W9127821R0063 Pre-Proposal Conference Slides.pdf

US Army Corps of Engineers

BUILDING STRONG®

Trusted Partners Delivering Value Today for a Better Tomorrow

Pre-Proposal Conference

Jim Woodruff Powerhouse HVAC Replacement Chattahoochee, FL - Gadsden County Solicitation W9127821R0063

USACE Mobile District

15 July 2021

BUILDING STRONG

Trusted Partners Delivering Value Today for a Better Tomorrow

Disclaimer This pre-proposal conference is for informational purposes only.

Any remarks or explanations given during this conference (or in the conference notes) will not change the terms and conditions of the solicitation.

Offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly. Oral exchanges between offerors and the Government will not be binding unless changes are incorporated by a written amendment.

Topics

• General Information

• Section 00 11 00: What to Submit

• Section 00 12 00: Evaluation Criteria

• Bonding Requirements

• Miscellaneous Item Requirements

• Questions & Request for Information (RFI)

• Proposal Due Date

General Information

• www.SAM.gov – must be registered to bid

• Competitive, SB Set-Aside, Best-Value

Procurement (Trade-off)

• NAICS Code 238220 Plumbing, Heating, and

Air-Conditioning Contractors

• Small Business Size Std: $16.5M

• One Firm-Fixed Price Contract Award

• Check Sam.gov (formerly www.FBO.gov) for

Amendments http://www.sam.gov/ http://www.fbo.gov/

General Information

• Who Can Submit?

► Any responsible, interested, self-certified small business contractor

• Who are not Eligible to Submit?

► Any design firm that participated in preparation of solicitation as:

• Government Contractor

• Subcontractor to a Government Contractor

► Cannot submit as Prime Contractor or Design Subcontractor

Section 00 11 00: What to Submit

• Two (2) Separate Files are required:

Volumes I & II – Entire Proposal o Submit PDF via DoD SAFE (instructions are in Paragraph 3.1 of Section 00 11 00)

Volume II – Non-Priced Evaluation Factors o Submit PDF via DoD SAFE (instructions are in Paragraph 3.1 of Section 00 11 00) o ABSOLUTELY NO COST INFO HERE

• PDF file format: 8½” x 11” (11” x 17” only for charts/schedules)

• Title and mark each submission accordingly

• Pay attention to page count

Section 00 11 00: What to Submit

Volume I – Administrative Requirements & Pricing

• Not rated but checked for compliance

• Price analysis to determine fairness and reasonableness

• Components:

SF1442 Blocks 14, 15, 19 and 20 (a,b & c) SF30(s) Blocks 15a, 15b and 15c Proposal Data Sheet (Attachment 1) Bid Schedules (ALL line items to be completed) Reps & Certs (Section 00 45 00) Financial Statements (60 days old) & Bank Letters List of Present Commitments Certified Statement (para 3.4(e) of Section 00 11 00) Bid Bond 20% of proposed total price or $3M, whichever is less OCI Disclosure

Section 00 11 00: What to Submit

Volume I – Administrative Requirements

Section 00 11 00: What to Submit

Volume II - Past Performance of Prime (Factor 1)

• 1st in Relative Importance; This is the only RATED Factor

• Two components:

Relevant Company Effort (Shall Not Exceed 10 Pages):

o Recent (Completed within 6 years of RFP date or 50% complete as of 25 June 2021) o Relevant

Quality of Past Performance o Federal Gov’t Projects: CPARS (Interim or Final) when available; otherwise, use PPQs o Other Projects: only PPQs (Attachment 3)

• Max of 5 examples (Attachment 2)

• Past Performance of Offeror = Offeror’s name in SF1442

Section 00 11 00: What to Submit

- Information is required; Use of form is not.

- Only 1 rated Factor, so this information is vital.

- 5 projects max and total of 10 pages. Include as much detail as you can on those 2 pages.

- If project was completed prior to 25 June 2015, it will not be evaluated – do not include it.

Section 00 12 00: Evaluation Criteria

Evaluation Process

• Components:

Proposal Compliance Review Non-Price Factor Evaluation Price Analysis fair, reasonable, unbalancing of bids Non-Price/Price Trade-off Analysis based on relative advantages and disadvantages of proposals and prices

• Non-price factors are evaluated independently from price

• Non-priced factors combined are considered significantly more important than price

• Award to be done to the proposal that offers the best value to the Government (combined factor ratings & price)

Section 00 12 00: Evaluation Criteria

Factor 1 – Past Performance of the Prime

• Evaluation:

Step 1 - Determine if projects submitted are recent and relevant Step 2 - Assess how well the offeror performed on these projects Step 3 - Assign ratings to each project based on level of relevancy Step 4 - Determine overall Performance Confidence Assessment

Rating

• The Performance Confidence Assessment Rating reflects the degree of probability the offeror will be able to meet the solicitation’s requirements.

• Offerors’ proposals with little or no relevant past performance will be rated neutral confidence.

• Proposals with a deficiency will not be considered for award.

Section 00 12 00: Evaluation Criteria

Administrative Requirements (including Price)

• Administrative requirements are reviewed for compliance and completeness.

• Price is analyzed for fairness, reasonableness and identification of unbalancing of pricing.

• Information provided as part of the Administrative requirements will be used to make a risk assessment of the offeror’s financial capability to successfully accomplish the project.

Section 00 12 00: Evaluation Criteria

Discussions

• The Government intends to award without discussions.

However, the Government reserves the right to conduct discussions, if it’s in the Government’s best interest.

• DO NOT assume you will have an opportunity to revise your proposal after submission.

• If discussions are necessary, it will be only with the firms determined to be the MOST HIGHLY RATED.

• When discussions are closed, offerors will have the opportunity to submit their Final Proposal Revision (FPR).

• Revised proposals are subject to criteria of Section 00 11 00 unless determined otherwise in the discussions letter.

• Discussions are subject to same evaluation criteria.

Bonding Requirements

• Bid Guarantee: FAR 52.228-1 “20% of bid price or $3M, whichever is less”

After award, Contractor will have to provide:

• Performance Bond: FAR 52.228-15 100% of original contract price

• Payment Bond: FAR 52.228-15 100% of original contract price

Miscellaneous Item Requirements

• Safety & Health Requirements to comply with

EM 385-1-1

• Proposals to be in English & in US Dollars (See Section 00 21 16, Provision 52.215-1)

Questions & Request for Information

• Submit via https://www.ProjNet.org/projnet/

• Deadline for RFIs: 22 July 2021

• RFI info in Section 01 00 01, paragraph 2 https://www.projnet.org/projnet

Proposal Due Date

Due No Later Than

5 August 2021, 1400 CDT

Via the DoD Secure Access File Exchange (DoD SAFE)

Instructions for this process can be found in Paragraph 3.1 of Section 00 11 00. Don’t request code too early.