FR JANITORAL SERVICES_QA_20240207.pdf

QUESTIONS AND ANSWERS

SOLICITATION: W9128F24Q0018

FORT RANDALL JANITORIAL SERVICES

Current as of 07 FEB 2024

Question:

Is there a current incumbent for this RFQ? If so, what is the length and total contract value?

Answer:

The current contractor is Prestige Cleaning Services LLC, NCG1JKDUN1F1. The current contract had one (1) Base Year and three (3) 1-year option periods (48 months total). The total contract value was $590,193.64.

Question:

Are you able to provide the approximate square foot of the facilities or will that be provided during the site visit?

Answer:

The Powerhouse is approximately 5 Stories which are 115’ x 710’. The Outside Maintenance Facility is approximately 1 Story which is 250’ x 70’. The Spillway is approximately 3 Stories which are 30’ x 26’. The Intake is approximately 2 Stories which are 43’ x 820’. The Untanking House is approximately 3 Stories which are 60’ x 60’. Contractors are encouraged to attend a scheduled site visit to determine the extent of work required. The American English Version definition of a (Story or Stories (plural) is a part of the building comprising all the rooms that are on the same level).

What is the current amount of cleaners on site and what is their schedule?

Answer:

Currently there are two (2) full time employees and two

(2) part time employees on site. The schedule varies depending on the required tasks being completed for the month.

How far is the switchyard parking by the Powerhouse lot and employee parking lot of the Outside Maintenance Facility from the other buildings? If it is far, is there golf cart access?

The parking lot by the Powerhouse is located 200 feet away from the Powerhouse Building. The parking lot by the Outside Maintenance Facility is located 10 feet way from the Outside Maintenance Facility. The Project’s footprint is spread over 1 square mile. The contractor must provide transportation. Some of the buildings are located along Highway 46. There is golf cart access to some locations, however it is a safety hazard to use a golf cart to get to the buildings located on Highway 46.

What are the plastic trash can liners sizes?

Various Sizes from 8 gallons to 55 gallons.

Is the contractor responsible for snow removal supplies: (Shovel, Salt, Etc.)?

Answer:

The government always provides the salt. The contractor will be responsible in providing shovels and snowblower.

Can you clarify if the snow removal includes the full parking lot or not?

Answer:

The snow removal is only sidewalks, stairwells and door openings.

Is the cleaning contractor responsible for providing their own cleaning carts/caddy?

Yes

Can an employee with a work visa be able to work on the Fort Randall Project?

Contractors with a work visa will not be granted unescorted access to the Powerhouse or any other restricted area at the Project which this contract requires. Additionally, the Government will not escort employees that will not have unescorted access. Subsequently, the contractor will have to provide an employee with unescorted access to escort any employee without unescorted access. All costs relating to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide escorts.

The Performance Work Statement (PWS) will be amended accordingly. An amendment to the solicitation is forthcoming.

The Award is made to the Contractor “Awardee” and the “Awardee” completes the Base Year; does the “Awardee” have to complete the Option Years?

Offerors not capable of performing janitorial services for the entire 5-year period of performance outlined in Solicitation should not submit an offer. Options may be exercised unilaterally at the discretion of the Government, not the contractor. Reference FAR 52.212-3 (m), Termination for Cause included in the solicitation, “The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.”

Does blowing snow need to be removed once blown over the areas we removed snow in? If so, I assume this counts towards the 25 times allotted for snow removal a year?

The contractor shall remove the snow once per day. Upon arrival to the project if there is snow on the sidewalk the contractor shall remove snow whether the snow has blown in or is freshly fallen snow. Each snow removal day would count towards the 25 times allotted.

What areas are considered in hazardous pay? How do we know if they are required to be 4% or 8% increase in pay? Are these places such as: inspection gallery?

the crane? the tunnels with all the electrical and wires?

Hazardous pay is only applicable to work that has been specifically designated by the agency for ordnance, explosives, and incendiary material. This work does not include any tasks related to ordnance, explosives, or incendiary materials.

Where and when do hard hats need to be worn?

Fort Randall is transitioning to a hardhat facility. Due to changes in policy and significant upcoming construction activities, the contractor shall assume wearing hard hat in any non-office setting for safety purposes. Further clarification will be provided as necessary.

Does waxing have to be done on the weekends?

The contractor is not required to complete waxing on the weekends. The contractor must only coordinate with Contracting Officer’s Representative for location outages.

The Contractor can complete the waxing on the weekends or on Fridays, if they so choose.

What is the total square footage of areas that need to be waxed? This needs to be known in order to determine the amount of product that would be needed? The number of workers needed to properly complete the job, and the size and type of proper tools and equipment needed.

The Performance Work Statement (PWS) will be amended to include the total square footage of areas that need to be waxed. Amendment forthcoming.

Is there certain equipment and things that should not be touched or wiped down? There is a lot of verbiage of surface cleaning, and I want to make sure we are all protected and aware of what we should never touch and/or never wipe and what areas are these in?

Surface cleaning of furniture and equipment is only required in office settings, restrooms, and the lobby.

Cleaning “wiping down” surface areas of high voltage electrical equipment is not required under this contract.

Is there a bond requirement for this bid?

No, bonding does not apply to services contracts.

In the snow removal it says: 25 man hours and up to 25 times. Which one is it? Should it say one or the other or what’s the meaning when it states both??

Per the PWS, the snow removal for the Powerhouse is not to exceed 25 times per year (5.2.1.7.1) and the OM Building is not to exceed 25 man-hours per year (5.2.2.6.1).

The PWS, 5.2.2.6.1, says “miscellaneous” snow removal. What does this mean?

Answer:

The snow and ice removal locations are clearly stated in the Performance Work Statement in 5.2.1.7.1 for the Powerhouse and in 5.2.2.6.1 for the Outside Maintenance Facility. There is no additional locations that snow and ice need to be removed. The miscellaneous only refers to the fact it’s not a scheduled task.

The PWS, 5.2.1.7.2, The chapel restroom states, “weed pulling and cleaning up landscape areas between there and visitor center.” What is the expectation on this?

How often does this need to be done?

Answer:

The miscellaneous janitorial work of 100 man-hours included suggested tasks - for example additional restroom cleaning, warehouse cleaning, or weeding. This is not a scheduled task. Reference 5.2.1.7.2. of the PWS.

The Government’s expectation is minor weed pulling of flower beds.