G.01.47_Site_Visit_Presentation_Boundary_Maintenance_BVPO.pdf

US Army Corps of Engineers

BUILDING STRONG®

Pre-Proposal Conference:

Solicitation NO: W9127S-17-Q-0006

Project Name: Boundary Maintenance Beaver Lake Project Office, Rogers, AR

Tammy Chambers Contract Specialist

Little Rock District

July 12, 2017

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Agenda Introductions

Purpose of Pre-Proposal Conference

Contract Terms & Conditions

Quote Submission Requirements

Evaluation Factors/Submission

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Purpose of Pre-Proposal Conference

FAR Part 15.201 – A pre-proposal conference is a technique used to promote the early exchange of information.

Exchanges of information among all interested parties, from the earliest identification of a requirement through receipt of proposals, are encouraged. Any exchange of information must be consistent with procurement integrity requirements.

The purpose of exchanging information is to improve the understanding of Government requirements and industry capabilities, thereby allowing potential offerors to judge whether or how they can satisfy the Government’s requirements, and enhancing the Government’s ability to obtain quality supplies and services at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award.

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Ground Rules There will be questions at this conference, to allow for fair and even access to all information pertaining to this project.

Should you have further questions after this conference, please contact myself or the Project Office.

Statement of Need IAW with the Government FAR clause 52.212-1, Instructions to

Offerors, Commercial Items, the Government intends to evaluate offers and award a contract without discussions with offerors.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Contract Type

Firm Fixed Price Contract

Contract Terms & Conditions

FAR Clause 52.212-4

FAR Clause 52.212-5

Quote Submission Instructions

The Clause Section of the Combined Synopsis/Solicitation, includes quote submission instructions (Pages 6-15).

Each Offeror must submit a Non-Price Factor Quote (Sub Factor 1.1) Experience, (Sub Factor 1.2) Equipment Availability, (Sub Factor 1.3) Personnel, (Sub Factor 2.1) Past Performance , and a Price Quote.

These quotes must be separately packaged.

Technical/Performance Quote

Each set shall be organized using the tabs specified in the Clause Section of the Combined Synopsis/Solicitation:

Non-Price Factors Quote

FACTOR 1 –TECHNICAL

SUB FACTOR 1.1 – Experience SUB FACTOR 1.2 – Equipment Availability SUB FACTOR 1.3 - Personnel

FACTOR 2 – PAST PERFORMANCE

SUB FACTOR 2.1 – Past Performance

Quote Evaluation

The quotes will be will evaluated and assigned a consensus rating for each evaluation factor.

Discussions DISCUSSIONS. IAW FAR 52.212-1, Instructions to Offers –

Commercial Items. The Government intends to evaluate offers and award a contract without discussions with offeors. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Typical Quote Shortfalls Quote instructions not followed.

Statements in the quote aren’t well supported.

Quotes aren’t well organized, and makes the evaluator hunt for the information.

Deficiencies preclude award. Quote is non-compliant to the requirements.

Not acknowledging amendments (if any).

Not signing quote.

Schedule of Events Solicitation release date June 30, 2017

Pre-proposal conference July 12, 2017

Deadline for submission of quotes July 19, 2017

1:00 PM CST

Anticipated date of award July 31, 2017

Follow-on Communications All follow-on communications shall be coordinated via the Contracting Officer and/or Contract Specialist listed below:

Contracting Officer Marcus Mitchell Telephone Number: (501) 340-1253 Email: marcus.d.mitchell@usace.army.mil

Contract Specialist Tammy Chambers Telephone Number: (501) 340-1259 Email: tammy.d.chambers@usace.army.mil