Performance Work Statement - RSO Tree Maintenance.pdf

Jennifer Hoban, CET

US ARMY CORPS OF ENGINEERS

RUSSELLVILLE SITE OFFICE

1598 LOCK AND DAM ROAD, RUSSELLVILLE, ARKANSAS 72802

PERFORMANCE

WORK STATEMENT

IDIQ TREE MAINTENANCE AND HAZARDOUS TREE

REMOVAL

COUNTIES INCLUDE CRAWFORD, SEBASTIAN,

FRANKLIN, LOGAN, JOHNSON, POPE, YELL,

CONWAY, PERRY, FAULKNER, AND PULASKI

US ARMY CORPS OF ENGINEERS

LITTLE ROCK DISTRICT

RUSSELLVILLE SITE OFFICE

Russellville Site Office IDIQ Tree Maintenance and Hazardous Tree Removal

Performance of Work Statement

Part 1

General Information

1. GENERAL:

This is a non-personal services contract to provide Tree Maintenance and Hazardous Tree Removal for the Russellville Site Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, to perform tree maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

The Russellville Site Office and Dardanelle Lock and Dam are located at Arkansas River navigation mile 205.5, at the north edge of Dardanelle and the southwest edge of Russellville, Arkansas. The Russellville Site Office has authority over parks located from Murray Lock and Dam located in Little Rock to Trimble Lock and Dam located in Barling, Arkansas and manages properties in the following counties of Pulaski, Faulkner, Conway, Yell, Pope, Johnson, Crawford and Sebastian. The Arkansas River is a multipurpose navigation system. It was developed and is maintained for flood control, power generation, industrial towing traffic, and recreational purposes.

1.3 Objectives:

The intent is to provide Tree Maintenance and Hazardous Tree Removal to the Russellville Site Office. Work shall include but not be limited to performing Tree Maintenance and Hazardous Tree Removal services specified within the area of responsibility of the Russellville Site Office in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference.

1.4 Scope:

The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. The contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives according to the specifications contained herein.

1.5 Period of Performance:

Base Year – July 01, 2025 or date of award whichever is later through June 30, 2026

Option Year I – July 01, 2026 through June 30, 2027

Option Year II – July 01, 2027 through June 30, 2028

1.6 General Information

1.6.1 Quality Control:

In order to assure that the desired level of performance of a service is achieved, the contractor shall establish and implement a quality control plan to ensure contract compliance, establish procedures for inspection and monitor and control the quality of the service. The QC Plan shall include the identification of all contractor personnel, organizational structure, lines of authority and services to be performed. Contractor shall provide a Daily Quality Control Inspection schedule to the Government Representative to determine if services meet the contract requirements and specifications. It is the contractor’s responsibility to correct deficiencies and check the consistency of quality throughout each service, and the plan shall outline whatever actions the contractor deems necessary to provide contract standards for quality control throughout all areas of responsibility. The Quality Control Plan shall be submitted to the COR at the Russellville Site Office. An electronic copy of the plan must be submitted and accepted within 2 weeks of award of the contract. Revisions of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 CQCP Contents: Contractors Quality Control Plan shall include, as a minimum, the following items:

1. Contractor organizational structure

2. Contractor personnel and qualifications

3. Work schedule

4. Submittals schedule

5. Inspection requirements and schedule

6. Contractors Quality Control Procedures

7. Documentation of quality control activities

8. Requirements for corrective action when quality control and/or acceptance criteria are not met.

1.6.1.2 QC Inspection system: An inspection system covering all the services listed on the Performance Requirements Summary, must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the name and title of the individual(s) who will perform the inspection. It must specify the methods and procedures for identifying and preventing a cleanup service deficiency before the level of performance has become unacceptable.

1.6.1.3 Daily Quality Control Inspections/Reports: Daily QC inspections shall be conducted by the contractor and corrective action(s) shall be taken to address noted deficiencies observed by QC. A record of all daily inspections conducted by the contractor and necessary corrective action taken shall be prepared. Daily reports shall detail the inspection methods and procedures that were utilized to assure that all required services produced an end product that complies with the Specifications and requirements of the contract. The contractor shall establish a Daily Quality Control Inspection schedule, listing parks/services to be inspected, routes, times, and the person’s name performing the service. The contractor shall provide to the COR a written daily quality control inspection report for each daily service performed. All reports shall be completed daily and submitted on a weekly basis by email, no later than 2:00PM on Friday, to the Russellville Site Office.

The written quality control reports shall contain the following items as a minimum:

a. Contractor's name.

b. Service date, starting time and ending time.

c. Contract, Delivery Order, and Work Order numbers.

d. Statement and description of services performed. (As a minimum list type of work and/or sizes of removal or fallen trees, for example 12”-20” removal.)

e. Location of services performed. (As a minimum, park information and specific location within park of work being performed, for example, Piney Bay Park, behind E01)

f. Description of services not performed and reasons for non-performance.

g. Certification Statement that all services performed was in accordance with the specifications.

h. Accidents/damages to Government property.

i. Man-hours worked on Government property.

j. Signature of the contractor's quality control representative.

1.6.2 Quality Control Manager: The contractor shall designate in writing a quality control manager with full knowledge of the contract specifications/standards, this individual is required to have a copy of the contract in their possession at all times for referral concerning questions of contractor’s responsibility. The contractors’ quality control manager shall be present and available whenever work is being performed and shall have full authority and power to act for the contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The quality control manager may be a working member of the crew performing any of the scheduled services to be inspected but must be able to note detailed deficiencies correctly and accurately thus proving they are capable of doing so as a working member of the work crew. Designated individual(s) will be the primary point of contact with the Government Representative for the performance of services and is responsible for communicating all completed services, delays, failures, and remedies in timely manner to avoid an inspection failure that could result in a deduction of payment for that service.

1.6.3 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3.1 The Contractor’s work will be inspected within 8 hours of the time for completing the work as identified in the Contractor’s schedule. If the work has not been performed, or has not been performed satisfactorily, the inspector will notify the Contractor of that fact within one working day of the inspection. Work may be performed or re-performed within 1 working day of notice of nonperformance or unsatisfactory performance. If the Contractor fails to perform or to re-perform work within 1 working day of notice of nonperformance or unsatisfactory performance, the Contractor has failed to promptly perform the services again, and the defects cannot be corrected by re-performance.

Deductions will be made for nonperformance or failure to re-perform.

1.6.4 Recognized Holidays: The contractor shall not work on any of the following Holidays or weekends.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.5 Hours of Operation:

The contractor is responsible for conducting business, between the hours of 7:30 a.m. to 4:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Schedule of Work:

The contractor shall submit and obtain approval of required documentation as identified in Technical Exhibit 2 prior to commencing work. The Contractor shall commence work to provide services on the date specified on the written order or within the required start time after receipt of telephone order in emergency situations. Work Order will indicate areas where services are required. Work shall be completed within the time limits stated on the delivery order, work order, or agreed upon schedule unless previously authorized by the COR. In case of inclement weather, additional workdays may be allowed.

1.6.6.1 The Contractor shall develop a work schedule identifying all contract work and locations. The Contractor shall submit the work schedules to the COR for review and approval prior to beginning work. The Contractor’s schedule shall include all items of work required. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the COR.

1.6.6.2 When the Contractor cannot complete Tree Maintenance and Hazardous Tree Removal due to construction debris or Government interference, the Contractor shall report in writing to the COR the reason for failure to complete the services within 24 hours (verbal notification should be made within 4 hours). The report shall identify type or interference, location and date of interference.

1.6.6.3 Work delays due to federal holidays, inclement weather, and/or other causes beyond the Contractor’s control will not constitute any requirement not being completed as specified herein. When the Contractor experiences delays due to circumstances beyond his control, the Government may allow the Contractor to work additional hours beyond normal duty hours (7:30 a.m. to 4:00 p.m., Monday through Friday) and on non-scheduled days, i.e. federal holidays, and weekends, with prior approval from the COR on a case by case basis. In the event that weather or other conditions, over which the Contractor has no control, prevent the Contractor from completing an item of work as required by these specifications, the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension.

1.6.7 Place of Performance:

The work to be performed under this contract will be performed for the Russellville Site Office 1598 Lock & Dam Road Russellville Arkansas 72802. Work required under this solicitation will be located at the sites described herein. Enclosed project map does not show the work areas or individual parks in detail. This contract will potentially require contractor to perform contract work within any park or other managed area under the jurisdiction of the Russellville Site Office. It will necessitate that the Contractor include costs for travel time in the bid amount.

*****This contract consists of three (3) schedules and each schedule may be awarded to a different contractor according to price. Contractor does not have to bid on all schedules, but can bid on each schedule individually. If contractor is awarded multiple schedules, services for multiple areas will be requested, contractor will be required to perform services concurrently, within specified time periods at no additional cost to government. Schedule (A) covers areas from Barling, Arkansas to Ozark, Arkansas and near by areas. Schedule (B) covers areas from Ozark, Arkansas to Morrilton, Arkansas and near by areas. Schedule

(C) covers from Morrilton, Arkansas to Little Rock, Arkansas and near by areas.

Coverage of all schedules are on both sides of the Arkansas River and tributaries.

1.6.8 Type of Contract:

The Government will award an Indefinite Delivery Indefinite Quantity Contract. This contract type provides a not to exceed (NTE) estimate of the work required to be performed over the contract period. The actual quantities of services ordered under this contract may be significantly less or possibly more than the contract quantity. Estimated quantities and/or the work to be performed are described herein as Contract Line Items (CLINS) and/or listed on separate sheets as Bid Schedules, Technical Exhibit 6. These quantities are approximate and are provided only for the Contractor's information to assist in preparation of bids. They are not guaranteed, and the actual quantities may be less than shown. Variations in these estimated quantities shall not be justification for or request for additional payment.

1.6.9 Security Requirements:

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use, and must maintain the level of security required for the life of the contract.

1.6.9.1 Security Process:

Not Applicable.

1.6.9.2 Key Control:

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.3 Physical Security:

The Contractor shall take special care to protect Government Property including buildings, grounds, roads, and any other surfaces from materials not intended. Return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, as necessary. The Contractor shall report all damages of Government property on the quality control program report. Contractor shall be liable for any and/or all damages or losses, public or private, caused through fault or negligence of his agents and/or employees.

1.6.9.4 Lock Combinations:

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.10 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR):

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regards to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Special Qualifications:

A copy of all licenses required by state and federal regulations shall be submitted to the COR within 2 weeks of award of the contract, and within 5 working days when changes are made thereafter. Only properly trained and qualified personnel shall be used in the performance of this contract, they shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, equipment, and facilities to be serviced, operated, maintained, repaired, renovated and constructed under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The Contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel). These files shall be submitted to the COR and will be used as part of the basis for determining the qualifications of personnel. In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.6.13 Key Personnel:

The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00p.m, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. This individual may also serve as a Quality Control Inspector and be a working member of a crew, provided that job performance in each category is maintained at an acceptable level to the COR. For the purpose of this contract, it is intended that these shall be administrative positions whose responsibility is to ensure compliance with contract specifications. The Contract Manager and Quality Control Inspector shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

1.6.14 Daily Communication:

The Contractor must communicate daily with the designated Government representative assigned to this contract between the hours of 8:00 and 9:00 a.m. Monday through Friday, excluding Federal Holidays while work is being performed. Communications shall cover work accomplished, on-going work and issuance of new work orders and/or delivery orders. Daily communication is extremely important and must be either by telephone or E-mail, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.15 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor shall provide approved safety hard hats with the company name or logo to be worn by all employees and subcontractors while working in public recreation areas.

1.6.16 Conduct:

All individuals involved in operations shall not be under the influence of drugs or alcoholic beverages. The Contractor shall, at all times, be responsible for the conduct and discipline of his/her employees and all subcontractors and their employees.

Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times during the performance of this contract. All individuals involved in services shall be dressed neatly and fully to include shoes (safety toed shoes, as required), pants, shirt with sleeves that shall be closed or buttoned. Personal Protective Equipment shall fully comply with the current edition of EM-385-1-1 at the time of award. Since a significant portion of the work will be performed in the presence of the public, the conduct of all employees and/or subcontractors is critical and will be closely monitored. Contractors and/or their employees and/or subcontractors and their employees may be required to undergo a criminal background check prior to performing any work on Government Property and/or during the contract performance (at no additional expense to the Government). The background check must be coordinated with and approved by the Little Rock District Security Office.

1.6.17 Removal of Contractor's Employees:

The Contracting Officer may require the Contractor to immediately remove from the work site any employee who endangers persons or property, disrupts the project, or whose physical or mental condition would impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor will be verbal and in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. This requirement shall not be the basis of any claim for compensation or damages against the Government.

1.6.18 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential

OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Environment and OSHA:

Comply with all Federal, state, and local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, or local laws, rules, and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the contracting officer or the COR for final resolution. The contractor shall notify the Contracting Officer or COR in writing in addition to any verbal notification of such conflicts. The contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, or local laws, rules, and regulations. All unsafe acts or conditions fostered by the contractor or contractor personnel may be grounds for Contracting Officer or COR to halt any and all contractor performance with a commensurate deduction of monies due the contractor until such unsafe conditions are corrected. Take due caution not to endanger personnel during performance of this contract.

1.6.19.1 The contractor is responsible for using recycled content paper products and trash bags in order to comply with EPA designated products program. Additional information about EPA-designated products can be found at:

http://www3.epa.gov/epawaste/conserve/tools/cpg/products/

1.6.19.2 The contractor is responsible for meeting requirements set forth by the USDA BioPreferred Program. Additional information about USDA BioPreferred Program can be found at:

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

1.6.19.3 The Contractor will be responsible for providing a list of chemicals, product labels, Material Safety Data Sheets (MSDS), Safety Data Sheets (SDS), and proposed application rates of all products proposed for use to the COR for review within two weeks of award of the contract. Changing conditions or other factors may result in the Contractor’s desire to use chemicals other than those previously submitted and approved by the COR. The use of other chemicals in combination with, or instead of those previously approved must be approved by the COR at least thirty (30) working days prior to their use. MSDS sheets shall be maintained according to OSHA standards

29 CFR 1910.

1.6.20 Safety Requirements:

The Contractor shall develop an Accident Prevention Plan in accordance with EM 385-1-1 Appendix A. The plan must be submitted by the date of the post award conference meeting. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, http://www3.epa.gov/epawaste/conserve/tools/cpg/products/ http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with Occupational Safety and Health Act (OSHA) regulations and all pertinent provisions of the current edition of Safety and Health Requirements Manual, EM 385-1-1.

1.6.20.1 If the Contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.6.20.2 The Contractor shall perform work requirements in a manner to protect buildings, vehicles and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.20.3 The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.20.4 The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative and shall notify the COR of the corrective action to be taken. Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.20.5 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements and a minimum of two crew members trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

1.6.20.6 All work crews, office personnel, and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.20.7 The Contractor shall survey the work areas for hazardous conditions. The Contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers. The Contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.20.8 The Contractor shall conduct safety meetings with all personnel before each service and at a minimum of weekly intervals to discuss potential safety hazards, etc.

The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR. When a new employee is hired, the Contractor shall furnish a statement that the new employee was briefed on safety procedures and cleared applicable background checks.

1.6.20.9 Extreme caution shall be exercised at all times and especially when operating vehicles to prevent accidents and injuries to the Contractor, Contractor’s employees, and private parties and their property.

1.6.21 Payment:

1.6.21.1 Acceptance:

The Contractor shall be paid for completed and accepted work accomplished and performed in accordance with specifications, drawings, exhibits, technical provisions, schedules, and basic services listed in section 5.1.

1.6.21.2 Payment:

The Contractor shall submit an invoice for completed and accepted work, along with any receipts or reports required within the contract specifications. Deductions shall be made for work not completed or work that was not performed acceptably. The original invoice shall be submitted to the COR, whose address will be provided upon award of the contract. To ensure prompt payment, a copy of the invoice should also be sent to the Russellville Site Office by the 25th of each month or within 5 business days after completion of work order.

1.6.21.3 Contractor Exposure Hours:

The number of hours worked monthly by the contractor under this contract shall be reported to the Russellville Site Office each month. These hours are used to figure man hour/ labor related to lost time accidents by District personnel. These shall be submitted by end of month.

1.6.22 Lost and Found:

All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the

COR.

1.6.23 Contractor Recommendations:

It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality. If accepted, the Contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.24 Changes to Frequencies or Quantities:

The Government reserves the right, should it become necessary, to decrease or increase service frequencies or quantities. The Government may also, at any time during the duration of this contract, close any area or portion of an area and delete any subsequent services.

1.6.24.1 If parks/facilities or portions of parks/facilities are closed due to maintenance, winter closing, administrative decisions, or any other reason including observed Federal holidays or a government shutdown, work will not be requested, and payment will not be made to the contractor for services not completed prior to closure.

1.6.25 Required Insurance:

1.6.25.1 Minimum Insurance:

Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of the Contractor’s performance under this contract.

1.6.25.2 Comprehensive General Liability Insurance:

Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.25.3 Comprehensive Vehicle Liability Insurance:

Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.26 CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable

1.6.27 Delivery Order (if applicable):

All work under this contract shall be ordered by issuance of Delivery Order (DD Form 1155). Delivery orders may be issued for Task Items. The Delivery Order shall list those items from the bid schedule that are to be performed or used to perform scopes of work. No work shall be performed without the Contractor receiving a hard copy of a Delivery Order.

1.6.28 Work Order (if applicable):

Work under this contract at times shall be ordered by issuance of Work Order. Work Orders may be issued for Task Items from Delivery Orders. Work Orders will be used to define the work to be performed from the Delivery Orders and may include completion dates earlier than the Delivery Order completion date. Work Orders will be issued through written memo, e-mail, or by verbal instruction.

1.6.29 Other Contracts:

The Government may undertake or award other contracts or have lessees, Government employees, or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees.

The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees.

The COR can alter the work schedules of the Contractor to avoid possible conflicts.

Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

1.6.30 Title 36 – Rules and Regulations:

While performing under this contract, the Contractor and his/her employees’ vehicle operation and conduct shall conform to Title 36, Code of Federal Regulations, and other applicable state regulations. Specifically, no vehicles shall be operated off developed roadways (unless directed to do so), or in excess of posted speed limits and directional signs, or in a careless, reckless, or negligent manner.

1.6.31 Permits and Licenses:

The Contractor shall, at their own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes.

1.6.32. Contractor Travel: Not Applicable

1.6.33. Other Direct Costs: Not Applicable

1.6.34. Data Rights: Not Applicable

1.6.35. PHASE IN /PHASE OUT PERIOD: Not Applicable

1.6.36. Required Performance Capability:

Multiple services may be required on the same day in multiple areas for which the contract work order specifies. The Contractor must have sufficient labor, equipment, and supplies, to perform all specified services in a satisfactory manner on the specified dates.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QDR Quality Deficiency Report TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities:

The Contractor may use water and electricity when and where it is available in the parks for work under this contract at no charge on an as needed basis: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. Where water and/or electricity is not available, or when the parks are closed for the season, the Contractor must obtain water and electrical utilities from other sources at no additional expense to the Government. (NOTE: Raw lake water used for cleaning is prohibited).

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: Not Applicable

4.4 Equipment:

The Contractor shall provide a list of vehicles, equipment and materials to be used on the project in support of contract requirements, also, the manufacturer, product name, generic name, model, catalog number, and intended use. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition. The Contractor shall report additions or deletions within 24 hours of changes.

4.4.1 Contractor-furnished equipment, vehicles, supplies, parts, or materials found inoperable, unserviceable, or unsuitable for use, for whatever reason, including failure to meet a Federal, State, or local safety requirement shall be removed from the installation within 24 hours after identification.

4.4.2 The Contractor shall furnish a sufficient number of vehicles suitable for the transportation of personnel, materials, and equipment for use in the performance of this contract. The Contractor’s vehicles shall meet applicable state vehicle safety standards, Corps of Engineers regulations, and shall be maintained in a serviceable and presentable condition. The Contractor shall display with the minimum of 2" lettering, his company name, address and telephone number on all vehicles and equipment to be used in the performance of services. The signs shall be displayed on both front doors of all vehicles and in a visible location on all equipment. No hand-printed signs, stickers, insignia, or signs in any way representing the Corps of Engineers will be allowed. If any are currently on vehicles, equipment, etc. they must be removed prior to working under this contract while on Government property.

4.4.3 Equipment for the execution of this contract is the responsibility of the Contractor.

All equipment shall be maintained by the Contractor so as to provide an efficient and continuing operation. The Contractor shall not service or repair equipment on Government property except for minor repairs such as changing tires.

4.5 Communications:

The Contractor shall provide a sufficient means of communications between the Contractor and his employees for routine and emergency purposes. The Contractor shall have a local telephone service for his/her point of contact so they may be reached at any time without having to leave a message at a business or residence. Contractor shall provide telephone number to the COR.

4.6 Safety Equipment:

The Contractor shall provide and use the proper safety equipment when performing contract services. Safety equipment includes but not limited to personal protective equipment (safety shoes or boots and other personal protective equipment), barricades, warning signs or other means as necessary to make pedestrians aware of hazards and to prevent pedestrians from entering work areas, and traffic control devices. The contractor shall be responsible for safe traffic control within the parks and provide a sufficient number of employees to perform safe traffic control with proper signage and safety equipment.

PART 5 - SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services.

The following requirements in the paragraphs listed below labeled 5.1 are applicable to all schedules of the contract. The Contractor shall provide services for Tree Maintenance and Hazardous Tree Removal as per the specifications, drawings, exhibits, and schedules at Russellville Site Office. Contractor at a minimum shall ensure all work under the lifetime of this contract has met the below conditions before government will consider work complete and acceptable. Service standards consist of the following. A major defect in this requirement shall be failure to perform satisfactorily in (1) one or more critical elements, or (2) two or more non-critical elements in each park.

5.1.1 Performance of Work: (Critical)

Contractor shall perform all work (Tree Maintenance and Hazardous Tree Removal) in accordance with contract specifications, drawings, attachments, and exhibits. Contractor shall comply with all local, state, and federal laws and regulations. Work shall be performed according to generally accepted quality standards and practices within the industry.

5.1.2 Work Site Clean-up: (Non-Critical Element)

The contractor will keep the work area as neat as possible, during and at the end of workday as needed. Contractor will be responsible for returning worksite to original condition before work began. The Contractor shall dispose of all materials and/or debris from work. Disposal shall be off Government property, at contractor’s expense, and in strict accordance with all applicable laws and ordinances. Disposal of debris is NOT permitted in dumpsters located on Government Property.