Pre-Bid MEETING AGENDA 8-3-20.pdf

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MEETING AGENDA

PRE-BID MEETING

NAME OF PROJECT: Fort Randall – SPILLWAY GATE NDT MEETING LOCATION: Visitor Center Parking Lot DATE & TIME: August 3, 2020 @ 9:30 am

SOLICITATION #: W9128F20Q0031

A. Introductions

1. Meeting purpose.

2. Final answers to questions will be posted on PROJNET.

B. Project Goals

1. Safety

2. Quality Final Report

3. Touchup Work

C. Contract Items

1. Contracting Officer: Nadine Catania, Omaha

2. Contracting POC: Daniel Monahan, Omaha

3. On Site Representatives: 1) Dave Daggett

4. Proposals due: Aug 18, 2020 02:00 pm CDT

a) U.S.ARMY CORPS OF ENGINEERS, OMAHA Contracting Division (CENWO-CT)

1616 Capitol Ave Omaha, Nebraska 68102-4901

5. Period of Performance: The period of performance shall be 240 days not to include the winter exclusion period.

a. Winter Exclusion Period: No work will be required at the site during the period of 01 November through 01 April inclusive. The days in this period have been included in computing the calendar days for completion of the work. If the Contractor wishes to perform work during this no work period, they shall prepare and submit a cold weather work plan for approval by the Contracting Officer. The cold weather work plan shall detail the Contractor's means and methods for ensuring quality of work during severe weather and cold ambient temperatures. Approval for work

2 | P a g e during this time is not a guarantee and the determination will be made by the Contracting Officer based on the details of the Contractor's cold weather work plan. No time extensions will be granted for delays during this period.

b. Weather days: Specification 01 30 00.24 part 1.12 lists the anticipated monthly weather days that the contactor shall build into the schedule.

6. Insurance: FAR 52.228-5 Page 20 of 41 of the Performance Work Statement.

7. Contractor Allowed Working Hours: The contractor is responsible for conducting business between the hours of 0700 – 1730 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Access to USACE Projects is controlled and access is restricted.

(Paragraph 1.7)

8. Security Requirements: PWS

a) Security Personnel List – List of all proposed workers to be on site

b) E-Verify – Online verification for all proposed workers to be on site

c) Government Security Paperwork (for unescorted access) – required for supervisors and oversight personnel

1. Criminal Background Check

2. ID Verification upon entering site to escort other non-authorized individuals

9. RMS: The government will use the RMS system described in 01 45 00.15 10 to process submittals, RFI’s, Reports, etc. Computer requirements, program download information, and training information can be found at the website listed in the specification.

10. Wage Rates: Applicable Wage Decision sheet can be found at the end of the PWS page 32 of 41.

11. CQC / SSHO /– Contractor Quality Control (CQC) manager – PWS paragraph

1.5.1

1. Enforce the Quality Assurance Surveillance Plan

2. Responsible for contract matters involving quality and performance or nonperformance of the required work.

3. Fully authorized to actor for and on behalf of the contractor to insure required work is performed in accordance with specifications and standards.

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a) Site Safety & Health Officer (SSHO) – 01 35 26 part 1.6.2.1

1. Enforce the Accident Prevention Plan Submittal

2. Manage AHA’s (see 01 35 26 part 1.8)

12. Hold Points: Hold points are events that require inspection by a Government representative prior to the contractor proceeding with the following activity. The contractor shall establish hold points prior to abrasive blasting, prior to the start of painting, and between each coat. The contractor shall notify the Government QA representative a minimum of 24 hours in advance of an upcoming hold point.

D. Technical

The primary purpose of this contract is to identify and map all discontinuities in the areas identified for Non Destructive Testing on the Tainter Gates at Ft Randall Dam Spillway, so that a future Fitness for Service analysis can be performed.

1. Submittals: Submittals to be performed in accordance with 01 33 00. Submittal Register listing submittal requirements is located at the end of section 01 33 00.

Note that some administrative submittals don’t show up on the submittal register.

2. As-builts: As-builts are not required.

3. Testing Methods: The following testing methods shall be used on the following components of the Tainter Gates, after a testing plan has been submitted and approved by the Government.

a. Phased Array Testing on welded gate connections including plug welds

b. Shear Wave Ultrasound Testing on anchorage flanges

c. Magnetic Particle Testing on welded gate connections and trunnion hub

d. Dye Penetrant testing on trunnion hub

e. Visual inspection of all surfaces identified in contract

f. Any other testing method and area included in the contract documents

4. Inspection Reports: Inspection reports of inspected items shall include the following information:

g. Name and place of the inspected item, the person performing the inspection, and the date of inspection.

h. Details and methods of inspection for each item.

i. Mapped locations, dimensions, types and sizes that quantify all cracks, lack of fusion, incomplete penetration, slag inclusion and other observed discontinuities.

j. Photographs of each location of weld test and thickness measurements.

5. Paint Removal and Application: Paint shall be removed in accordance with contract documents on all areas identified for testing. After testing is completed, 4 | P a g e areas shall be recoated with paint system identified in contract documents. Any other areas disturbed during work shall be prepped and painted.

6. Work Areas: Prior to work, the Contractor shall submit for government approval an equipment and material staging plan in accordance with contract documents.

The Tainter Gates shall only be worked on once the upstream stoplogs have been installed by the Government.

7. Utility Availability: The Government will make available, from existing outlets and supplies, all reasonably required amounts of electricity required in the performance of the work without charge to the Contractor per 01 12 00. Existing 110V receptacles are 3 prong twist lock style on the spillway catwalk. No 480V receptacles are available. The spillway building and catwalk do not have water availability.

E. Bid Schedule

1. This job consists of 3 base bid items and two options. There is not currently an amendment to the original solicitation documents. All amendments are to be acknowledged on your bid sheet. Contractors are encouraged to review the performance work statement as they put their bid prices together. The following factors will be used to evaluate offers: Past Performance, Project Management and Safety Plan, and Price. Contractor shall review 52.212-2 Addendum;

Evaluation—Commercial Items for additional requirements.

F. Miscellaneous Items

1. Government Assistance

a) The Contractor is to be aware that no government tools, equipment, or personnel will be made available for Contractor use or assistance at any time during the project other than those listed in 01 12 00 Paragraph 1.10.

b) Government personnel only will operate the monorail crane to place the stop logs. Hours and prior notification are discussed in paragraph 1.10.3

c) Spillway Access Stairway: The contractor will be allowed to use the Government Access Stairway located adjacent to the stating area. The contractor is responsible for installing and removing the stairway at the work site. Before attempting, the contractor shall first verify the procedure for installation and removal with Government personnel per paragraph 1.10.2

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2. Portable Toilets

d) Toilet facilities will not be available for Contractor's use. The Contractor shall provide and maintain portable toilets for use by the Contractor's staff per 01 12 00 part 1.14.

3. Staging / Storage

e) Potential staging as shown on plan sheet G-002. Contractor to coordinate with USACE prior to use.

Questions:

Technical inquiries and questions relating to technical requirements or quote procedures are to be submitted via Bidder Inquiry in ProjNet at:

https://www.projnet.org/projnet/binKornHome/index.cfm no later than 13 August 2020 by 4pm (CDT), in order that questions may be given consideration or actions taken prior to receipt of offers.

All timely questions and approved answers will be made available through ProjNet.

The Solicitation Number is: W9128F20Q0031 The Bidder Inquiry Key is: YM7756-YND23V