W9127N22R0014 Performance Work Statement.pdf

Solicitation W9127N22R0014- PIT Interrogation System

PERFORMANCE WORK STATEMENT (PWS)

for the Lebanon Dam PIT Interrogation System, Linn County, Oregon

1. BACKGROUND INFORMATION

The US Army Corps of Engineers (USACE)– Portland District is implementing operations at Foster Dam on the South Santiam River to improve passage and survival of out-migrating juvenile salmon and steelhead. Studies will be conducted by research contractors to evaluate the operations under another contract. The studies will include active tag (radio telemetry or acoustic telemetry) and Passive Integrated Transponder (PIT) tag technologies. Lebanon Dam is located downstream of Foster Dam on the South Santiam River and downstream migrating juvenile salmon and steelhead will encounter and pass this dam after passage at Foster Dam.

Furthermore, upstream migrating adult salmon and steelhead will encounter and pass this dam via the adult fish ladders on their upstream migration to Foster Dam.

A temporary PIT Interrogation System was previously procured and installed at Lebanon Dam for fish passage and survival studies at Foster Dam (reference Attachment C). The temporary system was removed from dam at the end of the study.

The Passive Integrated Transponder (PIT) Interrogation System is generally comprised of but not limited to PIT antennas for detecting PIT tagged fish, PIT tag readers, transmitting power and data communication cables, and master controllers.

Reference http://www.ptagis.org/sites/interrogation‐site‐metadata?IntSiteCode=LD1

2. JOB SITE INFORMATION

Lebanon Dam is located on the South Santiam River, Linn County, Oregon. The dam is owned and operated by the City of Albany, Oregon Public Works Division. The dam has a diversion canal to divert some of the river flow for public use, a spillway that spans the river and two adult fish ladders: one on each side of the river. The diversion canal is screened to prevent juvenile fish from being entrained into the canal. A bypass pipe routes any screened fish and flow back into the river on the downstream side of the dam.

3. CONTRACT PERIOD OF PERFORMANCE

Commence work under this contract within ten (10) calendar days after award, prosecute the work diligently, and complete the work in accordance with following dates:

3.1 Installation Work shall be completed by 30 September 2022. Installation work window is for physical completion of all installation work, site cleanup, and demobilization.

3.2 Contract End Date is 30 March 2023. All submission and approval of all final closeout documents. (See Section 0 of PWS for required documents)

The schedule is firm. The PIT Interrogation System must be installed and fully functional at Lebanon Dam by the completion date set above.

4. GENERAL CONTRACT REQUIREMENTS

The USACE is procuring commercial services contract that includes design, fabrication, and installation of a new and complete PIT Interrogation System at Lebanon Dam. The PIT Interrogation System must be installed at the spillway (overflow barrier), juvenile fish bypass exit, and the two adult fish ladders of the dam for detecting downstream migrating juvenile- and upstream migrating adult PIT tagged salmon and steelhead.

The Contractor is required to complete the design, fabrication, and installation of the PIT Interrogation System in accordance with the terms of the contract and in compliance with all local, state, and federal regulations. A PIT detection efficiency report documenting the efficiency of each PIT antenna of the PIT Interrogation System, must be produced, submitted, and accepted by the Government prior to the contract end date set above.

Definitions

- Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

- Contracting Officer’s Representative (COR):The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.

5. REFERENCES AND ATTACHMENT LISTS

5.1 Attachment List

The attachments listed below are provided to help illustrate the existing conditions of the project site:

- Attachment A – Reference Photos

- Attachment B – Reference Drawings

- Attachment C – 2016 Report on Temporary PIT Interrogation System at Lebanon Dam

- Attachment D – South Santiam at Waterloo Frequency Curve Data

5.2 Reference List

The references listed below are applicable to the contract:

- Environmental Protection Agency (EPA),

- Occupational Safety and Health Administration (OSHA)

- American Society for Testing and Materials (ASTM)

- National Electrical Code (NEC), and

- Oregon Department of Environmental Quality (ODEQ)

6. GOVERNMENT FURNISHED SERVICES

The USACE will obtain approval and all Real Estate requirements and agreements from the City of Albany Public Works Division for the installation of the PIT Interrogation System on Lebanon Dam. Additionally, the USACE will coordinate all work for this requirement between the Contractor and the City of Albany Public Works Division.

7. CONTRACTOR RESONSIBILITIES

Provide all personnel labor, equipment, tools, materials, vehicles, testing, supervision, and incidental services necessary to satisfactorily complete the performance objectives in Section 8 and Section 9 as defined by the tasks listed herein.

7.1 Project Coordination

Coordinate onsite activities and resolve critical issues in a timely manner with COR. Notify the COR at least 5 workdays, excluding weekends, prior to start of work onsite and within 2 workdays of completion of onsite work.

7.2 Contractor Required Personnel

The Contractor Quality Control Manager and Site Safety Health Officer may all be the same individual.

7.2.1 Competent Person

A Competent Person shall be on site at all times when the work that presents the hazards associated with their professional expertise is being performed for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan. Provide the credentials of the Competent Person(s) to the COR.

7.2.2 Site Safety and Health Officer (SSHO)

Provide a SSHO meeting the following Level 2 requirements:

a. A minimum of 5 years safety work on similar project.

b. 30-hour OSHA construction safety class or equivalent within last 3 years.

c. Competent person training as needed.

7.2.3 Contractor Quality Manager (CQM)

Identify an individual within their organization who is responsible for overall management of CQC. Authorize the individual to act in all CQC matters for the Contractor, including stoppage of work and removal of noncomplying work. The CQC System Manager will be on the site at all times during installation and testing, including during the work of any subcontractors.

7.3 Utilities

The Government will provide electric service at the work site. Survey site for available electrical hookups for system tie-in. If underground electric is anticipated, review requirements in Section 05 prior to and during excavation.

7.4 Safety

Conform to all safety standards of the most recent edition of the Corps Safety and Health Requirements Manual

EM-385-1-1 (2014).

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf .

7.5 Cranes and Heavy Equipment

It is anticipated a crane will be required for installation of PIT interrogation system. Contractor's cranes and equipment furnished for this work will conform with all applicable OSHA requirements, EM 385-1-1.

Thirty days prior to beginning site work, submit for approval a Lifting Diagram addressing such issues as maximum load, maximum wind speed, lifting radius, and all other applicable information required by EM 385- 1-1 and OSHA.

The loading plan for cranes and heavy equipment will include the type, size, loading, and placement of outriggers of all cranes or heavy equipment, and the proposed transportation routes and work areas to be used on the project.

Operation of heavy equipment adjacent to existing structures will be avoided when possible.

7.6 Environmental Protection

7.6.1 Protection of Water Resources

Do not pollute ditches, rivers, or waterways, with fuels, oil, bitumens, calcium chloride, insecticides, herbicides, construction debris or other similar materials harmful to fish, shellfish, wildlife, or materials which may be detrimental to outdoor recreation.

7.6.2 Fish Passage

Do not alter water flows or otherwise significantly disturb the native habitat adjacent to the project and critical to the survival of fish and wildlife, except as specified and permitted.

Do not impede upstream or downstream fish passage. Only one-half the spillway will be raised at any given time for antenna installation. Similarly, only one fish ladder will be out of service (dewatered) for antenna installation.

The other ladder will always remain operational.

7.6.3 Fish Rescue

Provide Fisheries Biologists or Technicians during installation to rescue and relocate any stranded fish found during dewatering operations of the fish ladders. Any stranded adult fish will be rescued immediately and returned directly back into the river on the upstream side of the dam, so fish can continue upstream migration.

Any stranded juvenile fish will be returned directly back into the river on the downstream side of the dam.

7.6.4 Endangered Species

Coordinate with the Government to verify no presence of ESA Listed Plant Species prior to any activity with the potential of disturbing habitat.

7.6.5 Equipment Cleaning

Contractor will follow Best Management Practices (BMPs) to prevent the introduction of invasive species. Clean all construction equipment prior to bringing it onto the project site. Ensure that the equipment is free from soil residuals, egg deposits from plant pests, noxious weeds, and plant seeds.

7.6.6 Ground Disturbance

If ground disturbance is required for installation, use BMPs to prevent any discharge of sediment into the South Santiam River, no hazardous materials will be used in the waterway.

There are no known hazardous materials identified onsite. If material, that may be hazardous to human health upon disturbance during construction operations is encountered, stop that portion of work and notify the COR immediately.

7.6.7 Contractor Generated Hazardous Materials

Follow BMPs and EM 385 1-1 requirements for the handling of hazardous chemicals such as paints and fuel on the jobsite. All hazardous materials utilized by the Contractor will be stored away from the waterway and with adequate containment. Fuel transfers will be performed in accordance with EM 385 1-1, BMPs and Contractor submitted fueling plan. In the unlikely event that asbestos is encountered, Contractor will have a licensed asbestos contractor perform any required mitigation.

7.6.8 Removal of Equipment and other Materials

Upon completion of work, remove from the site of work, all equipment, unused materials, and any waste materials and rubbish resulting from the operation performed herein.

7.6.9 Final Cleanup

Keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work leave the work area in a clean, neat, and orderly condition satisfactory to the COR.

7.7 Damages Caused by the Contractor

Contractor will be held accountable and liable for any damages to project facilities, fixtures, furnishings, equipment, plantings (except those impacted by the intended work), or grounds (including roads) caused by the Contractors or their employees.

8. PERFORMANCE OBJECTIVES

8.1 Task Summary

8.1.1 Task 1 – Design PIT Interrogation System, CLIN 0001

Design a PIT interrogation system for Lebanon Dam in accordance with the system requirements listed in section

0. Provide all design submittals as listed in section 0 for Government review and approval prior to the start of fabrication. Payment will be made once design has been reviewed and approved by the Government. Amount will be measured by job. Payment measured by COR approval of submittals.

8.1.2 Task 2 – Fabricate PIT Interrogation System, CLIN 0002

Fabricate a PIT interrogation system in accordance with system requirements listed in section 0. Provide all fabrication submittals listed in section 0 for Government review and approval prior to installation. A visual inspection performed by Government representative is required for acceptance prior to delivery of system to project site. Payment will be made for the fabrication and delivery of the approved design for the system. Amount will be measured by job. Payment measured by approval of all fabrication submittals, visual inspection, and delivery of the system.

8.1.3 Task 3 – Install PIT Interrogation System, CLIN 0003

Install a PIT interrogation system at Lebanon Dam in accordance with installation requirements listed in section

0. Provide all preconstruction submittals listed in section 0 for Government review and approval prior installation. After installation and performance testing of the PIT interrogation system, a performance report describing the interrogation system and documenting the detection efficiency of each PIT antenna of the interrogation system is required for system acceptance. Payment will be made for the installation and successful demonstration of system performance requirements and delivery of the performance (detection efficiency) report. Amount will be measured by job. Payment measured by COR visual inspection of system and approval of performance report.

8.2 Task Submittals

Submit the following submittals via email to the COR for Government review and approval of each task. Allow for 14 calendar days for review.

Task 1 - Design

a. Project Schedule

b. System Design Package.

Task 2 - Fabricate

c. Fabrication Shop Drawings

d. Fabrication Shop Test Results

Task 3 - Install

e. Installation Schedule & Work Plan

f. Accident Prevention Plan (APP)

g. Environmental Protection Plan (EPP)

h. Quality Control Plan (QCP)

i. Closeout package

8.2.1 Project Schedule

Submit a schedule meeting the deliverable schedule identified in this PWS that includes at a minimum for each task:

a. Design Phase

b. Design Package submission for Government review and approval in accordance with section 0. Allow

14 calendar days for review.

c. Fabrication Phase

d. Visual inspection prior to delivery

e. Installation plan in accordance with the criteria listed in section 0.

f. Testing and Final Inspection

g. Closeout Submittals

8.2.2 Design Package

Submit a design package for Government review and approval containing the following items.

8.2.2.1 Design Schematic

Submit a schematic including relevant markups of existing as-builts drawings, photos, and/or sketches of the proposed interrogation system.

8.2.2.2 Design Narrative

Submit a narrative including a description of proposed materials, fabrication and installation plan.

8.2.2.3 Product Data

Submit all manufactures product data of the PIT system components.

8.2.3 Fabrication Shop Drawings

Provide fabrication shop drawings of all fabricated system components for Government records.

8.2.4 Fabrication Shop Test Results

Provide all test results of system components for Government records showing functionality and compliance with design requirements.

8.2.5 Installation Work Plan

Provide installation plan for Government review and approval that includes but is not limited to the following requirements.

8.2.5.1 Access and Staging

Provide proposed access to project site and stage areas to be used by Contractor during installation.

8.2.5.2 Installation Schedule

Provide schedule for installation illustrating anticipated start date, durations for each installation task, and work sequence all occurring within the contract required work window listed in section 0.

8.2.5.3 Work Window

Install system during August through September when river flows are lowest.

8.2.5.4 Testing Procedures

Provide procedures for testing the efficiency of each antenna after installation to produce the performance (detection efficiency) report.

8.2.5.5 Fish Rescue Plan

Each of the adult fish ladder at Lebanon Dam will have to be dewatered for PIT antenna installation. Only one ladder will be dewatered for antenna installation at a given time; that is, one ladder will be dewatered for antenna installation while the other ladder will remain operational for upstream migrating adult fish to pass the dam. The Government will coordinate dewatering of the fish ladders with the City of Albany. The Contractor will be responsible for installing the headgate on the upstream side of the fish ladder to stop water flow into the ladder.

A Contractor provided crane will have to assist with the headgate installation. During dewatering of the ladder, the Contractor will have a fish biologist on site to rescue any fish stranded in the ladder. The Contractor will submit a fish rescue plan prior to the start of work on site documenting fish rescue, to include fish will be rescued immediately (i.e., stranded fish will not remain out of water), by nets and returned directly into the river next to the ladder. The Contractor will have fish biologist on site to conduct or supervise fish rescue.

8.2.6 Environmental Protection Plan

Submit an Environmental Protection Plan (EPP) for approval by the designated COR prior to initiation of the work tasks. Include in the plan procedures for to ensure compliance with Section 0 as well as the following items:

1) Site-specific spill prevention and response plan: Includes name(s) and qualifications of those responsible for implementing and supervising the containment and cleanup; list of materials and equipment to be immediately available at the job site tailored to cleanup work of the potential hazard(s) identified; methods and procedures to be used for expeditious containment cleanup.

2) Waste management practices: Includes management procedures for storage, labeling, and transportation.

8.2.7 Accident Prevention Plan

1) Submit APP in accordance with the requirements of EM 385-1-1 Appendix A. Use the Safety and Occupational Health Office (CESO) Checklist A-01 to ensure all required elements are captured.

2) If an item on CESO Form A-02 is not applicable because of the nature of the work to be performed, state this exception and provide a justification. Self-evaluate the APP before submitting using the APP checklist CESO Form A-02 and include the self-evaluated checklist with the APP submittal for reference.

3) The APP must be job-specific and must address any unusual or unique aspects of the project or activity for which it is written. General corporate-level safety and health programs are not considered job or work-site specific.

4) Work cannot proceed without a government-accepted APP.

5) Once work begins, changes to the APP must be made with the knowledge and concurrence of the COR, Project Superintendent, SSHO, and Quality Control Manager. Should any severe hazard exposure, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the COR both verbally and in writing, within 24 hours of discovery. In the interim all necessary action must be taken by the Contractor to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public (as defined by ASSE/SAFE A10.34), and the environment.

6) Copies of the APP must be maintained at the at the work site. Continuously review and amend the APP, as necessary, throughout the life of the Contract. Incorporate unusual or high-hazard activities not identified in the original APP in the plan as they are discovered.

8.2.8 Quality Control Plan

Develop and submit a Quality Control Plan (QCP) for Government approval within three 15 days after contract award. In the plan, identify the Contractor’s quality control manager meeting requirements of Section 0.

8.2.9 Closeout Package

8.2.9.1 As-Built Drawings

Submit as-built drawings after completion of installation. Include any updates from initial design package and fabrication shop drawings.

8.2.9.2 Performance Report

Submit a performance report documenting the test results and PIT detection efficiency of each antenna.

8.2.9.3 O&M Manual

Submit an operation and maintenance manual documenting the manufacture’s recommendations for the installed PIT detection system.

8.2.9.4 PIT System Warranty

Submit a copy of the warranty for the PIT system. The warranty shall protect the system from later defects discovered either by the Government or by the Contractor after the final acceptance and within 12-month period from the final acceptance.

9. PIT INTERROGATION SYSTEM REQUIREMENTS

9.1 System Coverage

Provide a PIT Interrogation system of pass-over or pass-through antennas to maximize detection of PIT tagged fish through the dam by installing PIT antennas in both fish ladders, the spillway, and the diversion canal-V- Screen Diversion Bypass (reference Attachment C). All antennas must be capable of reading (Biomark) 134.2 kHz ISO compliant Full Duplex (FDX-A and FDX-B) and Half Duplex (HDX) PIT tags of various sizes (e.g., 9 mm and 12 mm tags) with multiplexing capability. The PIT antenna arrays will be read and controlled by a Multiplexing Transceiver System (MTS). The MTS is a system of PIT tag readers (for example (Biomark) IS1001 readers) and a Master Controller (MC).

9.1.1 Adult Fish Ladder PIT Antennas

Provide a total of four (4) pass- through antennas for each of the two fish ladders (total of eight [8] antennas) to optimize coverage, unless recommended otherwise (reference Attachment C). Each antenna will be shielded with ferrite tile or other appropriate shielding as necessary to minimize interference from metal rebar in surrounding concrete. The north fish ladder will have PIT antennas installed similar to previous PIT antennas as shown in Attachment C. The south fish ladder will have PIT antennas installed similar to previous PIT antennas as shown in Attachment C. A steel grating on the south fish ladder (reference Attachment C) may have to be replaced with fiberglass reinforced plastic to avoid/minimize interference with the detection field (to be determined during site visit with Contractor). The exact number and location of antennas for this contract requirement are to be determined by the contractor after post award site visit.

9.1.2 Spillway PIT Antenna

Provide pass-over PIT antennas on the downstream side of the spillway behind the overflow curtain. A total of fifteen (15) pass over antennas were previously installed and removed (reference Attachment C). Each antenna will be shielded with ferrite tile or other appropriate shielding as necessary to minimize interference from metal rebar in surrounding concrete. Install antennas such that water and fish can pass over the PIT detection field without direct contact with the antennas. The exact number and location of antennas for this contract requirement are to be determined by the contractor after post award site visit.

9.1.3 V-Screen Diversion Bypass- Juvenile Fish Bypass Pipe PIT Antennas

Provide two pass-through PIT antennas at the bypass pipe. The antennas may be attached around the outside of the pipe, similar to the previous PIT antenna installation (reference Attachment C). The exact number and location of antennas for this contract requirement are to be determined by the contractor after post award site visit.

9.2 Fish Passage

PIT antennas and associated structures (shielding, electrical conduit, etc.) must not significantly alter passage conditions for fish.

9.3 Anticipated Design Flows

Design PIT interrogation system with the following flood frequency table in consideration. Additional curve data for the South Santiam River is provided in Attachment D.

Average Return Interval Discharge (cfs)

(years) Natural Regulated

10 65,500 23,700

50 91,100 35,400

100 103,000 44,000

500 132,000 76,000

9.4 Durability

Design and install each PIT antenna in a way to minimize interference from metals, such as rebar in concrete on the dam. Appropriate shielding (e.g., with ferrite tiles or similar material) may be required to avoid any such interference depending on location (that is, determine necessary shielding during design and installation of the antennas). Fabricate antennas and associated equipment (e.g., power and data cables, PIT tag readers, etc.) to last for approximately five (5) to ten (10) years or longer, withstand high river flows, flood events, and potential impact from floating debris (e.g., small tree branches, logs). Antennas must be made of durable weather resistant aluminum or thermoplastic or similar weather resistant material for longevity.

9.5 Components of a typical PIT Interrogation System

A typical PIT Interrogation System is comprised of, but not limited to, the following major components:

9.5.1 PIT antennas

PIT antennas must be designed and installed as detailed in Section 0 above. The antenna housing must be suitable for containing PIT tag antenna loops and the cabling to drive the antenna.

9.5.2 PIT Tag Reader

Provide PIT tag reader for each antenna (e.g., Biomark IS1001 reader) for data collection. Each reader will control one antenna. House all readers in appropriate environmental, waterproof, weatherproof boxes in locations adjacent to antenna locations.

9.5.3 Transmitting Power and Communication Cable

Coordinate with utility providers for electrical connection of the system on the north bank. Coordinate with COR for electrical connection to existing system on south bank. Each antenna at the spillway, adult fish ladders, and bypass pipe will be networked to the Multiplexing Transceiver System (MTS) using a Controller Area Network

(CAN) Bus cable. The CAN Bus cable is an antenna cable capable of transmitting power (24 volts) and communication (data) between each antenna and the MTS. Determine the final configuration of the antennas and cables for optimal antenna function (e.g., a data over power configuration may be the best configuration because of locations of antennas) during design and installation of the PIT Interrogation System.

9.5.4 Conduit for Communication Cables

Determine type and location of conduits required for the communications cables (CAN Bus cable) to ensure longevity and adequate protection from damage (e.g., environmental conditions or debris, etc.).

9.5.5 Master Controller

Provide the Master Controller(s) (MC) capable of controlling the PIT tag readers in a Multiplexing Transceiver System (MTS) configuration. The MC must control each antenna and send and receive data and monitor each antenna in real time. The MC must be housed in appropriate protection (e.g., aluminum box) ensure longevity and adequate protection from damage (e.g., environmental conditions). Locations for the MC housing will be determined during site visit.

9.6 Efficiency

The antennae must be configured to provide the optimum detection efficiency and reduce/eliminate dead spots within the antenna opening.

9.7 Antenna Housing

The antenna housing must be fabricated from an appropriate thickness of thermoplastic or aluminum.

9.8 Exterior Finishing

The exterior must be smooth, having an average surface finish of not greater than 125 micro-inches and be free from obvious seams, dimpling, and bulges.

10. PERFORMANCE REQUIREMENTS SUMMARY

The Performance Requirement Summary (PRS) determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. The PRS ensures timeliness, effectiveness, and contract conformance.

If the contractor fails to perform the work identified in the PWS, the Government will issue DD Form 2772, Contract Discrepancy Report, to address the Contractor’s unacceptable work. The contractor is required to correct or rework unacceptable work addressed in DD Form 2772 to meet the PWS requirements. Final payment maybe withheld until the correction or re-work is completed and accepted by the Government.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Surveillance Erroneous Rate

CLIN 0001 Design PIT Interrogation System

Meet all requirements listed in Section 0

Review and approval for deliverables (i.e., drawing, testing and/or efficiency reports)

Zero. Contractor shall rework per Government’s comments to meet the PWS’s requirements

CLIN 0002 Fabricate PIT

Interrogation System Meet all requirements listed in Section 0

Review and approval for deliverables (i.e., drawing, testing and/or efficiency reports)

Zero. Contractor shall rework per Government’s comments to meet the PWS’s requirements CLIN 0003 Install PIT Interrogation System

Meet all requirements listed in Section 0

Periodic inspection by the COR for work and safety process

Zero. Contractor shall rework per Government’s comments to meet the PWS’s requirements

10.1 Surveillance

Government will conduct review and approval for the PWS’s deliverables, and periodic inspections during the installation of the PIT system as the surveillance methods. If the COR discovers deficiencies and/or receives complaints during the work performance, the COR will pass them on to the contractor's Quality Control Inspector (QCI) for correction.

10.2 Quality Control

Quality Assurance (QA) is the Government process that ensures the contractor delivers in a satisfactory manner.

The contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Government reserves the right to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. If the COR discovers deficiencies and/or receives complaints, the COR will alert the Contractor for correction. Non-conforming services will be rejected.

11. ANTI-TERRORISM OPERATION SECURITY

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

12. CONTRACT ADMINISTRATION

11.1 Points of Contact

Contracting Officer:

Contract Specialist: Kay Nguyen, Khuong.T.Nguyen@usace.army.mil

COR:

Project POC:

11.2 Prework Conference

A prework conference will be coordinated between COR and Contractor within 14 calendar days after Contract Award to discuss submittals, personnel, scheduling, and review contract requirements.

11.3 Invoicing

- Payment shall be make for completed and accepted work.

- Submit one electronic PDF invoice to the following email addresses:

CEFC-G2invoices@usace.army.mil

COR:

- Each invoice shall have a contract number and associated contract line of item being charged for completed and accepted work.

- For invoice receipt verification or for a vendor's payment problem, the vendor may contact COR or USACE Finance Center (Millington) at phone number (901) 873-9077.

11.4 Media/Publicity

Immediately refer all media and public inquiries or access requests to the worksite to the COR and USACE Public Affairs Office if warranted -- without further comment. The initial demonstration may request or require the Contractor to provide access to the worksite to those groups approved by the Government. Any VIP/media access to the work site will require a Government and Contractor representative for escort.

11.5 Government Holidays

The Contractor is not required to perform services on the following recognized Federal holidays: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

(End of Performance Work Statement)