W9127826QA013 PerformanceWorkStatement.pdf

MOBILE DISTRICT, U.S. ARMY CORPS OF ENGINEERS

PERFORMANCE WORK STATEMENT

FOR

PARK ATTENDANT SERVICES

I. AVAILABLE POSITIONS & PARK DESCRIPTIONS

A. LAKE SEMINOLE

1. EASTBANK CAMPGROUND

B. OKATIBBEE LAKE

1. TWILTLEY BRANCH CAMPGROUND

C. WALTER F. GEORGE

1. WHITE OAK CREEK CAMPGROUND

D. WEST POINT LAKE

1. R. SHAEFER HEARD CAMPGROUND

II. GENERAL INFORMATION

A. CONTRACTING OFFICER & CONTRACTING OFFICER’S REPRESENTATIVE

B. PERFORMANCE SCHEDULE & CONTRACTOR HOURS

C. PRE-WORK CONFERENCE

D. PETS

III. GENERAL RESPONSIBILITIES

A. CUSTOMER ASSISTANCE & PUBLIC INTERACTION

B. FEE COLLECTION, ACCOUNTING & PROCESSING

C. CLEANING & MAINTENANCE

D. LIVING AREA

E. SECURITY OF PERSONAL PROPERTY

F. LOST & FOUND

G. COOPERATION WITH OTHERS

IV. CONTRACTOR-FURNISHED EQUIPMENT & PROVISIONS

A. TEMPORARY LIVING QUARTERS

B. CONTRACTOR TRANSPORTATION

C. CONTRACTOR APPEARANCE

D. INSURANCE

E. CHANGE FUND

F. OTHER REQUIRED EQUIPMENT/SUPPLIES

V. GOVERNMENT-FURNISHED EQUIPMENT & PROVISIONS

A. CONTRACTOR SITE

B. GATEHOUSE/ENTRANCE STATION

C. COMMUNICATION EQUIPMENT

D. GATEHOUSE SUPPLIES, FORMS & BROCHURES

E. CONTRACTOR IDENTIFICATION

F. KEYS

G. CLEANING SUPPLIES

VI. PAYMENT FOR PERFORMANCE

A. INVOICES

B. NON-PERFORMANCE

C. FINAL CONTRACT PAYMENTS

VII. CONTRACTOR PERFORMANCE

A. CONTRACTOR DEFICIENCIES

B. TERMINATION

VIII. ADDITIONAL REQUIREMENTS & INFORMATION

A. SYSTEM FOR AWARD MANAGEMENT (SAM)

B. REPRESENTATIONS & CERTIFICATIONS

C. BONDS

D. BACKGROUND CHECKS

E. PERIOD FOR ACCEPTANCE OF OFFERS

IX. ANTITERRORISM AND OPERATIONS SECURITY (AT/OPSEC) REQUIREMENTS

A. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES

B. PRE-SCREEN CANDIDATES USING E-VERIFY PROGRAM

EXHIBIT 1 - SMALL BUSINESS INVOICE

I. AVAILABLE POSITIONS & PARK DESCRIPTIONS

Park Attendant positions within the Mobile District may consist of two teams performing on a rotating days on/days off schedule or a single team working a specific numbers of days per week. Each team will consist of two persons.

Local Policies are not included in this solicitation but can be found in the “Bid Documents” on the SAM.gov website or can be obtained by contacting the appropriate project representative.

A. LAKE SEMINOLE

1. EASTBANK CAMPGROUND

Schedule “A” Contract Dates: 14 Sept 26 – 14 Mar 27 Pre-Work Conference: 14-15 Sept 26 Total Number of Performance Days: 94

Schedule “B” Contract Dates: 14 Sept 26 – 17 Mar 27 Pre-Work Conference: 14-15 Sept 26 Total Number of Performance Days: 93

Eastbank Campground consists of approximately 65 acres of grassy and wooded areas.

There are 64 sites in the campground, 62 of which have water and electrical hookups available.

The campground has newly rebuilt boat ramp and fish cleaning station, two bathhouses, laundry facility, group shelter, horseshoes, shuffleboard, volleyball court, and hiking trails. The campground has two miles of paved roads and is located ½ of a mile from the Resource Management Office; ¾ mile north of Chattahoochee, FL; 45 miles west of Tallahassee, Florida;

25 miles east of Marianna, Florida; and 23 miles southeast of Bainbridge, Georgia. Post office is 1 mile away from campground, as well as convenient stores, commercial eateries, and gas stations.

A. OKATIBBEE LAKE

1. TWILTLEY BRANCH CAMPGROUND

Contract Dates: 01 Oct 26- 28 Feb 27 Pre-Work Conference: 01 Oct 26 Total Number of Performance Days: 76

Schedule “B” Contract Dates: 01 Oct 26- 28 Feb 27 Pre-Work Conference: 01 Oct 26

Total Number of Performance Days: 76

Twiltley Branch Campground is located on Okatibbee Lake. Twiltley Branch Campground consist of 64 campsites, 52 class “A” sites with electricity and water and 12 class “C” sites with water only. The campground also has three large group sites. The campground is located approximately ten miles north of Meridian, MS. off Hwy 19 in the small community of Collinsville, Ms. Collinsville Day Use Area is located next to the Twiltley Branch Campground entrance (less than 1/8th of a mile from campground gate). The Collinsville Day Use Area consists of a beach, boat ramp, picnic shelter, rest room, and numerous picnic sites. The Gatehouse is located 3.5 miles from the Okatibbee Resource Management Office and 2.4 miles from the nearest bank and post office, located in Collinsville, MS.

A. WALTER F. GEORGE

1. WHITE OAK CREEK CAMPGROUND

Contract Dates: 15 Sep 26 – 14 Mar 27 Pre-Work Conference: 15-16 Sep 26 Total Number of Performance Days: 92

Schedule “B”

Contract Dates: 15 Sep 26 – 14 Mar 27 Pre-Work Conference: 15-16 Sep 26

Total Number of Performance Days: 91

White Oak Creek Campground is located on Walter F. George Lake. White Oak Creek Campground consists of 130 campsites with electric and water hookups. The campground is located approximately 10 miles south of Eufaula, Alabama off Highway 431 on Highway 95.

Round trip mileage through the park is approximately four miles. Approximate round trip mileage to the nearest bank or post office from this park is 22 miles. Attendants will open and close gates to White Oak Day Use Area across the road from the campground each morning and night. This campground is located in the Central Time Zone.

A. WEST POINT LAKE

1. R. SHAEFER HEARD CAMPGROUND

Contract Dates: 22 Oct 2026 – 4 Mar 2027 Pre-Work Conference: 22-23, 26-27 October 26 Total Number of Performance Days: 67

Schedule “B”

Contract Dates: 22 Oct 2026 – 4 Mar 2027

Pre-Work Conference: 22-23, 26-27 October 26 Total Number of Performance Days: 64

R. Shaefer Heard Campground is located approximately four miles north of West Point, Georgia, off U.S. Highway 29, on the southeast side of West Point Lake in Troup County, Georgia. The campground has 117 campsites, all with water and electrical hookups. Amenities include an amphitheater, a boat ramp, two shower houses, each with a coin operated washer and dryer, a sanitary disposal station, a playground, and five restrooms. A softball field and a tennis court are located just outside the park entrance. Total distance for one complete tour of the park is approximately 5 miles.

II. GENERAL INFORMATION

The Contractor must provide a two (2) person team, at least the legal age of majority in the state where the work will be performed, and who are both physically and mentally capable of performing the contractual responsibilities specified here and in Local Policies provided at the project, for the duration of the contract.

Services include, but are not necessarily limited to, furnishing all labor, equipment, fuel, transportation, tools and supplies (except as otherwise noted herein as government furnished) necessary to provide the specified services for the duration of the contract period.

At locations utilizing the reservation system, Recreation 1 Stop (R1S) ™, potential contractors must possess basic computer skills (ability to operate preinstalled programs on a government-furnished computer through the use of a keyboard and/or mouse). R1S™ is an internet-based computer program used for registering campers, tracking fees and processing reservations. All contractors will be oriented to the applicable programs and associated equipment.

Contractors are prohibited from unilaterally terminating, abandoning or prematurely ending any government contract. If a Contractor unilaterally terminates a government contract, the Government reserves the right, in its sole discretion, 1) to terminate the contract for cause and seek re-procurement costs, 2) in lieu of termination, to not consider the contractor for any other gate attendant contract within Mobile District for a full season, or 3) in lieu of termination, to modify and closeout the contract due to extenuating circumstances. An example of a full season is, if a contractor unilaterally terminates a contract in Spring-Summer 2023, then they may not be considered for any another gate attendant contract until Fall 2024-Winter 2025.

Prior to award of a contract, if a bidder refuses an acceptance by the Government, they may not be considered for any other gate attendant contract within Mobile District for a full season. For example, if a bidder refuses an acceptance by the Government in Spring-Summer 2025, then they shall not be considered for any another gate attendant contract until Fall 2026- Winter 2027.

Award will be made to the responsible bidder whose proposal is found to be most advantageous to the Government, price and other factors considered. The Government reserves the right to award to other than the low bid. The Government reserves the right to reject any and all offers.

A. CONTRACTING OFFICER & CONTRACTING OFFICER’S REPRESENTATIVE

The term “Contracting Officer” (KO) means the person having authority to enter into, administer or terminate contracts and make related determinations and findings. Contracting Officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract and safeguarding interests of the United States in its contractual relationships.

The term “Contracting Officer’s Representative (COR)” shall be a person or persons at the field locations designated by the Contracting Officer. The COR represents and reports to the Contracting Officer.

B. PERFORMANCE SCHEDULE & CONTRACTOR HOURS

1. Contractors shall work according to the performance schedule and hours specified in the Local Policies provided by the project for which they bid and are awarded. The COR has the authority to change scheduled performance days and hours as deemed necessary;

however, only the Contracting Officer may amend the contract for permanent schedule changes.

2. The COR will give the Contractor at least a 24-hour notice of schedule changes initiated by his/her office.

3. On scheduled performance days, both members of the performing contractor team must be present within the park at all times except as noted herein, and the park attendant station (also referred to as a gatehouse) must be continuously staffed by at least one member of the team during hours outlined in Local Policies provided by the project. One member of the performing contractor team may leave the park during non-peak performance hours to make the required bank deposit.

4. During non-peak performance hours of scheduled days, the performing contractor team must be continuously present within, or in the immediate vicinity of, their designated contractor living quarters, and available to provide customer support as needed. Customer support includes, but is not limited to, summoning medical or other emergency assistance and opening gates to allow those claiming an emergency to leave and/or allow emergency vehicles into the park.

C. PRE-WORK CONFERENCE

All successful bidders shall attend a pre-work conference prior to the beginning of the contract. The conference will provide guidance on R1S™ computer use, issuing user permits and receipts, collecting and accounting for user fees, operating applicable equipment and computer programs, processing credit card transactions, reserving facilities (if applicable), recording pertinent data, and customers care issues. An overview of contractor responsibilities and policies outlined in the contract and the Project’s Park Attendant Guide will be presented.

NOTE: Contractors shall be required to demonstrate their ability to proficiently operate required computer programs and equipment, as applicable.

D. PETS

For park in which pets are permitted, contractors shall comply with Title 36, Code of Federal Regulations, Part 327.11 (Control of Animals) which includes:

1. Contractors shall keep pets restricted to the interior of the living quarters or otherwise physically restrained by a leash not longer than six (6) foot at all times. The Operations Project Manager will have the option of approving portable cages or containers for temporary (daytime) outdoor confinement of pets.

2. Contractor shall restrain pets to prevent contact with visitors. Except for service animals, pets are prohibited in or near the gatehouse (NO EXCEPTIONS).

3. Contractors shall be responsible for daily cleanup and proper disposal of pet waste.

4. The COR may require the removal of pets that are disruptive and impact park operations (barking dogs, aggressive behavior, etc.)

5. Contractors shall keep pets clean, free of foul odors and have all vaccinations current and shall maintain current records.

6. Contractors shall be liable for any damage to government facilities, damage to park visitors’ property, or personal injuries caused by their pets.

7. Failure to comply with these provisions could result in termination of the contract.

III. GENERAL RESPONSIBILITIES

Contractor general responsibilities include, but are not limited to: providing information and assistance to the public, conducting inspection tours of the park and its facilities, controlling access to the park; opening and closing gates, monitoring visitor compliance with visitation and quiet hours, issuing user permits, reserving sites and facilities, posting reservation signs, registration of campers and visitors if applicable, and fee collection and remittance reporting according to prescribed procedures. All contractual provisions shall be performed to the satisfaction of the Contracting Officer or COR. Time and duties vary by Project.

A. CUSTOMER ASSISTANCE & PUBLIC INTERACTION

The primary role of a Park Attendant Contractor is first and foremost to courteously assist visitors and secondly to tactfully and respectfully inform customers of the rules and regulations in an attempt to gain compliance. Contractors are NOT rule and regulation enforcement personnel and shall not argue with, threaten, or badger uncooperative visitors. Contractors shall not attempt to detain, apprehend, or search any visitor or personal property. Contractors shall not use profanity in the presence of the public, project personnel, or other contractors. Contractor shall notify and inform Ranger on Duty of all problems encountered.

1. Contractor must be able to interpret and comply with Title 36, CFR, Chapter

III, Part 327, “Rules and Regulations Governing Public Use of Corps of Engineers Water Resource Projects,” as well as, park-specific policies, rules and requirements. Contractor shall act as point of contact for the visiting public for reporting emergencies and/or violations of low. Attendants shall assist public with information by answering telephones and questions at the gate house. Contractor shall report to Ranger on Duty all accidents, violations of law, disturbances, and situations that could affect the health and/or safety of the visiting public. Serious or life-threatening incidents and/or emergencies shall be reported first to 9- 1-1 and then to the Ranger on Duty. In the event Contractors are unable to contact a Park Ranger, they shall contact local law enforcement officers, and then report the incident to a Park Ranger as soon as possible. Rangers will handle each case on its own merit, in accordance with Corps Visitor Assistance Regulations and training. Contractors shall not attempt to direct, manipulate undermine, oppose, impede or “second-guess” decisions made by Rangers.

2. Contractors shall greet customers in a friendly manner as they arrive at the park, and distribute information, such as pamphlets, brochures, maps, park rules and regulations, and project information, as needed or as directed by the Operations Project Manager. Contractors shall assist visitors courteously and professionally, as necessary, by locating facilities, sites, park features and local attractions.

3. Contractor shall inform customers of park quiet hours and visitor hours as they enter the park. Contractors shall courteously ask visitors to depart at closing time and report violations immediately to Ranger on Duty.

4. Contractors shall deliver emergency and non-emergency messages to park users in accordance with Project policy. Contractors shall immediately assist the public by summoning medical or emergency assistance when an emergency is observed or reported, and then contact a Park Ranger to report such incidents.

5. Without exception, Contractors shall immediately open park gates for those claiming a need to leave for emergency reasons, and/or for those users who demand to be let out of the park. Contractors shall also open gates to allow emergency vehicles access to the park and customers Contractors shall open and close campground and day-use area gates as required by the applicable Local Policies. They shall also oversee picnic pavilions and multi-use courts, including turning power on or off and posting reservations for both pavilions and individual campsites, as applicable.

6. Contractors shall maintain a daily log of park activities, including, but not limited to: accidents, incidents, emergencies, complaints, and problems. Contractors shall maintain a written record of vehicles entering the park with Courtesy Passes, if applicable, and a separate record of other vehicles entering the park for other purposes (e.g. maintenance contractors, law enforcement personnel, utility workers, service vehicles, etc.). Contractors shall report complaints and incidents to Ranger on Duty. Records shall be turned into project management personnel as instructed.

7. Contractors shall at all times present a courteous and helpful attitude toward all visitors and shall refrain from any conduct which reflects unfavorably on the Corps of Engineers. Contractors shall not discriminate against customers on the basis of race, color, religion, sex, national origin, marital status, or disabilities.

8. During performance dates and hours, Contractors shall remain within hearing distance of government-furnished communications equipment (except when responding to emergencies, if no portable units are provided). The gatehouse or entrance station shall be locked whenever unattended.

9. Contractors may seek permission for concealed carry of firearms from the

Commander; however, the Commander’s letter of permission only applies during off duty hours, with restrictions as set forth in the letter of permission. While on duty, Contractors shall not carry firearms in their vehicles or on their persons at any time, nor shall firearms be allowed in gatehouses.

B. FEE COLLECTION, ACCOUNTING & PROCESSING

Contractors shall maintain all records necessary for the administration of the user fee program including, but not limited to: computerized registration and reservation program such as R1S™, credit card scanners and printers, User Fee Permits (ENG Form 4457), Electronic Cash Registers, Cash Collection Vouchers (DD 1131), Remittance Registers (ENG 3313), rosters, campsite status boards, passes, etc. IT IS ILLEGAL TO DUPLICATE GOVERNMENT KEYS

AND FORMS (REGISTRATION CARDS, CAMPER PASSES, ETC.). Guidance is provided at the pre-work conference.

1. Contractors shall collect a variety of user fees as specified in the applicable Local Policies for campers, visitors, and day users. Fees collected shall be properly secured. Cash on hand must at all times correspond with permit and related records. There shall not be co-mingling of personal cash with fees collected by Contractors except where Local Policies require Contractors to provide a change fund. Contractors must comply with the Corps’ audit procedures.

2. Contractors, where applicable, shall administer and collect fees for picnic pavilion reservations and campsite reservations. This may include coordinating with the local Project Office, utilizing R1S™, managing reservations, collecting user fees and issuing receipts to the customers.

3. Contractors shall operate the R1S™ computerized reservation system at participating locations. Contractors may be required to operate credit card machinery, and/or electronic cash registers. These methods assist in the collection and tracking of recreation user fees and reservations using computers, electronic hardware and programs supplied by the government.

4. User fees and records shall be subject to audit by Government personnel at all times. Monies and credit card charges on hand must agree with permits sold. The responsible contractor must reconcile all discrepancies.

5. Contractors operating in recreation areas that accept cash shall convert cash collected to cashier’s check or money order (made payable to R1S™; Finance & Accounting Officer, Mobile District Corp of Engineers; or as otherwise officially specified) and mail converted fees and specified documentation to a Corps authorized account via certified mail.

Alternately, Contractors may be required to deposit user fees directly into an approved U.S.

Treasury Department account or submit funds to Project Ranger staff for remittance. Contractors are responsible for the cost of converting fees into a money order or cashier’s check. Contractors shall process all required documentation, such as cash collection vouchers, deposit slips and remittance registers (either R1S™ or generated or manually completed) in accordance with Corps policies. Contractors shall be responsible for the cost of certified postage, as well as, preparation time, travel time, reproduction expenses, and transportation costs. If fee transportation to a bank or Project Office is required, the approximate round-trip mileage will be stated in Section I “Available Positions & Park Descriptions.” Compensation for these items must be included as a part of the potential Contractor’s bid price.

6. Contractors shall take precautions to ensure personal safety and security of fees according to prescribed procedures. Where provided, an approved safe shall be used by the Contractors to secure all user fees. Cash drawer funds should not exceed $250 at any time. Transfer of fees to a bank, lock-box account, or to authorized project personnel shall be required no less than once a week or at any time cash on hand exceeds $5,000.00.

7. At authorized locations, Contractors shall issue Annual Day Use and/or

America the Beautiful passes to eligible individuals and complete documentation according to prescribed procedures.

C. CLEANING & MAINTENANCE

Contractors shall maintain the park gatehouse and immediate surroundings in a clean, orderly, and sanitary condition at all times. This shall include, but not be limited to, daily sweeping, dusting, washing windows, and properly disposing of trash. General maintenance of all shrubbery beds in the vicinity of the gatehouse shall be part of this contract.

Other more specific cleaning duties are found in the park description and Local

Policies.

D. LIVING AREA

Contractors shall maintain their assigned motor home/trailer site and adjacent living areas in a clean, clutter-free, sanitary condition at all times. No dog pens, horse corrals, poultry cages, or similar facilities for pets or raising of animals will be allowed, except as provided for in the subsection titled “Pets”. No washers, dryers, or excessive personal items will be permitted outside the contractor’s living quarters. Landscaping (garden and flowering plants) around contractors’ assigned site may be allowed after prior approval of the Operations Project Manager.

E. SECURITY OF PERSONAL PROPERTY

Security of contractor’s living quarters and all personal property shall remain the contractor’s responsibility throughout the duration of the contract. The Government accepts no responsibility or liability for damage to, or theft of, contractor’s property.

F. LOST & FOUND

Reports of lost items, and items turned in as found, shall be forwarded to a Park Ranger, who will handle in accordance with Title 36 provisions.

G. COOPERATION WITH OTHERS

Contractors shall cooperate with other Contractors, Volunteers, Corps of Engineers employees, Government contractors and law enforcement personnel. Contractors shall allow Corps employees and Government contractors to utilize communication facilities furnished by the government for official business. Government contractors shall be allowed to enter the park to perform their duties. Contractors shall maintain a congenial relationship with each other, including verbal and written communications as necessary to comply with the terms of the contract. Contractors shall not direct the performance of another contractor. If the performance of another contractor is questionable, the Project Office should be contacted.

IV. CONTRACTOR-FURNISHED EQUIPMENT & PROVISIONS

Items specified in this section should be included in the bid price.

A. TEMPORARY LIVING QUARTERS

1. Contractor shall furnish a factory-built, “self-contained” recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract.

2. The unit shall be equipped with electrical hookup not to exceed 110 volts and shall be at least 18 feet in length. Maximum size of the trailer or motor home shall be determined by physical limitations of the site furnished. However, contents of the trailer must remain in the trailer and restrooms/showers must be usable.

3. Pickup shell-type campers, pop-up tent trailers, tents, mini-travel trailers, mobile homes, converted buses, or other RV’s which do not meet size requirements, or the “self-contained” classification as determined by inspection of the Operations Project Manager or his/her representative, will not be acceptable.

4. The contractor team shall be the sole occupants of their site. Other family members and friends shall not reside with the contractor.

5. Overnight visitors of the contractor may stay in the contractor’s living quarters. Visitors, including family and friends, shall not enter the gatehouse at any time. Visitors having their own camping equipment shall occupy a regular campsite and receive no preferential treatment by the contractor in regard to fees, site assignments or Corps and Project policies. Visitors shall not utilize attendant site hook-ups. Operations Project Managers and their authorized representatives may limit the number of visitors and length of stays.

B. CONTRACTOR TRANSPORTATION

Contractors shall provide and maintain a fully operational vehicle, which can be utilized independently of their RV, for purposes of personal or contract-related duties.

1. All motor vehicles, including motor bikes and similar vehicles used contractors, shall be properly licensed, “street legal”, comply with all applicable state laws, and shall be operated in a safe and legal manner.

2. Vehicles used for park patrols shall be in good condition, free from slogans, advertising, and offensive materials.

3. Minimum liability insurance must be carried, as required by the state law where the contract is performed or as otherwise specified in contract clauses. The insurance must be effective throughout the contract period.

4. Contract shall provide fuel necessary to perform tasks in the General Duties and those specified by Local Policies.

C. CONTRACTOR APPEARANCE

Contractors shall promote a professional image through their personal appearance and actions. While on duty, contractors shall dress neatly, in properly fitting, clean clothing, in an acceptable condition (no holes, patches, or signs of “wear” such as fading, missing buttons, broken zippers, stains, or fraying). Bermuda-style shorts or knickers may be allowed, but excessively short and/or tight pants and skirts, swimwear, undershirts, tank tops, halter tops, cutoff shirts, sandals, thongs and similar attire will not be allowed. Only caps/hats provided by the Operations Project Manager’s Office may be worn while on duty. Some projects may require contractors to wear uniforms purchased at their own expense in accordance with prescribed policy. DO NOT purchase uniforms prior to the pre-work conference.

D. INSURANCE

The contractor, contractor’s employees, and all associated sub-contractors’ employees shall procure and maintain during the entire period of his performance under this contract the following minimum insurance in accordance with the Additional Contract Requirements.

Comprehensive Automobile Liability Insurance:

Bodily injury coverage with minimum limits of $250,000 per person and $500,000 per occurrence.

Property Damage Coverage with a minimum limit of $25,000 per occurrence.

At all times during performance, the contractor, contractor’s employees, and all associated sub-contractors’ employees shall maintain with the Contracting Officer a current Certificate of Insurance showing at least the insurance required above and providing 30 days written notice to the Contracting Officer by the insurance Company prior to cancellation or material change in policy coverage. Current Certificate of Insurance shall be furnished to the Contracting Officer no later than 30 days prior to contract award.

E. CHANGE FUND

Some Projects may require Contractors to provide a $150 change fund prior to the start of the contract. In these instances, Contractors must adhere to local audit policies to identify these funds.

F. OTHER REQUIRED EQUIPMENT/SUPPLIES

In addition to the aforementioned, Contractors shall furnish any other equipment and/or supplies as specified by Local Policies.

V. GOVERNMENT-FURNISHED EQUIPMENT & PROVISIONS

A. CONTRACTOR SITE

The Government will furnish an approved site for a factory-built, self-contained trailer or motor home with electrical (110 volts), water and sewage hookups, free of charge. Occupancy of this site is limited to contractor’s camping unit and personal vehicles only. Contractors may be required to obtain an off-premise postal box, at their own expense.

B. GATEHOUSE/ENTRANCE STATION

1. Unless otherwise specified, gatehouse entrance stations shall be shared between two sets of contractor teams on alternate performance schedules.

2. Only those persons under contract as contractors (on scheduled performance days), and properly identified and authorized Corps employees, shall be permitted inside the non-public portion of the gatehouse.

3. Customers, visitors and contractor’s guests (including family members) shall only be allowed in the public area of gatehouses. Some gatehouses do not have indoor public areas.

4. Only certified service animals are permitted in/or adjacent to gatehouses.

5. No tobacco or tobacco substitute products (e.g. electronic cigarettes) are permitted inside gatehouses/entrance stations. At the Operations Project Manager’s option, contractors on duty may be allowed to smoke in designated areas adjacent to the gatehouse provided cigarettes/cigar ashes and butts are properly disposed.

6. Contractor shall not solicit, advertise, sell or offer to sell any unauthorized goods or services to campers or visitors on public property (CFR Title 36, Section 327.18).

C. COMMUNICATIONS EQUIPMENT

The Government, as appropriate, will provide sufficient communications equipment, including portable radios and telephone equipment. Government provided radios/telephones shall be used for official business only and/or to summon emergency assistance for customers. All use of such equipment shall be in compliance with FCC and Corps regulations and instructions.

D. GATEHOUSE SUPPLIES, FORMS & BROCHURES

User fee permits, documentation forms, rosters, note paper, pens, computer hardware, software, cash registers, and handout materials such as maps, brochures, information pamphlets, copies of Title 36 CFR, park rules and regulations and other informational materials will be provided by the Government, as deemed necessary by the Operations Project Manager or their authorized representative.

E. CONTRACTOR IDENTIFICATION

The Government will furnish contractor identification tags, patches and ball caps that clearly identify contractors as non-government employees.

F. KEYS

The COR will provide keys for park operation. In the event keys are lost, the contractor may be held responsible for all costs incurred for the replacement and re-keying of any affected facility.

G. CLEANING SUPPLIES

Cleaning supplies will be provided by the Government as stated in the applicable Local Policy.

VI. PAYMENT FOR PERFORMANCE

Payment is processed once monthly for each day worked at the quoted contract unit price. Per RFO 52.232-33(b) Payment by Electronic Funds Transfer--System for Award Management, “[t]he Government shall make payment to the Contractor using the EFT information contained in the System for Award Management (SAM).”

A. INVOICES

Contractor shall submit on a monthly basis a bill for the number of days worked. Payment will be made within the timeframe allowed by federal regulation (currently 30 days after receipt of a properly completed invoice). Blank invoice forms will be provided for the contractor's use. Postage, envelope and reproduction costs are borne by the contractor. NOTE:

Contractor may perform approximately 60 days before receiving first contractual payment.

See Exhibit 1 for a sample invoice.

B. NON-PERFORMANCE

No payment shall be made for days of non-performance, including those due to contractor illness or personal matters. The Operations Project Manager or his/her authorized representative should be contacted and given as much advance notice as possible when absences are anticipated. Short periods of absence may be approved on an individual basis, depending on need and contractual demands.

C. FINAL CONTRACT PAYMENTS

Final payment voucher shall not be presented to the contractor until all funds and permits are reconciled. Proper handling of and accounting for funds is a condition of performance of this contract. The Contractor may be held liable for any losses, including any equipment issued by the Government lost or damaged due to negligence.

VII. CONTRACTOR PERFORMANCE

A. CONTRACTOR DEFICIENCIES

1. Contractors shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or COR. Notification shall be documented in a memorandum for record and forwarded to the Contracting Officer.

2. Written notifications and memoranda for record shall be prepared by the COR. The original will become part of the contractor’s permanent file at the Operations Project Manager’s Office, a copy will be issued to the contractor, and a copy forwarded to the Contracting Officer.

3. Upon receipt of notification of deficiency in service, contractors must immediately correct deficiencies and/or take steps to prevent recurrence of the deficiency.

4. Deficiencies may be cause for termination of contract.

B. TERMINATION

1. Failure of the contractor to provide items in full and to provide complete services listed in the General Scope of Work and specific project Local Policy requirements may be grounds for termination. Breach of contract and/or voluntary termination of contract without sufficient cause may jeopardize the contractor’s standing for future contracts with the Corps of Engineers.

2. Contractors may be terminated if the Government determines contractor services are no longer needed due to unforeseen closures of a park or its major facilities (e.g., beaches, boat ramps, restrooms, campgrounds, etc.). Unforeseen closures would include those resulting from droughts, floods, storm damage, infrastructure failure and previously unknown safety hazards.

3. Inappropriate conduct or unacceptable actions of contractors that interfere with the contractor’s ability to execute or perform the terms of the contract may be grounds for termination.

VIII. ADDITIONAL REQUIREMENTS & INFORMATION

A. SYSTEM FOR AWARD MANAGEMENT (SAM)

The Contractor is required to have an active Commercial and Government Entity (CAGE) code at the time of bid. Refer to contract clause 52.204-7 System for Award Management for further instruction. The following information relative to this contract is required for successful registration:

1. All business types should be marked “For-Profit Organization”.

2. North American Industry Classification System (NAICS) Code 721211 RV (Recreational Vehicle) Parks

3. Select “Yes” for small business.

B. REPRESENTATIONS & CERTIFICATIONS

Contractors must certify that they are a small business by completing provision 52.212-3

“Offeror Representations and Certifications—Commercial Items” Alternate I. You may also complete this document through the On-line Representations and Certifications Application (ORCA) located at https://www.sam.gov/SAM/.

C. BONDS

Army regulations require contractors, contractor’s employees, and all associated sub-contractors’ employees who collect fees to be fully bonded or insured to protect the government against theft, misappropriation, or loss of Government funds and/or property under control of the contractors. The Contractor is required to furnish to the Contracting Officer proof of such a bond in the minimum amount of $5,000.00 with “U.S. Army Corps of Engineers, Mobile District”, listed as the Obligee. The term of the bond must be effective a minimum of 60 days past the end date of the contract period of performance. The Contractor shall not begin performance until proof of such a bond is furnished.

NOTE: If you obtain one bond, all persons must be listed on the single bond.

D. BACKGROUND CHECKS

Each contractor, contractor’s employees, and all associated sub-contractors’ employees must submit a completed Questionnaire for Non-Sensitive Positions (SAM Form 36, APR 2021), a completed SF-87 Fingerprint Card (Rev. FEB 2021 only; or electronically), and a completed Declaration for Federal Employment (OF306 Form, Revised AUG 2023) for a background check. All associated costs shall be incurred by the contractor.

1. The “Subject Information” block must be completely filled out on the SAM Form 36 (Attachment 1 SAM Form 36). The “Authorization” block must be completed, dated and signed.

2. Contractors may go to the local Police Department or Sheriff's Department to have fingerprints collected on an SF-87 Fingerprint Card or electronically (preferred method).

i. The blocks highlighted in yellow must be completely filled out on the Fingerprint Card (Attachment 2 Sample Fingerprint Card).

ii. The following information must be included on the Fingerprint Card:

SON: A343

SOI: Z256

IPAC: 21008711

3. Form FD258 (Rev. May 2017) is also acceptable. If Form FD258 is used, the following information must be included in the block for “Reason Fingerprinted”:

SON: A343

SOI: Z256

IPAC Code: 21008711

4. If the Electronic System asks for a reason for the fingerprints, the reason should be listed as “Federal Employment”.

NOTE: Fingerprints submitted on 8.5 x 11 paper WILL NOT BE ACCEPTED. All fingerprints must be submitted on either an SF-87 Fingerprint Card, Form FD258 or electronically.

5. The Declaration for Federal Employment (Attachment 3 OF306 Form) must be completely filled out.

i. Spell out entire given name.

ii. For “Place of Birth”, input the city and state ONLY.

iii. Input all dates in the format (MM/DD/YYYY).

iv. Do not abbreviate or use acronyms for Branch of Military Service.

v. Be sure to input and number accordingly additional information as required for answers to Blocks 7-15 in Block 16.

vi. Sign and date Block 17a as the Applicant. Do not fill out Blocks 18a-c.

vii. If the form is handwritten and a mistake is made, cross out the mistake with a single line through the incorrect information, initial and date.

viii. Do not use whiteout on the form.

NOTE: For an example of a completed OF306 Form, see Attachment 4 Sample OF306 Form.

6. Background checks will be initiated once a completed SAM Form 36 and OF306 Form have been received. Contractors will receive an initial email from the Personnel Security Investigation Center of Excellence (PSICoE) with instructions pertaining to the completion of the online e-QIP form. Within 24 to 48 hours after the initial email, Contractors will receive another email with instructions on how to access the e-QIP form online.

NOTE 1: The e-QIP form must be completed within 5 days of receiving the email from PSI-CoE to complete the background check process. If a contractor receives the initial email but no registration code, contact the PSICoE Customer Service Center at 410-278- 4194 to request a registration code.

NOTE 2: If a contractor has had a background check processed in this manner, then the contractor is not required to submit the documents again unless it has been more than 24 months since the contractor has worked in federal service. The contractor will only need to provide a Social Security number so that an updated background check can be processed.

E. PERIOD FOR ACCEPTANCE OF OFFERS

Addendum to RFO Clause 52.212-1(b). The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

IX. ANTITERRORISM AND OPERATIONS SECURITY (AT/OPSEC)

REQUIREMENTS

The following paragraphs apply to this requirement:

A. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES

All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). If necessary, the contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (RFO clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

B. PRE-SCREEN CANDIDATES USING E-VERIFY PROGRAM

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

EXHIBIT 1

SMALL BUSINESS INVOICE

NAME: DATE OF INVOICE:

ADDRESS:

PURCHASE ORDER:

Park attendant services at for the period through for a total of days at per day = .

Contractor Signature