Site Visit Agenda.pdf
PDF 109 KB Posted
- Attached to
- IDIQ Tree Maintenance, Greers Ferry Project Office Federal contract opportunity
- Solicitation number
- W9127S26QA011
About this file
This document is an agenda for a pre-bid conference for Solicitation W9127S-26-Q-A011, a Tree Maintenance Indefinite Delivery Indefinite Quantity (IDIQ) contract with the Greers Ferry Project Office. The conference was scheduled for February 17, 2026 at 10:00 AM.
Bidders must submit responses in PDF format to Shelby.m.henson@usace.army.mil with the solicitation number in the subject line by Monday, March 2, 2026 at 1:00 PM CST. Required submission documents include a signed Request for Quotation cover page, completed provisions, completed bid schedules A, B, and/or C with unit and total prices, and signed amendments as applicable. SAM registration is not required to submit a bid but is mandatory for contract award; failure to register by award time may result in disqualification. The contract is an IDIQ for tree maintenance services with a base period of one year (February 1, 2026 or date of award through January 31, 2027) and four optional 12-month extension periods. The Service Contract Act applies with wage rate plus health and welfare compensation required. Key deliverables include a Deliverables Schedule (TE#2) that must be accepted before work begins, an Accident Prevention Plan per EM 385-1-1 with designated Safety and Health Officer and Activity Hazard Analyses, a contractor-submitted schedule upon Notice to Proceed with daily work hours from 8:00 AM to 5:00 PM, and monthly invoices due on the 25th of each month (TE#8). The Contracting Officer's Representative is Daniel Hess. Line-item details are provided in Section 5 of the solicitation.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| GF-IDIQ tree sign in sheet.pdf | ||
| Combined Synopsis Solicitation - 1.30.pdf |
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Text version
AGENDA
Solicitation W9127S-26-Q-A011
Tree Maintenance IDIQ, Greers Ferry Project Office February 17, 2026 @ 10:00am
Introductions
Purpose of Meeting/General Comments
1. Responsive Bidder Contents
a. Submission format shall be .pdf form and emailed to Shelby.m.henson@usace.army.mil. Please ensure the solicitation number, W9127S26QA011, is written in the subject line of your email.
b. Follow instructions in Solicitation.
c. SAM Registered: You do not have to be registered to submit a bid, but you will have to be registered in order to be awarded this contract.
However, if you are not registered at the time of award, you may be disqualified from receiving the award.
d. Required Documents. (1) Request for Quotation cover page (signed).
(2) Completed (filled in) Provisions, as applicable. (3) Completed bid schedule(s) A, B, and/or C with unit prices and total prices. Multiple awards may result from this solicitation. (4) Signed Amendments, as applicable
e. Quotes are due no later than Monday March 02, 2026 at 1:00 PM CST.
2. General Requirements Review
a. Contract background, requirements, and expectations.
i. Previous acquisition history –
ii. Previous contract price –
b. Contract Type (IDIQ)
c. COR Responsibilities (Daniel Hess) and limitations (Contracting Officer designates COR. COR oversees the progress of the project. COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract).
d. Contract Term: The period of performance is one (1) base year and four (4) 12-month options. The base year may be less than 12 months.
February 1, 2026 (or date of award) – January 31, 2027.
e. Wage Rate – Requirements: The Service Contract Act applies. Pay wage rate plus health and welfare.
3. Plans/ Specifications Review
a. Deliverables Schedule TE#2: Submittals must be accepted before work begins.
b. Safety: New EM 385-1-1, Accident Prevention Plan, designated SSHO, AHAs, safety meetings.
c. Schedule: Daily work schedule 8:00AM – 5:00PM. Contractor required to submit a schedule after receiving Notice to Proceed.
d. Invoice: TE#8. Submit 25th of each month.
e. Bid Schedule: Line-item review. Section 5 gives details of line items.
Site Visit/Review
Questions/Answers
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