RFIs and Responses GA Lawn Maintenance 3.25.24.pdf

Questions and Answers

Garrison Administration Building Lawn Maintenance

Solicitation #W9128F24Q0038

25 March 2024

1. Who Is the previous incumbent and how much were they awarded?

USACE Response: The previous Contract #W9128F14P0060 for this project was awarded to Straight Line Lawn Mowing, for the years 2014-2016. The total award amount was $39,492. Note- The current scope in Solicitation #W9128F24Q0038 outlines a significant increase in tasks.

2. How should the proposal be submitted?

USACE Response: See Addendum; Instructions to Offerors, starting at page 11 of the solicitation for submission instructions.

3. Is there a location to dump the grass and debris from the lawn care?

USACE Response: No. Any grass or debris will be expected to be hauled off and disposed of by the contractor.

4. Can this solicitation be subcontracted out? If so, how do they get approval?

USACE Response: This contract is not expected to exceed the simplified acquisition threshold.

However, if the awarded contract does exceed the simplified acquisition threshold, the limitations at FAR 19.505(b)(1) will apply.

5. The Training requirement that is outlined in 1.11.2 General security requirements and guidance of the solicitation - is this a requirement for this project?

The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures.

USACE Response: Yes.

6. In regards to 1.11.2, does the Department of Defense (DoD) provide the training and is there any associated fee?

USACE Response: Yes, USACE provides the training in the form of a briefing with the contractor. There is no cost for the briefing.

7. Per 1.4.2 of the SF 1449, “The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.”

Is it possible to get this written approval now so that we may identify subcontractors?

USACE Response: No. Approval will be considered after award of the contract to a qualified small business concern. The intent is to prevent pass-through of these services to other than small business concerns.