Fall Creek Dam Debris and Vegetation Management PWS-FINAL_v1.pdf

Performance Work Statement (PWS) for the

Fall Creek Dam Debris and Vegetation Management, Fall Creek, Oregon

1 INTRODUCTION

The US Army Corps of Engineers – Portland District has a requirement to solicit services to manage and remove debris and vegetation at the Fall Creek Dam in Fall Creek, OR as identified in this Performance of Work Statement (PWS). This is a non-personal services requirement. Perform these services in accordance with the terms of the contract as defined in the Performance Work Statement and comply with all local, state, and federal regulations.

2 LOCATION

Project is located at the Fall Creek Dam at Fall Creek, OR 97438, Attachment A.

3 PERIOD OF PERFORMANCE

All work under this contract must be completed 365 calendar days after award. Task specific work window is stated in the tasks below.

4 EXISTING CONDITIONS

4.1 General

Fall Creek Dam has a required “Vegetation Free Zone” which must be maintained to prevent structural damage to the dam and to allow maintenance staff proper visibility to monitor the dam and dam related structures including embankments and earthen features (See Attachment F). Currently, the Vegetation Free Zones have both prohibited vegetation and an accumulation of debris which must be removed. The debris to be removed are primarily fire damaged woody debris. The vegetation requiring removal consists primarily of Blackberry shrubs, Scotch Broom shrubs, Maple trees, and Fir trees. Refer to Attachment F for a comprehensive description of typical vegetation.

4.2 Work Area

There are four (4) zones designated for services. The zones are visually described in satellite image of Attachment B. Specific limits of each zone are described below. These work zones are approximations and may slightly shift with wind direction.

Zone #1: Downstream dam face to 50 feet of the toe of the dam. Avoid or minimize ground disturbance on downstream slope of earthen dam.

Zone #2: Dam Embankment-Ensure upstream revetment stone remains intact, RO intake, fish horns, and spillway infrastructure is undamaged by Contractor activities. In water work will be required.

Zone #3: Dam Reservoir-May include in water work, depending on time of year work is performed. No driving, staging, earthwork, piling, or dragging of materials is permitted outside of existing rocked or paved roads within the area shown on the Appendix B, Exclusion Area Map.

Zone #4: Dam Reservoir- May include in water work, depending on time of year work is performed. No driving, staging, earthwork, piling, or dragging of materials is permitted outside of existing rocked or paved roads within the area shown on the Appendix B, Exclusion Area Map.

4.3 Attachment List

The attachments listed may be found following this PWS within the contract package.

a. Attachment A – Location Map

b. Attachment B – Work Area Map and Site Access Points

c. Attachment C – Spill Response Form

d. Attachment D – NWP Pesticide Use Annual Reporting

e. Attachment E – Post Application Report

f. Attachment F – Willamette Valley & Rouge River Projects Vegetation Removal Plan- For

Information Only

g. Attachment G – Boat Restriction Zone Forms

h. Attachment H – Approximated Fall Creek Dam Reservoir Levels

4.4 Site Access

Site access is via a gravel drive owned by the Fall Creek Dam. Both the North and South entrance gates are available for the Contractor’s use. The use of boat ramps will require coordination with Oregon State parks.

For both gate and boat ramp locations see Attachment B. If additional staging area is needed, it will be coordinated between the Contractor and COR prior to performing work. Document the existing conditions of the gravel drive prior to on-site work and return the drive to its existing conditions upon completion of work. Maintain access to the Fall Creek Dam site gate throughout the course of the work. The Contractor will limit all activities on the ground to established rocked or paved roads. No activities that could disturb soils are allowed in the areas shown on the Appendix B, Exclusion Area Map, prohibited activities in this exclusion area include, but are not limited to driving outside of existing rocked or paved areas, staging of equipment of materials, earthwork piling of debris, or dragging of debris.

4.5 Hours of Operation

Perform services during normal duty hours which are 0700-1700, Monday through Friday, excluding federal holidays unless otherwise required in the Contract or approved by the KO. There may be situations that require the Contractor to work at times other than normal working hours. Contractor must obtain prior approval from the KO or COR for work efforts outside of established hours of operation.

4.6 Government Holidays

The Contractor is not required to perform services on the following recognized Federal holidays: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.7 Pre-Quote Site Visit

The Contractor is required to attend the site visit announced in the solicitation before submitting a bid on this project. Notes and questions must be submitted to the Government after the initial site visit. The Government will determine if an amendment to the solicitation is needed based on the notes and questions submitted.

Reference contract clause 52.237-1 SITE VISIT for additional information.

5 DEFINITIONS

5.1 Contracting Officer (KO)

The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

5.2 Contracting Officer’s Representative (COR)

The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.

5.3 Contract Line Item Number (CLIN)

The task as defined by the contract pay structure.

5.4 Competent Person

One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them. (EM 385-1-1, 1-2.c)

6 STANDARDS

Comply with applicable federal, state, local, and USACE standards, including:

a. EM-385-1-1 (2024) Safety and Health Requirements Manual

b. 29 CFR 1926 OSHA Construction Industry Regulations

c. Environmental Protection Agency (EPA)

d. Occupational Safety and Health Administration (OSHA)

e. American Society for Testing and Materials (ASTM)

f. Oregon Department of Environmental Quality (ODEQ)

g. Oregon Administrative Regulation (OAR)

7 REQUIRED SERVICES

Provide all personnel labor, equipment, tools, materials, vehicles, testing, supervision, and incidental services necessary to perform the work as defined by the tasks listed herein including Mobilizations and demobilizations from the site.

Task Number

Task Title Zones CLIN Unit of Measure

(UOM)

Estimated Quantities

1 Mobilization and Demobilization, Season 1 All 0001 Job 1

2 Season 1 Loose Debris Removal

2AA Season 1 Loose Debris Removal, First to 500 Tons 2,3,4 0002AA Net Tons

2AB OPTION Season 1 Loose Debris Removal, Over 500 Tons

2,3,4 0002AB Net Tons

3 OPTION Mobilization and Demobilization for Season 2

All 0003 Job 1

4 OPTION Season 2 Loose Debris Removal

4AA OPTION Season 2 Loose Debris Removal, First 500 Tons

2,3,4 0004AA Net Tons

4AB OPTION Season 2 Loose Debris Removal, Over 500 Tons

2,3,4 0004AB Net Tons

5 OPTION Tree/Shrub Clearing 1,2 0005 Job 1

6 OPTION Herbicide Application Service 1,2 0006 Job 1

7.1 Task 1 – Mobilization and Demobilization, CLIN 0001

Provide all pre-work submittals as listed in Section 10.1 for Government review and approval prior to the start of Mobilization. Prepare site with appropriate erosion control measures in accordance with the approved Environmental Protection Plan. Payment will be made for the site preparations, submittals, and removal of contractor equipment from Government property after the completion of work. Amount will be measured by job and based on COR visual inspection of the completion of requirements in PWS Sections 11.1, 11.2, 11.3, and 11.4. A total of 60% of the CLIN will be paid following Mobilization and 40% will be paid following Demobilization. The work window for this will be 15 July 2025 until 1 October 2025 or 2 February 2026 until 1 May 2026, when water levels are optimal.

7.2 Task 2AA – Loose Debris Removal, up to 500 Tons, CLIN 0002AA

The Contractor shall remove all logs, shrubs, stumps, herbaceous vegetation, down/dead vegetation, driftwood, and debris from the Zone #2, Zone #3, and Zone #4 (Attachment B). Depending on the time of year, these work zones may include in-water work. It is anticipated that the debris to be removed will be within the area covered by Zone #2, Zone #3, and Zone #4. Begin debris removal at the RO (See Attachment B for location and photos of RO Intake). All access to debris removal areas shall be on established rocked or paved roads or areas. Contractor will not drive vehicles or equipment on the ground surface off of established roads, drag debris or materials, stage, grade, pile materials, or perform any earthwork within the exclusion areas shown on the map (Attachment B, Exclusion Area Map).

Measurement and Payment: Payment will be made for the disposal of stockpiled material off Government Property at approved facilities. Amount will be measured by net ton. Payment will be measured by Contractor submission of load tickets and after COR visual inspection of removed material. Payment for all debris removal services will be made at the total respective negotiated per net ton price for “Debris Removal Services”. Total payment for “Debris Removal Services” shall constitute full compensation for the cost of rental of the equipment, fuel, materials, supplies, repairs, operator, supervision, support equipment, and incidentals required to perform debris removal services as specified in this contract. The work window for this will be 15 July 2025 until 1 October 2025 or alternatively 2 February 2026 until 1 May 2026, when water levels are optimal.

7.3 OPTION Task 2AB –Loose Debris Removal, Over 500 Tons, CLIN 0002AB

The Contractor shall remove all logs, shrubs, stumps, herbaceous vegetation, down/dead vegetation, driftwood, and debris from the Zone #2, Zone #3, and Zone #4 (Attachment B). Depending on the time of year, these work zones may include in-water work. It is anticipated that the debris to be removed will be within the area covered by Zone #2, Zone #3, and Zone #4. All access to debris removal areas shall be on established rocked or paved roads or areas. Contractor will not drive vehicles or equipment on the ground surface off of established roads, drag debris or materials, stage, grade, pile materials, or perform any earthwork within the exclusion areas shown on the map (Attachment B, Exclusion Area Map).

Measurement and Payment: Payment will be made for the disposal of stockpiled material off Government Property at approved facilities. Amount will be measured by net ton. Payment will be measured by Contractor submission of load tickets and after COR visual inspection of removed material. Payment for all debris removal services will be made at the total respective negotiated per net ton price for “Debris Removal Services”. Total payment for “Debris Removal Services” shall constitute full compensation for the cost of rental of the equipment, fuel, materials, supplies, repairs, operator, supervision, support equipment, and incidentals required to perform debris removal services as specified in this contract. The work window for this will be 15 July 2025 until 1 October 2025 or alternatively 2 February 2026 until 1 May 2026, when water levels are optimal.

7.4 OPTION Task 3 – Mobilization and Demobilization for Season 2, CLIN 0003

Provide all pre-work submittals as listed in section 10.1 for Government review and approval prior to the start of Mobilization. Prepare site with appropriate erosion control measures in accordance with the approved Environmental Protection Plan. Payment will be made for the site preparations, submittals, and removal of contractor equipment from Government property after the completion of work. Amount will be measured by job and based on COR visual inspection of the completion of requirements in PWS Sections 11.1, 11.2, 11.3, and 11.4. A total of 60% of the CLIN will be paid following Mobilization and 40% will be paid following Demobilization. The work window for this will be 1 May 2026 until 30 June 2026.

7.5 OPTION Task 4AA – Season 2 Loose Debris Removal, First 500 Tons, CLIN 0004AA

The Contractor shall remove all logs, shrubs, stumps, herbaceous vegetation, down/dead vegetation, driftwood, and debris from the Zone #2, Zone #3, and Zone #4 (Attachment B). Depending on the time of year, these work zones may include in-water work. It is anticipated that the debris to be removed will be within the area covered by Zone #2, Zone #3, and Zone #4. Begin debris removal at the RO (See Attachment B for location and photos of RO Intake). All access to debris removal areas shall be on established rocked or paved roads or areas. Contractor will not drive vehicles or equipment on the ground surface off of established roads, drag debris or materials, stage, grade, pile materials, or perform any earthwork within the exclusion areas shown on the map (Attachment B, Exclusion Area Map).

Measurement and Payment: Payment will be made for the disposal of stockpiled material off Government Property at approved facilities. Amount will be measured by net ton. Payment will be measured by Contractor submission of load tickets and after COR visual inspection of removed material. Payment for all debris removal services will be made at the total respective negotiated per net ton price for “Debris Removal Services”. Total payment for “Debris Removal Services” shall constitute full compensation for the cost of rental of the equipment, fuel, materials, supplies, repairs, operator, supervision, support equipment, and incidentals required to perform debris removal services as specified in this contract. The work window for this will be 1 May 2026 until 30 June 2026.

7.6 OPTION Task 4AB – Season 2 Loose Debris Removal, Over 500 Tons, CLIN 0004AB

The Contractor shall remove all logs, shrubs, stumps, herbaceous vegetation, down/dead vegetation, driftwood, and debris from the Zone #2, Zone #3, and Zone #4 (Attachment B). Depending on the time of year, these work zones may include in-water work. It is anticipated that the debris to be removed will be within the area covered by Zone #2, Zone #3, and Zone #4. All access to debris removal areas shall be on established rocked or paved roads or areas. Contractor will not drive vehicles or equipment on the ground surface off of established roads, drag debris or materials, stage, grade, pile materials, or perform any earthwork within the exclusion areas shown on the map (Attachment B, Exclusion Area Map).

Measurement and Payment: Payment will be made for the disposal of stockpiled material off Government Property at approved facilities. Amount will be measured by net ton. Payment will be measured by Contractor submission of load tickets and after COR visual inspection of removed material. Payment for all debris removal services will be made at the total respective negotiated per net ton price for “Debris Removal Services”. Total payment for “Debris Removal Services” shall constitute full compensation for the cost of rental of the equipment, fuel, materials, supplies, repairs, operator, supervision, support equipment, and incidentals required to perform debris removal services as specified in this contract. The work window for this will be 1 May 2026 until 30 June 2026.

7.7 OPTION Task 5 – Tree/Shrub Clearing, CLIN 0005

a. Remove vegetation in Zone 1 and Zone 2 (Attachment B). All trees, bush, or vegetation may be removed as determined by the Contractor. At a minimum, Maple trees, Fir trees, and blackberry shrubs are located within Zone 1 & Zone 2 above the water level of the reservoir at time of work need to be removed. For removal of vegetation in the work area, the following applies. All trees and shrubs up to eight (8”) diameter at breast height (d.b.h.) shall be cut and mulched. Larger trees may be cleared in a manner determined by the Contractor that does not damage the dam structure. All stumps shall be cut to one (1”) inch below ground level. Mulch created by the operation shall be removed from the work area (Attachment B). Designated work area (Attachment B) may contain uneven terrain, road rights-of-way, infrastructure, and confined environments. Access to the designated work area using various forms of equipment may be very challenging based on the condition, topography, and terrain. Vegetation designated for retention shall not be disturbed (See Attachment E). Existing grass used for stabilization shall remain in place. The work shall be completed to minimize soil disturbance.

b. Limitations: Maple trees need to be cut to stump height then injected with herbicide . The exact height is determined by the size of the tree and the herbicide used. Removal in another fashion may result in damage to the dam structure. The Contractor is responsible for following proper use and application procedures in clearing maples

i. Approved Herbicides: Use only approved herbicides that are effective against the target species and safe for the environment. Do not use any herbicides that contain ingredients found in Oregon’s Listing of Restricted Use Pesticides or found in OAR 603-057-0205

ii. Aquatic Sensitive Areas: No herbicide application is allowed within three (3) feet of aquatic areas or within aquatic areas themselves. If a permit is required, the contractor will be responsible for obtaining a permit.

iii. Dye / Marker: Include a distinguishing, water-based color dye or other approved color marking system in the herbicide solutions to ensure coverage can be easily identified. Dye amount in the herbicide must be visible on the sprayed sites for a minimum of 24 hours after application.

iv. Application: Mix and apply all herbicides according to the EPA approved label instructions in designated work areas. Apply herbicides uniformly over the entire area to be treated and ensure that chemicals are not allowed to affect non-targeted areas or species. Apply herbicides using methods that minimize drift and non-target impacts, such as spot spraying. The potential exists for work areas to be in close proximity to areas of human activity. Avoid contact with the public, work force, livestock, and crops with either spray or drift. The Contractor shall be liable for any damages resulting from improper use of herbicides.

v. Signage: Notice of herbicide application shall be posted at points of entry two weeks prior to application with complete information (type of herbicide, dates of application, map showing area where herbicide application to occur, and re-entry period). Notice shall be printed on a durable and waterproof material (e.g. laminated paper). Notice shall be removed after the re-entry period has passed.

vi. Weather: Identify weather conditions before beginning any pesticide application and continue to monitor weather conditions throughout the course of the application.

Manufacturer's label directions and warnings relative to temperature, wind, or other weather conditions must be strictly adhered to. Immediately stop applying herbicide if weather conditions begin to adversely impact the application. Herbicide applications must not take place before or when precipitation is expected. Area must be retreated if it rains within the specified dry period stated on the herbicide label.

vii. Training: Personnel must be trained and have a current Oregon Department of Agriculture (ODA) pesticide applicators license. Submit certifications with Environmental Protection Plan.

viii. Records, Applications, and Submittals: Provide accurate records of all herbicides used on public lands. The Contractor will be required to submit a completed post-use pesticide application report (Attachment E) for all herbicides applied. This form shall be completed and submitted no more than 48 hours after completion of the application. The Contractor shall also complete the NWP Pesticide Use Annual Reporting (Attachment D) for the pesticide(s) used on the project site to be submitted during contract close out.

c. Measurement and Payment: Payment for all tree/shrub clearing will be made at the total respective negotiated per job price for “Tree/Shrub Clearing Service”. Total per job payment for “Tree/Shrub Clearing Service” shall constitute full compensation for the cost of rental of the equipment, fuel, materials, supplies, repairs, operator, supervision, support equipment, disposal of vegetation, and incidentals required to perform tree/shrub clearing services as specified in this contract. The work window for this will be 15 July 2025 until 1 October 2025 or alternatively 2 February 2026 until 1 May 2026.

7.8 OPTION Task 6 – Herbicide Application Service, CLIN 0006

If the Contractor uses herbicide to remove vegetation in the work area (Attachment B), supply and apply specified herbicides to control targeted grass, broadleaf, and woody vegetative species in Zone 1 and Zone 2 (Attachment B) above the water level of the reservoir at time of work need to be removed. Application techniques may include, but are not limited to, basal, stem, banding, frill, or girdle and any other technique which delivers herbicide at low pressure to the stump, base, or stem of the target vegetation. Perform herbicide application services in accordance with all local, state, and federal laws, EPA approved label instructions, and in accordance with specifications contained herein.

a. Approved Herbicides: Use only approved herbicides that are effective against the target species and safe for the environment. Do not use any herbicides that contain ingredients found in Oregon’s Listing of Restricted Use Pesticides or found in OAR 603-057-0205

b. Aquatic Sensitive Areas: No herbicide application is allowed within three (3) feet of aquatic areas or within aquatic areas themselves. If a permit is required, the contractor will be responsible for obtaining a permit.

c. Dye / Marker: Include a distinguishing, water-based color dye or other approved color marking system in the herbicide solutions to ensure coverage can be easily identified. Dye amount in the herbicide must be visible on the sprayed sites for a minimum of 24 hours after application.

d. Application: Mix and apply all herbicides according to the EPA approved label instructions in designated work areas. Apply herbicides uniformly over the entire area to be treated and ensure that chemicals are not allowed to affect non-targeted areas or species. Apply herbicides using methods that minimize drift and non-target impacts, such as spot spraying. The potential exists for work areas to be in close proximity to areas of human activity. Avoid contact with the public, work force, livestock, and crops with either spray or drift. The Contractor shall be liable for any damages resulting from improper use of herbicides.

e. Signage: Notice of herbicide application shall be posted at points of entry two weeks prior to application with complete information (type of herbicide, dates of application, map showing area where herbicide application to occur, and re-entry period). Notice shall be printed on a durable and waterproof material (e.g. laminated paper). Notice shall be removed after the re-entry period has passed.

f. Weather: Identify weather conditions before beginning any pesticide application and continue to monitor weather conditions throughout the course of the application. Manufacturer's label directions and warnings relative to temperature, wind, or other weather conditions must be strictly adhered to. Immediately stop applying herbicide if weather conditions begin to adversely impact the application. Herbicide applications must not take place before or when precipitation is expected. Area must be retreated if it rains within the specified dry period stated on the herbicide label.

g. Training: Personnel must be trained and have a current Oregon Department of Agriculture (ODA) pesticide applicators license. Submit certifications with Environmental Protection Plan.

h. Records, Applications, and Submittals: Provide accurate records of all herbicides used on public lands.

The Contractor will be required to submit a completed post-use pesticide application report (Attachment E) for all herbicides applied. This form shall be completed and submitted no more than 48 hours after completion of the application. The Contractor shall also complete the NWP Pesticide Use Annual Reporting (Attachment D) for the pesticide(s) used on the project site to be submitted during contract close out.

i. Measurement and Payment: Payment will be made at the total respective negotiated per job price for “Herbicide Application Service”. Total per job payment for “Herbicide Application Service” shall constitute full compensation for providing all labor, operators, supervision, equipment, fuel, materials, supplies, and incidentals required to provide herbicide application as specified in this contract.

j. Pesticide will be paid based upon the proposed fixed price as outlined in the bid schedule and charges based upon the actual amount applied.

k. The work window for this will be 15 July 2025 until 1 October 2025 or alternatively 2 February 2026 until 1 May 2026.

8 PERFORMANCE REQUIREMENT SUMMARY (PRS)

The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements. Inspections will occur periodically to ensure that the Contractor is not disturbing the ground outside of the designated work areas.

If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work or another Contractor hired. If this occurs, reimbursement to the Government for the full costs of the work performed including labor, materials, transportation, and supervision will be required.

8.1 Performance Requirements Summary Table

Below are the criteria against which the performance will be evaluated. Work shall be considered deficient if any one of the following conditions are not in accordance with the following requirements.

Performance Requirements Summary

Performance Standards (Tasks)

Acceptable Quality Levels Remedy Surveillance Related

PWS

Paragraph

Mobilization and Demobilization

Perform work on schedule.

Implement safe access controls.

Implement environmental containment. Completely remove all associated equipment from site once work is complete.

Mobilization and Demobilization accomplished in accordance with this PWS.

Re-performance within 24 hours of notification, or a mutually acceptable timeframe to KO, COR, and Contractor.

Random Inspections

7.1, 7.4

Debris Removal All loose debris up to the contracted tonnage is removed from government property as described in this PWS.

Re-performance within 24 hours of notification, or a mutually acceptable timeframe to KO, COR, and Contractor.

Random Inspections

7.2, 7.3, 7.5, 7.6

Tree/Shrub Clearing

Vegetation within the work zone not extinguished with herbicide is removed without damage to dam structure and properly disposed of off government property in accordance with this

PWS.

Re-performance within 24 hours of notification, or a mutually acceptable timeframe to KO, COR, and Contractor.

Random Inspections

7.7

Herbicide Application

Achieve a 95 percent coverage of the target species in accordance with this PWS.

Inspect 15 days after herbicide application to ensure the 75 percent kill rate has been achieved.

Unsuccessful herbicide applications shall be corrected by the Contractor at no additional cost to the Government.

Re-performance within 24 hours of notification, or a mutually acceptable timeframe to KO, COR, and Contractor.

Random Inspections

7.8

8.2 Surveillance

Random inspections by the Government, in addition to complaints from Project personnel and/or visitor’s areas under this contract, will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control Manager for correction.

The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. If the COR discovers deficiencies and/or receives complaints, the COR will alert the Contractor for correction. Non-conforming services shall be rejected.

8.3 Project Coordination

Coordinate project activities and resolve critical issues in a timely manner with COR. Notify the COR at least 2 workdays, excluding weekends, prior to start of work under each CLIN and within 2 workdays of completion of work of each CLIN.

8.4 Unacceptable Performance

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

8.5 Damages Caused by the Contractor

Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, property, equipment, plantings (except those impacted by the intended work), or grounds (including roads) caused by the Contractors or their employees.

9 CONTRACTOR REQUIRED PERSONNEL

The Contractor Quality Control Manager and Site Safety Health Officer and Project Superintendent may all be the same individual. If any qualification requirements conflict, the most stringent requirement applies.

9.1.1 Site Safety and Health Officer (SSHO)

The SSHO must meet the requirements of EM 385-1-1 section 1 and ensure that the requirements of 29 CFR

1926.16 are met for the contract. Provide a Safety oversight team that includes a minimum of one (1) person at the project site to function as the Level 1 Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate must be at the work site at all times to implement and administer the Contractor's safety program and Government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications must be as required by EM 385-1-1 paragraph 2-3.b, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

Always provide a Competent Person on-site when the work that presents the hazards associated with their professional expertise is being performed for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan. Provide the credentials of the Competent Person(s) to the COR.

Site Safety and Health Officer (SSHO) must be employed by the Prime Contractor. Provide a SSHO meeting the following requirements for a Level 1 SSHO as defined in the EM-385-1-1.

9.1.2 Contractor Quality Control Manager (CQCM)

Identify an individual at the site of the work who is responsible for overall management of Contractor Quality Control (CQC). Authorize the individual to act in all CQC matters for the Contractor, including stoppage of work and removal of noncomplying work. The CQC System Manager must always be on site during performance of work, including during the work of any subcontractors. The CQC System Manager must have CQM certificate and two years of experience in a similar position as a Contractor Quality Control

Manager.

9.1.3 Project Superintendent

Identify an individual at the site of the work who is the full-time onsite supervisor. The superintendent must have a minimum of two years’ experience with debris removal. The superintendent must not also serve as the CQCM or SSHO.

10 SUBMITTALS

10.1 Pre Work Submittals

Submit the following submittals via email to the COR for approval within 30 calendar days of Contract Award unless otherwise specified in the sections below. Submittals a. through h. must be approved prior to on site work beginning. The Government review period will be 14 calendar days.

a. Work Plan

b. Accident Prevention Plan (APP) in accordance with EM 385-1-1

c. Environmental Protection Plan (EPP)

d. Project Schedule

e. Quality Control Plan (QCP)

f. Pre-Work Survey

g. Air Lift Plan, as pertinent

h. Qualifications of Competent and Qualified Persons, as pertinent

It is the Contractor’s responsibility to operate in accordance with EM 385-1-1. Any submittals required based on the manner of work the Contractor decides, that are not included in the above list (a-h), are required to be submitted for approval 30 days prior to commencing related work as specified in EM 385-1-1.

10.1.1 Work Plan

Submit a work plan for Government approval. At minimum, include the following:

a. Equipment list that includes make and model of equipment to be used for the work,

b. List of all employees who will be working on site to include prime and subcontractors,

c. Location(s) of disposal

d. Map of area and planned equipment staging and access,

e. Organization chart including subcontractors, number of workers onsite,

f. Quality Control Plan for work and data collection including forms to be used

g. References to the QCP, APP, and EPP as appropriate. Break down work plan per performance objective task. Describe how each task will be accomplished, to include at a minimum means and methods, anticipated timeline, anticipated work hours, materials to be used on site. For Lose Debris Removal task, include the planned sequence of areas, demonstrating work to begin at and around the RO Intake (See Attachment B for location and photos of RO Intake).

h. The work plan for each task must be accepted by the COR, at least 5 business days, prior to the beginning of work.

10.1.2 Accident Prevention Plan

a. Submit an APP in accordance with the requirements of EM 385-1-1.

b. The APP must be job-specific and must address any unusual or unique aspects of the project or activity for which it is written. General corporate-level safety and health programs are not considered job or work-site specific.

c. Submit the APP within 15 calendar days after the Award Date for acceptance. Work cannot proceed without a Government-accepted APP.

d. Once accepted, the APP and appendices will be enforced as part of the Contract. Disregarding the provisions of this Contract or the Government-accepted APP will be cause for stoppage of work, until the matter has been rectified.

e. Once work begins, changes to the APP must be made with the knowledge and concurrence of the COR, Project Superintendent, SSHO, and Quality Control Manager. Should any severe hazard exposure, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the COR both verbally and in writing, within 24 hours of discovery. In the interim all necessary action must be taken by the Contractor to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public (as defined by ASSE/SAFE A10.34), and the environment.

f. Copies of the APP must be maintained at the work site. Continuously review and amend the APP, as necessary, throughout the life of the Contract. Incorporate unusual or high-hazard activities not identified in the original APP in the plan as they are discovered.

g. File a Float Plan when required by EM 385-1-1.

h. Personal Flotation Devices (PFDs): Meet the requirements of EM 385-1-1. In addition to the requirements of

EM 385-1-1, PFDs must be worn on the decks of motorboats regardless of whether handrails are installed.

10.1.3 Environmental Protection Plan (EPP)

a. Submit an Environmental Protection Plan (EPP) for approval by the COR prior to initiation of the work tasks, that includes the following:

1. Name(s), phone number(s), and qualification(s) of individual(s) responsible for ensuring adherence to the Environmental Protection Plan.

2. Site-Specific Spill Prevention and Response Plan

3. Plan for debris and disposal management

4. Protection of Water Resources

5. Provisions to assure that dust, debris, materials, trash, etc., do not become air borne and travel off the project site.

6. Erosion Control Plan (ECP) detailing procedures on implementation of site-specific Best

Management Practices (BMPs) during onsite activities. ECP measures must be maintained and monitored daily for proper functionality ensuring erosion does not leave the work site.

7. If using herbicide, copies of ODA applicator licenses of personnel applying herbicide and herbicide application plan.

b. If at any point during work, measures are found ineffective at protecting and/or preventing visible erosion or other environmental pollution, or ground disturbance occurs outside of designated work zone or paved/rocked areas, the project must stop to evaluate environmental protection measures and reestablish control. Repairs, replacements, or the installation of additional measures must be completed prior to resuming work.

10.1.4 Project Schedule

a. Submit a Project Schedule that includes at a minimum:

1. Submission of all submittals listed in section 10.1 and 10.2 for approval by the COR. Allow

14 calendar days for review.

2. Preparatory meeting and initial demonstration of performance.

3. Anticipated start and end dates for work under each task.

4. Government inspection of completed work.

10.1.5 Quality Control Plan

Submit the Quality Control Plan (QCP) for Government acceptance. Identify the Contractor Quality Control Manager in the plan. On site work cannot begin until the QCP has been accepted. Identify the CQC Manager in this plan and submit CQM certificate. The Contractor, not the Government is responsible for quality control actions necessary to meet the quality standards set forth by the contract.

10.1.6 Pre-Work Survey

Through photos, document the work areas prior to beginning work activities. Note and identify the location and quantity of debris and or vegetation to be removed.

10.1.7 Air Lift Plan

If applicable, submit an Air Lift Plan to the COR 15 calendar days after Notice to Proceed for acceptance.

Prepare the plan in accordance with Chapter 32 in EM 385-1-1 and ensure it establishes the pick-up and drop-off procedures for all materials to be utilized on the work site. This includes details on the type of helicopter, type of method used to transport each load, weight restrictions on the transport load, number of trips each day, and the helicopter route from the staging area to the project site.

10.1.8 Qualifications of Competent and Qualified Persons

EM 385-1-1 requires as a minimum, designate Competent Persons and submit qualifications for each of the following major areas: ground crew supervision for helicopter flight operations during material and equipment transport and mob and de-mob operations; fall protection; hazardous energy; confined space;

health hazard recognition, evaluation and control of chemical, physical and biological agents; personal protective equipment and clothing to include selection, use and maintenance.

10.2 Submittals During Performance and Post Work

10.2.1 Daily QC Reports

Document work progress with daily QC Reports. Provide QCM reviewed and signed daily operations reports to the COR, showing daily and cumulative progress. Reports will include personnel onsite, hours worked, area of work, type of work, the amount of debris removed from the work site recorded by weigh tickets and location of material disposal. Include in reports photographs of daily progress. Submit daily QC reports within 24 hours for Government acceptance.

10.2.2 Post Herbicide Application

Complete and submit the Post Herbicide Application (Attachment E) 48 hours after herbicide application to the COR.

10.2.3 NWP Pesticide Use Annual Report

Complete and submit the NWP Pesticide Use Annual Report (Attachment D) for any pesticides used. See Attachment D for template to be used. Submission to be made during contract close out.

10.2.4 Trip Tickets and Summary Sheet for CLINs with UOM by Tons

Submit the trip tickets along with the summary sheet for CLINs. Submit to the COR daily along with the

Daily QC Reports.

10.2.5 Accident or Mishap Reports

As applicable, submit form ENG 3394 for any accidents or mishaps that occur during work.

10.2.6 Boat Restriction Zone

As applicable, submit notify the COR a minimum of 14 days prior to commencing boat operations. It is the Contractor’s responsibility to comply and coordinate with the State of Oregon’s requirements for in water work.

10.2.7 Post Work Survey

Submit photos along with map outlining the areas work occurred. This survey should detail the type of work performed at the project site, the quantity and location of work performed, and any remaining debris or vegetation at the project site.

11 ADDITIONAL CONTRACTOR REQUIREMENTS

11.1 Disposal

a. Manage disposal of debris in accordance with the approved Work Plan.

b. Place debris in containers which are emptied or removed from the job site on a regular schedule. Keep containers covered when not loading or unloading material.

c. If necessary, employ segregation measures so that differing types of debris are properly disposed of.

d. Dispose of any vegetation that is cut and cleared for access. Do not leave vegetative debris on site.

No burning of vegetation is allowed.

e. Transport debris off Government property and dispose of it in compliance with Federal, State, and local requirements.

f. Verify that the selected transporters and disposal facilities have the necessary permits and licenses to operate. Comply with Federal, State, and local laws and regulations pertaining to the use of landfills.

g. Debris allocated for NGO use, will be placed at a location on the project site to be retrieved by NGO personnel.

h. Marketable timber will be the Contractor’s responsibility to determine and transport off Government property

11.1.1 Final Cleanup

a. Clean up areas used for staging and demolition in accordance with Contract Clause 52.236-12, CLEANING UP.

b. Unless otherwise instructed in writing by the Contracting Officer, remove traces of temporary work facilities such as work area delimiters, erosion control methods, stockpiles of excess or waste materials, and other vestiges of demolitions activities prior to final acceptance of the work.

11.2 Safety

11.2.1 Reference

Conform to all safety standards of the most recent edition of the Corps Safety and Health Requirements

Manual EM-385-1-1 (2024).

11.2.2 Activity Hazard Analysis

Prepare a Job Safety Analysis, also known as Activity Hazard Analysis (AHA), in accordance with EM-385- 1-1 and submit as part of the Accident Prevention Plan for approval by the COR prior to initiation of the work tasks.

a. As pertinent, The Boat Restricted Zone (BRZ), see Attachment G, must be included in the AHA submittal. This policy is established to address work over or near water occurs often at a hydroelectric facility, adding risk to the work performed by the Contractor. This policy examines the ways workers are exposed to this risk, and prescribes the precautions to be taken. Prior to beginning work over or near water, personnel shall have already prepared an AHA, attended a pre-work meeting, and contacted the Control Room for coordination and implementation. This policy details the following:

1. Boat Restricted Zone requirements

2. Water rescue efforts within the BRZ

3. Boat & Operator qualifications for BRZ activities

4. Fall protection requirements within the BRZ

11.2.3 Tools and Equipment

All tools and equipment shall have manufacturer's recommended safety protective devices to ensure worker safety at all times. Inspect tools and equipment daily by the Contractor and maintained in good working condition. Ensure all workers are properly trained to operate tools and equipment using safe practices. The Contractor is responsible to secure all stored equipment both on government property and offsite on public land. See section 11.4.4.1 for more guidance.

11.2.4 Accident or Mishap Reports

a. All accidents involving property damage, fires, personal equipment, and all injuries to the public, regardless of degree, must be reported to the KO and on ENG Form 3394 and according to the schedule which follows:

b. Investigation and Reporting

1. Conduct a mishap investigation for recordable injuries and illnesses, for Medical Treatment, property damage accidents resulting in at least $5,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. Complete the accident or mishap reports form, ENG Form 3394, and provide the report to the COR within five calendar days of the accident.

2. Conduct an accident investigation for any of the following High Visibility Mishap: Load Handling Equipment and Rigging, Fall-from-Height. Make the initial report within four hours and provide a completed ENG Form 3394 to the COR within five calendar days of the accident.

Do not proceed with further operations until cause is determined, and corrective actions have been implemented to the satisfaction of the COR.

3. The COR must be notified by the most expeditious means available of all fatal and permanent total disability injuries, three or more persons hospitalized, all property damage of $500,000 or more, and structural damage involving a question of structural adequacy. All incidents involving disabling injury or an injury which may result in an employee's lost time, or property damage of $5,000 or more must be reported to the COR by telephone as soon as possible and in all cases within four hours.

4. In all accidents enumerated in sub-item (3), investigate the circumstances before the scene of the accident is changed, take corrective action, and within 48 hours forward to the COR four copies of ENG Form 3394.

5. In the event of an accident involving a fatality, permanent total disability, hospitalization of one or more persons, or property damage of $500,000 or more, the Contractor must promptly suspend all operations at the scene of the accident and notify the COR of the occurrence.

Immediately provide for the rescue and/or care of the injured. Restrict access to the area except in situations where safety may be compromised. Leave the scene undisturbed until investigated by a Government appointed board of investigation and until the Contractor is authorized to resume operations.

6. If property damage and injury result from the same accident, the consequence may be noted on the same ENG Form 3394. If more than one person is injured in a single accident, ENG Form 3394 must be submitted for each person injured.

c. Types of Accidents and Reports. For each accident that results in a consequence or combination of the consequences listed below, a complete report on ENG Form 3394 must be furnished to the KO.

Please note that these reports cannot be used for any purpose other than accident reporting.

1. Disabling injury (including death) is an injury that renders a person unable to perform a regularly established job on the day following the injury or on any subsequent day. Known suicide or deaths from natural causes are not reportable.

2. Damage of $5,000 or more to the Contractor's property or equipment, including motor vehicles and fire and/or damage to other property caused by the Contractor while executing the Contract.

3. Accidents occasioned by flood, hurricane, tornado, fire, navigation, wind, ice, etc., and structural failure in excess of $5,000.

11.3 Environmental Protection

11.3.1 Erosion Control

Do not allow soil erosion or sediments caused by work activities to leave the site. Employ erosion control measures in accordance with state and local laws and regulations and as identified in the approved Environmental Protection Plan.

11.3.2 Equipment and other Materials

Clean all construction equipment prior to bringing it onto the project site. Ensure the equipment is free from soil residuals, egg deposits from plant pests, noxious weeds, and plant seeds, and anything else that may disrupt or alter the existing environment at the project site. Upon completion of work, remove from the site all equipment, unused materials, and any waste materials and rubbish resulting from the operation performed herein.

a. Invasive Species Prevention Measures for Boat Operations

1. Prevent contaminating the waters of the United States with invasive species, particularly zebra mussels. Zebra mussels can be transported by boats, trailers, outboard motors and other equipment such as tractors, bulldozers, water pumps, ropes and nets that are used in areas that zebra mussels inhabit. Zebra mussels have been found in several lakes and river systems. If equipment is not properly inspected and treated to prevent the spread of zebra mussels and other aquatic nuisance species, they can be introduced into areas not currently infested. To assist in preventing the introduction and spread of aquatic nuisance species, the following precautions must be taken:

2. Prior to transporting to site, visually inspect all equipment for zebra mussels and other aquatic nuisance species. Remove all trash, mud, vegetation, suspected zebra mussels, place in plastic bags, and properly dispose of in land-based receptacles.

3. All construction equipment and supplies intended for use in OR waters that has been exposed to other lake or stream water must be thoroughly washed with a power washed or be allowed to dry an appropriate length of time. Water being used for power washing must be at least 160 degrees F when leaving the spray nozzle and 140 degrees F when contacting the equipment being decontaminated.