Performance Work Statement (PWS) - Revised.pdf

Bull Shoals Powerhouse Station Service Governor Modernization

Scope of Work

1. Introduction The scope of work is to replace two hydropower station service generator digital governors located at Bull Shoals Power Plant, near Mountain Home Arkansas. The specific tasks of this job can be found in part 5 which includes replacement of all digital controls to include Speed Adjust, Gate Limit and Gate Position transducers..

1.1 Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, travel, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work required. The contractor shall perform to the standards in this contract.

1.2 Background

The Bull Shoals Lake and Dam project was constructed and is operated by the U.S. Corps of Engineers (COE). The dam was started in 1947 and completed in 1951. The powerhouse and switchyard were completed in 1952, with installation of the final two generating units in December 1963. The Bull Shoals Dam has eight generating units with a combined capacity of 380 MW. The generators are connected to the 161 kV substation through five generator step-up transformer systems. There are 6 161 kV transmission out of Bull Shoals Station. Bull Shoals has (2) house unit generators that provides all electric power to both the powerhouse and dam. These units are a CRITICAL SYSTEM for the operations of the Powerhouse and Dam.

1.3 Period of Performance

The work shall be accomplished as follows:

All tasks shall be completed prior to one (1) calendar year from award of this contract award.

1.3.1 Schedule

The Contractor shall develop and submit a schedule in accordance with period of performance requirements for approval. Submit schedule for approval within 15 days after notice to proceed.

1.4 General Information

Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Recognized Holidays New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

Hours of Work

On site work shall be accomplished during normal working hours for the Bull Shoals Power Plant. Normal work hours are 0630 – 1700 Monday through Thursday each week. On site work shall not be conducted on Federal Holidays.

Place of Performance The on-site work shall be conducted at Bull Shoals Power plant, located near Mountain Home Arkansas. Physical Address is: Bull Shoals Powerhouse 2737 Powerhouse Road Lakeview AR 72642.

Type of Contract The government will award a firm fixed price contract.

Vehicles Private vehicles of the Contractor shall enter and leave the project through approved means. Parking of private vehicles shall be restricted to areas designated by the Contracting Officer.

Work by the Government Concurrent with Contractor work It is possible that Government will have other work by Contractors or Government employees at or near the site of this work. The Contractor shall fully cooperate with other contractors or Government employees, heeding any direction by the Contracting Officer.

Safe Clearance Procedure A Safe Clearance System as required by EM 385-1-1 is in use by project personnel to safeguard personnel and equipment and provide continuity of service. Any work by the Contractor requiring equipment to be out of service will be coordinated with the

Government to obtain a clearance. Contractor personnel may not violate Safe Clearance procedures. A copy of the procedure will be supplied upon request.

Security Requirements Contractor personnel shall be prepared to show picture identification for access to Corps Facility.

SECURITY REQUIREMENTS FOR LITTLE ROCK DISTRICT CONTRACTS

1. General Overview.

a. At a minimum, the Little Rock District U.S. Army Corps of Engineers will not grant any individual unescorted physical access to Federal property and/or the authorization to perform work or services on behalf of a Federal agency without first verifying identity and citizenship, as well as vetting such individual against the National Crime Information Center Interstate identification Index (NCIC-III) and the Terrorism Screening Data Base (TSDB).

b. Individuals who (1) require issuance of a physical access key to federal property; (2) require unescorted physical access to Federal property or perform work or services on behalf of a Federal agency for a duration of longer than 6 consecutive months; (3) require access to government information systems and/or networks; or, (4) require issuance of a Common Access Card are must also undergo a Tier 1 background investigation through the Office of Personnel Management (OPM). This process is initiated by the Little Rock District Security Office, details located in paragraph 2b.

c. Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted. In order to initiate this process, please call the Little Rock District Security Office at (501) 324-7138 as soon as possible.

d. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs).

e. The Little Rock District Security Office reserves the right to require additional information or upgrade the security requirement(s) of any contract and/or applicable task order; this includes upgrading the investigation standard for specific CSEs.

f. Prime Contractors are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

g. Prime Contractors will appoint ONE (1) point of contact (POC) who is responsible for communicating with and submitting all background investigation packages to the Little Rock District Security Office. The Little Rock District Security Office will not communicate directly with any contractor and subcontractor employee (CSE) other than the appointed point of contact.

h. Background Investigation packages will be submitted for each CSE at a minimum of fifteen (15) days prior to contract start. Investigation packages can be transmitted using any of the methods specified in paragraph 3.

i. CSEs working on this contract must always have a REAL ID ACT compliant driver’s license or government issued identification card with them.

j. Any change in personnel (whether an addition or replacement) throughout the duration of the contract will require the new person or replacement person to be vetted and approved by the Little Rock District Security Office in accordance with the requirements contained herein, prior to being granted Work Authorization or Site Access.

k. Throughout the duration of this contract or any applicable task orders, the Little Rock District Security Office shall be notified of the arrest or conviction of any CSE. CSEs may be denied access upon the discovery of such information.

l. The CSE POC is responsible for contacting either the Contracting Officers Representative (COR) or the Little Rock District Security Office, prior to the first day of work, to receive a list of approved individuals to be onsite. CSEs must be aware that COR, USACE personnel, and/or Security Office personnel can and will conduct identification checks on all persons onsite at USACE property. Any person found onsite without proper identification or approval will be escorted offsite.

m. Applies to Powerplant Control Rooms only. A Little Rock District employee must always be present while a CSE is performing work inside the control room. CSEs will be required to sign-in to the control room daily.

2. Background Investigation Package Requirements

a. All CSEs are required to provide the following documents to the Little Rock District Security Office.

(1) SWL form 487 dated 2016, Contractor Required Information Form. Form must be complete and clearly legible. This form can be obtained through the COR or the Little Rock District Security Office.

(2) A clearly legible COLOR copy of the CSE’s REAL ID ACT compliant driver’s license or government issued identification card. Photo must be clearly visible. If a CSE does not have a REAL ID ACT compliant driver’s license or government issued identification card, he/she will be required to provide a clearly legible COLOR copy of his/her non-REAL ID ACT compliant driver’s license or government issued identification card AND a clearly legible his/her proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

(a) E-Verify Case Verification Form

(b) U.S. Birth Certificate

(c) U.S. Passport

(d) U.S. Certificate of Citizenship-INS

(e) U.S. Certification of Naturalization

(f) FS-545, Certificate of Birth Abroad

(g) U.S. Certificate of Report of Birth

(h) U.S. Consular Report of Birth Abroad

(i) Workers’ Visa

(j) Permanent Resident Card

b. CSEs who (1) require issuance of a physical access key to federal property; (2) require unescorted physical access to Federal property or perform work or services on behalf of a

Federal agency for a duration of longer than 6 consecutive months; (3) require access to government information systems and/or networks; or, (4) require issuance of a Common Access Card are also required to undergo a Tier 1 background investigation through the Office of Personnel Management (OPM). The Little Rock District Security Office must initiate this investigation for each CSE before they are granted work authorization or site access. To initiate such investigation, the following documents are required in addition to the requirements specified above:

(1) OF 306- Declaration for Federal Employment Form. Form must be complete and clearly legible. This form can be obtained through the COR or the Little Rock District Security Office.

(2) Fingerprints: electronically or manually using the FD258 card. Contact the Little Rock District Security Office (501-324-7138) to coordinate fingerprinting.

Note. After all the required documents have been received, the Little Rock District Security Office requests the Tier 1 through the Army Personnel Security Investigation - Center of Excellence (PSI-COE). CSEs will receive emails from the PSI-COE and an online database called “E-QIP”. CSEs must complete and submit their electronic personnel form in E-QIP as soon as possible.

3. Background Investigation Package Transmission.

a. All methods must have a transmittal letter that contains the following information:

1) Contract Number and Title

2) Contracting Officer’s Representative name, office number, and cellular number

3) Prime Contractor contact information

b. If mailed- the investigation package will be transmitted in an opaque envelope. Mailing Address:

USACE SWL

Attn: Security Office

700 West Capitol Ave (room 6116)

P.O. Box 867

Little Rock, AR 72201

c. If faxed- transmittal letter must be the first document, and it must also state: “Page(s) that contain PII follow”. Fax number: (501) 324-5471

d. If emailed- Documents must be password protected as they contain personally identifiable information. Passwords to documents must be sent in separate email. Email address:

m4xslceswlcontracts@usace.army.mil

Note. Incomplete forms, illegible forms, etc., will be returned for correction and/ or completion and can delay the CSE from beginning work.

4. Background Investigation Disqualifying Factors.

a. Vetting that results in the discovery of any of the following derogatory information will result in an automatic denial:

(1) Being identified in the NCIC known or appropriately suspected terrorist (KST) file or TSDB report as known to be, or is suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity;

(2) Being registered as a sex offender;

(3) Current arrest warrant, regardless of the offense or violation;

(4) Current bar from entry or access to a Federal installation or facility;

(5) Conviction of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, or drug possession with intent to sell or distribute;

(6) Conviction for espionage, sabotage, sedition, treason, terrorism, or murder;

(7) Felony conviction within the last 10 years regardless of the offense or violation;

(8) Felony conviction for a firearms or explosives violation regardless of when the conviction occurred; or,

(9) Engaged in acts or activities designed to overthrow the U.S. Government by force.

b. Vetting that results in the discovery of other criminal arrest information that may present a threat to the good order, discipline, or health and safety of USACE will be reviewed by the Little Rock District Security Office and the adjudication authority is the Chief of Security and Law Enforcement. See Disqualifying Factors Table.

c. A waiver may be requested by a denied CSE. To submit a waiver, CSEs must obtain a certified copy of their complete criminal history to include all arrests and convictions, and submit a letter requesting the denial be waived. CSEs will submit letters through the PC security POC to the SWL-DSO. The SWL-DSO will review the letter and forward to the Deputy Commander for decision. The letter will be addressed to the Little Rock District Deputy Commander, must include all offenses, and an explanation why the conduct should not result in the denial of access.

Disqualifying Factors Table

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

< 5 Yrs. < 10 Yrs. > 10 Yrs.

Known/suspected terrorist or belongs to known/suspected terrorist organization (verified through terrorist watch list)

DENY DENY DENY

Registered Sex Offender DENY DENY DENY Active wants or warrants DENY DENY DENY Barred from any Federal installation or facility DENY DENY DENY Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Knowingly/willfully engaged in acts or activities to overthrow the U.S.

Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Sex crimes such as, but not limited to, rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense; Any sexual offense involving a minor or child, including child molestation, or child pornography;

or conspiracy or attempt to commit offense

DENY DENY DENY

Any type of identity fraud or inability to verify claimed identity DENY DENY DENY Crimes against a person such as, but not limited to, kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense; hate crimes; child abuse involving serious bodily injury to a child or minor; mayhem or maiming

DENY DENY DENY

Importation, manufacture, distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY DENY DENY

Computer/cybercrimes such as improperly accessing (or introducing a virus or other contaminant) a computer, system, or network; modifying, damaging, using, disclosing, copying, or taking programs or data

DENY DENY DENY

Illegal Weapons charges, to include but not limited to, illegal owning or possessing; armed robbery or burglary; armed violent crimes

DENY DENY DENY

Crimes involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Criminal homicide, murder, manslaughter, or negligent homicide DENY DENY DENY Any Felony Charge (except those specifically identified in table) DENY DENY ALLOW Any type of violent crime such as, but not limited to, assault and domestic abuse

DENY DENY ALLOW

Any type of threat or disruption to the public or disturbing the peace (terroristic threat, inciting a riot, etc.)

DENY DENY ALLOW

Any type of arson, vandalism, or willful destruction of property DENY DENY ALLOW Any type of extortion, bribery, or fraud to include “hot checks” DENY DENY ALLOW Any type of burglary, robbery, theft, larceny or conspiracy or attempt to commit offense

DENY DENY ALLOW

Any type of possession or distribution of stolen property DENY DENY ALLOW Illegal possession or use of a controlled substance DENY ALLOW ALLOW Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

ALLOW ALLOW ALLOW

3 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance ALLOW Individuals MAY be cleared to work on USACE property pending final approval through SWL-

DSO.

Individual must be finished through legal processes of being charged with a crime and will be required to provide documentation if record suggests otherwise.

5. IWATCH/ Corps Watch Suspicious Activity Reporting. This section must be provided to all CSEs.

a. Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

b. If you see something suspicious, provided below is the type of information to report:

(1) What you witnessed (the suspicious activity) including the date, time, and location.

(2) Description of who was involved

(3) Gender of person(s) involved

(4) Height, build, hair/skin color, and approx. age of person(s) involved

(5) Language spoken (if known)

(6) Vehicle description/ license number (if known)

(7) Have you seen this activity before?

c. How to report:

(1) In an emergency- call 911

(2) Notify your immediate supervisor and COR

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.1.13 SCHEDULE. Detailed schedule showing start and stop dates for training sessions. The Contractor shall submit this schedule for review and approval by the Contracting Officer. The Contracting Officer shall review and provide any comments back to the Contractor within 30 calendar days.

2.1.15 CONTRACTORS EXPERIENCE AND CERTIFICATION. The Contractor shall submit copies of previous experience documenting requirements of paragraph 1.6.8 with their proposal.

Include dates of experience, location of work, name of hydroelectric facilities, and name and phone number, Failure to document experience shall result in rejection of the contractor’s proposal.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QDR Quality Deficiency Report TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Facilities: The Government will provide a workplace at the power plant during onsite visits.

Restroom facilities are unavailable for use by Contractor personnel.

3.2 Utilities: Electric power outlets are available at various work areas in Bull Shoals Power Plant. The Contractor shall furnish their own telephone service.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General

The Contractor shall furnish all labor, travel, materials, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks

The Contractor shall furnish all labor, equipment, travel, materials, shipping, supplies, and other items associated with this scope of work complete. Work predominately consists of the following (however all associated work necessary for completion of this scope of work not specifically mentioned below shall be included in the contract cost):

5.1 Station Service Governor Modernization

1. The proposed system needs shall allow the following:

a. Automatic turbine operation

b. Controlled acceleration ramps

c. Critical overspeed avoidance

d. Trend data memory

e. Memory storage capacity upgrade ability

f. Full compliance with ANSI/IEEE STD 125 “IEEE Recommended practice for preparation of equipment specifications for speed-governing of hydraulic turbines intended to drive electric generators”, and ASME PTC-29 “Speed governing systems for hydraulic turbine generators”.

2. PLC Governor System, which includes as a minimum:

a. PLC Rack

b. CPU

c. Power Supply

d. Isolated Analog Input module

e. Analog Output module

f. Contact Input module

g. Contact Output module

3. Mounting Enclosure

a. Pre-mounted control systems

b. Custom Enclosure which provides a neat and orderly arrangement conducive to maintenance

4. Speed Signal Module (Or equivalent )

a. Potential Transformer Interface

b. Include 0-200% speed channel output for Metering

c. Include “high resolution speed” channel for synchronizing and on line/island droop control

5. Local Operator Interface

a. A color touch screen computer with a minimum 15” diagonal measured screen

b. Mounted on control cabinet door

c. Ability to communicate with PLC Governor System

d. Local control of unit

e. Local display of unit information

f. System alarm display

g. Basic trending of unit data

h. Event Log

i. Access to tunable parameters of unit

6. Governor Software (System and Control)

a. Software shall be based on proven algorithms

b. Automatic Start/Stop

c. Manual Start/Stop

d. Local/Remote Control Selection

e. Speed/Frequency Control with variable droop

f. Gate Position Control

g. Manual Gate limit Adjustment

h. Automatic Pre-Load detection

i. Automatic Loading Preset

j. Soft Loading/Unloading of Unit

k. Dual Speed/Load Dynamics

l. Speed Switches and Gate position Switches System Alarm Indication

7. Test and Assembly

a. All Governor Control system components shall be assembled and wired in place prior to delivery.

b. The Governor Control system shall be tested under turbine simulator tests which closely match the intended existing site conditions.

c. All hardware and software shall be thoroughly tested and certified prior to delivery.

8. Delivery and packaging

a. All items shall be professionally packaged and crated to insure that no damage will occur to shipment during travel to site.

9. Engineering and documentation (completed project)

a. System manuals per specifications

b. Description of System Operation

c. Wiring diagrams of Governor system (AUTOCAD, electronic format)

d. Elementary Diagram drawings of Governor system (AUTOCAD, electronic format)

e. Component information

10. Checkout & commissioning

a. Contracted Vendor/Provider shall field verify and commission all equipment on site with USACE personnel.

11. Spare parts

a. A list of recommended spare parts shall be provided to USACE

12. Training

a. Contract Vendor/Provider shall provide adequate “Custom” on site training which directly supports the newly installed Governor system addressing the system from both theoretical and practical viewpoints.

6 GOVERNMENT POINTS OF CONTACT

Technical Point of Contact:

Dion Cruz phone 870-431-5391 x1214 Email: dion.a.cruz@usace.army.mil Address:

US Army Corps of Engineers 2737 Powerhouse Road Lakeview, AR 72642

Power Plant Superintendent Point of Contact:

Sam Haney phone 870-431-5391 x 1211 Email: samual.w.haney@usace.army.mil Address:

US Army Corps of Engineers 2737 Powerhouse Road

Lakeview, AR 72642

7. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The contractor shall accomplish all services listed above in Section 5 and elsewhere in the PWS to exact specifications no later than deadlines given, unless otherwise directed. Each work Line Item will be 100% inspected upon completion and invoiced from contractor. The completed line item will be inspected, and all deficiencies noted will be corrected according to contract specifications and the satisfaction of the government before invoices are signed off on for payment. Government inspection will take place when the contractor turns in an invoice for a line item as directed by unit amount directed by the COR as a work order. The contractor will not be allowed to proceed to the next work order until verbal permission from the COR is obtained.