A.03_19B0014_Pre-Solicitation_20190502_Minutes.pdf

GARIBALDI – DEPOE BAY PIPELINE MAINTENANCE DREDGING 2019

W9127N19B0014

Pre‐Solicitation‐ MINUTES Date: 02 May 2019 ‐ Time‐ 1000‐1030 PDT

Call‐in:

888‐363‐4735 Access Code: 8699774 Security Code: 1234

Attendees:

USACE:

Jason Tanamor Mike Booton Terry Geroux Kate Groth Steve Straw Liz Smock

Contractors and Port Reps:

Greg Morrill, Bergerson Construction Mark Sutton, Dixon Marine Services

Introduction: The purpose of this meeting is to openly share information and discuss the project and assumptions prior to the solicitation being issued. Any items discussed are subject to change, and the final solicitation set should be reviewed when posted. This is now a planned dredging contract, and all communication regarding this contract should go through the proper channels.

Corps of Engineers Roles and Responsibilities:

USACE: Primary Members of the Product Deliver Team:

Karla Ellis, Chief, Waterways Maintenance

Terry Geroux, Dredging Contracts Team Lead

Liz Smock, Technical Lead

Todd Hash, Technical Team Member

Kate Groth, Coastal Project Manager

Travis Davidson, Construction Branch

David Dvorak, Contracting Officer

Jason Tanamor, Contract Specialist

Post‐Award: Vancouver Resident Office:

Travis Davidson, Resident Engineer / ACO

Project Engineers and COR to be determined after award

Input/Support from Project Manager and Dredging Contracts

Contract Schedule (Projected Dates):

Public Review 25 APR – 06 May 2019

Advertise 28 MAY 2019

Bid Opening 27 JUN 2019

Award 10 JUL 2019

NTP 15 JUL 2019

Project Start 29 JUL 2019

Scope:

o Garibaldi, OR

Main channel and partial boat basin access channel

40,000 CY Base, 10,000 CY Option

Flow‐Lane placement – less than 1 mile (approx. 1500‐4700 ft.)

Water Quality Monitoring by instrument for dredging and placement areas

In‐Water work window 15 JUL – 15 MAR o Depoe Bay, OR

Depoe Bay (Full Federal Limit)

15,000 CY Base, 5,000 CY Option

Flow‐Lane placement – less than 1 mile (approx. 450‐1500 ft.)

In‐Water work window 1 JUL – 15 MAR

Water Quality Monitoring by instrument for dredging area only o Discussion Points

Tidal restriction at Garibaldi. Ebb tide discharge only.

Depoe Bay dredge prism includes docks with boats; material under docks and boats is payable, but not a factor for acceptance of work.

Questions and Answers o Q: Does the discharge pipe need to be moved within the Depoe Bay placement area?

A: There is no requirement to move the discharge pipe at Depoe Bay placement area but there is a requirement to evenly disperse the material throughout the disposal site and to demonstrate Quality Control measures for how to accomplish that.

o Additional clarification for Garibaldi placement area to identify the requirement to move the discharge pipe three times per day during daylight hours.

o Q: Will Water Quality Monitoring be required for the placement area at Depoe Bay?

A: No. (The requirements have been identified above under each project scope.)