A.07.23_Solicitation.pdf

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W9127N-16-Q-0052 08-Aug-2016

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INFORMATION CALL:

a. NAME

DANIEL J ELLIS

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0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

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ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

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W66QKZ61607247

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% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS

333 SW 1ST AVE

PORTLAND OR 97204-3440

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

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12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

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14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE PORTLAND DISTRICT

CECT-NWP

333 SW 1ST AVE

PORTLAND OR 97204-3440

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15,000,000.00

NAICS:

541990

X

OFFER DATED

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DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

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SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

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SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9127N-16-Q-0052

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Archaeological/Riparian Inventory

FFP

Elk Creek Archaeological/Riparian Inventory: Elk Creek 165 Acres, Elk Creek Riparian 166 Acres.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

Elk Creek Western Boundary Fence

FFP

SCOPE OF WORK

CONTRACT NO. W9127N-16-Q-0052

TITLE: ELK CREEK CULTURAL INVESTIGATIONS

STATEMENT OF WORK

1. PROJECT BACKGROUND.

a. The U.S. Army Corps of Engineers (USACE), Portland District (Corps) intends to conduct a Fuels Treatment at Elk Creek Project for the purpose of forest health. The Corps is responsible for compliance with Section 106 of the National Historic Preservation Act (NHPA). The Corps works closely with interested and affected Tribes, State Historic Preservation Offices (SHPOs), and other agencies for cultural resource management in compliance with Section 106 of the NHPA. As part of this responsibility, the Corps has a requirement to inventory the Fuels Treatment area for cultural resources.

Work outlined in this Statement of Work (SOW) includes a task for archeological inventory. The archeological inventory includes up to 331 acres at Elk Creek (See Attachments 3 and 5 for survey area maps). Elk Creek Fuels Reduction Project (165 acres) is located in Township 33 South, Range 1 East Section’s 17 and 20. Attachment 4 is a map of the identified sites within the project area. The Elk Creek Riparian Habitat Project (166 acres with a 50 foot buffer) is located in Township 33 South, Range 1 East Section’s 8, 17 and 20. Attachment is 6 is a map of the identified sites within the project area.

The study area for at Elk Creek is located in Jackson County, OR. Previously recorded archeological sites within the Fuels Reduction area include the following: two precontact sites (35JA27a-c (Eligible) and 35JA28 (Eligible).

Previously recorded archeological sites within the Riparian Habitat area include the following: five precontact sites [35JA100, 35JA234/35JA11 (Eligible); 35JA106 and 35JA113 (Unevaluated), also included is Undocumented Site #1 (see Minor 2012)]. Attachment 6 is a map of the identified sites within the project area. Site descriptions and their associated National Register eligibility status, if determined, from previous surveys are included in Attachment 9.

b. Project Area Conditions. Inventory is to be conducted in a reservoir environment where the field crew may encounter mucky field conditions and areas of dense rye grass. How the Contractor (KTR) plans to work through these conditions should be identified within the KTR’s project proposal for work; identifying crew safety as well as field inventory processes.

2. PROFESSIONAL SERVICES TO BE PROVIDED.

a. General Requirements. The Contractor (KTR) shall furnish:

1) A proposal outlining how they propose to conduct all aspects of the proposed work within this SOW.

The proposal shall include field management, background research, report writing, and site recordation and site updates.

2) All resources, personnel, logistics, global positioning systems, software, materials, and supplies necessary to conduct an archeological inventory and prepare a technical report.

b. Task 1: Kick Off Meeting.

The KTR shall schedule a mutual date and time for a kick off two hour teleconference meeting with the TL prior to the start of work. The purpose of the kick off meeting is to clarify tasks and methods, set a schedule, and to minimize issues or problems that might arise over the course of the contract.

c. Task 2: Field Work.

The KTR shall conduct an archeological surface survey of up to 331 acres in accordance with the Department of the Interior Standards for Identification and OR SHPO fieldwork (http://www.oregon.gov/oprd/HCD/ARCH/docs/Master_Final_FieldGuidelines_January2016.pdf). Linear resources will follow the 2013 OR SHPO Guidelines for Recording and Evaluating Linear Cultural Resources (http://www.oregon.gov/oprd/HCD/SHPO/docs/ORLinearResourcesGuidancev2.pdf). Reporting standards (state standards) is listed in task four below. The KTR shall record up to 10 newly discovered archeological resources and up to 10 isolated finds; update site records on nine previously recorded archeological sites if accessible (sites are indicated in Attachment 9). The KTR shall update the site forms to reflect current condition utilizing the current Oregon (OR) SHPO online format. A map depicting the survey areas are included in Attachments 3-6. The KTR shall not exceed 331 acres. The survey is strictly a pedestrian survey below the high water mark or maximum conservation pool level. Subsurface excavation is not authorized under any circumstance.

Survey shall be conducted where surface visibility is adequate (i.e. greater than 20% ground surface visibility) and where survey is feasible (slopes less than 30%, safe for pedestrian survey access). Transect intervals shall be no greater than 20 meters in high probability areas. The Corps considers high probability areas those areas identified during the records search or field survey that could contain archeological deposits, or where surface archeological materials have been observed. Any deviation from state standards needs to be coordinated and approved by the TL Point of Contact (POC) and Contracting Officer (KO), and should be adequately explained and justified in the survey report (e.g., nature of field conditions, ground surface visibility, slope, landforms, etc.). Transect intervals may be increased at the Field Director / Principal Investigator’s discretion in areas that exhibit hydric soils, or are disturbed. If the KTR encounters low surface visibility in a high probability area, and believes shovel testing is necessary, the KTR shall show these areas on maps in the survey report and provide recommendations for areas that should be shovel tested in the future.

Crew Chiefs and Surveyors shall be capable of the following:

1) Rigorous physical exercise.

2) Working in extreme weather conditions and rough terrain.

3) Appropriate responses to health and safety situations.

The KTR shall utilize qualified Crew Chiefs and Surveyors who are experienced in conducting intensive pedestrian surveys and who can apply field survey methods and techniques according to current OR SHPO standards and the Secretary of Interior’s Standards and Guidelines, (http://www.cr.nps.gov/local-law/arch_stnds_9.htm). The Field Director / Principal Investigator is expected to directly supervise survey in the field for at least 25% of the field work, in order to ensure compliance with the standards and guidelines.

Crew Chiefs shall plot daily survey transect locations on field maps, record daily observations in field notebooks, identify and describe historic and prehistoric artifacts and features, complete site and isolated find forms, record site boundaries using sub-meter global positioning system equipment, and record survey areas and sites using digital photography. Survey crews shall map areas surveyed, areas not surveyed and reason, and identify areas of high probability that may contain cultural resources but are inaccessible because of current conditions.

The Crew Chiefs shall maintain handwritten notes in a field notebook that includes the date, transects and intervals, information about area surveyed, names of Surveyors, and what was observed during daily survey efforts (e.g., vegetation, cultural materials and archaeological sites, man-made developments, disturbance etc.). A photograph log shall be maintained for all photographs taken during the survey effort. The log sheet shall contain columns for the date, photographer name/initials, subject matter, aspect, film/digital frame numbers and roll number (as appropriate).

For the purposes of this SOW, it is estimated that up to 10 new archaeological resources will be recorded and up to 10 isolated finds. Work shall be performed only on those sites, or portions of those sites, located on Corps land where access has been approved; however, where portions of sites extend beyond the contracted survey area, this shall be noted on site documentation.

Crew Chiefs and Surveyors shall complete individual maps (e.g., pace and compass field maps) of all newly recorded sites. These maps shall contain a scale, north arrow, legend, date, basis of bearing, name of individual responsible for the map, and temporary site number. KTR shall also point provenience diagnostic artifacts, features, and artifact concentrations within the site map. The maps shall contain critical elements present such as vegetation, shoreline, slope, probable site boundary and areas of development and/or disturbance. These maps should be included in site forms, as well as in the final report.

Crew Chiefs and Surveyors shall conduct preliminary site evaluations considering site information recorded in the field using the National Register of Historic Places significance criteria. The preliminary site evaluations shall be conducted by qualified personnel meeting the Secretary of Interior’s Standards and shall be recorded on the site forms.

Evaluations shall be fully justified no matter whether the recommendation is “eligible”, “not eligible”, or whether “additional information is needed to make the evaluation determination (i.e. testing or research of existing curated collections)”. The placement of a site in a “needs testing” category should not be used as a catch-all; rather placement of a site in this status requires rigorous justification. The justification statement, including a site condition assessment as it relates to depositional integrity under Criterion D of the National Register of Historic Places, shall be included on the site form.

Digital data collection by electronic instruments and equipment shall be utilized to the fullest extent possible. Crew Chiefs and/or Surveyors shall capture Global Positioning Systems (GPS) positions at transect start-finish points at enough frequency to establish survey boundaries for all areas surveyed. The GPS positions documenting site boundaries shall be polygons. All GPS data shall be downloaded and corrected frequently throughout the field effort to ensure data preservation. GPS data shall be corrected and converted into shape files and provided to the TL digitally at the completion of fieldwork. The KTR shall also provide raw and corrected GPS data. The KTR shall provide Geographic Information Systems (GIS) site boundaries and survey area boundaries shown on United States Geological Survey (USGS) topographic maps submitted in the final report.

The KTR shall coordinate with the TL regarding the need to cross private landowners and/or ad-joiners land to access federal lands proposed for survey if they cannot be accessed by road. The need to cross private land is not anticipated at this time. The KTR has the right to enter and conduct necessary survey and site recording activities on all Corps lands. However, the KTR must coordinate with the TL to insure that Corps Rogue Valley Project personnel are notified when survey crews are working within Corps Project boundaries.

Crew Chiefs and Surveyors shall note all cultural items observed but not formally recorded on field maps (i.e., items that may be approaching 50 years of age). Text describing all cultural items not formally recorded and any associated photos and maps shall be included in field notebooks and the final report.

All information generated during field surveys (e.g., handwritten notes, field maps, field notebooks, logs, etc.) shall be submitted to the TL at the completion of all project tasks.

A “no collection/excavation” policy shall be followed. If single artifacts are observed outside of known site boundaries and they are not in danger of loss or damage, they shall not be collected and shall be recorded as isolated finds (e.g., field map location, GPS position, local condition description, etc.). However, prior to collection the KTR shall contact the TL and KO if the diagnostic artifacts/features are in immediate danger of loss or damage for whatever reason(s) to discuss collection option. Those artifacts approved for collection shall be collected but only after all readily available and pertinent provenience data on each item is recorded (e.g., field map location, GPS position, local condition description, etc.), and the District Archeologist has coordinated with the appropriate Tribe(s) that the item is not considered sacred or a potential funerary item. The KTR will notify the TL as soon as possible if excavation is required to remove artifacts/features in danger of loss. An assessment of the situation will be made to determine the best course of action, including whether any excavation will be done. If it is determined by the Corps that excavation is the best course of action the KTR will receive approval from the KO prior to excavating or removal of any items. The reason(s) for collection shall be noted as part of the data accompanying each artifact and as part of the site form and final report. The artifacts will be transferred to Corps prior to contract expiration; or shall be prepared for curation by the KTR. Excavation and curation will be conducted under a contract modification.

NOTE: If the actual number of newly recorded sites exceeds 10, or newly recorded isolates exceed 10, the KTR should take a GPS point and note the find. The KTR should contact the TL and KO to inform them of the additional resources. The Corps will make a decision at that time, to either modify this contract or not.

If human remains are discovered on Corps land, they shall not be disturbed but protected in place. The Contractor shall immediately notify a Corps District Archeologist (Mike Flowers 503-808-4762, Dan Mulligan 503-808-4768, Tara Gauthier 503-808-4754, or Sally Bird-Gauvin 503-808-4778). The Corps will follow identified internal procedures to address the situation. (This will include notifying appropriate Indian Tribes, law enforcement, and Coroner’s or Medical Examiner’s offices.) If the remains are determined to be Native American, the Corps will comply with the terms of its Inadvertent Discovery Plan and the Native American Graves Protection and Repatriation Act.

d. Task 3: Site Forms. KTR shall prepare all new site forms and site update forms in accordance with OR SHPO survey and reporting standard guidelines (Link below). KTR is responsible for submitting documentation to OR SHPO, as stated in the SHPO standards, for new site trinomial numbers and providing those trinomials within the final report.

e. Task 4: Draft Report. The report will be clearly marked DRAFT throughout and shall include: front matter (title page, executive summary, tables of contents, figures, plates, tables, and appendices); body of report (introduction, basic research design, methods, environmental overview, cultural context, results of investigations including acreage surveyed, site descriptions, number of new sites recorded, and number of previously documented site records updated, recommendations for future site management, conclusions, and references cited); and appendices (USGS 7.5’ map sheets showing survey areas and sites, UTM coordinates for sites, photographs of survey areas, photographs of diagnostic artifacts, etc.).

The executive summary shall include survey results, major findings, and statements of National Register significance for identified and recorded cultural resource sites, and proposed management recommendations. The cover of the report shall include the Corps contract number and also a statement indicating: “Work funded by the U.S. Army Corps of Engineers”.

Text materials shall be typed on bond paper, 8.5 inches by 11 inches with a 1.25-inch binding margin on the left side, .75 inch on the right side, 1 inch at the top and 1 inch at the bottom. Larger graphics may be submitted on 11 x 17 inch paper.

All pages, photographs, tables, etc. shall be consecutively numbered throughout the report and where applicable, shall have titles and appropriate explanatory notes. A Draft Report shall be submitted, along with draft GIS data, and draft site forms, to the TL for review and comment.

The Report shall adhere to requirements of the Oregon SHPO survey and inventory guidelines are located at the following website address: http://www.oregon.gov/oprd/HCD/ARCH/docs/Reporting_Guidelines_FINAL.pdf (http://www.oregon.gov/oprd/HCD/ARCH/Pages/index.aspx). On-line site forms and instructions are located at the following website address: http://www.oregon.gov/oprd/HCD/ARCH/docs/online_site_form_for_field.pdf

g. Task 5: Final Report. KTR shall address Government comments and submit Final Report, GIS Data, and Site Forms in both hard copy and digital media format. The final report, any final site forms not previously submitted and appendices incorporating the Government’s comments shall be submitted within 45 calendar days of receipt of Government comments. Six bound hard copies shall be submitted, and one unbound hard copies with the appropriate SHPO cover page shall be submitted. Two sets of CDs electronic copy of the report with site records in PDF formats shall be submitted on two compact disks neither disk shall be a copy of the other, one disk shall contain the report and site forms and one disk shall contain the GIS data). Note: The pdf file shall have all graphics, maps and appendices included in the file.

3. OPTIONAL SERVICES TO BE PROVIDED. The following items are optional and will be negotiated but not be funded at the time of award. Optional services may not be utilized without a formal modification to this Contract and written authorization from the KO.

Optional Task 1 - Field Work: Western Boundary Fence. The KTR shall conduct a pedestrian survey along the Elk Creek boundary, west side, with a maximum 20 foot buffer on each side totaling of 85 acres (10.1 linear miles) for a maximum project area (See Attachments 7a and 7b). Previously recorded archeological sites within the study areas include the following: two precontact sites 35JA102 and 35JA221 (Unevaluated). Attachment 8 is a map of the identified sites within the project area. Site descriptions and their associated National Register eligibility status, if determined, from previous surveys are included in Attachment 9. Field work will be conducted in a similar manner to the contract language above. The presence of modern debris should also be documented and noted within the summary report. All artifacts will be identified, photographed, and returned.

For the purposes of this SOW, it is estimated that up to 15 new archaeological resources will be recorded and up to 10 isolated finds. Work shall be performed only on those sites, or portions of those sites, located on Corps land where access has been approved; however, where portions of sites extend beyond the contracted survey area, this shall be noted on site documentation

If information is available each site shall be assessed and evaluated for eligibility to the NRHP; or recommendations for further research may be warranted. No cultural materials will be collected.

NOTE: If the actual number of newly recorded sites exceeds 5, or newly recorded isolates exceed 5, the KTR should take a GPS point and note the find. The KTR should contact the TL and KO to inform them of the additional resources. The Corps will make a decision at that time, to either modify this contract or not.

If this Option is awarded, field work may begin within 30 days of the contract modification award to exercise the Option. The submittal for this Option is a stand-alone report of findings to be developed by the KTR and submitted to the TL. The milestone schedule will be re-reviewed and revised as necessary during the contract modification process to account for the addition of this Option to the schedule.

b. Work Plan. Within 10 calendar days after receipt of award for this Contract, the KTR shall develop a Work Plan that includes, but is not limited to, the following:

Matrix of all KTR and subcontractor (Sub-KTR) personnel on this project, their roles and responsibilities, including all review personnel;

Project objectives and a plan on how to meet those objectives;

Information on project organization; and

Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities. USACE will review and provide comments within three calendar days after receipt. The KTR shall submit a final schedule within three calendar days after receipt of Government’s comments.

c. Quality Control Plan. The Quality Control Plan (QCP) is a management plan for producing a quality product or service, on schedule and within budget. The KTR shall submit QCP(s) addressing each task above for approval prior to beginning any work. QCPs shall outline quality control (QC) and quality assurance (QA) procedures that shall ensure the stated accuracy specifications are met. The KTR shall prepare and submit a QCP within 10 calendar days from award. For survey services, it is appropriate to combine the Work Plan and QCP in a single document. The QCP shall be in accordance with USACE Engineering Regulation 1110-1-12, “Quality Management.” USACE Engineering Regulation 1110-1-12 can be viewed at the following website:

http://www.publications.usace.army.mil/USACEPublications/EngineerRegulations.aspx.

5. TECHNICAL REQUIREMENTS.

a. The KTR is responsible for gathering the relevant materials and information (i.e., Literature Review) to complete this work. Literature Review includes:

The most current Historic Properties Management Plan (HPMP) for the Corps Projects (provided by the Corps).

Past archeological reports associated with the project area located at the OR SHPO.

Archeological testing reports, monitoring reports, site and survey records and maps located at OR

SHPO.

Site and survey records available at Corps.

Historical photos, oral histories, historic contexts, and any available information at university libraries, local historic societies, libraries and county offices, and the Corps library.

b. The KTR shall provide resumes of the Principal Investigator, Crew Leaders, and Field Crew, upon request, to demonstrate their capabilities to successfully complete all phases of identified work.

The Secretary of the Interior’s “Standards and Guidelines for Archeology and Historic Preservation” shall be followed in determining qualifications for the Principal Investigator and Crew Leader positions, i.e. 36 CFR Part 61, http://www.cr.nps.gov/local-law/arch_stnds_9.htm.

The KTR shall have experience conducting monitoring work on Pacific Northwest archeological and cultural sites. The KO will provide written approval of resumes prior to contract award, as appropriate.

c. The KTR shall furnish all “standard-to-the-industry” equipment, materials, and supplies necessary to perform the work, including but not limited to the following:

Field Vehicles.

Field Equipment.

All field materials necessary for the successful completion of cultural resource survey tasks.

All computer hardware, software, and office supplies required for recording, mapping, drafting and delivery of assigned task products.

All GPS instruments shall be properly adjusted, calibrated, and capable of providing sub meter accuracy. Any instruments, equipment or materials deemed unsafe, incapable of, or unsatisfactory for performing the required work shall be replaced immediately.

d. Survey, Site Recording, and Reporting Standards. All cultural resource survey work, site recording, and reporting shall be performed in accordance with the following guidelines, standards and procedures specified unless otherwise directed or clarified in individual tasks.

1. Secretary of Interior’s Standards and Guidelines. On-line versions of the Secretary of Interior’s Standards and Guidelines are located at the following website address:

(http://www.cr.nps.gov/local-law/arch_stnds_0.htm).

2. Oregon State Historic Preservation Office. On-line versions of OR SHPO survey and inventory guidelines are located at the following website addresses:

http://www.oregon.gov/oprd/HCD/ARCH/docs/Master_Final_FieldGuidelines_January2016.pdf and http://www.oregon.gov/oprd/HCD/SHPO/docs/ORLinearResourcesGuidancev2.pdf.

On-line site forms and instructions are located at the following website address:

http://heritagedata.prd.state.or.us/index.cfm).

OR SHPO Site forms for field use are located at the following website address:

http://www.oregon.gov/oprd/HCD/ARCH/docs/online_site_form_for_field.pdf

OR SHPO reporting guidelines are located at the following website address:

http://www.oregon.gov/oprd/HCD/ARCH/docs/Reporting_Guidelines_FINAL.pdf

6. SUBMITTALS. The KTR shall provide the following submittals in accordance with the schedule in this Contract.

a. Work Plan. One PDF copy sent via email.

b. Contract Management. The following submittals must be provided to the TL:

- Draft Report. Submit one copy each of PDF report, GIS data, and site forms on two CDs.

- Final Report. Submit six book or hard bound copies, two unbound copies with appropriate SHPO cover sheet, and Site Forms in both hard copy and digital media format on two CDs. Final report shall include a bibliography that lists all reports, studies, articles, and other literature referencing the defined cultural area. Submit final report and associated documents electronically also.

- GIS Data. One electronic copy of all GIS generated information (e.g., layers, maps, etc.) shall be submitted along with the draft report for review on two compact discs. The GIS information shall be in ESRI shapefile or ESRI feature class format and shall include metadata. Final GIS data on two compact disks shall be submitted with the final report. The GIS data needs to be formatted in accordance with the specifications in Attachment 10.

c. Contract Administration and Accounting. The KTR shall submit the documents required to support contract administration and accounting requirements to Frank.C.Busch@usace.army.mil, TL, and the COR. This shall include:

(1) Monthly Invoices on ENG Form 93.

(2) Monthly Progress Reports.

(3) Monthly Expenditure Reports.

(4) Monthly Exposure (man-hours) Report.

(5) Final Invoice and Release of Claims.

d. Anti-Terrorism/Operations Security (AT/OPSEC) Submittals. The KTR shall submit the documents required to support AT/OPSEC requirements to the TL. This shall include:

Foreign Born Employee Submittals.

Naturalized Citizen Submittals.

E-Verify Employees Submittals.

7. GOVERNMENT FURNISHED INFORMATION. The Government will provide the following information:

All pertinent GIS data.

Site records for the site numbers listed in Attachments 4 and 6.

Current Historic Property Management Plans for Elk Creek Projects.

8. QUALITY MONITORING AND MEASUREMENT. The Government will perform quality monitoring and measurement of the services performed under this Contract. Please reference Attachment 1, Quality Assurance Surveillance Plan (QASP).

9. PERFORMANCE SCHEDULE. Interim milestones are expected target dates and changes to these dates may be negotiated during progress review meetings without a modification to this Contract. The scheduled completion date for all work is a firm performance target, requiring modification to the Contract if an adjustment to that date is required.

TASK

MILESTONE

(Calendar Days after Receipt of Award) E-Verify Employees 3 Work Plan 7 Kick-Off Meeting 10 Foreign Born Employee Submittals 10 Naturalized Citizen Submittals 10 AT Level I Training 30 Identification of Employees 15 days prior to start of work iWatch/ CorpsWatch Training 30 Option’s Fieldwork (if awarded) 30 days after award Option’s Summary Report of Findings Draft 60 days after field work completed Option’s Government Review of Draft 75days Option’s Summary Report of Findings Final 90 days Field Work – (base award) 30 days after award Draft Report 45 Government Review Comments Provided 60 Final Report Submittal 75 Contract Completion Date 180 days after award

10. COORDINATION REQUIREMENTS.

a. General. Coordination of these activities is critical to the successful completion of this Contract. Every effort shall be made to resolve identified issues in a timely manner before they become problems. Communication by telephone and e-mail is strongly encouraged. Regularly scheduled meetings are described below. Other meetings, including additional site visits and telephone conference calls, required to exchange information may be scheduled by mutual agreement, and shall be e-mailed to the POCs.

b. Government POCs for This Contract. The KTR shall provide written records of all significant conversations. The KTR shall be in contact with multiple Government POCs. The KO is the only POC with the authority to direct the KTR to perform services or change the terms of the Contract. The COR is delegated specific authorities with respect to oversight and administration of the Contract. Government POCs under this Contract are as follows:

ASSIGNMENT PERSONNEL PHONE EMAIL

Contracting Officer (KO) Laurie Gillespie 503-808-4627 Laurie.A.Gillespie@usace.army.

mil

Contracting Officer’s Rep. (COR) David Hays 541-878-1081 David.L.Hays@usace.army.mil Contract Specialist (CS) Daniel Ellis 503-808-4603 Daniel.J.Ellis@usace.army.mil

Project Manager (PM) Sally Bird-Gauvin /

David Hays

Technical Lead (TL) / District Archeologist

Sally Bird-Gauvin 503-808-4778 Sally.Bird- Gauvin@usace.army.mil

A/E Contract Coordinator Frank Busch 541-878-1078 Frank.C.Busch@usace.army.mil Monthly Reports Sally.Bird-Gauvin@usace.army.mil

c. Meeting Documentation. At minimum, meeting documentation shall be prepared as follows:

Meeting agendas shall be prepared for each meeting and e-mailed to the TL, COR, including any additional personnel listed on the Product Development Team (PDT) two days prior to each meeting.

The TL will provide the KTR with a list of PDT members and contact information after receipt of award.

A list of action items specific to each meeting participant shall be developed to ensure a record of all discussions and decisions from the previous meeting is maintained. This shall be provided along with the meeting agenda.

The KTR shall e-mail draft meeting notes, to include any updates to the action items, to the TL for distribution to the PDT no later than three calendar days following any meeting.

The PDT comments to the draft notes will be provided to the KTR within five calendar days following receipt of the draft meeting notes.

The KTR shall amend the draft meeting notes within 10 calendar days following the subject meeting.

11. GENERAL REQUIREMENTS.

a. Metadata. Any data, database(s), and/or geospatial data produced through this Contract must be documented through the preparation of standard metadata (data about data) descriptions. The KTR shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

b. Codes and Standards. Work under this Contract shall comply with the latest codes, standards, and regulations applicable to the work requested including USACE Engineering Regulations and Manuals, and Industry Codes and Standards.

c. Travel. Travel will not be reimbursed at more than applicable rates cited in the Federal Travel Regulations (FTR), prescribed by the General Services Administration (GSA), for travel in the conterminous 48 United States (see website: http://www.gsa.gov/portal/category/104711). Mileage will be reimbursed at a rate not to exceed (NTE) the rates and amounts authorized for Federal civilian employees as cited in the Joint Travel Regulations (JTR), Volume 2 (see website: http://www.defensetravel.dod.mil/site/travelreg.cfm). The JTR, while not wholly applicable to KTRs shall provide the basis for determination of reasonable and allowable travel expenses. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and Federal Acquisition Regulation (FAR) 31.205-46 Travel Costs (subject to local policy and procedures). Exceptions to these guidelines shall be approved in advance by the KO. Costs will be allowable only if the following information is documented:

Date and place (city, town, or other similar designation) of the expenses.

Purpose of the trip.

Name of person on trip and that person’s title or relationship to the KTR.

d. Safety. This paragraph applies to contracts and purchase orders that require the KTR to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention Clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://www.usace.army.mil/CESO/Pages/Home.aspx. EM 385-1-1 states, “Contractors shall comply with the latest version of EM 385-1-1 (including interim changes) that is in effect on the date of solicitation.”

e. Additional Services. The KTR shall not perform any services under this Contract that are considered by the KTR or Government to be a change in work or services required by this agreement without the written approval of the KO.

f. Correction of Unsatisfactory Work. The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in the Contract. The KTR shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by the Government or by KTR at the discretion of the KO.

g. Use of Information. The information developed, gathered, assembled, and reproduced by the KTR or his Sub-KTRs, or their associates, in fulfillment of the contract requirements as defined in or related to this SOW, shall not be used for any purposes at any time without the written consent of the KO.

h. Anti-Terrorism/Operations Security (AT/OPSEC). All KTR and all associated Sub-KTR employees shall comply with applicable facility access and local security policies and procedures. If any of the following requirements have been fulfilled within one year prior to award of this Contract, verification of such shall be provided by the KTR to the TL.

(1) AT Level I Training. All KTR employees, to include Sub-KTR employees, requiring access to Corps facilities and controlled access areas shall complete AT Level I awareness training with 30 calendar days after contract award date. The KTR shall submit a signed and dated training roster for each affected KTR and Sub-KTR employee to the TL and COR within five calendar days after completion of training by all employees and Sub-KTR personnel. Please contact A/E Contract Coordinator for a copy of the training DVD. Estimated training time is 10 minutes per individual.

(2) Access and General Protection/Security Policy and Procedures. All KTR and all associated Sub-KTR employees shall comply with applicable facility access and local security policies and procedures. The KTR shall also provide all information required for background checks to meet facility access requirements to be accomplished by the Security Office. The KTR workforce must comply with all personal identity verification requirements as directed by the Department of Defense (DoD), Headquarters Department of Defense (HQDA), and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, shall the Force Protection Condition (FPCON) at any individual facility change; the Government may require changes in KTR security matters or processes.

(a) Contractors who do Not Require CAC, but Require Access to a DoD Facility or Installation.

The KTR and all Sub-KTR employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) applicable installation, facility and area access and local security policies and procedures provided by the Government Representative.

(b) Identification of Employees. The KTR shall submit a complete, dated, signed list of all KTR and Sub-KTR employees and their titles who will be working on the project to the TL within fifteen days prior to the commencement of the work. This listing shall be revised and resubmitted with personnel changes occur. The following information shall be provided:

Name of KTR Name of Employee Employee’s birth date Employee’s place of birth Employee’s valid identification with photo Other employee information as needed based on security level

(c) Foreign Born Employees. The KTR shall submit photocopies of the green card work permits and/or passports to the TL of all KTR employees who are foreign born and have non-citizen status. Submit photocopies at least 30 calendar days in advance of the commencement of work by the employees. This allows the Portland District Security Office sufficient time to run a security check on these affected personnel. KTR and Sub- KTR personnel who fit the above description of non-citizenship shall not be permitted to work until they pass the security check in addition to other requirements of this contract.

(d) Naturalized Citizens. At least one week in advance of the commencement of work by the employees, the KTR shall submit photocopies of Government documentation (i.e., passport) for all naturalized citizens confirming their citizenship to the TL.

(3) iWATCH and/or CorpsWatch Training. All KTR and all associated Sub-KTRs shall complete the local iWATCH, CorpsWatch, See Something, Say Something program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TL. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The KTR shall submit a signed and dated training roster for each KTR and Sub-KTR employee to the TL and COR within five calendar days after completion of training. Estimated training time is five minutes per individual. Obtain training DVD from A/E Contract Coordinator.

(4) Requirement for OPSEC Training. All new KTR employees shall complete Level 1 OPSEC training within 30 calendar days of commencing performance. The KTR shall submit a signed and dated training roster for each KTR and Sub-KTR employee to the TL and COR within five calendar days after completion of training by all employees and Sub-KTR personnel. Additionally, all KTR employees must complete annual OPSEC awareness training. Obtain training DVD from A/E Contract Coordinator. Estimated training time is 15 minutes per individual.

(5) Pre-screen Candidates using E-Verify Program. The KTR shall pre-screen all employees using the E-verify Program (http://www.uscis.gov/E-Verify) website to meet the established employment eligibility requirements. The Prime KTR shall ensure that each employee has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employees must be provided to the TL no later than three business days after receipt of award.

12. CONTRACT ADMINISTRATION AND ACCOUNTING.

a. Monthly Reports. The KTR shall submit a monthly report package to Sally.Bird-Gauvin@usace.army.mil every 30 days beginning with the award. The report package will be reviewed to confirm that the report package is complete (at minimum all requirements below shall be included) and accurate. If the report is found to be in error or incomplete in anyway, USACE will reject the package in its entirety and identify the aspects requiring revision.

Upon acceptance, the monthly report package will be provided to the TL and COR for review. At a minimum, the report shall contain the following requirements:

(1) Progress Report. The progress report is used to provide an overview of work performed over the preceding month broken down by task. If no work has been performed since the previous report, state why and estimate when you expect work shall resume. In addition to a status update the KTR shall identify the following:

Any potential issues or concerns.

Services that may potentially require a revision to the SOW.

Changes to personnel other than those previously accepted under the Contract.

(2) Invoice(s). In accordance with the payment clause of the contract, the KTR shall submit monthly invoices utilizing ENG Form 93. Payment will be made in the amount of 100% of the value of services shown on the monthly invoice. Please ensure the firm’s address shown on ENG Form 93 matches the address shown in the System for Award Management (SAM). In addition, please ensure the period of performance does not fall after the date the invoice is signed or prepared. Assistance with the preparation of your invoice may be obtained by submitting an email to Frank.C.Busch@usace.army.mil.

(3) Expenditure Schedule. The Government uses accrual accounting. Accrual accounting is the method in which expenses are recognized in the period earned, regardless of when payment is made or received. The Government typically stops processing payments on the 25th of each month. Services performed but for which an invoice has not been processed will be accrued. It is essential that the expenditure schedule is reflective of actual expenses (services performed after the invoice has been prepared) or anticipated expenses (services scheduled for the subsequent month(s)) and not simply a flat line projection. It shall be noted that expenditure schedules will be measured against subsequent invoices for accuracy. The expenditure information shall be cumulative.

Preparation Instructions:

An expenditure schedule shall be prepared for each Contract.

The KTR shall identify the Contract and contact information as indicated in the top box of the schedule.

The KTR shall input expenditure information for each Contract line item

(4) Exposure (man-hours) Report. The KTR shall report the total man-hours expended during field operations for all employees, including KTR and Sub-KTR(s). The reporting period shall cover all work that has been performed since the previous month’s report.

b. Retainage. Retainage will not be withheld as long as the services under this Contract are determined to be satisfactory. The KO reserves the right to withhold retainage if it is determined that the KTR’s performance is less than satisfactory.

c. Final Invoice. The KTR shall submit with the final invoice a written “Release of Claims” signed by a KTR employee who has the authority to make the release specified therein.

INSURANCE

INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1990 DEV)

a. The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's As legally required by the State wherein the work

Liability (including Federal Longshoremen and is being performed.

Harbor Worker's Insurance)

2) Comprehensive General Liability Insurance Personal Injury Liability:

$1 million per person $1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

3) Automobile Liability Personal Injury Liability:

$1 million per person $1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

5) If work is to be performed in railroad right-of-way, see paragraph titled ADDITIONAL REQUIREMENTS FOR RAILROAD PROTECTION in Section 01010 of SECTION C. (THIS APPLIES TO CONSTRUCTION CONTRACTS

ONLY)

b. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

c. The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

d. "Government Installation" for this clause includes government vessels.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 180 dys. ADC 1 USACE PORTLAND DISTRICT

CECT-NWP

333 SW 1ST AVE

PORTLAND OR 97204-3440

FOB: Destination

W66QKZ

0002 180 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W66QKZ

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18…