Performance_Work_Statement_FY_2018_AVW_.doc

PERFORMANCE WORK STATEMENT

FY 2018 Annual Volunteer Workshop 17-21 May 2018

C.1 BACKGROUND

The Annual Volunteer Workshop (AVW) is an annual event held to increase resilience and life skills of military members, dependents, DoD civilians, and Volunteers of Virgin Islands National Guard. The event is normally held over a weekend during the third quarter of the fiscal year alternating between island districts. The event includes general and break out sessions and is usually open to military and civilian members for the Family Readiness Group (FRG) Leadership and Structure. Breakout sessions generally focus on specific life skills and Emergency Management Operations which would be beneficial to increase FRG participation, development, and resilience of unit FRGs as well as establish a formidable manpower base to enhance Family Assistance Center Operations. AVW also provides an opportunity for civilian adults to network with their military peers and share experiences unique to the military lifestyle, deployment, re-deployment, and Emergency Family Assistance during Catastrophic Events.

C.2 OBJECTIVE

Due to the devastation of Hurricanes Irma and Maria with the territory on the VI and PR, the AVW will have to be scheduled off-island and on the mainland. The objectives of FY2018 AVW will be hosted in South Florida, 17-21 May 2018. AVW’s goal is to increase resilience, life and interpersonal skills of military & family members of the Virgin Islands National Guard. This will be achieved through:

· FRG Overview & Training

· Hurricane Irma & Maria AAR & Lessons Learned

· Review & Modification of VING SFP VING Response Framework (VRF) Plan & SOP

· ADPAAS Training

· Safe Haven

· Family Program Toll Free Number

· One Call Now

· Needs Assessment Survey

· Florida Inter-Service Family Assistance Committee (FISFAC) Crisis Response Plan

· Mutual Family Assistance Plan

C.3 REQUIREMENT

· Meeting Spaces: Hotel within the Orlando, Florida area with two (2) meeting spaces to accommodate at least 55 persons in one general room on 18 May 2018 and two rooms each seating 10 & 45 persons simultanteously each day on the 19-20 May 2018. This room should have the capacity to epand into one general room seating 55 as needed daily.

· Meals: Hotel needs to be able to provide meals – breakfast, lunch and dinner; complimentary breakfast is preferred.

· Meals: Hotel should be able to provide meals which include a 25% vegetarian option as well as having two (2) different meat/protein kinds (i.e., chicken & fish, steak & fish) for lunch & dinner. The same is requested for breakfast as it relates to two (2) meat/protein options (i.e., bacon & veggie sausage).

· Lodging Rooms: Hotel with double room suites which include 2 beds, sofa sleeper, refrigerator & microwave is requested to maximize 3 persons per room. NOTE: If refrigerator and microwave are available in suites, a.m. and p.m. breaks can be omitted from the contract.

· Beverage: Drink Options should include fruit punch as one of the two choices (i.e., lemonade & fruit punch).

· Location: Hotel location should be within a reasonable commercial district or close proximity either by walking or via hotel shuttle bus to a mall. This will accommodate participants to traverse during non-scheduled training times (free time).

· Logistics for Rooming: The advance party of 10 persons arrives on 17 May 2018 and return 21 May 2018 with the entire group. These 10 individuals will occupy 5 double room suites for the duration @ 2 persons per room.

· Logistics for Rooming: The remaining 45 persons arrive 18 May 2018 and return 21 May 2018. These 45 individuals, with the exception of 5 couples, will occupy 13 double room suites @ 3 persons per room for the duration. The remaining 5 couples will occupy 5 double room suites @ 2 persons per room.

· Audiovisual (AV): AV Services will be needed for both rooms. Package should include podium, microphone, speaker/amplifier, overhead projector, Projector Screen, VTC and internet capabilities or access.