plan shall be approved by the contracting officer or designated representative prior to proceeding with the contract.

C 2.1.1 The Contractor’s Operations Action Plan shall include the following minimum requirements:

A. Mobilization plan (concept of operations, time schedule, phasing plan)

B. Plan for conducting Government directed Assessments (concept of operations, qualifications, internal procedures, sample assessment worksheet)

C. Generator set preparation plan (including spec sheets, one-line diagrams, concept of operation, documentation procedures, proposed schedule identifying critical path (gantt chart), internal SOPs)

D. Plan for hauling (concept of operations, itemized, detailed list of equipment, including quantities and capacities)

E. Plan for installation of generator sets (concept of operation, proposed schedule, and documentation procedures. Identification of master electricians and journey men electricians, internal SOPs)

F. Plan for preventive maintenance (concept of operation, documentation procedures, proposed schedule, internal SOP)

G. Plan for service (concept of operation, generator shutdown/failure response plan, documentation procedures, proposed service schedule, internal SOPs, transmission/distribution system maintenance and operation)

H. Fuel plan with estimated fuel usage at 80% plant load reference at plant output

(concept of operation, proposed equipment, documentation procedures, proposed schedule, Emergency Spill Response, internal SOPs)

I. Plan for relocating and recovering (concept of operation, list of qualified individuals to perform this task, detailed list of equipment and capacities, preparation for storage plan)

J. Demobilization Plan (concept of operation, time schedule, phasing plan)

K. Safety Plan (written safety plan which addresses each major phase of the SOW, internal safety SOP, and procedures, key safety personnel and their qualifications, training and experience levels, activity hazard analysis (specifically for specialized equipment used in performance of work) for each major phase of work, conformance to COE Safety Plan EM 385-1-1 (edition published at time of contract award), demonstrated knowledge of local, state and federal safety requirements)

L. Quality Control (QC) Plan (concept of operation, personnel qualifications, internal procedures). The Contractor shall ensure that operations during periods of limited visibility are specifically addressed in all action plans.

C 2.2 Within twenty-four (24) hours after receiving notice of contract award, the Contractor shall provide to the contracting officer and individuals listed in Section J, a list of key personnel available twenty-four (24) hours a day, in the event a requirement for contract performance arises after regular working hours. As a minimum, this list will include their names, day and evening phone numbers, (land, cellular, pager etc.). This phone number shall be answered 24 hours per day. Contractors shall be given a certain time period to respond to an RFP, depending on the urgency of the task order.

C 3.0 Execution of Work-Services.

C 3.1 Mobilizations. The Contractor shall commence mobilization and be ready to provide generator set activities as specified in the task order scope of work.

C 3.2 Assessments. It is anticipated that the Government representatives shall make the majority of assessments but the government reserves the right to task the Contractor to perform the same.

The purpose of the assessment is to determine generator set requirements. The Contractor shall have trained personnel capable of making power and generator set requirements, to include assessing hook up requirement. The Government will prioritize the assessment order. After Mobilization, Contractor shall be capable of meeting all guidelines indentified on individual task orders.

C 3.3 Preparations.

C 3.3.1

The Contractor shall conduct load bank testing prior to installation to determine mission capability. All government furnished generators shall be load tested by the government or appointed representative prior to installation. The Contractor shall provide the COTR with copies of the load bank test data. Generator shall be operated a minimum of thirty (30) minutes at 80% load capacity.

C 3.4 Transportation. The Contractor is responsible for providing all equipment and personnel necessary to on-load and off-load generator sets and associated fuel system. The Contractor is responsible for complying with all local laws or regulations. The Contractor shall provide all required road maps, atlases, etc.

C 3.5 Installation. All electricians performing work under this contract shall be licensed as a journeyman or master electrician by a recognized US government body whether it be a state, a county, or a local municipality. Furthermore, all journeyman or master electricians so licensed must have documented evidence of having held such license for a minimum of three continuous years. All connections shall be made by electricians meeting these licensing requirements.

Connections to load shall be made in accordance with NFPA-70, National Electrical Code and National Electrical Safety Code– the edition in force at the time solicitation is issued –, all local codes, rules and regulations and generator manufacturer’s specifications. The Contractor shall provide all cabling and other accessories necessary for completing the installation. Connection to the load shall be made with conductors capable of handling the load in accordance with manufacture ratings. The wiring at the site shall be inspected for safe conditions and shall be tested with a mega-ohmmeter for shorts and grounds. A generator shall not be connected to unsafe wiring. Any wiring deficiencies shall be reported to the contracting officer or authorized representative.

C3.5.1 The Contractor shall ensure the working-hour meter is in proper working order and shall record the meter reading no later than the time of installation. If the generator is not equipped with a working-hour meter, the Contractor shall install a working-hour meter. (see Section B.1.0).

C 3.5.2 The complete installation shall be initially started and tested for operational compliance by an electrician meeting the license requirements in C 3.5 and C 3.8.2.

C 3.5.3 At the installation location, the Contractor shall furnish, as a minimum, fuel absorption matting which shall be placed under fueled equipment. Matting shall have an impermeable backing to prevent the fuel from contaminating the soil supporting the equipment. In the event matting is unavailable, heavy-duty tarp may be substituted. Heavy-duty tarp shall be reinforced, oil-resistant type that shall be supported to contain any spilled fuel. Spilled fuel shall be removed promptly and properly disposed of as required. Upon completion of this work, the

Contractor shall dispose of matting, tarp, spilled and contaminated fuel in accordance with government and local environmental disposal regulations.

C 3.6 Preventive Maintenance/Service. The Contractor shall provide all preventive maintenance necessary for ensuring continuous operation of the generator sets. Contractor shall have qualified personnel trained in power generator maintenance, to include all components of the generator set. Each generator set shall be maintained in accordance with manufacturer’s specifications and recommendations. The Contractor shall provide the Contracting Officer or authorized representative a Preventive Maintenance daily schedule. Daily Operational checks shall include, but not limited to, checking working-hour meter for operation, checking battery level, checking coolant, checking oil levels, checking fuel levels and filling all fluids to proper levels. In addition, the technician shall conduct a visual inspection of all external components (connections, hoses, belts, cables, etc.) for serviceability and excess wear and tear and of the area around the generator set for signs of fluid leakage. Daily check sheets shall be logged and documented showing date checked, hour meter reading and technician’s initials. Check sheet data shall be logged and readily available for inspection by the COTR. The Contracting Officer or authorized representative shall inspect to ensure proper preventive maintenance procedures are accomplished. All preventive maintenance documentation shall be furnished to the Contracting Officer or authorized representative on, at a minimum, a weekly basis, or upon request.

C 3.6.1 Each generator set shall be checked for operational service status based on fuel consumption estimates and frequency of manufacturer’s recommended services. Each generator set shall be serviced in accordance with an agreed upon schedule with the COTR if manufacturer’s recommended services can not be ascertained. Service shall include changing oil and oil filter(s), fuel filter(s) at manufacturer’s recommended interval or as directed by the Contracting Officer or authorized representative. Engine lubrication oil shall be equal to the manufacturer’s specified brand and grade for operating under extreme environmental conditions.

When oil filter(s) are replaced, date and hour meter reading shall be noted on the filter using a permanent marker. All other fluids shall be maintained in accordance with the generator set manufacturer’s recommendations. All fluids and contaminated fuel shall be removed promptly and properly disposed of in accordance with local environmental disposal regulations.

C 3.6.2 The Contractor is responsible for minor maintenance service repairs to GFE gensets and the transmission/distribution system as a result of normal wear and tear. Minor repair shall be any repair that is external to the generator engine set with parts and labor estimated less than $2500.00.

C 3.6.3 In the event of a generator malfunction or breakdown, the Contractor shall mobilize for a specific incident within thirty (30) minutes after notification by the Contracting Officer or authorized representative of the problem. The Contractor shall immediately notify the Contracting Officer or authorized representative of each malfunction or breakdown the Contractor discovers for instructions on how to proceed.

C 3.6.4 At the direction of the Contracting Officer, or an authorized representative, GFE generators requiring major repairs shall be replaced by a CFE generator of equivalent size and the replaced generator returned to Government storage. If a CFE generator requires major repair, it shall be substituted with an equivalent size unit.

C 3.6.5 Service records shall be maintained on all serviced, GFE generator sets. The Contractor shall provide to the Contracting Officer or authorized representative no later than the daily reporting time a Contractor furnished service ticket for each generator set serviced that day.

Minimum information on the service ticket includes brand, model, kW, barcode number, location, list of parts and quantity of fluids used. The Contractor shall coordinate all scheduled services with the user and Contracting Officer or authorized representative, and shall notify the Contracting Officer or authorized representative, of any scheduling conflicts. For operation of all GFE, the Contractor shall furnish weekly run time sheets with the total number of kW produced and engine hours run.

C 3.7 Fueling operations.

C 3.7.1 Fueling of generator sets is a separate function from the preparation, transport, preventive maintenance and service descriptions. All fueling costs are to be included in a separate contract line item number (CLIN 0005). In most cases, the contractor will not be responsible for providing fuel for generator operation. If the contractor is responsible, it will be clearly noted in the task order scope of work. Prior to beginning work, the Contractor shall provide to the Government’s Environmental Engineer, for review, the Contractor’s written Emergency Spill and Response Plan. (see Section C 2.1.1).

C 3.7.2 Fueling shall be accomplished in accordance with safety procedures. Generator sets shall be fueled, by the Contractor, on an as-needed basis with initial fueling accomplished at time of installation. At no time shall the generator be allowed to run out of fuel. Only the appropriate fuel and grade of fuel shall be used in accordance with manufacturer’s specifications.

Generators damaged as a result of running out of fuel or being fueled with the wrong type of fuel shall be the responsibility of the Contractor. Repair or replacement of the generator shall be at the sole expense of the Contractor. The Contractor shall not delegate the fueling responsibility to the user of a generator set. If the Contractor cannot access a site for fueling (i.e. locked gate, access denied by guard, etc.), the Contractor shall immediately contact the Contracting Officer or authorized representative.

C 3.7.3 At each fueling, to include initial fueling at the staging area, the Contractor shall record on a ticket furnished by the Contractor the following information: the manufacturer’s name, model, and serial number of the generator; kW size; date; location; reading on working-hour meter; and quantity and type of fuel. A copy of each fueling ticket must be submitted with requests for payment under the fuel line item.

C 3.7.4 Spilled fuel and contaminated fuel shall be removed promptly and properly disposed of in accordance with local and (or) host county environmental disposal regulations. The Contractor shall be responsible for clean up of all spilled fuel. Apart from the generator set’s external fuel tank, fuel shall not normally be stored at the generator site.

C 3.8 Relocating and Recovering Generator Sets.

C 3.8.1 The Contractor shall provide all equipment and personnel required to relocate and recover generator sets. Contractor shall be capable of responding within two (2) hours of receiving issuance of a task order from the Contracting Officer or authorized representative to commence relocation or removal of generator sets The Government will prioritized the order for relocation and recovery of generator sets. The Contractor shall comply with all requirements of the most current edition at time of contract award of the US Army Corps of Engineers EM 385- 1-1.

C 3.8.2 A journeyman electrician, with a minimum of three years of experience, shall disconnect all generator sets. Disconnection to load shall be made in accordance with all local codes, rules and regulations. The Contractor shall either remove or tape external (service) wiring to prevent possibility of electrical shock. Utility power conductors shall be reconnected from the main switch at the site.

The wiring at the site shall be inspected for safe conditions and shall be tested with a mega-ohmmeter for shorts and grounds. A generator shall not be reconnected to unsafe wiring. Any wiring deficiencies shall be reported to the Contracting Officer or authorized representative.

C 3.8.3 When removing a GFE generator set from service, the Contractor shall disconnect it (conductors shall be removed, not cut), clean it, record the reading on the working-hour meter, change the oil, oil and fuel filter(s) (if directed by the Contracting Officer or authorized representative), check the battery, check the coolant, and fill all fluids to their proper levels. The generator’s exhaust port shall be made weather proof by means of a securely fastened metallic cap. Wiring, cabling, lugs, connectors and other hardware shall accompany the relocated or recovered generator sets. The Contractor shall either return the GFE generator set to the Government’s storage site, or haul and install it at a site designated by the Contracting Officer or authorized representative.

C 3.8.4 Removals, relocations, and recoveries shall be included in the daily status report. When directed by the Contracting Officer or authorized representative to return a GFE generator set to the Government’s storage site for temporary storage, the Contractor may leave remaining fuel in the day tank.

C 3.8.5 When directed by the Contracting Officer or authorized representative to return the GFE generator set for permanent storage at the Government’s storage site, the Contractor shall first remove all fuel. The Contractor shall pressure wash all generators returned for permanent storage. Prior to permanent storage and in accordance with manufacturer’s requirement for long-term storage, generator sets shall be serviced and made ready for future use.

C 3.8.6 The Contractor shall provide all equipment and personnel necessary to on-load and off-load generator sets and associated fuel systems during relocating and recovery operations. (see C 1.7 and C 3.4).

C 4 Site Remediation. The Contractor shall ensure an installation site is returned to its previous condition as noted on the initial EBA. In addition, the Contractor shall coordinate with the US

Army Corps of Engineers Environmental Engineer who shall inspect and notify the Contracting Officer or authorized representative of clearance from an installation site.

C5 Hazardous, Toxic, and Radiological Waste Disposal. The Contractor shall provide HTRW containment equipment/supplies for use at the generator set staging area and generator set placement sites. Contractor shall be responsible for disposal of all waste materials. The Contractor shall be responsible of the recovery and proper disposal of all used fuels, contaminated fuels, filters, rags, batteries, used oils and filters, and all other materials related to the maintenance and service of the generators and all other hazardous materials. In addition, the Contractor shall coordinate with US Army Corps of Engineers Environmental Engineer who shall inspect and notify the Contracting Officer or authorized representative of clearance from the generator set staging area. Coordination with government provided services for disposal of HTRW may be available, but not guaranteed.

C 6 Demobilization. All personnel, supplies and equipment required to recover the generator sets shall complete demobilization no later than forty-eight (48) hours after issuance of the task order unless specifically required otherwise by the task order scope of work. (see Section C 2.1.1).

C 7 Safety. The Contractor shall provide a written Safety Plan which addresses each phase of the MATOC SOW and complies with all requirements of the US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, current edition at the time of contract award within ten (10) days of award. The Contractor shall provide an Activity Hazard Analysis (AHA) that addresses each phase of the MATOC SOW. Task Order specific AHAs shall be provided as needed within the time frame specified within the task order. Contractor shall provide all safety equipment in accordance with OSHA standards to include personnel reflective gear use for use at staging areas and installation sites during periods of limited visibility. The Contractor shall designate a supervisory person to be present on the site, overseeing work at the site. The person may have additional duties as crew foreman. The Contractor shall at all times comply with all requirements of the US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1.

C 8 Conferences/Meetings. The Contractor shall participate in pre- and post-emergency conferences, workshops, meeting and exercises such as Command Post Exercises, After Action Reviews, Lessons Learned Analysis, Planning and Response Team Train Ups etc. (see Section B 1.0).

C 9 Inspection and Acceptance. The Government may inspect the work as the Contractor progresses. However, the Government reserves the right to inspect at a later time. Work will not be accepted and payment will not be made until all generator set activities have been satisfactorily completed.

ATTACHMENT 1

QUALITY ASSURANCE SURVEILLANCE PLAN

1. INTRODUCTION

1.1 This Quality Assurance Surveillance Plan (QASP) has been developed and designed for the Prime Power COTR duties in Afghanistan. This surveillance plan is site-specific and is designed to provide monitoring, inspecting and reporting of all contractor Operations and Maintenance (O&M) aspects of power generation systems.

1.2 A combination of methods for inspection will be used. They are:

a. Random Sampling b.100% Inspection

c. Scheduled Observations

d. Unscheduled Observations

1.3 The objective of this Surveillance Plan is to evaluate how the O&M is being performed by the contractor.

1.4 This QASP is based on the premise the government desires to maintain a quality standard in operating, maintaining, and repairing the power plant and that a specific contract to provide the service is the best means of achieving that objective.

1.5 The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government in quality assurance to ensure contract requirements and standards are achieved.

1.6 The quality control program is the driver for product quality. The contractor is responsible for developing a comprehensive program of inspections and monitoring action. The contractor’s quality control program must be approved by the government at the beginning of the contract, and provides the measures to lead the contractor to success.

1.7 Once the quality control program is approved, careful application of the process requirements and standards presented in the remainder of this document will ensure a robust assurance program.

2. SAMPLING PROCEDURES

2.1 The scope of service is to provide reliable electrical service and sustain an effective Operations and Maintenance (O&M) Plan. The primary purpose of the contractor is to coordinate with the COTR to develop its O&M organization into a fully functional and effective mainstay in its daily operations while simultaneously performing effective O&M services at the power plant. This Surveillance Plan uses Random Sampling, 100% Inspection, Scheduled Observations and Unscheduled Observations as methods of inspection.

2.2 The preferred method of surveillance is random sampling of the required services each month. This plan contains the necessary forms and computation tables to monitor contract performance. The way the Random Sampling will be conducted is defined for each contract data requirement. Random Sampling will be used when some part, but not all of the contractor’s performance is to be evaluated.

2.3 One hundred percent inspection is the method used to evaluate the contractor when required by the contract Performance Requirements Summary (PRS). Using this method of inspection, all the parts of the service or requirement are monitored for evaluation. Such performance requirements cover equipment and practices deemed critical. Failure to properly O&M these contract data requirements would certainly have an adverse effect on the power generation and distribution systems.

2.4 Scheduled Observations are inspections previously scheduled and coordinated with the contractor’s site supervisor. These Scheduled Observations will include but are not limited to, the month’s trouble tickets, work orders, and corrective and preventative maintenance forms.

2.5 Unscheduled Observations will be conducted by the COTR at random. These Unscheduled Observations will include but not be limited to, unannounced visits to the Power Plant manager, customer premises and outside plant (OSP) work areas.