Statement of Work 1450 - Revised 27 MAR.pdf

Statement of Work: Audio Visual (AV) Equipment & Installation (BLDG 1450)

Project Name: 154th Regional Training Institute AV Classrooms, Conference Room, Offices, and Breakout Rooms

1. Introduction & Project Overview

This document outlines the scope of work for the supply and installation of audio visual equipment and related services for the 154th Regional Training Institute at Building 1450, Camp Shelby, Mississippi. The goal of this project is to upgrade and enhance the AV capabilities in classrooms, conference rooms, offices, and breakout rooms within Buildings 1450 to support improved training and live streaming capabilities.

The scope includes the supply of equipment, professional installation, configuration, and testing to ensure a high-quality audio/visual experience for all users.

The contractor shall install only commercial-grade A/V products throughout the installation to ensure durability, reliability, and consistent performance in a professional environment.

All equipment must be designed and rated for continuous, heavy use typical of commercial settings. The contractor is responsible for adhering to industry standards and manufacturer guidelines during installation to guarantee system robustness, ease of maintenance, and long-term functionality suitable for high-traffic areas.

2. Project Goals & Objectives

• Goal 1: Upgrade classroom AV systems to support high-definition digital signage.

• Objective 1.1: Install 98" 4K UHD LED displays with wireless video/audio extenders and HDMI distribution.

• Objective 1.2: Provide easy-to-use AV systems with reliable connectivity and high-quality audio/video.

• Goal 2: Enhance the RTI Conference Room to support high-definition digital signage and video conferencing.

• Objective 2.1: Install 98” and 85” 4k UHD LED displays with wireless video/audio extenders and HDMI distribution.

• Objective 2.2: Provide easy-to-use AV systems with reliable connectivity and high-quality audio/video.

• Goal 3: Install AV systems in breakout rooms to support high-quality, scenario based training.

• Objective 3.1: Supply and install multiple RGB lighting fixtures, fog machines, and various other components.

• Objective 3.2: Implement professional-grade mounting, cabling, and control equipment for system reliability.

3. Scope of Supply (Equipment List)

CLIN 0001 – Building 1450, Medical Battalion Training Site (Rooms 120, 113, 124)

Item No. Description Quantity

98" Diagonal Class LED-backlit LCD display – digital signage – 4K UHD (3840 x 2160) direct-lit LED

10 (4 mounted to Rm 120 walls, 4 mounted to Rm 113 walls, 2 mounted to Rm 124)

2 86” interactive touchscreen

2 (mounted on mobile carts to be placed in classroom 120 and 113)

Extra-large micro-adjustable tilting wall mount for displays 55" to 100", supporting up to 250 lbs, with post-installation leveling and lateral shift capabilities. 10

Mobile display cart for 55" to 100" panels up to 200 lbs, featuring telescoping height adjustment and portrait/landscape orientation. 2

Item No. Description Quantity

Compact mobile lectern with a 16U rack cube, integrated ventilation, and locking storage for AV/IT equipment. 2

1RU network-enabled automation controller with extensive control ports including 8 serial, 8 relay, 8 IR, and 8 I/O. 2

10.1" multi-touch IPS display (1920x1200) for control or scheduling, featuring an integrated camera, microphones, speakers, and NFC reader, with flexible mounting options.

HDBaseT receiver for extending uncompressed 4K60 4:4:4 video and audio, supporting HDMI 2.0, HDCP 2.2, and

HDR. 8

Networked digital signal processor with 12 analog inputs, 8 analog outputs, and a 48-channel low-latency digital audio bus. 2

4K UHD document camera with a 13MP sensor, 10x optical zoom, and flexible arm, featuring HDMI, VGA, and USB-C outputs.

Full-range 8-inch lay-in ceiling tile loudspeakers with a 100° conical coverage pattern, supporting 70V/100V and low-impedance operation. 24

2-channel, 300-watt per channel power amplifier with integrated DSP, network control, and high-impedance (70V/100V) direct drive capability. 2

13 Cable package 3

High-performance, 4K multi-format presentation switcher/scaler to centrally route video and audio from various sources (HDMI, USB-C) to multiple displays via HDBaseT, integrating seamlessly with the room's automation and audio systems. This device will ensure 4K UHD resolution compatibility and flexible source selection for a dynamic classroom A/V experience. 2

CLIN 0002 – Building 1450, Offices

No. Description Quantity

43” professional 4K UHD digital signage display that must offer native, built-in compatibility with the organization's existing content management and distribution ecosystem for seamless device integration, monitoring, and content deployment without the need for external media players. 6

Medium-sized micro-adjustable tilting wall mount for displays 37" to 60", supporting up to 150 lbs, with post-installation leveling and lateral shift capabilities. 6

Network Cabling and Termination: Provide one (1) new Category 6 (or better) network drop from the nearest telecommunications room (IDF) to a single-gang wall plate behind the display location. The drop shall be terminated with a certified RJ45 keystone jack. 6

Ethernet Patch Cable: Provide one (1) factory-terminated Category 6 Ethernet patch cable to connect the display to the network wall plate. 6

CLIN 0003 – Building 1450, Conference Room 117

No. Description Quantity

85" Diagonal Class LED-backlit LCD display – digital signage – 4K UHD (3840 x 2160) direct-lit LED 2

Extra-large micro-adjustable tilting wall mount for displays 55" to 100", supporting up to 250 lbs, with post-installation leveling and lateral shift capabilities. 2

A professional, all-in-one conferencing bar designed for small meeting rooms and huddle spaces. The unit must integrate a 4K Ultra HD camera, a multi-element microphone array, and stereo loudspeakers into a single, wall-mountable chassis. It shall be designed for simple, plug-and-play operation via a single USB connection to a host computer. 1

4-port HDMI distribution amplifier/splitter for duplicating a single HDMI source to four displays, supporting 4K resolutions and HDCP compliant. 1

Full-range 8-inch lay-in ceiling tile loudspeakers with a 100° conical coverage pattern, supporting 70V/100V and low-impedance operation. 6

2-channel, 300-watt per channel power amplifier with integrated DSP, network control, and high-impedance (70V/100V) direct drive capability. 1

7 Cable Package 1

10-port Gigabit Ethernet smart managed switch with Power over Ethernet (PoE) on 8 ports, offering advanced management features and QoS capabilities. 1

CLIN 0004- Building 1450, Breakout Rooms

No. Description Quantity

120-watt COB (Chip on Board) LED wash fixture with five-color (Red, Green, Blue, Warm White) mixing and DMX control. 24

High-output (1500W) fog machine designed for fire and safety training, capable of producing large volumes of thick smoke, with DMX and wireless remote control. 6

3 20-liter container of specialized fluid for a fog machine. 6

Coaxial pendant loudspeaker with a 6.5-inch woofer and a narrow 75-degree coverage pattern, designed for high-ceiling and reverberant spaces, supporting 70V/100V operation. 12

Pendant subwoofer with an 8-inch driver and a built-in passive crossover network to power up to four satellite speakers, supporting 70V/100V operation 6

2-channel, 300-watt per channel power amplifier with integrated DSP, network control, and high-impedance (70V/100V) direct drive capability. 6

Networked digital signal processor with 12 analog inputs, 8 analog outputs, and a 48-channel low-latency digital audio bus. 1

Networked automation controller with a secure Linux OS, multi-language scripting support, and extensive control ports including 8 serial, 8 relay, 8 IR, and 8 I/O. 1

10-inch multi-touch IPS display (1920x1200) for control or scheduling, featuring an integrated camera, microphones, speakers, and NFC reader, with flexible mounting options. 1

Dual-stream AV over IP encoder that supports 4K60 H.26x and Dante AV-H video content, with HDMI inputs, loop-out, and USB 3.0 recording 6

256GB CFexpress Type B memory card with read speeds up to 1700 MB/s and write speeds up to 1200 MB/s, designed for 4K RAW video recording. 6

12 Rigging – strut, threaded rod 6

13 Cable Package 6

Mobile Control Interface Tablet: Provide a tablet device and all necessary accessories for use as a wireless control surface for the A/V system. The proposed tablet must be officially supported by the A/V control system manufacturer (e.g., Crestron, Extron, Q-SYS) and be capable of running their native control application flawlessly. The device must feature a high-resolution screen of at least 9 inches and support modern wireless networking standards. 1

A network-manageable Bluetooth audio receiver to allow for wireless audio streaming from user-provided mobile devices (smartphones, tablets, laptops) into the room's audio system. The device must be designed for professional A/V installations, offering superior range, security, and high-quality audio transmission. 6

CLIN 0005- Installation

No. Description Quantity

Contractor/Offeror shall provide all necessary installation and configuration of all commercial-grade A/V equipment listed in above CLIN’s.

CLIN 0006- Installation of Government Furnished Equipment

No. Description Quantity

Contractor/Offeror shall provide all necessary installation and configuration of the following government provided equipment: 49" Samsung LS49C954UANXZA Curved Monitors 5

Contractor/Offeror shall provide all necessary installation and configuration of the following government provided equipment: Optoma OPS3-i7-TPM Computer for 5863RK 2

Contractor/Offeror shall provide all necessary installation and configuration of the following government provided equipment: Ubiquity Enterprise 8 POE 3

4. Scope of Installation

• Supervision & Labor: Contractor/Offeror shall provide all supervision, installation labor, equipment, material, and supplies necessary for the installation of listed AV components in Building 1450

• Mounting: Contractor/Offeror shall securely mount all commercial-grade displays, cameras, speakers, and other hardware per manufacturer guidelines and industry best practices, ensuring structural integrity and aesthetics.

• Wiring & Cabling: Contractor/Offeror shall run and terminate all power, signal, and data cables with neat, concealed routing where feasible (including in-wall and raceways).

• System Configuration: Contractor/Offeror shall configure AV equipment including display settings, audio levels, HDMI distribution, wireless extender setup, and network connectivity.

• Control System Programming: Contractor/Offeror shall program control interfaces where applicable to enable intuitive operation of AV systems.

• Testing & Commissioning: Contractor/Offeror shall conduct comprehensive testing of all components and full system to verify functionality and performance.

• Site Preparation: Site preparation, such as patching walls or conduit installation, is the responsibility of the government unless otherwise specified.

• Power Requirements: The government shall verify adequate power supply and install necessary power distribution units (PDUs).

• Network Coordination: Collaborate with the government’s IT department to ensure proper network configuration and connectivity.

• Clean-up: Contractor/Offeror shall remove all packaging, debris, and equipment-related waste, leaving installation sites clean and operational.

5. Project Timeline

• The Contractor/Offeror shall ensure all commercial grade A/V equipment is on ground with appropriate installation labor to install said equipment with a target completion date of no later than 30 days after award of contract.

6. Warranty

• All equipment is covered by the respective manufacturers’ standard warranty.

• Installation workmanship guaranteed for 1 year from project completion.

Contractor shall respond to emergency support request withing 48 hours of notification.

7. Exclusions

• Structural modifications to the building.

• IT network infrastructure upgrades beyond AV system connectivity.

• Content creation for digital signage or presentations.