PERFORMANCE WORK STATEMENT .pdf

PERFORMANCE WORK STATEMENT

FOR

ELEVATOR TESTING, INSPECTION, MAINTANANCE AND REAPIR INCLUDING

EMERGENCY ANSWERING SERVICE

FOR

MONTGOMERY POINT LOCK AND DAM ELEVATOR

DESHA COUNTY, ARKANSAS

PREPARED BY

U.S. ARMY COPRS OF ENGINEERS

LITTLE ROCK DISTRICCT

P.O. BOX 862

LITTLE ROCK, ARKANSAS 72203

TABLE OF CONTENTS

SECTION C – DESCRIPTION/SPECIFICATIONS

C.1 General

C.2 Definitions/Acronyms

C.3 Government Furnished Property and Services

C.4 Contractor Furnished Property and Supplies

C.5 Contract Tasks

C.6 Security Requirements For Little Rock District Contracts

TECHNICAL EXHIBITS

1 VICINITY MAP & PROJECT LOCATION

2 ELEVATOR INFORMATION

3 DELIVERABLES

SECTION C

DESCRIPTION/SPECIFICATIONS

C.1 GENERAL

C.1.1 SCOPE OF WORK: The Contractor shall provide all services, materials, supplies, plant, supervision, labor, and equipment, except as specified in Section C.3., to inspect, test, maintain and repair the Montgomery Point Lock and Dam elevator as identified in Technical Exhibit 2, in strict accordance with all terms, conditions, general and special provisions and specifications.

In addition, the contractor shall provide a 24-hour/day, 7-day/week, 365-day/year emergency answering service. Equipment covered by this contract includes all mechanical, control, electrical, hoisting, and all other elevator equipment and elevator components up to the point of disconnect with the building power.

C.1.2 EVALUATION FACTORS: The contract shall be awarded on a best value basis using a tradeoff process. Evaluation factors are listed below:

1. Licensing: In order to be considered, the contractor shall be licensed by the

Arkansas Elevator Safety Board, Arkansas Department of Labor, and shall provide documentation of this license. Any bid package that does not include proof of licensure will be considered a defective bid package and will not be considered.

2. Maintenance Control Program: As a part of the bid package, the contractor shall submit their proposed maintenance plan, including their proposed Maintenance Control Program (MCP), a schedule of routine maintenance, and the number of hours per month that they will be performing maintenance, excluding travel time. Upon award, the successful bidder’s maintenance proposal, including their MCP, shall become a part of the contract, and any proposed changes to the plan will require negotiation and issuance of a contract modification prior to implementation of the proposed change. The Maintenance Control Program (MCP) shall comply with all requirements of ASME A17.1 and ASME A17.3. The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals, and any other details specific to the proposed maintenance schedule. The MCP shall only include maintenance and inspection procedures applicable to the electric traction elevator located at Montgomery Point Lock and Dam. As part of the maintenance proposal, the contractor shall also submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications. The successful bidder’s MCP shall become the property of the Government after the MCP is approved and implemented.

3. Special Certifications Qualifications of Personnel: In addition to, or incorporated into, the Maintenance Control Program, the contractor shall also submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications. At a minimum, the contractor shall submit licenses and proof of qualifications for all specialized personnel that will be performing work on this contract as listed in paragraphs C.1.6.2.1.1 (Elevator Equipment Mechanic), C.1.6.2.1.2 (Elevator Equipment Mechanic Apprentice) and, C.1.6.2.1.3 (Elevator Controls Technician).

4. Price. The Government will perform a price analysis after completion of technical evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. Comparative evaluation is the act of comparing two or more offers or proposal in response to the RFP. Proposals are evaluated by performing a direct comparison of each offer to one another in a uniform manner to determine which offer provides the best benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefit and/or lower performance risk. The combination of all technical (non-price) evaluation factors are approximately equal to price. As technical ratings and relative advantages and disadvantages become less distinct, differences in price between proposals are of increased importance in determining the most advantageous proposal.

Conversely, as differences in price become less distant, differences in rating and relative advantages and disadvantages between proposals are of increased importance to the determination.

C.1.3 WORK AND RESPONSIBILITY: The Contractor’s work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide inspection, testing, maintenance and repair as specified inspection. All work shall be conducted in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. The contractor shall perform all related Contractor administration services necessary to perform the work such as supply, quality control, Contractor financial control and maintenance of accurate and complete records, files and libraries of manufacturer’s instructions and recommendations, which are necessary and related to the functions being performed. The Contractor shall provide related services such as preparing and providing required reports and submitting necessary information as specified.

C.1.4 BACKGROUND INFORMATION: The Montgomery Point Elevator is located at the Montgomery Point Lock and Dam, in a remote portion of Desha County, Arkansas. Access to the site is by road or river (boat); however, the road becomes inundated at certain river elevations, at which time, access is by boat only. The access road to Montgomery Point Lock and Dam, Benzal Road, is approximately 14 miles of gravel road, and the condition of that road cannot be guaranteed. Refer to Technical Exhibit 1 for a vicinity map and project coordinates.

During times when the road is inundated by water, the Government will provide boat transportation for the Contractor to the site.

The elevator is a Class C3 Freight Elevator. The elevator traverses approximately 130 feet inside the lock and dam control tower structure, servicing eight openings and equipped with Firefighters’ Emergency Operation. The elevator control system is a Thyssen Advanced Control: TAC50 control system. Although the interior of the control tower structure does not become inundated by water, there is very high humidity in the non-conditioned portions of the structure. In addition, the elevator pit has regular seepage, and is equipped with an automatic sump pump to remove water.

The elevator was placed in service on March 2, 2005 and has not been involved in a Maintenance Control Program since that time. Miscellaneous repairs and services have been performed, primarily due to breakdowns. In 2017, repairs were performed to bring the elevator back into a serviceable condition. Repairs performed included repair and/or replacement of several rusted and water damaged components, as well as performance of the 5-year load test in accordance with ASME 17.1.

C.1.5 FUNCTIONAL AREAS INCLUDED IN THIS CONTRACT: All mechanical, control, electrical, hoisting and all other elevator equipment and elevator components that comprise the Montgomery Point Lock and Dam elevator, up to the point of disconnect with the building power.

C.1.6 CONTRACTOR PERSONNEL:

C.1.6.1 Manning: The Contractor shall be responsible for providing qualified, and currently certified, personnel to accomplish all work and services specified in the contract. The Contractor shall designate a project manager and alternate to the Contracting Officer within 10 working days following contract award.

C.1.6.1.1 Management Personnel: The contractor shall provide the names, addresses and telephone numbers of the project manager, and alternate, to the Contracting Office within 10 calendar days following contract award. The Contractor shall provide notice, in writing, to the contracting Officer 10 workdays in advance of any change of project manager or alternate. The project manager and alternate shall be able to understand, speak, read, and write the English language.

C.1.6.1.1.1 Project Manager: The project manager shall be the point of contact with the Contracting Officer and have the authority to act or make decisions for the Contractor. This individual is responsible overall administration and coordination of the Contractor’s work.

C.1.6.1.1.2 Alternate: An alternate with full project manager authority shall be designated to act for the project manager during absences such as vacation, illness, etc.

C.1.6.1.1.3 Response Time: The project manager, or alternate, shall return calls from the Contracting Officer or COR, within 1-day.

C.1.6.1.2 Personnel – Special Conditions.

C.1.6.1.2.1 The Contractor shall provide personnel that are legal residents of the United States to accomplish all work and services specified herein.

C.1.6.1.2.2 The Contractor shall ensure that all trades personnel employed for work under this contract are at least on the experience level of a journeyman, except for helpers and apprentices, who shall be under the direct supervision of a journeyman or above. All journeymen must have current credentials and have completed an appropriate accredited apprenticeship program or have equivalent skills and knowledge acquired through training and experience and possess any industry standard licensing specific to their field of work. The above are basic requirements for all trades personnel with the exceptions for special qualifications as specified in Section C.1.5.2.

C.1.6.1.2.3 The Contracting Officer may require the Contractor to remove any employee working under this contract for reason of misconduct or upon determination by the Contracting Officer that removal of the employee is necessary in the interest of the Government. Removal of employees does not relieve the Contractor from total performance of tasks herein.

C.1.6.2 Contractor Personnel Special Qualifications/Certifications: The Contractor shall provide certification to the Contracting Officer, for evaluation, as part of their bid proposal, or in conjunction with proposed changes to their MCP. As a minimum, certification of qualifications is required for personnel as follows:

C. 1.6.2.1 Maintenance Personnel: Maintenance, repairs, replacements, and tests shall be performed only by elevator personnel. Elevator personnel are persons who have been trained in the construction, maintenance, repair, inspection, or testing of equipment. All work on the elevator shall require, at a minimum, the services of an Elevator Equipment Mechanic.

C.1.6.2.1.1 Elevator Equipment Mechanic: Provide the services of a State of Arkansas licensed elevator equipment mechanic for all maintenance and repairs. In addition, maintenance personnel shall have a minimum of 5 years of experience in performing elevator repairs and shall be certified through the through the National Association of Elevator Contractors (NAEC) Certified Elevator Technician (CET) Program or its equivalent. The Contractor shall provide a copy of the Arkansas Elevator Mechanic’s license(s) and certification(s), for all mechanics that will work on the elevator, to the Contracting Officer as part of their bid proposal submission.

C.1.6.2.1.2 Elevator Equipment Mechanic Apprentice: Elevator Equipment Mechanic Apprentices shall be enrolled in an apprenticeship program utilizing the National Association of Elevator Contractors Certified Elevator Program or its equivalent.

C.1.6.2.1.3 Elevator Controls Technician: Provide the services of an Elevator Controls Technician who has a minimum of 5-years’ experience in control system installation and maintenance for any work performed on the elevator control system. This person can be the same person serving as the Elevator Equipment Mechanic if such person possesses the qualifications and experience required by both C.1.5.2.1.1 and C.1.5.2.1.3.

C.1.6.2.1.4 Fire Controls Specialist: If work is required to integrate the elevator control system with the fire control system, the Contractor shall provide the services of a person competent in performing integration.

C.1.6.2.1.5 Elevator Inspector: Any work or testing requiring inspection by an Elevator Inspector, as indicated in ASME A17.1 or the Administrative Rules of the Elevator Safety Board for the State of Arkansas, shall require an Arkansas State Licensed Elevator Inspector who is currently certified and qualified.

C.1.6.2.1.6 Electrician: If the services of an electrician are required for any portion of the work, the Contractor shall provide the services of a licensed master electrician.

C.1.7 QUALITY CONTROL

C.1.7.1 Contractor Quality Control (CQC): An updated comprehensive and detailed Quality Control Plan shall be provided to the Contracting Officer for approval within 15 calendar days from contract award date. The Quality Control Plan shall be updated as changes occur and submitted 30 calendar days prior to implementation to the Contracting Officer for approval.

The program shall include as a minimum the following:

C.1.7.1.1 A quality control inspection system covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on both a scheduled or unscheduled basis and the manner in which inspections are to be completed.

C.1.7.1.2 The minimum acceptable qualifications of individual(s) tasked to perform inspections and the extent of their authority.

C.1.7.1.4 Method of documenting and enforcing quality control operations and the operations of any subcontractors, including inspection and testing.

C.1.7.1.5 Contractor’s plan for protecting existing equipment during troubleshooting, including their obligation to repair any such equipment that is damaged due to Contractor negligence or mistakes.

C.1.7.2 Acceptability: The CQC program will be considered as work or service and shall be subject to acceptance throughout the term of the contract to include any extensions of the contract term.

C.1.8 HOURS OF OPERATION: Routine testing, inspection, maintenance, and repair shall be accomplished during the hours of 0800-1630, Monday through Friday, excluding Federal Holidays. The Contractor shall be responsible for coordinating site access with the Lockmaster if it is necessary to work outside of these hours. Emergency maintenance and repair is to be provided on a 24 hour/day basis at all times to reduce potential entrapment time of personnel in the elevator.

C.1.9 HAZARDOUS OR TOXIC MATERIAL: The Contractor shall adhere to applicable requirements of 29 and 40 Code of Federal Regulations (CFR) and Regulation 23 of the Arkansas Department of Environmental Management Administrative Code, and shall provide all materials, labor, training, transportation, and equipment for the handling of hazardous materials. Employees handling hazardous or toxic materials shall be properly trained under 29 CFR 1910.1200 Hazard Communication (HAZCOM) and documentation of the training provided to the Contracting Officer.

C.1.10 WARRANTIES: The Contractor shall be responsible for the control and enforcement of any manufacturer’s warranties on parts or equipment installed as part of maintenance and repair work. Contractor’s work shall be warrantied against contractor mistakes or negligence.

C.1.11 SAFETY REQUIREMENTS AND REPORTS: All work shall be conducted in a safe manner and in compliance with Occupational Safety and Health Act (OSHA) and USACE Safety Manual EM 385-1-1 requirements. Compliance with OSHA and other applicable laws and regulations for the protection of the employees is exclusively the obligation of the Contractor.

C.1.11.1 Damage Reports: In all instances where USACE property is damaged by the Contractor’s employees, the Contractor shall submit a full report of the facts and extent of such damage to the Contracting Officer within 2 working days of occurrence. Repair or replacement of damaged property shall be performed at the Contractor’s expense and as directed by the Contracting Officer; the corrective work shall be subject to inspection and acceptance by personnel authorized by the Contracting Officer.

C.1.11.2 Accident Reporting: The Contractor shall comply with OSHA, USACE EM 385-1- 1, and other regulatory agency requirements for record keeping and reporting of all accidents resulting in death, trauma, and occupational disease or environmental damage. The Contractor shall provide a verbal report to the contracting Officer within one (1) hour of occurrence and written follow up report to be submitted within two working days.

C.1.12 REFERENCE LIBRARY: The Contracting Officer will make available technical data in the Reference Library to all offerors during the solicitation period. The Library will be located at the U.S. Army Corps of Engineers Montgomery Point Lock and Dam. Hours of access will be 8:00 am to 4:00 p.m., local time, Monday through Thursday, except for Federal Government designated public holidays. Prior arrangement must be made with the Lockmaster to ensure personnel are on-site to direct offerors to the documentation. This Reference Library will contain a copy of construction drawings/specifications and operation and maintenance manual for the elevator.

C.1.13 FILES: The Contractor shall maintain and make available for review by the Contracting Officer or individual authorized access by the Contracting Officer, files to document information contained in all reports and functions required under this contract. All files maintained by the Contractor under the provisions of this contract shall be turned over to the Contracting Officer upon completion or termination of the contract.

C.1.14 PERMITS: The Contractor shall obtain all certifications, licenses, and permits required for performance of work and for complying with all applicable Federal, State, and local laws. Evidence of such documents shall be maintained in the project files.

C.1.15 APPLICABLE CODES: The Contractor shall comply with all current code requirements of ASME A17.1, ASME A17.3 and ASME QEI-1. In addition, ASME A17.1 requires the contractor to comply with the code that was applicable at the time of installation. Original contract specifications referenced ASME A17.1 (1993), and the elevator design drawings reference a design date of 1998. The elevator was placed in service in 2005.

C.2. DEFINITIONS/ACTRONYMS:

C.2.1 As used throughout this performance work statement, the following terms shall have the meaning set forth below:

C.2.1.1 Breakdown: The stoppage or collapse of equipment, including installed equipment, or a component thereof that requires immediate corrective action to restore it to an operating condition.

C.2.1.2 Check: To inspect, operate and/or test for verification that the item is in a fully operational condition or is performing its design function and to correct noted deficiencies in accordance with the requirements specified in this contract.

C.2.1.3 Clean: As used generally, means removal of dirt or impurities. As used for acceptance of work, means free from dirt, contamination, or impurities; unsoiled; unstained;

and neat and tidy.

C.2.1.4 Component (As Related to Equipment and Facilities): Any one of the constituent parts that are assembled to form the resultant equipment or facility.

C.2.1.5 Construction: The erection, installation, or assembly of a new facility. Includes equipment installed and made part of such facilities, and related site preparation, excavation, filling and landscaping, or other land improvements.

C.2.1.6 Contracting Officer: An individual with the authority to enter and administer contracts and make determinations and findings with respect thereto, or with any part of such authority.

C.2.1.7 Contracting Officer’s Representative: That individual designated in writing by the Contracting Officer to perform specific contract administration functions.

C.2.1.8 Contractor: The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The Contractor shall be responsible for ensuring that his subcontractors comply with the provisions of this contract.

C.2.1.9 Defect: Each instance of noncompliance with a contract requirement. A defect may be caused by either nonperformance or poor performance.

C.2.1.10 After Hours Service Request: Services provided by the Contractor after being notified of a problem by the COR for generally identifiable work, that requires up to two man-hours of labor on-site at any time outside normal working hours. Includes all costs to perform the specified work, including travel time and travel expenses, except the Contractor will be reimbursed separately for the cost of repair parts and replacement parts except as excluded in C.5.1.4.

C.2.1.11 Equipment: As used in this document, the word equipment refers to tools, instruments, machinery, and similar implements required in the performance of work on this contract.

C.2.12 Equipment Logbook: A written record for equipment of the events occurring during the life cycle of the equipment.

C.2.1.13 Government Furnished Property: Property in the possession of or directly acquired by the Government and subsequently made available to the Contractor.

C.2.1.14 Hazardous Waste: Waste materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive, or flammable, and that present a hazard to human health or the environment.

C.2.1.15 Herein: The word “herein” as used in this contract shall mean “in this contract”.

C.2.1.16 Includes: “Includes” to mean but not limited to.

C.2.1.17 Inspect: Determination and identification of the condition, defects or malfunctions of equipment, facilities, and systems with reference to established standards.

C.2.1.18 Install: To set in position and connect or adjust for total functional use of equipment or materials.

C.2.1.19 Installed Equipment: Items of equipment or furnishings, including materials used for installation, which are required to make the elevator usable and are affixed as permanent parts of the elevator.

C.2.1.20 Journeyman: a craftsman who has fully served an apprenticeship or equivalent 3 years minimum experience as a trade’s helper in a trade or a craft. Must be able to perform his craft or trade with minimum supervision, must be able to teach and/or supervise and apprentice trades helper.

C.2.1.21 Maintenance (Scheduled): The day-to-day routine work accomplished on a scheduled basis to keep the elevator and hoisting equipment in an existing state of repair and efficiency and preserve from failure or decline. As used in this contract, the term “scheduled maintenance” shall be synonymous with recurring maintenance, preventative maintenance, cyclic maintenance, operational maintenance, scheduled overhaul, seasonal overhaul and startup/shutdown services for equipment and systems.

C.2.1.22 Maintenance (Unscheduled): Routine work of a minor nature required to return property and equipment to a state of repair and efficiency suitable for the property and/or equipment to effectively perform its intended function. As used in the contract, the term “unscheduled maintenance” shall be synonymous with nonrecurring maintenance and unscheduled repair.

C.2.1.23 Master Journeyman/Tradesman: A craftsman who has performed in training as an apprentice and has performed at the journeyman level for a minimum of 4 years, is fully knowledgeable and experienced in his trade to eminently perform his trade without supervision, be able to teach, explain, provide quick field sketches/field drawings to clarify complicated tasks to the journeyman level craftsman.

C.2.1.24 Minor Repairs: Those repairs not exceeding 2-hours of on-site labor or $500 in material costs.

C.2.1.25 Non –critical Repair: Those categories of equipment repair that are not essential for the elevator to be used for its intended purpose.

C.2.1.26 Normal Service Request: Services provided by the Contractor after being notified of a problem by the COR for generally identifiable work, that requires up to two man-hours of labor on-site, excluding travel time, during normal working hours. Includes all costs incurred by the Contractor, except the Contractor will be reimbursed separately for the invoiced retail cost of repair parts and replacement parts except as excluded in C.5.1.4.

C.2.1.27 Normal Working Hours: Weekdays, Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding Federal Holidays.

C.2.1.28 Operational Maintenance: The basic services that are to be performed by the equipment operator each time the equipment is operated. This would include, but not be limited to, such items as visual inspection for damage and leaks, checking oil levels, and checking for proper instrument operation.

C.2.1.29 Overhaul: To dismantle, examine and restore equipment and equipment components to the original condition and manufacturer’s specifications and current code requirements.

C.2.1.30 Performance Work Statement: A document that describes the essential and technical requirements for providing materials and services.

C.2.1.31 Preventative Maintenance: The systematic inspection, detection, and correction of incipient failures before they occur or before they develop into major defects.

C.2.1.32 Project File: A complete historical record of the project from inception to completion. Correspondence and other documentation pertinent to the project will be included in the project file at all appropriate levels. This will include inspection reports and memorandums for record pertaining to decisions resulting from discussions, meetings, e-mails, and telephone conversations.

C.2.1.33 Property: Property includes but is not limited to facilities, equipment, supplies, parts, and accessories thereto.

C.2.1.34 Provide: As related to a specified Contractor responsibility, this word means that the Contractor shall furnish and install the item or furnish the service.

C.2.1.35 Quality Control Program: Contractor’s system to control the equipment, systems, or services so that they meet the requirements of the contract.

C.2.1.36 Rebuild: Restoration of an item to a standard as nearly as possible to its original condition in appearance, performance, and life expectancy.

C.2.1.37 Repair: The corrective action needed to restore an item to serviceable condition resulting from a specific failure or unserviceable condition. Repair of mechanical items/ components typically involve disassembling components; repair/replacement of worn or damaged parts; adjusting, cleaning, and lubricating moving parts; and reassembling/reinstalling the original item/component or replacing with a new component in the original position.

C.2.1.38 Repair Parts: All parts and components (including kits, assemblies, and subassemblies) required for maintenance and repair of all facilities and equipment.

C.2.1.39 Semiannually: One time each six months.

C.2.1.40 Serviceable: Property that is in condition for use.

C.2.1.41 Specific Task: As used in this contract means, that specified work, and unspecified work, inherently a part of the service.

C.2.1.42 System: A system, as used in this contract, includes all mechanical and electrical equipment; supporting structures; pneumatic, electrical, and mechanical types of controls and all auxiliary equipment required to provide a specific function and output requirements.

C.2.1.43 Test: Any operation or series of operations, under fixed conditions, which compares actual performance to design standards or industry standards.

C.2.1.44 Unscheduled Inspections: Impromptu evaluations without a preplanned sample.

C.2.1.45 Unserviceable: A condition of items where they cannot be used because they are obsolete, worn, damaged and otherwise not suited for the purpose intended.

C.2.1.46 Utilities: Electricity, water and sewage are types of utilities at the site of this contract.

C.2.2 ACRONYMS

ADEQ Arkansas Department of Environmental Quality

APU Auxiliary Power Unit

ASME American Society of Mechanical Engineers

CFR Code of Federal Regulations

COR Contracting Officer Representative

EPA Environmental Protection Agency

CLIN Contract Line-Item Number

SDS Safety Data Sheet

OSHA Occupational Safety and Health Administration

PWS Performance Work Statement

QC Quality Control

RDD Required Delivery Date

C.2.3 The Contractor shall ensure that Contractor’s personnel understand all definitions and acronyms used in this specification. In the event that any term and/or acronym needs further explanation, the Contracting Officer will provide the needed information.

C.3 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

C.3.1 Operating Manuals/Parts Catalogs: Equipment operating manuals and parts catalogs will be made available to the Contractor prior to start of work.

C.3.2 Operation and Maintenance Manuals: The Government will provide an Operation and Maintenance Manual for the Elevator at the site.

C.3.3 Transportation When Road Inundated by Water: The Government will provide boat transportation to the site for the Contractor’s mechanics and repair personnel during times when the gravel access road, Benzal Road, is closed due to inundation by water.

C.4 CONTRACTOR FURNISHED PROPERTY AND SUPPLIES:

C.4.1 Equipment: The Contractor shall furnish all vehicles, tools, and other equipment to accomplish performance of the contract requirements.

C.4.2 Supplies and Materials: The Contractor shall furnish all supplies and materials necessary to meet the requirements of the contract, excluding those listed in section C.3.

C.5 CONTRACT TASKS:

C.5.1 GENERAL TASKS:

C.5.1.1 Normal Response: The Contractor shall respond to requests for service with an initial telephone response time of one hour and a response time of 24 hours for a mechanic to the site and exert continuous efforts until the service requirement no longer exists. The Contractor shall report completion of the service requirement to the Contracting Officer immediately upon completion of the requirement including a description of what work was accomplished, and the date and time the job/work was completed. Documentation of inspection and testing, and certification of successful operation shall be provided with each visit. Service response shall be included and available 24 hours a day, 7 days per week, C.5.1.2 The Contractor shall develop and provide a written schedule for all scheduled maintenance work included in the Maintenance Control Plan. The schedule shall reflect all maintenance recommendations and instructions. Proposed changes shall be provided to the Contracting Officer at least three working days prior to the requested change start date.

C.5.1.3 The Contractor shall be responsible for the planning and estimating; material acquisition; and scheduling and accomplishment of all work described in this specification except for material acquisition where the material is Government furnished. The Contractor shall visit the facility to determine the extent of work requirements and formulate operational sequence necessary for completion of work.

C.5.1.4 Service Request: The Contractor shall perform minor repairs as needed. These repairs will require a maximum of two hours labor on-site, in addition to any travel time to-from the site.

The Contractor shall provide at least one Elevator Equipment Mechanic to perform the specified repair. The Contractor will be reimbursed the retail invoice costs of repair parts used in the work.

The Contractor shall inspect the site, determine necessary repairs, and notify the COR for approval of repair parts costs which exceed $500 prior to making the repairs. Necessary expendable supplies common to the trade will not be reimbursed and shall be included in bid price for the service call. Payment for the service call shall include all personnel, travel time, transportation expenses, tools, administrative costs, materials handling costs, trips to obtain parts, and overhead and profit. Parts will be reimbursed at retail invoice cost under the bid item for materials cost. The original invoice shall be submitted for reimbursement. For reimbursable items, the contractor shall procure the items on a competitive basis or provide justification if there is a lack of competition. Transportation expense variations should be considered in preparing bids.

C.5.1.4.1 Normal Service Request: Work to be accomplished and performed during normal working hours as directed by the Contracting Officer or COR, also referred to as a Normal or Routine Service Call.

C.4.1.4.2 After Hour Service Request: Work to be accomplished and performed at other than normal work hours as directed by the Contracting Officer or COR, also referred to as an Emergency Service Call.

C.5.1.5 Work Exceeding Contractor’s Limits of Responsibility: Repair work requiring more than $500 in materials costs shall be considered as exceeding the Contractor’s limits of responsibility. Work identified by the Contractor as exceeding the limits of his responsibility shall be stopped immediately and reported to the Contracting Officer at the earliest possible time. An estimate for completion of work shall be submitted to the Contracting Officer within three working days except for emergency work, which shall be submitted at the earliest possible time but not later than the end of the following workday. No work shall be performed by the Contractor exceeding the scope of this PWS without prior permission from the Contracting Officer. In case of an emergency work requirement, the Contracting Officer may verbally authorize or direct the Contractor to proceed with written Contracting Officer will establish any cost limitation for the work.

C.5.1.6 Work Completion Report: At the completion of work, and prior to leaving the site, the contractor shall provide written documentation of all work that was performed. The Work Completion Report shall include a description of what work was accomplished, and the date and time the job/work was completed and indicate if the work that was performed was maintenance or repair. The description of work performed shall be separated out by CLIN and include the applicable CLIN number. The Contractor shall also notate the total number of hour’s worked on site, and with which CLIN those hours are associated. This information will be used as a quality check of conformance with the Contractor’s Maintenance Control Program. In addition, the contractor shall also list any reimbursable parts that were incorporated into the work. In no case shall the Work Completion Report exceed cost limits established from the Contractor’s estimate as provided in paragraph C.5.1.5. The Work Completion Report shall be reviewed with the COR, or their alternate. The COR, or alternate’s, shall sign and notate if they agree with the report or if there is a discrepancy; however, signing of the Work Completion Report shall not be interpreted as acceptance of costs that exceed previously agreed to costs (C.5.1.4). The Contractor shall leave one copy of the Work Completion Report on site and retain a copy for submission with the Payment Invoice (see paragraph C.5.1.7).

C.5.1.7 Payment Invoice: The Contractor shall submit a payment invoice to the Contracting Officer with the monthly QC Report for the previous month’s contract operations. The Contractor will be paid for tasks performed as specified in this PWS, along with work exceeding the Contractor’s limits of responsibility, if authorized by the Contracting Officer as per Section C.5.1.5. The combination of labor, actual cost of parts, equipment, materials, procured services, administrative costs, profit, and overhead will be used as the total payment for normal repairs and for work exceeding the Contractor’s limits of responsibility. The Contractor shall furnish proof of repair part retail costs, or procured services costs, by submittal of original invoice, catalog price, or other documentation acceptable to the COR. The Contractor shall also furnish copies of all Work Completion Reports as documentation of work performed. The invoice shall list each CLIN, and the period amount requested for each separate CLIN. The invoice shall also indicate the awarded CLIN amount, the amount paid to date for each CLIN, the available remaining amount for each CLIN.

C.5.1.8 Catalogs and Manuals: Equipment operating instructions, maintenance manuals and parts catalogs shall be obtained and maintained on all new equipment installed, if applicable.

Government furnished and Contractor obtained manuals, operating instructions and catalogs shall be updated as new issues/changes are published. These manuals, operating instructions and catalogs shall become the property of the Government upon completion or termination of the contract.

C.5.1.9 Repair Parts/Materials & Special Repair Requirements: The Contractor is required to use replacement parts, which are equal to or greater than the quality of the part being replaced.

In addition, ASME A17.1, 8.6.2 further details additional requirements for repairs to specific parts and equipment.

C.5.1.10 Replacement of Materials, Parts, and Installed Equipment: The Contractor shall be responsible for the compatibility of materials and equipment with structural design criteria, dimensions, clearances, modifications of supporting and adjoining construction and all other changes required to incorporate new and/or different materials or equipment. No changes in materials or equipment shall be made without Contracting Officer approval. If an item is determined by the contractor to be beyond economical repair, the Contractor shall provide substantiating data to support replacement to the Contracting Officer. The Contracting Officer will review the data to verify that replacement instead of repair is justified. All replacements shall be made with parts of at least equivalent material, strength, and design. Due to the high moisture environment, any replacement of electric or electronic equipment shall be outdoor rated and/or NEMA4 compliant. In addition, ASME A17.1, 8.6.2 further details additional requirements for replacements.

C.5.1.11 Hazardous Materials: The Contractor shall contain and remove spills of oil and hazardous waste materials as required. All instances of a hazard material spill or leakage shall be reported telephonically to the Contracting Officer within 15 minutes and shall be confirmed in writing within 24 hours. Hazardous waste generated in performance of the contract shall be handled as prescribed by applicable ADEQ and EPA regulations.

C.5.1.11 Occupational Health:

C.5.1.11.1 Copies of SDS’s on all chemical/hazardous materials used by contract personnel shall be obtained and retained by the Contractor. The SDS’s must be made readily available at the user level.

C.5.1.11.2 Based on environmental evaluations and the requirements set forth in 29 CFR 1910, the Contractor shall determine those locations/operations where respiratory, hearing or vision protection is required. Appropriate protective apparel shall be furnished by the Contractor.

C.5.1.11.3 The Contractor shall perform all contract worker/supervisor training required by 29 CFR 1910. Records of the training dates and the listing of personnel attending such classes shall be maintained by the Contractor.

C.5.1.12 Contractor Quality Control Program:

C.5.1.12.1 The Contractor shall maintain written documentation that contract work requirements have been met. This documentation shall be part of the quality control file and available to the Government upon request.

C.5.1.12.2 Monthly Report: The Contractor shall submit a written quality control report to the Contracting Officer by the seventh workday of the following month for the previous month’s contract operations. The report shall list inspections conducted by the Contractor during the previous month and shall include task, location, inspection results and name of inspector for each inspection listed.

C.5.1.12.3 Quality Control File: The Contractor shall maintain a file of quality control documentation to include inspection checklists. This file shall be subject to review by the Contracting Officer or delegated representative during the contract term. The quality control file shall be turned over to the Government upon completion or termination of the contract. A copy of the Quality Control File shall be posted in the control room at each site.

C.5.2 SPECIFIC TASKS:

C.5.2.1 Maintenance Control Program

C.5.2.1.1 Maintenance Control Program: Contractor shall develop a Maintenance Control Program (MCP) to comply with all requirements of ASME A17.1 and ASME A17.3. The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals.

C.5.2.1.2 The MCP shall include, but not be limited to, the Code required maintenance tasks, maintenance procedures, and examination ant tests listed with the associated requirements.

C5.2.1.3 The MCP shall be developed and implemented in accordance with ASME A17-2-2017.

C.5.2.2 Periodic Inspections

C.5.2.2.1 Periodic inspections shall be performed in accordance with the Arkansas Elevator Safety Rules and Regulations and the American Society of Mechanical Engineers Guide for Inspection of Elevators, Escalators and Moving Walks, ASME A17.1 for Category 5 Elevators.

C.5.2.2.2 Periodic inspections are required to be performed annually, and the initial Periodic Inspection shall be scheduled no later than one month after contract award.

C.5.2.2.3 Periodic inspections shall be made by a licensed elevator inspector in accordance with the provisions of Ark. Code Ann. § 20-24-108 and 20-24-109 and Rule 010.05-010. The contractor will be responsible for all costs associated with obtaining the services of a licensed inspector.

C.5.2.2.4 Fire Service and Seismic: Inspection and service for fire service operation and seismic requirements shall be performed every 6 months.

C.5.2.2.5 Documentation of inspection and testing, and certification of successful operation shall be provided with each visit.

C.5.2.2 Testing:

C.5.2.2.1 ASME A17.1 details specific checks and testing required based on repairs and or replacements made to the equipment. In addition, routine, periodic testing recommendations are included in ASME A17.1 Table N-1. Contractor shall perform all recommended testing that is pertinent to the MPLD elevator as shown in Table N-1 for a Category 5 elevator. The Contractor shall schedule, perform, and document all system testing. Additional maintenance inspections identified in the maintenance schedule shall be performed and documented in the quality control file.

C.5.2.3 Emergency Answering Service: The contractor shall provide an emergency answering service, available 24-hours per day, 7-days per week, 365-days per year. Operators shall be capable of assessing the situation and communicating with the caller. In addition, when an emergency call is placed, the Operator shall call the designated contact list, which may be updated periodically, as needed; the current list is included below. Contractor shall maintain digital recordings and computerized records of the time, date, and location of calls received and the action taken. Contractor shall provide the phone number for their emergency call service, and program the emergency cab telephone to call this number, within 15 calendar days after contract award.

Contact Name Title Primary Telephone

Secondary Telephone

1 Kirk Boston Working Supervisor 501-324-6888 870-273-0496 2 Chris Turner Lockmaster 870-830-4800 501-324-6607 3 Ashly Zink Nav Ops Manager 501-681-4592 501-340-1751

C.6 SECURITY REQUIREMENTS FOR LITTLE ROCK DISTRICT CONTRACTS

C.6.1. General Overview.

a. At a minimum, the Little Rock District U.S. Army Corps of Engineers will not grant any individual unescorted physical access to Federal property and/or the authorization to perform work or services on behalf of a Federal agency without first verifying identity and citizenship, as well as vetting such individual against the National Crime Information Center Interstate Identification Index (NCIC-III) and the Terrorism Screening Data Base (TSDB).

b. Individuals who (1) require issuance of a physical access key to federal property; (2) require unescorted physical access to Federal property or perform work or services on behalf of a Federal agency for a duration of longer than 6 consecutive months; (3) require access to government information systems and/or networks; or, (4) require issuance of a Common Access Card are must also undergo a Tier 1 background investigation through the Office of Personnel Management (OPM). This process is initiated by the Little Rock District Security Office, details located in paragraph 2b.

c. Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted. In order to initiate this process, please call the Little Rock District Security Office at (501) 324-7138 as soon as possible.

d. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs).

e. The Little Rock District Security Office reserves the right to require additional information or upgrade the security requirement(s) of any contract and/or applicable task order; this includes upgrading the investigation standard for specific CSEs.

f. Prime Contractors are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

g. Prime Contractors will appoint ONE (1) point of contact (POC) who is responsible for communicating with and submitting all background investigation packages to the Little Rock District Security Office. The Little Rock District Security Office will not communicate directly with any contractor and subcontractor employee (CSE) other than the appointed point of contact.

h. Background Investigation packages will be submitted for each CSE at a minimum of fifteen (15) days prior to contract start. Investigation packages can be transmitted using any of the methods specified in paragraph 3.

i. CSEs working on this contract must always have a REAL ID ACT compliant driver’s license or government issued identification card with them.

j. Any change in personnel (whether an addition or replacement) throughout the duration of the contract will require the new person or replacement person to be vetted and approved by the Little Rock District Security Office in accordance with the requirements contained herein, prior to being granted Work Authorization or Site Access.

k. Throughout the duration of this contract or any applicable task orders, the Little Rock District Security Office shall be notified of the arrest or conviction of any CSE. CSEs may be denied access upon the discovery of such information.

l. The CSE POC is responsible for contacting either the Contracting Officers Representative (COR) or the Little Rock District Security Office, prior to the first day of work, to receive a list of approved individuals to be onsite. CSEs must be aware that COR, USACE personnel, and/or Security Office personnel can and will conduct identification checks on all persons onsite at USACE property. Any person found onsite without proper identification or approval will be escorted offsite.

m. Applies to Powerplant Control Rooms only. A Little Rock District employee must always be present while a CSE is performing work inside the control room. CSEs will be required to sign-in to the control room daily.

2. Background Investigation Package Requirements

a. All CSEs are required to provide the following documents to the Little Rock District Security Office.

(1) SWL form 487 dated 2016, Contractor Required Information Form. Form must be complete and clearly legible. This form can be obtained through the COR or the Little Rock District Security Office.

(2) A clearly legible COLOR copy of the CSE’s REAL ID ACT compliant driver’s license or government issued identification card. Photo must be clearly visible. If a CSE does not have a REAL ID ACT compliant driver’s license or government issued identification card, he/she will be required to provide a clearly legible COLOR copy of his/her non-REAL ID ACT compliant driver’s license or government issued identification card AND a clearly legible his/her proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

(a) E-Verify Case Verification Form

(b) U.S. Birth Certificate

(c) U.S. Passport

(d) U.S. Certificate of Citizenship-INS

(e) U.S. Certification of Naturalization

(f) FS-545, Certificate of Birth Abroad

(g) U.S. Certificate of Report of Birth

(h) U.S. Consular Report of Birth Abroad

(i) Workers’ Visa

(j) Permanent Resident Card

b. CSEs who (1) require issuance of a physical access key to federal property; (2) require unescorted physical access to Federal property or perform work or services on behalf of a Federal agency for a duration of longer than 6 consecutive months; (3) require access to government information systems and/or networks; or, (4) require issuance of a Common Access Card are also required to undergo a Tier 1 background investigation through the Office of Personnel Management (OPM).