_Pre-Bid_MEETING_AGENDA.PDF

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MEETING AGENDA

PRE-BID MEETING

NAME OF PROJECT: Fort Randall – Asbestos/Heavy Metal Housekeeping MEETING LOCATION: Project Site DATE & TIME: September 5, 2018 @ 10:00p.m

SOLICITATION #: W9128F19Q0103

A. Introductions

1. Meeting purpose.

2. Final answers to questions will be posted following the Bidder Inquiry section listed on page 16 of the solicitation. Comment period closes September 9, 2019

1700 CDT.

B. Project Goals

3. Quality

4. Abatement Safety Practices

5. General Construction Safety

C. Contract Items

6. Contracting Officer: Nadine Catania, Omaha

7. Contracting POC: Timothy Boyte, Omaha

8. On Site Representatives: 1) Brittany Leibel 2) Evan Schmitz

9. Drawings: Contractors must have an active SAM registration and complete a

Non-Disclosure and Confidentiality Agreement via email to timothy.b.boyte@usace.army.mil to receive a drawing set.

10. Proposals due: September 17, 2019 2:00 pm Central (Subject to change watch

FBO.)

a) Send completed quotation to Timothy Boyte, Contract Specialist, Timothy.B.Boyte@usace.army.mil)

b) This method of solicitation is “RFQ,” meaning the government will award to the bidder who provides the best value to the Government.

Factors for evaluating bids can be found on page 15 of the solicitation document(W9128F19Q0103,_Ft._Randall_Asbestos_&_Heavy_Metal_Ho usekeeping). Contractors will need to submit past performance information and a project work plan in addition to price for their bid to be considered complete.

11. Period of Performance: Base Contract duration is 180 days for CLIN 0001 following signed award. The performance duration will be increased by 7 calendar days for each option awarded beyond the basic period of performance.

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12. Insurance: Section 52.212-1 Instructions to Quoters, (m) FAR 52.228-5

13. Contractor Allowed Working Hours: The Contractor can work Monday through

Friday 0700 to 1700. Working outside these work hours will need written permission from the COR. The Contractor will not be allowed to work on Federal holidays. (Section 3.4)

6. Security Requirements: See Section 3.12

a) Security Personnel List – List of all proposed workers to be on site

b) AT Level 1 – On-Line training certificate required by all proposed workers

c) iWatch Training – Certificate Required for Superintendent.

Superintendent to brief all other workers on the iWatch program.

d) OPSEC Training - On-Line training certificate required by all proposed workers

e) E-Verify – Online verification for all proposed workers to be on site

f) Government Security Paperwork (for unescorted access) – required for all personal requiring unescorted access.

1. Criminal Background Check

2. ID Verification upon entering site to escort other non-authorized individuals

7. CQC / SSHO / Superintendent Requirements – The CQC System Manager shall be assigned no other duties; except will be allowed to also serve as the Site Safety and Health Officer (SSHO) provided the individual has the proper qualifications.

The Superintendent shall have no other duties. (Section 3.13). See below for a list of some of the duties of each position.

a) Contractor Quality Control (CQC) manager – see Section 3.13

1. Enforce the Contractor Quality Control Plan submittal

2. On site at all times contract work is being performed

3. Must lead weekly coordination meetings

4. Must fill out Daily Report

b) Site Safety & Health Officer (SSHO) – Section 2.4

1. Enforce the Accident Prevention Plan Submittal

2. Conduct daily safety and health inspections.

3. Manage AHA’s

4. Min 1 year specialized experience in asbestos and/or lead sites.

c) Superintendent Requirements – see Section 3.13

1. On site at all times contract work is being performed

2. Held responsible for all performance and related activities at the site.

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D. Technical

1. Submittals: Submittals to be performed in accordance with Section 2.8. A list of submittals is listed within this section. Note that some administrative submittals don’t show up on the list. Example of administrative submittals includes employee security documents, safety plans, AHAs, etc.

2. Employee Training: At a minimum, all on-site personnel for this project shall receive asbestos awareness training in accordance with 29 CFR 1910.1001/29 CFR 1926.1101, and lead awareness training in accordance with 29 CFR 1910.1025/29 CFR 1926.62. Provide documentation/certification that each on-site personnel has received the required training. Section 1.1

3. Work Plan: Must be reviewed and signed by a Certified Industrial Hygienist with a min of 2 years prior experience working on asbestos-related projects.

4. Power Availability: The Government will make available, from existing outlets and supplies, all reasonably required amounts of electricity required in the performance of the work per section 3.5

5. Water Availability: The Government will make available, from existing supplies, reasonably required amounts of water required in the performance of the work per section 3.5

6. Restrooms: The contractor shall provide and maintain portable toilets placed at the location directed by the COR.

7. Clearance Level – See Section 2.9.3 Clearance Testing.

8. Outage Schedule- Amendment will address allowed outages for HVAC cleaning.

9. Final Completion Report: The Contractor shall prepare a final, comprehensive

Completion Report that describes all of the surface area cleaning work completed under this contract. See Section 2.7 for requirements.

10. Testing to include but not be limited to:

a) Verification Testing (Section 2.9.2)

b) Clearance Testing (Section 2.9.3)

E. Bid Schedule

1. This job consists of a base bid containing ventilation cleaning of S2, S3, and S3A ventilation systems. There are 10 options listed on the contracts (CLIN 0002 thru 0011). All amendments are to be acknowledged on your bid sheet. Contractors are encouraged to review the solicitation as they put their bid prices together.

F. Miscellaneous Items

1. Government Assistance: The Contractor is to be aware that no government tools, equipment, or personnel will be made available for Contractor use or assistance at any time during the project.

2. Staging / Storage: Contractor to coordinate with USACE prior to use.

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3. Internal Combustion Engines: See Section 3.11 for use of internal combustion engines within the powerhouse.

G. Contacts:

Brittany Leibel U.S. Army Corps of Engineers Fort Randall Project

605.487.7845 X 3264