ProjNet_-_Report.pdf

UNCLASSIFIED\\FOR OFFICIAL USE ONLY

Bid Inquiry Contractor Report All Inquiries

Project: FY19 63rd RD Facility Investment Services Region 3 TX Review: RFI Review (00001) (sorted by CommentID ) Displaying 31 inquiries.

Id Discipline Sheet Detail Spec

7825371 Facilities

Maintenance RFP Section M Evaluation Approach

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the experience and past performance of parent or subsidiary companies be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

On: Feb 04 2019.

Government Response. . The evaluation board and contracting officer will make that determination during the evaluation process. On: Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7825374 Facilities

Maintenance RFP Section M Evaluation Approach

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Are there any additional requirements that an offeror must address in its proposal in order to utilize parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

On: Feb 04 2019.

Government Response. . Unknown at this time. The evaluation board and contracting officer will make that determination during the evaluation process. On: Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7825375 Facilities

Maintenance RFP Section M Evaluation Approach

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Are there specific or special evaluation criteria for rating the experience and past performance of an offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

On: Feb 04 2019.

Government Response. . Unknown at this time. The evaluation board and contracting officer will make that determination during the evaluation process. On: Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7825378 Other RFP Wage Determinations

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The Government provided wage determinations (WDs) as part of the solicitation. For all WDs provided, a newer revision exists that incorporates the 2019 Executive Order 13658 hourly minimum of $10.60 for 2019. Should Offerors use the WDs provided for proposal preparation purposes or will the Government provide updated WDs?

On: Feb 04 2019.

Government Response. . The updated wage determinations will be provided in an amendment forthcoming. On: Feb 13 2019

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Current Request Status: Request Closed

Information for this report is procurement sensitive.

7825383 Other RFP Section M Evaluation Approach

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the Government confirm the organizational chart referenced in Factor 2's evaluation criteria is a manpower chart (referenced on Page 6)?

On: Feb 04 2019.

Government Response. . It is not the same chart. On: Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7825386 Other RFP Section M Evaluation Approach

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Past Performance Questionnaires are sent to offerors points of contact almost monthly in an effort to support Government solicitation requirements. In an effort to reduce the number of very similar questionnaires be sent to offerors points of contact, will Government allow contractors to use CPARS in lieu of Past Performance Questionnaires? CPARS are routinely used to assess performance confidence on contracts and provides recent and relevant information to assist in assigning Performance Confidence ratings.

On: Feb 04 2019.

Government Response. . If the contractor wishes to utilize CPARS in lieu of Past Performance Questionnaires this will be left up to the contractor. On: Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7840326 Facilities

Maintenance

RFP SF1449 W9127S19Q0010

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

There does not appear to be an SF-1449 in the solicitation. Will the government be issuing one? Thank you.

On: Feb 12 2019.

Government Response. . No, for the solicitation no SF1449 will be provided. All the information and forms necessary have all been provided. On: Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7840631 Facilities

Maintenance ELINs FFP Tabs

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Would the Government confirm that the 'Labor Rate for all Service Calls' proposed under CLIN x001 is to be fully burdened?

On: Feb 12 2019.

Government Response. . The labor rates provided under the wage determinations should be used. On:

Feb 13 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841945 Facilities

Maintenance

PWS 2.1.27

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please confirm all costs associated with Maximo is the responsibility of the PM Contractor

On: Feb 13 2019.

Government Response. . All costs associated with Maximo are the responsibility of the contractor. On:

Feb 20 2019

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Current Request Status: Request Closed

7841948 Facilities

Maintenance

PWS 2.6.4.1

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Just to clarify, the PM contractor is responsible to put the information in Maximo but are we also responsible to leave a physical copy of the work order onsite with the Facility Managers

On: Feb 13 2019.

Government Response. . Per Section C 0200000 Mgmt & Admin, spec item 2.6.4 of the PWS, "The contractor shall use the MAXIMO system for asset tracking and management. The contractor shall maintain complete and accurate records of all services provided and make these records available for the government's use in managing the effort required under this contract. The contractor shall ensure all data collected is entered into MAXIMO. If data is not able to be uploaded into MAXIMO, the contractor shall submit this information in electronic format to the government at the end of each base and option year."

Work orders and work completed, along with asset description, should be left with the Facility Manager. On:

Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841950 Facilities

Maintenance

PWS 2.7.1.1,2.7.1.2, 2.7.1.3

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Can the QC and SSHO be the same person

On: Feb 13 2019.

Government Response. . Per Section C 0200000 Mgmt & Admin, spec item 2.7.1.3 of the PWS, "The SSHO may be the same person as the Project Manager, however, the pre-requisite qualification and experience for the SSHO position remains." The QC and SSHO cannot be the same person. On: Feb 20

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841953 Facilities

Maintenance

PWS 3.2.1

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Related Information States: Air handlers shall have the filters changed at a minimum of once per year. Pre-filters shall be changed a minimum of 4 times per year. If filters need to be changed more frequently than described in the PWS will this be the responsiblity of the PM contractor under FFP or will Service Orders be issued?

On: Feb 13 2019.

Government Response. . Per Section C 1502000 Facility Investment Services spec item 3.2.1 of the PWS, "The Contractor shall develop and implement a PM program for HVAC and refrigeration systems..."

Air handlers shall have the filters changed at a MINIMUM of once per year, if the restriction caused by the filters is greater than 2 inches of water as read across the filter section, or as required by the manufacturer.

Pre-filters shall be changed a MINIMUM of 4 times per year and...." The performance standard in spec item

3.2 states "Refrigeration systems shall operate in full automatic mode without the need for human intervention for any reasons other than normal cleaning." Contractor is responsible for meeting the performance standard. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841955 Facilities

Maintenance

PWS 3.2.1.2

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The contractor shall develop an HVAC Water Testing and Treatment Program for water-cooled chillers and cooling towers. Does this also include water testing and treatment for All other Chilled Water Systems not associated with Water Cooled Chillers.

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On: Feb 13 2019.

Government Response. . HVAC Water Testing and Treatment Program requirements apply to inventory (includes all chilled water systems) shown in Attachment J-150200-04. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841957 Facilities

Maintenance

PWS 3.2.1.13

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the PM Contractor have full access to the DDC control system to make any necessary adjustments or will the contractor only have read access.

On: Feb 13 2019.

Government Response. . Contractor will have access to the DDC control system. Per Section C 1502000 Facility Investment Services, spec item 3.2.1.13, "The contractor is expected to have, or have the ability to acquire, the Niagra AX Operating System Certification before working on the owner specified HVAC controls system. Per Section C 1502000 Facility Investment Services, spec item 2.2.1 Certification, Training, and Licensing states: "Personnel maintaining, repairing, or servicing the Energy Management Controls system must possess the Niagra AX Operating System Certification." On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841959 Facilities

Maintenance

PWS 3.2.10

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Under Performance Objective it states the contractor shall develop and implement a PM program for the plumbing equipment identified below. There are two sections that say reserved, 3.2.10.1 (Plumbing Fixtures) and 3.2.10.2 (Water Heaters), please clarify whether these items will be required to be PM'd under this section

On: Feb 13 2019.

Government Response. . There are no preventive maintenance requirements for plumbing fixtures and water heaters. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841961 Facilities

Maintenance

PWS 3.2.11.7

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the contractor be responsible to perform Monthly Checks

On: Feb 13 2019.

Government Response. . Per Section C 1502000 Facility Investment Services, spec item 3.2.11.7 Portable Fire Extinguishers, "At a minimum, the PM program shall include recharging, periodic internal examination and hydrostatic testing." "The contractor shall perform maintenance on the fire extinguishers to ensure safe, reliable, uninterrupted fire protection service" as part of the Preventive Maintenance Program performance standard. Contractor must meet this performance standard. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841962 Facilities

Maintenance

PWS 3.4.1

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The Contractor shall develop and implement a PM Program to inspect, and make all necessary repairs to interior and exterior lighting systems in the following Spec Items to ensure trouble-free lighting. Can you please clarify if PWS sections 3.4.1.1, 3.4.1.2 and 3.4.1.3 fall under the required PM requirement 3.4.1 (Interior and Exterior Lighting Systems).

On: Feb 13 2019.

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Government Response. . Spec items 3.4.1.1, 3.4.1.2, and 3.4.1.3 under Section C 1502000 Facility Investment Services are "reserved" and therefore are not part of the preventive maintenance requirement.

On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841963 Facilities

Maintenance

PWS 3.5

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will this report be required monthly

On: Feb 13 2019.

Government Response. . Per spec item 3.5 of Section C 1502000 Facility Investment Services, "the contractor shall provide a written report to the COR/KO on service call and preventive maintenance activities 15 days after completion of each task order and at the end of the contract." "Task order" refers to base period, first option period, and second option period task orders. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841964 Facilities

Maintenance

ELINS 0009, 1009,2009

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is the contractor reponsible to enter their Management Cost and Overhead Cost in this CLIN or should we spread our Management Cost across all the ELIN's. Please Clarify

On: Feb 13 2019.

Government Response. . CLINs X0009 are for capturing the cost for Contractor Manpower Reporting as explained in Section C 0200000 Mgmt & Admin, spec item 2.15. "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site." "All data shall be reported no later than October 31 of each calendar year of contract/task order performance." On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841965 Facilities

Maintenance ELINS Coefficient

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please confirm the coefficient is a completely burden coefficient and no other OH will be added to the RS-Means estimate.

On: Feb 13 2019.

Government Response. . Per Section C 1502000 Facility Investment Services, spec item 3.1, "The labor rate will be established in the bid schedule and RS Means will be used to determine the number of hours necessary to complete a service call. The contractor's co-efficient, also included on the bid schedule, will be applied to the total service call when using RS Means." On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7841971 Facilities

Maintenance

PWS 2.7.1.1,2.7.1.2, 2.7.1.3

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Are these individuals considered Key Personnel and required to be physically on the contract at all times?

On: Feb 13 2019.

Government Response. . Per Section C 020000 Mgmt & Admin, spec item 2.7.2, "The contractor shall maintain a centrally-located (within the region) presence to ensure the QCM and/or Project Manager (PM) can visit any location within an 8 hour timeframe (standard work day). This is not a requirement of response time, simply proximity." On: Feb 20 2019

Current Request Status: Request Closed

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7842833 General 9127S19Q0010 9127S19Q0010

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

What is the current monthly/annual price the USACE is paying to have this service performed

On: Feb 13 2019.

Government Response. . This is not the same requirement as the current contract. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846289 Facilities

Maintenance J-1502000-35

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please indicate what types of fire suppression systems there are in each facility. i.e Dry/Wet Chemical etc., and the quantity of heads for each system.

On: Feb 14 2019.

Government Response. . Inventory for Fire Suppression Systems are provided in Attachment J-1502000- 35 with as much information as is available. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846291 Facilities

Maintenance J-1502000-35

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please list the quantity of Hydrants located at TX188-00101 and TX188-00100.

On: Feb 14 2019.

Government Response. . Quantity of hydrants for TX188-00101 and TX188-00100 is 2 each. On: Feb 20

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846293 Facilities

Maintenance J-1502000-41

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please list the number of floors for each elevator, and the quantity of elevators for TX154-01031, TX154-01036, and

TX210-00120.

On: Feb 14 2019.

Government Response. . Quantity of elevators for TX154-01031 & TX154-01036 is 2 each and TX210- 00120 is 1 each. There are 2 floors in each building. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846294 Facilities

Maintenance J-1502000-57

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Please list the quantity for TX011-P1002.

On: Feb 14 2019.

Government Response. . Quantity for Overhead Vehicle Exhaust System for TX011–P1002 is 1. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846297

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Facilities Maintenance

A.01.18 ELINS-PM-Region 3 3OCT2018.xlsx

TX046 CLIN 0003AD ELIN

A11

Furnaces Spec Item 3.2.1.3.

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

J-1502000-06 does not have a quantity for TX046 Furnaces. Can the government confirm there are Furnaces at TX046? If so, can the government provide the information for the furnace(s) in order for the contractor to price ELIN A11?

On: Feb 14 2019.

Government Response. . There is 1 furnace at TX046. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846298 Facilities

Maintenance PWS 2.1.27 Maximo/CMMS

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The contractor shall populate and maintain a computerized maintenance management system (CMMS) which will be IBM Maximo Asset Management. The contractor is expected to keep track of all aspects of the contract, and contract administration in an instance of the MAXIMO system. This system is required to have web access and at least 10 licenses for government personnel access to the system. The government shall be able to change who has access to the system each month if required. The contractor shall be responsible for providing the government a copy of the data base, and all records tracked inside of MAXIMO. This information shall be delivered to the government through CDs, approved electronic transfer, or by other means as determined by the KO.

Is it the government's intention that the contractor provide and pay the costs of the 10 government Maximo licenses?

On: Feb 14 2019.

Government Response. . Yes, the contractor is responsible for all MAXIMO costs. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846299 Facilities

Maintenance

PWS 2.3.7.1 MAXIMO/CMMS

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Any work completed and not entered into MAXIMO will not be expensed. Given this is a Fixed Price Contract, can the government explain the rational for this statement or is this only concerning Service Orders and IDIQ work that have not been entered into the system?

On: Feb 14 2019.

Government Response. . The government's intent is for the contractor to fully utilize all aspects of the MAXIMO system. On: Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846301 Facilities

Maintenance

PWS

2.3.10 MAXIMO for contract

tracking (CMMS)

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The contractor will be required to utilize the work order function within the MAXIMO program to track all preventative maintenance activities and service requests, including but not limited to, scheduling, estimated costs, and actual costs. The contractor is also expected to utilize the CMMS for all invoicing activities for the duration of the contract in addition to the requirements of section 2.3.7 invoicing procedures.

Is the government providing a computer(s) for the contractors use of the Maximo System?

On: Feb 14 2019.

Government Response. . No, the government will not be providing a computer for contractor use. On:

Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

7846305 Facilities

Maintenance PWS 2.6.4 Contractor's CMMS

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Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The contractor shall use the MAXIMO system for asset tracking and management. The contractor shall maintain complete and accurate records of all services provided and make these records available for the government's use in managing the effort required under this contract. The contractor shall ensure all data collected is entered into MAXIMO. If data is not able to be uploaded into MAXIMO, the contractor shall submit this information in electronic format to the government at the end of each base and option year. Is it the government's intention that the contractor provide and pay for the MAXIMO system for the contract, or is this MAXIMO system an existing fully populated system that the contractor is inheriting?

On: Feb 14 2019.

Government Response. . Contractor shall provide and pay for the MAXIMO system for the contract. On:

Feb 20 2019

Current Request Status: Request Closed

Information for this report is procurement sensitive.

Report Complete

UNCLASSIFIED\\FOR OFFICIAL USE ONLY

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