PWS US Moorings Laundry services.pdf

PERFORMANCE WORK STATEMENT (PWS)

Laundering Services for

U.S. Moorings and Dredge, Portland District, U.S. Army, Corps of Engineers, Channels and Harbors Project

1.0 General U.S. Army Corps of Engineers, Portland District requires the laundering service of bed linens, towels, wash cloths, hand towels, and galley personnel garments for employee use. The need is with the Dredge Essayons and Dredge Yaquina within the Portland District, U.S. Army, Corps of Engineers, Channels and Harbors Project location. The laundering of bedding, towels, wash cloths, etc. is required to maintain proper hygiene aboard the vessels. Laundering services are required due to the limited availability of the washer and dryer aboard the ship.

US Army Corps of Engineers, Portland District requires the laundering of fire retardant (FR) and arc flash (AF) garments for employee use and safety. The need is with the US Moorings within the Portland District, U.S. Army, Corps of Engineers, Channels and Harbors Project location. Flame Resistant (FR) Protective Clothing and Arc Flash (AF) is required under Federal OSHA regulations and NFP A 70E standards to maintain a safe work environment for employees working in areas containing electrical hazards. The laundering services shall be in accordance with ASTM F2757 and manufacturer’s recommendations. The garments to be laundered may contain contaminates (heavy metals, grease, etc.)

commonly found in welding and machining environments.

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to launder bedding, towels, wash cloths, hand towels, and galley personnel garments as defined in this Performance Work Statement (PWS), at the Channels and Harbors Project in Portland, Oregon. The (4) locations for delivery/pickup are at the U.S. Moorings, the Dredge Shack, Weld Shop, Machine Shop, and Electrical Shop, located at U.S. Army, Corps of Engineers, U.S. Moorings: 8010 NW St. Helens Road, Portland Oregon 97210The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This firm fixed priced contract is for a base plus four (4) option years per the Government’s discretion.

The period of performance for the base year will be from date of contract award for a period of one calendar year. This is a firm fixed priced contract, a base plus four (4) option years per the Government’s discretion.

2.0 Definitions: Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in 5.1 through 5.2. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the COR.

3.0 The Requirements; Government:

The Government will not furnish any supplies to the contractor.

4.0 The Requirements; Contractor:

4.1 The contractor shall provide for the delivery, pick-up, and laundering of bedding, towels, wash cloths, hand towels, and galley personnel garments for employee use. Service shall include placement and pick up of two (2) dirty clothing hampers sufficient in size for the weekly number of garments per ship at the U.S. Army Corps of Engineers project site in Portland, Oregon. The delivered laundry shall be folded and separated by ship. For bidding purposes, assume 80 lbs. of laundry total per week. The contractor is responsible for accountability of garments. A weekly inspection of the garments shall be completed by USACE. If any damage is noted, the COR will notify the Contractor. Any additional damage that may occur to the area identified by the COR during the laundering process will be at the Government’s risk.

Weekly, the contractor shall provide a hand receipt inventorying the number of garments (by vessel) which are being picked up. The hand receipt shall be signed by the project representative.

In additions the contractor shall provide for the delivery, pick-up, and laundering of fire retardant/arc flash garments. Service shall include placement and pick up of a dirty clothing hamper sufficient in size for the weekly number of garments at the U.S. Army Corps of Engineers project site in Portland, Oregon. The delivered laundry shall be folded and separated by employees’ last name. This shall be done for each shop. For example, the Weld Shop shall have five (5) separate stacks of folded laundry delivered. This shall be done for each of the remaining shops. For bidding purposes, assume 110 lbs. of laundry total per week. The contractor is responsible for accountability of garments. A weekly inspection of the garments shall be completed by a USACE representative. If any damage is noted, the COR will notify the Contractor. Any additional damage that may occur to the area identified by the COR during the laundering process will be at the Government’s risk. Weekly, the contractor shall provide a hand receipt inventorying the number of garments (by shop) which are being picked up. The hand receipt shall be signed by the project representative.

4.2 Delivery locations for the launder items are as follows: The (4) locations for delivery/pickup are at the U.S.

Moorings, the Dredge Shack, Weld Shop, Machine Shop, and Electrical Shop, located at U.S. Army, Corps of Engineers, U.S. Moorings: 8010 NW St. Helens Road, Portland Oregon 97210.

Delivery shall take place on Mondays normally, except for U.S. holidays when delivery will be rescheduled for an alternate date through the Contracting Officer Representative (COR).

4.3 Access to Projects: Deliveries shall be scheduled during working hours between 8:00 a.m. and 4:00 p.m.

and shall be escorted by a USACE employee who will confirm on each delivery ticket.

4.4 One (1) invoice will be submitted each week reflecting the contract number and the weekly charges.

Weekly charges shall be based on actual weight of the garments laundered and shall be noted on the invoice.

5.0 Performance Standards and Guideline Requirements (Also see Paragraph 6.0)

5.1 Laundering Bedding and Galley Garments – broken out by the vessel, garment type, and quantity.

5.1.1 The Contractor shall provide laundering services to include hamper, delivery, pick-up, and cleaning of bedding, towels, wash cloths, hand towels, and galley personnel garments for Dredge Essayons employees at the U.S. Moorings.

5.1.2 Bed linens, towels, wash cloths, and galley personnel garments: over 12 months

Laundering Service Workload Estimates – Essayons

Garment Type Estimated Quantity of Garments

(weekly) Estimated Weight (lbs)

Bed linens 25 sets 25 Towels, wash cloths, hand towels 25 sets 15 Blankets and pillows 25 sets 25 Galley garments 2 sets 5

Estimated Weight (yearly based on 46 weeks)

3,220

5.2 Laundering services to include hamper, delivery, pick-up, and cleaning bedding, towels, wash cloths, hand towels and galley personnel garments for Dredge Yaquina employees at the U.S. Moorings.

5.2.1 Bed linens, towels, wash cloths, and galley personnel garments: over 12 months

Laundering Service Workload Estimates – Yaquina

(weekly) Estimated Weight (lbs)

Bed linens 23 sets 25 Towels, wash cloths, hand towels 23 sets 15 Blankets and Pillows 23 sets 25 Galley garments 2 sets 5 Estimated Weight (yearly based on

46 weeks) 3,220

5.3 Laundering of Arc-Flash/ Fire Retardant Garments – broken out by the following three (3) locations, garment type, and quantity.

5.4 The Contractor shall provide laundering services to include hamper, delivery, pick-up, and cleaning of

AF/FR clothing for shop employees at the U.S. Moorings. U.S. Moorings, Weld Shop each week. A set is comprised of five (5) coveralls for each employee each week for 12 months. A work week is four (4) days, so a set is five (5) days.

5.4.1 Fire retardant coveralls for five (5) employees: over 12 months

Laundering Service Workload Estimates – Weld Shop

(weekly) Estimated Weight (lbs)

Coveralls 20 32 Estimated Weight (yearly based on

52 weeks) 1,664

5.5 Laundering services to include hamper, delivery, pick-up, and cleaning of AF/FR five (5) employees at

U.S. Moorings, Machine Shop each week. A set is comprised of five (5) coveralls for each employee each week for 12 months. A work week is four (4) days, so a set is five (5) days.

5.5.1 Fire retardant coveralls for five (5) employees: over 12 months

Laundering Service Workload Estimates – Machine Shop

(weekly) Estimated Weight (lbs)

Coveralls 20 32 Estimated Weight (yearly based on

1,664

5.6 Laundry services to include hamper, delivery, pick-up, and cleaning of AF/FR clothing for six (6) employees at U.S. Moorings, Electric/Carpentry Shop each week. A set is comprised of five (5) shirts and jeans for each employee each week for 12 months. A work week is four (4) days, so a set is five (5) days.

5.6.1 Fire retardant jean pants for six (6) employees: over 12 months

5.6.2 Fire retardant shirts for six (6) employees: over 12 months.

Laundering Service Workload Estimates – Electrical/ Carpentry Shop

(weekly) Estimated Weight (lbs)

Shirts 24 23 Jeans 24 23 Estimated Weight (yearly based on

2,392

5.7 The contractor, after award, shall schedule through the Contracting Officer Representative (COR) the on-site visits at the U.S. Moorings for initial setup/delivery of hampers for all (4) locations.

5.8 Weekly delivery tickets for the ships will list total number of bedding, towels, hand towels and garments picked up/delivered per ship. Monthly invoices will reflect the total weight of the laundry picked up/delivered for the month per ship. The contractor employee and the U.S. Army, Corps of Engineers employee acting as escort will each sign off on each delivery ticket to verify that the pickup and delivery ticket garment quantity match and are available for each ship each week.

5.9 Weekly delivery tickets for the shops will list employee names and total number of garments picked up/delivered per employee. Monthly invoices will reflect the total weight of the laundry picked up/delivered for the month per site/project location. The contractor employee and the U.S. Army, Corps of Engineers employee acting as escort will each sign off on each delivery ticket to verify that the pickup and delivery ticket garment quantity match and available for each employee each week. Every week the contractor should count every garment by employee name and provide a pick-up ticket on what was collected to be washed.

6.0 There will be no additional charges permitted outside the contract award amount.

6.1 All garments shall be washed and dried in accordance with the manufacturer’s laundry recommendations.

6.2 Contractor shall make use of environmentally preferable cleaning products. The cleaning products shall meet at minimum the Green Seal Product Standards. If requirements are not met, contractor shall submit a proposed alternative that would meet requirements with the lowest environmental impact.

7.0 Performance Requirements Summary

7.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

7.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

7.3 Surveillance: Periodic and 100% inspections by the KO, will serve as the surveillance methods. If the

COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contracting Officer.

7.4 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance

Requirements Summary, the COR will inform the Contractor’s onsite representative that performance is unacceptable and provide written documentation. Disputes in surveillance should be referred to the Contracting Officer.

7.5 The COR will notify the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

(b) Issue Cure Notice;

(c) Terminate the contract for Government convenience; and / or

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Surveillance

Validated Complaints/Allowed number of discrepancies

5.1, 5.2, 5.4, 5.5, 5.6 Delivered on time, correct vessel hamper and location.

Direct Observation & Customer Complaints

5.1, 5.2, 5.4, 5.5, 5.6 Delivered the appropriate number of laundered articles.

Direct Observation & Customer Complaints

6.1 Garments laundered in

accordance with the manufacturer’s laundry recommendations.

Direct Observation & Customer Complaints

7 COR will ensure Contractor has conducted necessary training.

Direct Observation & Customer Complaints

(d) Terminate the contract for Cause.

7.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that garments are delivered in timely manner.

7.7 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to garments through improper laundering or care.

7.8 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

8. SECURITY

8.1 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

8.2 Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). Proposed language: "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

8.3 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file

9. General

9.1 Identification of Contractor’s Employees

The contractor shall be responsible to ensure that all contractor employees follow guidelines set forth by

OSHA, the U.S. Army, Corps of Engineers Safety and Health Requirements Manual and security procedures at each facility by wearing appropriate footwear, and hard hats/safety goggles when requested by their escort. For recognition and security purposes, all vehicles will be clearly marked and employees must be in uniform and clearly recognizable as contractor employees. Contractor employees will be asked to sign in and sign out at each delivery/pick up visit.

There is a NO Smoking policy in all Government buildings.

10.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm . The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor.

11. ADMINISTRATION

11.1 Contract Changes.

Changes in scope, time, or deliverables can only be authorized by the Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

11.2. Recognized Holidays

The following days are recognized as Federal Holidays:

New Year’s Day Labor Day

Martin Luther King Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Juneteenth Christmas Day Independence Day

11.3 Points of Contact

Contracting Officer: Brandon Lasich, (503) 808-4637, brandon.m.lasich@usace.army.mil Contracting Officer’s Representative: Nelson S. Mabee, nelson.s.mabee@usace.army.mil Contracting Specialist: Chris Burroughs, christopher.d.burroughs@usace.army.mil

11.4 Invoice Submittals. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to: Ladell Ashley at ladell.c.ashley@usace.army.mil Contracting Officer’s Representative: Trista Stark at trista.m.stark@usace.army.mil

For Invoice receipt verification or for a vendor’s Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.