A.01.30_PWS_BN_Elevator_17Q34_07142017.pdf

PERFORMANCE WORK STATEMENT (PWS)

Bonneville Lock and Dam Elevator/Escalator Maintenance

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide full maintenance services for the Bonneville Dam elevators and escalators. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and repair of the Bonneville Dam elevators and escalators as defined in this Performance Work Statement except for those items specified as government furnished property (GFP) and services. The Contractor shall perform to the standards in this contract.

1.2 Objectives: The Contractor shall provide full elevator and escalator maintenance service in compliance with the requirements of the latest edition of American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators, ASME 17.1, current Oregon Elevator Specialty Code (OAR 918-400- 0455 and 918-400-0458), the manufacturer’s recommendations and all other applicable laws, regulations, rules, ordinances, codes. The Guide for Inspection of Elevators, Escalators and Moving Walks, ASME

17.2 shall be used as a guide to establish the equipment is operating safely.

1.3 Scope: The Contractor shall provide all services, repairs, inspections and testing necessary to maintain all elevators and escalators, appurtenances and accessories in a fully operational mode at all times except for prescheduled downtime. Services include but not be limited to: scheduled maintenance as required by ASME A17.1 and A17.2, and all necessary work performed relative to cleaning, lubrication, adjustment and calibration of the equipment where applicable to return each elevator and escalator to the specified condition.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (2) 12-month option years. The Period of Performance reads as follows:

Base Year – 1April 2017 through 31 March 2018 Option Year I – 1 April 2018 through 31 March 2019 Option Year II – 1 April 2019 through 31 March 2020

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Two copies of the CQC Program shall be submitted to the COR for approval a minimum of 7 days prior to the pre-work conference. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The Contractor is not required to perform routine services on the following recognized Federal holidays. The Contractor will be required to receive and respond to requests for emergency services on these days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 6:30 a.m. and 5:00 pm Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Fridays are non-working days. Working hours that extend past 5:00 p.m. weekdays or on weekends and holidays shall be coordinated through the COR and approved by the Project Staff. The Contractor shall submit the intended working hours of his staff on site.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Bonneville Dam near Cascade Locks, Oregon.

1.5.6 Type of Contract: The government will award a firm fixed price purchase order to one vendor.

1.5.7 Security Requirements.

1.5.7.1 Identification of Employees. The Contractor shall submit a complete, dated and signed, list of all personnel and their titles who will be working on the project at the Pre-work or periodic progress meetings.

All personnel employed by the Contractor shall be fully qualified in their respective fields to render the services necessary. This listing shall be revised, resubmitted, and Government-prescribed cards/keys returned when personnel changes occur. The Contractor shall obtain the Government-prescribed cards/keys from the Project Security Office prior to engaging in work on the project. The Contractor shall furnish a written request containing the following minimum information to the COR at least one week in advance of receiving the cards/keys:

Name of Contractor Name of employee Employee's birth date Employee's place of birth Employee's recent identification with photo Other employee information as needed based on security level

Within 24 hours of the release of any employee and within seven days of the end of the Contract, the Contractor shall collect and return all Government-prescribed cards/keys to the Project Security Office.

Failure to return any Government-prescribed cards or keys will result in a $250 per item charge to the Contractor. These fees will be deducted from the Contractor's monthly payment at no additional cost to the Government.

1.5.7.2 Identification of Contractor Vehicles. All Contractor's vehicles shall have Government Furnished Project Parking Tags displayed at all times while the vehicles are on the project. The Contractor shall obtain the Parking Tags from the Project Security Office. The Contractor shall be responsible for obtaining Parking Tags for each vehicle prior to the vehicle's work on site, and for requiring each vehicle engaged on the work to display such identification. All prescribed identification shall immediately be delivered to the Government for cancellation upon removal of the vehicle from the project. Failure to return the parking tag upon the dismissal or release of an employee will result in a $250/item charge to the Contractor. This fee will be deducted from the Contractor's monthly payment at no additional cost to the Government. All Contractor vehicles used for prosecuting the work shall have a Contractor sign or other permanent identification and must carry the required insurance. Private vehicles not owned by the Prime Contractor or Subcontractors shall not be used for prosecuting the work.

1.5.7.3 Personnel Risk Assessment. A minimum of seven days prior to engaging in work, the Contractor shall submit, to the COR or Project POC, a Personnel Risk Assessment (PRA) for each employee requiring authorized unescorted access to the Powerhouse. The Contractor employee will only be allowed authorized unescorted physical access after the PRA is submitted to and approved by the Government. Upon approved authorization by the Government, a Project Specific ID Badge will be issued per subparagraph entitled Identification of Employees. All prescribed identification badges shall immediately be returned to the Project Security Office for cancellation upon the release of the employee or termination of the Contract.

1.5.7.4 Authorized Unescorted Access Requirements. A PRA shall be performed on all Contractor personnel that require authorized unescorted access to the Powerhouse. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - The Contractor shall obtain a criminal background check, completed within the last seven-years, on all Contractor personnel that require authorized unescorted access to the Powerhouse. A minimum of a seven-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The Project Security Officer through the Contacting Officer's Representative will approve, disapprove, or revoke authorized unescorted access to the Powerhouse as a result of the seven-year background check.

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorize unescorted access to the Powerhouse. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Powerhouse.

d. Escort Requirements - Contractor personnel not cleared for authorized unescorted access to the Powerhouse may be escorted by Government or Contractor personnel that have authorized unescorted access to the Powerhouse. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

(1) Verification of identity via picture identification

(2) Name of escorting individual and verification of unescorted status

(3) Time of entry into the Powerhouse

(4) Time exiting the Powerhouse

1.5.7.5 Quarterly Security Awareness Program. The Contractor shall submit and maintain a quarterly security awareness program for employees requiring authorized unescorted access to the Powerhouse.

Security awareness documents will be provided by the Project Security Officer and shall be distributed to Contractor personnel by the Contractor. Costs associated with the distribution of the security awareness documents shall be at the expense of the Contractor. These documents shall be distributed using direct (e-mail, memos, computer training, etc) and indirect (posters, brochures, etc) communications.

1.5.7.6 Annual NERC Mandated Cyber Infrastructure Protection Training Program. The Contractor shall submit and maintain an annual North American Electric Reliability Corporation (NERC) Mandated Cyber

Infrastructure Protection Training Program. When the Contract requires the Contractor employee to have authorized unescorted access to the Powerhouse, the USACE NERC Mandated Cyber Infrastructure Protection Training shall be completed by the employee prior to authorized unescorted physical or authorized cyber access to the Powerhouse. The Project Security Officer or COR will provide the training curriculum, materials, and supplies. Costs associated with the execution of this training shall be at the expense of the Contractor. A minimum of seven days prior to engaging in work, the Contractor shall submit a complete, signed and dated, listing of all personnel who have completed the USACE NERC Mandated Cyber Infrastructure Protection Training. The Contractor shall submit a revised listing within seven calendar days of any personnel changes.

1.5.8 Safety Requirements: In order to provide safety controls for protection of life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment;

and to avoid work interruptions in the performance of this contract, the Contractor will comply with all pertinent provisions of EM 385-1-1.

Copies of the EM 385-1-1 will be supplied to the Contractor by the Government at the pre-work conference. The EM-385-1-1 is also available to be downloaded at the following link:

http://www.saw.usace.army.mil/safety/EM385.pdf

1.5.8.1 Accident Prevention Plan and Activity Hazard Analysis: The Contractor shall submit an Accident Prevention Plan and Safety Activity Hazard Analysis (AHA) in accordance with the Safety and Health Requirements Manual (EM 85-1-1), a minimum of 7 days prior to the pre-work conference and prior to onsite work. The Safety and Health Program and AHA shall be submitted to the COR for approval.

1.5.8.2 Safety Records: The Contractor shall maintain an accurate record of and shall report to the COR in the manner and on the forms prescribed by the Contracting Officer, exposure data (on site labor hours)and all accidents resulting in death, traumatic injury, occupational disease, and/or damage under this contract. Safety Records shall be submitted within 7 days from the end of each month. No invoices for payment will be approved by the Government until the Safety and Exposure Report is received by the

COR.

1.5.8.3 Safe Clearance Procedure: A safe clearance system is used by Project Personnel to insure continuity of service and safety to personnel and equipment. Any work, service, or delivery performed which requires taking Project operating equipment out of service shall be done only after a safe clearance is obtained. The Contractor shall be responsible for their own safe clearance procedure. The Contract’s safe clearance procedure shall be in accordance with EM 385-1-1 and NWP-HECP-01. The use of locks and tags is required for all points that locks can be applied. Where locks cannot be applied, the Contractor’s Clearance Tags shall be applied. The use of personal locks for individuals working under Safe Clearance is required by NWP-HECP-01. The Contractor shall provide the necessary locks and lockout equipment.

The Contractor’s Safe Clearance Procedure shall be submitted for approval a minimum of 7 days prior to the pre-work conference.

1.5.8.4 Hazard Communication Plan: The Contractor shall submit to the COR copies of all Material Safety Data Sheets (MSDS) for chemicals, solvents or oils which may be brought onto the Project prior to bringing the chemicals on site.

1.5.9 Special Qualifications: The Contractor shall be licensed in the State of Oregon or Washington for the elevator/escalator installation and repair business for a minimum of the last 5 years.

1.5.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.12 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will provide potable water, electricity, minimal heating, and debris disposal.

The Contractor shall place all trash and litter pickup in dumpsters located on the project. This does not include large pieces of equipment which shall be disposed of in a COR approved area. Telephone service will not be provided. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Materials: All parts are the responsibility of the Contractor.

3.3 Records: Any available elevator drawings can be obtained from the Government on signed receipt for use, and such drawings shall be retained on Government premises. Applicable changes shall be noted on drawings (i.e. red-marked) and they shall be returned to the COR.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish ALL supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: In performing the work under this Contract the Contractor shall provide only parts recommended by the manufacturer of the equipment for replacement or repair, and to use only those lubricants of a standard or grade recommended by the manufacturer of the equipment. If the Contractor discovers, in the course of needed repairs, that original equipment by the manufacturer (OEM) has been modified by previous Contractors, it is required for this Contractor to repair or replace per manufacturer recommendations or agreed upon engineered solution.

When purchasing energy consuming products, procure an Energy Star product or a product that is designated under the Federal Energy Management Program (FEMP) of the Department of Energy as being among the highest 25 percent of equivalent products for energy efficiency, FEMP designated product;

unless (A) an Energy Star product or FEMP designated product is not cost-effective over the life of the product taking energy cost savings into account; or (B) no Energy Star product or FEMP designated product is reasonably available that meets the functional requirements.

The Contractor shall furnish ALL labor, material, supplies, and tools necessary to perform cleaning, maintenance, inspection, repairs or replacements to elevators, escalators, equipment, appurtenances, and accessories. Equipment, appurtenances, and accessories includes, and not limited to, the following: hoist machinery, motor generators, controllers, selectors, worn gears, thrusts, bearings, brake magnet coils, brake shoes, hoist ropes, compensating ropes, step chains, rollers, handrails, governor ropes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operation and motor circuits, magnet frames, cams, car door and hoisting door hangers, tracks, and guides, door operating devices, limit switches, interlocks and contacts, and all other elevator signal accessory equipment complete, where included as part of the elevator installation at the time the bid for this work is submitted. The Contractor is responsible for replacement labor of all light bulbs, tubes, sockets and receptacles for machine rooms, hoist ways, pits, elevator cars, hall entrances, signal systems, escalator runways and demarcations. Particular attention is to be given to maintaining all emergency signal systems and light units in an operable condition. The Contractor shall notify the Government of all malfunctions that may require other repair qualifications such as a Licensed Electrician.

4.2.1 Specific Items: All lubricants, oils greases, rope preservatives, and cleaning materials are to be furnished by the Contractor. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer (see Technical Exhibit 3). All parts replaced under the provisions of this contract shall be new and identical to original equipment or the equipment manufacturer’s recommended replacement parts. The following constitutes a partial listing of other items the Contractor shall be prepared to furnish as specified herein:

(a) Trucks and trailers for transporting equipment and materials

(b) Hand tools

(c) Hand-operated, power-driven equipment

(d) Equipment repair parts

(e) Personnel clothing, safety equipment

(f) Locks and other security related items to properly safeguard equipment and property.

(g) Load Test weights, equipment and support labor required to conduct the (five-year) Safety and

Oil Buffer tests per ASME A17.1 Standards.

4.3. Equipment: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract. All electrical equipment used by the Contractor or the Contractor’s employees shall meet all applicable safety requirements. The equipment shall operate at full rated performance levels using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment or combinations of equipment which require powers exceeding the capacity of existing building circuits.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide services for:

a. Routine Preventative Maintenance and Repairs of specified elevators and escalators.

b. Responding to Trouble Calls

c. Responding to Emergency Service Requests

d. Providing all required testing and inspection.

e. Providing all maintenance, repair, inspection, and alteration documentation.

f. Additional Services

5.2. Preventative Maintenance and Repairs: The Contractor shall maintain the equipment set forth in Exhibit 1 in accordance with manufacturer tolerances and performances and the latest edition of the ASME A17.1 & A17.2. The Contractor shall maintain the original contract speed for each elevator car, the original performance time, which includes acceleration and retardation as designed and installed by the manufacturer. The Contractor shall perform the necessary adjustments as required to maintain door opening and closing time, within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer. All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment, and supplies for all equipment and systems specified or recommended by the system manufacturer. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives and employees, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. Other items excluded are car enclosures, car door panels, hoist way enclosures, hoist way door panels, frame or sills, escalator step chains, and underground piping for hydraulic elevators.

This does not exempt deficiencies from coverage under this contract that developed or was caused prior to the contract effective date. The Contractor shall not be required to make repairs caused by vandalism or other extraordinary circumstances. Report these instances to the COR per paragraph 5.6.3 for direction.

5.2.1 Miscellaneous Maintenance:

(1) Replace burned out lamps in dispatch panel, car and hall push buttons, position indicators, hall lanterns, and car interior, emergency lighting, escalator runway, demarcation lights and hoist way lighting as required.

(2) Clean elevator pits and machine room floors.

(3) Empty and clean drip pans in Pits.

(4) Clean car grille and stile channels.

(5) Keep the exterior of the machinery clean and presentable at all times.

(6) For all previously painted surfaces of elevator machinery, provide “touch-up” repainting over marred or scratched areas with matching color.

NOTE: Contractor must spend a minimum of two hours servicing each elevator/escalator (except ADA lift).

5.2.2 Service Interruptions of Elevators and Escalators: The Contractor shall schedule and perform service to the elevators and escalators in a manner, which is able to permit minimal passenger flow disruption. For example, one of the two elevators at the Bradford Island Visitor Center shall remain in service at all times during repairs, unless it is absolutely unavoidable; and one of the elevators in the Visitors Annex and either of the escalators in the Visitor Orientation Building shall remain in service at all times during repairs, unless it is absolutely unavoidable. It is incumbent on the Contractor to return all elevators and escalators to quality service by the next business day, or as soon as possible timeframe agreed upon with the COR.

Failure to do so will result in withheld monthly payments, and reported contract discrepancies elevated to the Contracting Officer.

5.3 Responding to Trouble Calls: The Contractor shall provide unlimited trouble calls service during regular working hours. All trouble calls will be initiated through the Bonneville Project Trouble Report form. The Contractor shall respond within 24 hours from the time of notification.

5.4 Responding to Emergency Service Requests: The Contractor shall have personnel available to receive telephone communications concerning emergency maintenance needs 24 hours a day, 7 day a week. Seven

(7) days prior to the prework conference, the Contractor shall furnish COR a point of contact telephone number for emergency response services.

In the case of an emergency call, the Contractor shall respond within three (3) hours from the time of the Emergency Call for the repair of any failed equipment or rescue of personnel trapped in the elevator. The Contractor shall charge the Emergency Service Call labor and travel hours in accordance with the rate specified under Line Item Description - Miscellaneous Skilled Craftsmen Labor. The Government will be charged for the premium portion of the Emergency Service Call labor with travel rate at the current Elevator Maintenance Union Agreement premium labor rates. Mileage costs between the Contractor’s shop and the Bonneville Project Office for the Emergency Service Call will be paid by the Government, at the current Elevator Maintenance Union Agreement mileage rates.

The Contractor shall provide written procedures to the COR 7 days prior to the prework conference for removal of people from an elevator from a) the elevator stuck at a floor, and b) the elevator stuck between floors. A procedure shall be prepared for each elevator and the appropriate electrical contacts shall be marked to correlate to the written procedure. This procedure is intended to be used by qualified Contractor personnel for emergency rescue of personnel only.

5.5 Testing and Inspection: Safety inspections and tests shall be performed on all elevators and escalators as required by ASME A17.1 and A17.2 within 30 days of receiving the written notice from the COR/GQAR These tests are prerequisite to annual safety inspections performed by the State of Oregon Elevator Inspector. All elevators will be brought into State of Oregon, ASME and the manufacturers’ recommended operating criteria. Tests shall include:

(a) Fire Service Testing due quarterly.

(b) Annual elevator safeties, governors and oil buffers.

(c) Five year elevator tests due in 2019 if the option year is exercised.

(d) Annual hydraulic elevator tests.

(e) Three year hydraulic elevator tests due in 2018 and in option years if exercised.

(f) Five year hydraulic elevator tests are due in 2019 if the option year is exercised.

(g) Annual Escalator testing.

(h) 2 year Escalator cleaning and inspection due in 2018 and option years if exercised.

(i) Annual, three year and 5 year Wheel Chair Lift tests.

A seven (7) day notice shall be provided to the Government before said inspections/tests are performed to enable the Government to have a representative available.

A record of all periodic tests and inspections shall be completed and posted in each conveyance machine room or space as required by State codes and ASME A 17.1 for all the equipment set forth in Technical Exhibit 3.

5.5.1 Annual State Elevator Inspection: Inspection and testing shall be in accordance with requirements of ASME A17.1 and as specified herein. The Oregon Department of Consumer and Business Services, Building Codes Division, Elevator Safety Program shall conduct inspection independently. The State of Oregon Elevator Safety Program office is located in Salem, Oregon and can be reached at 1-503-373-1298.

The Contractor shall be responsible for scheduling and paying for the annual state elevator inspection. The Contractor shall remedy any deficiencies, noted by the inspection, before turning the elevator over for use by the Government. The Contracting Officer shall be given a minimum 14 days advance notice of the impending elevator inspection. Results of state elevator inspection and other required testing shall be submitted.

5.6 Documentation:

5.6.1 Elevator/ Escalator Maintenance Schedule: The Elevator/Escalator Maintenance Schedule shall describe the schedule of services to be provided per paragraphs, 5.1, 5.2 and 5.5 and in accordance with these specifications. It shall specify the time frames for one-time events, target dates for submissions of materials and application plans, and the planned size of the work force. The schedule shall be submitted a minimum of 7 days prior to the beginning of the prework conference. Any Contractor-proposed deviation from this schedule shall be submitted in writing to the Contracting Officer’s Representative (COR) for approval at least 7 calendar days in advance of the onsite work.

5.6.2 Maintenance and Test Check Sheet: The Contractor shall provide and keep a suitable check sheet of inspection, maintenance, and repairs performed, encompassing all items specified under paragraphs 5.2 as a minimum for each elevator and escalator. The check sheet shall be posted in accessible locations in the machine rooms or COR approved location of the building, on which entries shall be made to indicate the status of scheduled items of maintenance work performed. The Contractor shall properly initial and date the sheet to indicate that the work has been accomplished. The sheet shall be protected from deterioration, shall become the property of the Government and shall not be removed by the Contractor. A copy of each elevator and escalator’s check sheet shall be submitted with each invoice detailing the work completed during that pay period.

At the completion of the work performed under paragraphs 5.2, 5.3, 5.4, and 5.7, the Contractor’s employee(s) shall submit to the COR a copy of the Trouble Call Log, Maintenance, Repair and Test Documentation forms which will furnish the following information:

(a) Name and address of Contractor.

(b) Name of the Contractor’s employee in charge of work.

(c) Date(s) work performed and hours expended.

(d) Brief description of work performed including materials used.

(e) Reasons for non-compliance with maintenance/repair schedule.

(f) Safety problems identified and corrective actions taken.

5.6.3 Notification of Defects: The intent of this contract is that the Contractor is responsible for ALL corrective and preventative maintenance. If for an unforeseen reason the Contractor determines there is existence, or the development of any defects in, or repairs required, which the Contractor considers beyond the terms of this contract, they shall immediately notify the COR in writing. All proposed repairs and upgrades that are within the scope of the contract and not the Contractor’s corrective and preventative maintenance responsibility, shall be approved by the Contracting Officer in writing prior to installation in accordance with paragraph 5.7.

5.6.4 Proposed Changes: The Contractor shall make no changes to the existing circuits, circuitry wiring, and sequencing or otherwise alter the original circuit or wiring design of the elevators except as hereinafter provided. Prior to making changes, the Contractor shall submit complete, neatly prepared diagrams accompanied by description of the proposed change. Any proposed change shall be approved by the COR prior to installation.

5.7 Additional Services: Additional services are defined as any work, requested and authorized by the Government that is within the scope of this contract but in addition to the contract requirements. Any work of this nature detected by the Contractor shall be immediately reported to the COR, but work shall not be performed until the Contractor and the CO or COR as appropriate have reached an agreement on the price to accomplish the project. Work shall be performed immediately, if necessary (i.e., an emergency).

5.8 Option Year CLINS: The optional Year CLIN is defined as work that was defined within the scope of this contract but in addition to the contract requirements and noted in writing prior to the execution of the contract. This allows for the repair, replacement of items that degrade over time due to normal wear and tear and are scheduled and budgeted for replacement. These items will be identified in pre-contract walk through.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2 The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2008; Errata 1-2010; Changes 1-3 2010; Changes 4-6 2011) Safety and Health

Requirements Manual

ASME INTERNATIONAL (ASME)

ASME A17.1 (2007) Safety Code for Elevators and Escalators ASME A17.2 (2007) Guide for Inspection of Elevators and Escalators

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 (2005) National Electrical Code

FACILITIES, INSTRUCTIONS, STANDARDS, AND TECHNIQUES (FIST)

FIST V 2-10 (2004) Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2. Attachment 2– Deliverables Schedule

7.3. Attachment 3 – Location of Elevators and Escalators

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The Contractor shall provide routine preventative maintenance. [PWS paragraph 5.5].

All elevators and escalators are fully operational.

95% of the elevators and escalators are operational at all times.

Random Inspections

PRS # 2

The Contractor shall provide timely response to service calls. [See example provided in PRS 1.]

Repairs are made in a timely manner;

Customers are informed of expected repair time. Response and repair is made within the specified time.

Response to and repairs of service calls are timely 95% of the time.

100% Inspection

PRS # 3

The Contractor shall submit timely and accurate maintenance and repair reports. [PWS paragraph X.XX].

Accurate reports are delivered within two business days.

95% of reports are timely and accurate.

Periodic Surveillance

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To CQC Program, paragraph 1.5.1

7 days prior to pre-work conference

2 copies Paper (hard copy) and electronic (pdf).

COR

Identification of Employees, paragraph 1.5.7.1

7 days prior to onsite work.

1 copy Paper (hardcopy) COR

Personal Risk Assessment, paragraph 1.5.7.4

7 days prior to onsite work

1 copy Paper (hardcopy) or electronic (pdf)

COR

Cyber Infrastructure Protection Training, paragraph 1.5.7.4

7 days prior to onsite work

1 copy Paper (hardcopy) or electronic (pdf)

COR

Accident Prevention Program/Activity Hazard Analysis, paragraph 1.5.8.1

7 days prior to pre-work conference

2 copies Paper (hard copy) and electronic (pdf).

COR

Safety and Exposure Report, paragraph 1.5.8.3

Within 7 days from the end of the month

1 copy Electronic COR

Safe Clearance Procedure, paragraph 1.5.8.3

7 days prior to pre-work conference

2 copies Paper (hard copy) and electronic (pdf).

COR

Hazard Communication Plan, paragraph 1.5.8.4

7 days prior to pre-work conference

2 copies Paper (hard copy) and electronic (pdf)

COR

Post Award Conference/Periodic Progress Meeting Minutes, paragraph 1.5.10

7 days after meeting date

1 copy electronic COR

Emergency Response Procedures, paragraph 5.4

7 days prior to pre-work conference

2 copies Paper (hard copy) and electronic (pdf)

COR

Periodic Test and Inspection Reports, paragraph 5.5

14 days after Inspection date

2 copies Paper (original hard copy) and electronic

COR

State Elevator Inspection Results, paragraph 5.5.1

14 days after State Inspection

2 copies Paper (original hard copy), and electronic

COR

Maintenance Schedule, paragraph 5.6.1

7 days prior to pre-work conference

2 copies Paper (hard copy) and electronic (pdf)

COR

Maintenance and Test Check Sheet, paragraph 5.6.2

By 7th day of each Month

2 copies Paper (hardcopy) and electronic pdf

Posted in Machinery Room and to COR

Notification of Defects, paragraph 5.6.3

Immediately upon discovery

1 copy Electronic COR

Deliverable Frequency # of Copies Medium/Format Submit To Proposed Changes, paragraph 5.7.5.1

As Needed 2 copies Paper (hard copy) and electronic

COR

TECHNICAL EXHIBIT 3

LOCATION OF ELEVATORS AND ESCALATORS

Oregon Elevators Elevators MFG/YR. Location Ser. No. CE No.

1) Geared Pass. GE/1936 PH1 +55 & up 170557 1-P1-1

2) Geared Pass. GE/1936 PH1 + 55 down 170249 2-P1-2

3) Geared Frt. Mont/1942 Warehouse 12751 3-P1-3

4) Geared Pass. Otis/1941 Main Dam 154283 4-P1-4

5) Geared Pass. US/1975 BIRVC #1 G1893GK 5-P1-5

6) Geared Pass. US/1975 BIRVC #2 G1754GK 6-P1-6

7) Hyd. Pass. Esco/1993 Navlock2 10648 1-N2-24

8) Rack & Pinion Access

Ind./1994 Auditorium B1194IL09269

932FA

1-AU-25

Washington Elevators Elevators MFG/YR. Location Ser. No. CE No.

9) Geared Pass. Otis/1982 Glass PH2 D/S 812251 1-P2-7

10) Geared Pass. Otis/1982 Glass PH2 U/S 812252 2-P2-8

11) Geared Frt. Otis/1982 PH2 North 812253 3-P2-9

12) Geared Frt. Otis/1982 PH2 South 812254 4-P2-10

13) Geared Pass. Otis/1982 PH2 South 812255 5-P2-11

14) Hyd. Pass. Otis/1982 Fish View 812256 6-P2-12

15) Geared Pass. Otis/1982 VOB Staff 812257 7-P2-13

16) Geared Pass. Otis/1982 VOB Visit 812258 8-P2-14

Washington Escalators Escalators MFG/YR. Location Ser. No. CE No.

17) 48" J-type Otis/1982 VOB Bldg. 812259 1-P2-15

18) 48" J-type Otis/1982 VOB Bldg. 812260 2-P2-16

19) 48" J-type Otis/1982 VOB Bldg. 812261 3-P2-17

20) 48" J-type Otis/1982 PH2 812262 P1-P2-18

21) 48" J-type Otis/1982 PH2 812263 P2-P2-19

22) 48" J-type Otis/1982 PH2 812264 P3-P2-20

23) 48" HDB type Otis/1982 PH2 812265 P4-P2-21

24) 48" J-type Otis/1982 PH2 812266 P5-P2-22

Standard