Questions and Answers.pdf

Q&A - Questions and Answers

QUESTION ANSWER

1. Is a local vendor preferred? 1. The evaluation factors do not have a locality preference.

2. How much on-site work is required?

2. Please refer to the PWS. It addresses on site work requirements in Omaha. The majority of the work (video creation and editing) will be done off-site.

3. How would you like your proposal/Quote submitted?

3. Please refer to the description for the solicitation in SAM which discusses Amendment 1 AND also refer to the Solicitation, pages 16-17.

4. The Key Personnel section and Price Schedule include a Facilities Information Technology Assistant and Technical Writer/Editor.

a. Were these included in error, given that this is a video production project, and if so, should we remove them from the Price Schedule?

b. If not given in error, can USACE clarify which responsibilities these individuals should have in the overall project?

4. The contract may have as many or as few employees as the contractor chooses. The job descriptions are optional for the contractor and were included in the PWS to give interested bidders an idea of price range. The technical writer is recommended, but we’re really looking for creative and broadcast style writing.

5. Does USACE have any example videos you are drawn to that you could share to give us an understanding of the desired style and tone?

5. See the following examples:

Command overview product example: https://www.youtube.com/user/SacramentoDistrict

Career Diversity example: https://www.youtube.com/watch?v=DRHdXpk6PaE

6. Seeking clarification regarding the start date for production as outlined in the Performance Work Statement (PWS). The PWS states that "The Period of Performance for

6. Each option can be awarded individually. The options are reliant on cost of the base contract, if there are enough funds remaining after the cost of the base contract 1,2,or 3 options can be awarded up to a certain dollar amount for the base contract and options.

the three (3) options is 90 days from 18 March."

7. Could you please confirm if the recording production must commence on March 18th or if there is some flexibility in choosing a start date within the 90-day period?

7. Contractor may schedule the production time with the

Public Affairs Office for anytime, there is no set date.

However, payments are made as milestones are completed and the base contract must be complete the date specified in the PWS.

8. Should we include a drone camera and operator for aerial shots?

Will we be operating near an airport?

8. Please look at Page 18 for our evaluation criteria. Each company who bids will explain their technical approach, which could be the equipment you will utilize. This is a performance based solicitation meaning we do not specify the types of equipment utilized, but rather the end result.

9. Should we include voice talent to narrate the videos?

9. Please look at Page 18 for our evaluation criteria. Each company who bids will explain their technical approach, which could be the equipment you will utilize. This is a performance based solicitation meaning we do not specify the types of equipment utilized, but rather the end result.

10. Should we include a hair/makeup artist for touch-up before interviews?

10. Please look at Page 18 for our evaluation criteria. Each company who bids will explain their technical approach, which could be the equipment you will utilize. This is a performance based solicitation meaning we do not specify the types of equipment utilized, but rather the end result.

11. Will there be an opportunity to scout the locations a week or two ahead of filming?

11. The public Affairs Office does have predetermined locations, the office will welcome additional input and recommendations. If the contractor chooses to scout additional locations before filming this cost would not be paid by USACE.

12. Is the government open to combining several video projects into 1 week of filming? This could provide significant cost savings due to eliminating redundant travel costs.

12. The intent of USACE is to have all productions filmed in one week as mentioned is the PWS if travel is required. USACE is willing to communicate and provide additional information to contractor as needed to aid in the contractor’s success.

13. Is the government open to doing a combination of candid interviews and scripted talking points to get the message across sincerely (all subject to approval)?

13. USACE is willing to do candid interviews and scripted talking points, the message will need to be vetted through the USACE Public Affairs Office.