Attach-7_26QA104_Govt-Rsp-Questions.pdf

SOLICITATION W9126G26QA104

PARK CLEANING SERVICES AND WATER TESTING

HORDS CREEK LAKE, THREE RIVERS REGION

Amendment 0001 Government Response to Vendor Questions Received as of 11 August 2026

Questions Government Response Contract Section /

Document (PWS, Bid Schedule, Staff

Matrix, Wage Determinations)

ADMINISTRATIVE QUESTIONS

1. For this services requirement, is a current SPRS assessment under NIST SP 800-171 required as a condition of award, and will the contractor be expected to handle any Controlled Unclassif ied Information?

No, please refer to the solicitation Addendum 52.212- 1 for all required documents and information.

2. An award notice dated 6 August 2026 reportedly uses solicitation number W9126G26QA104 and identif ies award W9126G26PA070, while the current RFQ identif ies a quotation due date of 18 August 2026. Please conf irm in writing that solicitation W9126G26QA104 remains active and clarify or correct the apparently conf licting award notice.

The solicitation is still open. The award notice was cancelled as it was issued in error.

3. Can the government provide historical workload or invoiced-quantity data, or the incumbent's current annual contract value, so offerors can validate the estimated quantities and price realistically?

The previous contract information is included in the solicitation.

W9126G22P0002 Contractor: PureService Corporation Contract Capacity Value: $435,087.06 PoP: Base + 4 Contract Type: Firm-Fixed Price

Additional historical data can be obtained f rom https://www.sam.gov/contracting

4. Can the government provide a seniority list of the incumbent's service employees, including labor classif ications, wage rates, f ringes, and hours, to support accurate and realistic pricing?

No.

https://www.sam.gov/contracting

5. Please provide any official site-visit questions and answers, clarif ications, and photographs made available to of ferors, if any.

All questions received are included in this document.

6. Is Wage Determination 2015-5809 (revision dated 05/13/2026) the determination that will apply at the base-period start, and is any Collective Bargaining Agreement in ef fect that would govern successor wages and fringe benefits under FAR 52.222-41(c)?

Contractor’s are required to comply with the Department of Labor Wage Rate Determination incorporated into the contract.

TECHNICAL QUESTIONS

1. Water treatment scope: The solicitation title and PWS paragraph 4.2 reference water systems operations, maintenance, and testing, while the CLINs and the Performance Requirements Summary address facility cleaning, grounds cleaning, and beach water sampling. Does the contractor operate or maintain any potable or drinking water system under this contract, or is all water-related work limited to beach water sampling under TCEQ standards? Is a TCEQ-licensed water operator required?

No potable or drinking water systems are maintained by the contractor.

All tests and analysis shall be performed only by Texas Department of Health approved laboratories.

A Texas Department of Heath approved laboratory and their personnel conducting the test would have TCEQ accreditation.

PRS #12 in Performance Work

2. Pricing schedule quantities: Please conf irm the quantities in Attachment 3, column C, represent the total number of service events per season, and that they ref lect current facility counts and service f requencies. Have any facilities been closed or added since the tabulation in Technical Exhibit 3?

The pricing schedule is based on total number of facilities, estimated number of events per week, and number of weeks during a particular period. Keeping the park clean will have some variance due to sections of the parks opening and closing. Seasonal closures, maintenance, and visitation f luctuation will create some highs and lows.

Pricing Schedule, Attch 3.

3. Holiday cleanings: The PWS requires restrooms to be cleaned twice daily on the Memorial Day, Independence Day, and Labor Day weekends. Are these additional cleanings already included in the Attachment 3 quantities, or are they priced separately?

The pricing schedule is based on total number of facilities, estimated number of events per week, and number of weeks during a particular period. Keeping the park clean will have some variance due to sections of the parks opening and closing. Seasonal closures, maintenance, and visitation

Pricing Schedule, Attch 3

4. Holiday restroom quantities The summer schedule requires all 11 restrooms to be cleaned twice daily on Saturday, Sunday, and Monday during Memorial Day, Independence Day, and Labor Day weekends.

The pricing schedule is based on total number of facilities, estimated number of events per week, and number of weeks during a particular period. Keeping the park clean will have some variance due to

Pricing Schedule, Attch 3

The summer restroom quantity of 1,144 appears to represent only the normal four-times-weekly schedule.

Please confirm whether the additional holiday cleaning cycles are included within the stated quantity, will be added by amendment, or will be separately ordered and paid. Please also conf irm that the holiday schedule constitutes authorization to perform the required work on those federal holidays.

sections of the parks opening and closing. Seasonal closures, maintenance, and visitation

5. Beach water testing: Is a specific Texas certified laboratory or testing method required, and what turnaround applies?

Please confirm the contractor bears the cost of the second sample group only when E. coli limits are exceeded.

All tests and analysis shall be performed only by Texas Department of Health approved laboratories.

Using a TCEQ accredited lab facility is the method.

Yes, the contractor would bear the cost of the second additional tests if that were needed.

PRS #12 in the Performance Work Statement.

6. Government furnished items: Please conf irm that no equipment or materials are provided, confirm water access at hose bibs, whether on-site storage is available under PWS paragraph 3.1, and that Government-refused containers are provided for collected trash.

Water is available at every campsite and various other water faucets throughout the parks. No onsite storage of contractor equipment. COR has no designated storage areas for contractor equipment.

During period of performance contractor keeps equipment under their control.

PWS 3.1

7. Site access and vetting: How long does the unescorted access vetting referenced in PWS paragraph 1.6.3 (National Crime Information Center Interstate Identif ication Index and Terrorist Screening Database) take for contractor personnel, and does that timeline f it within the ten-day notice to proceed?

The access control procedures of this location for this contract only requires contractors to complete the E-verify. Notice to proceed would be given once E-verify is accomplished on employees.

PWS 1.6.3

8. Debris disposal: Where is of f -site disposal of limbs and animal remains to be performed, and is the contractor responsible for hauling bulk items, or only for placing them adjacent to Government containers?

PWS is requiring contractor to dispose of limbs and animal/f ish remains off Government property and in accordance with federal, state and local laws. Items like tires, appliances, and furniture will be removed f rom the park areas and placed adjacent to bulk refuse containers or in areas designated by the QAR.

PWS PRS#2

9. Contract dates and seasonal periods The solicitation identif ies the base period as November 1, 2026 through October 31, 2027, while Attachment 3 identifies the base period as November 1, 2026 through September 30, 2027. The solicitation CLIN descriptions also def ine winter

Base Year is broken down by winter and summer season. Base Year winter season is November to March and Base Year summer season is April to September as mentioned in the price schedule.

Pricing Schedule, Attch 3.

performance as November through March, while the PWS and option-year price schedules use October through March.

Please confirm the controlling performance dates and seasonal periods for the base and each option year, explain how October services are to be priced, and provide a corrected Attachment 3 if applicable.

Subsequent years are also as listed in the price schedule.

10. Attachment 3 formulas Several extended-price and total cells in Attachment 3 do not appear to calculate all applicable line items.

Will the Government issue a corrected Attachment 3? If not, may of ferors correct the formulas while preserving the Government’s line-item structure and quantities?

The pricing schedule is based on total number of facilities, estimated number of events per week, and number of weeks during a particular period. Keeping the park clean will have some variance due to sections of the parks opening and closing. Seasonal closures, maintenance, and visitation f luctuation will create some highs and lows.

Calculate bid according to what of feror needs for compensation, but do not alter the formulas

Pricing Schedule, Attch 3.

11. Cleaning and access windows Please identify the required completion times or allowable service windows for routine restroom and facility cleaning.

For the three holiday weekends, please identify the required morning and af ternoon restroom-service windows and any minimum amount of time required between the two daily cleaning cycles. Please also conf irm weekend and holiday site-access procedures.

Cleaning access windows can vary according to visitor use. No required completion times have been set. It is just once per day on non-holidays and twice per day for the holiday weekends. Twice per day is expected to be once in the AM and once in the PM.

Weekend and holiday site access is open the same as weekdays.

12. Safety Plan submission timing PWS paragraph 1.21 states that the Safety Plan is to be delivered with the proposal and requires two copies. The Deliverables Schedule identifies the Safety Plan, initial AHA, and SDS package as post-award deliverables due within 15 calendar days af ter award.

Please conf irm whether the Safety Plan/Accident Prevention Plan, initial AHA, and SDS package must be submitted with the quote or af ter award.

Only 1 copy of the Safety Plan, AHA, and SDS package is due during post award as mentioned in the Deliverables Schedule.

PWS Technical Exhibit 2 Deliverables Schedule

13. Water-system scope

PWS paragraph 4.2 references water-system operations, maintenance, and testing, while the detailed tasks and price schedule identify beach-water sampling and testing.

Please conf irm that the contractor is not responsible for operating, maintaining, repairing, or testing potable-water, wastewater, vault-toilet, or dump-station systems, and that the water-related scope is limited to beach-water sampling and laboratory testing.

Contractor is not responsible for operating, maintaining, repairing, or testing potable-water, wastewater, vault-toilet, or dump-station system.

The scope of water-related service is only for beach-water sampling and laboratory testing.

PWS Technical Exhibit 1 Performance Requirements Summary

14. Additional water testing The PWS states that the contractor is responsible for the f irst doubled retest group following an unacceptable result, while subsequent Government-directed testing will be paid according to the bid schedule.

Please confirm how subsequent Government-directed samples will be ordered, invoiced, and paid, and whether the quoted water-testing unit rate will apply to each additional sample.

Contractor is responsible for the cost of the f irst sample testing that had unacceptable results.

Contractor is responsible for the cost of the second sample testing. However, the second sample group shall have twice the number of samples collected and tested. The PWS allows for the Government to request additional (3rd, 4th , etc) samples. Highly unlikely, but If that were the case, then the contractor could invoice a separate line item on the monthly invoice for those subsequent (3rd, 4th, etc) samples that were tested for that particular week of testing.

The price for those subsequent (3rd, 4th, etc) samples would be priced (each) according to the bid schedule.

PWS Technical Exhibit 1 Performance Requirements Summary (PRS)

15. Quality Control Inspector role The required daily Quality Control Report contains separate signature lines for the Team Leader and QC Inspector.

May the working team leader also serve as the QC inspector and sign in both capacities when permitted by the contractor’s accepted Quality Control Plan, or must QC inspections be performed by a separate individual?

A working Team Leader cannot serve as the QC Inspector or sign in both capacities, as individuals are strictly prohibited from inspecting their own work.

A separate individual must perform the QC inspections unless the Team Leader is not performing the work and this is outlined in the Quality Control Plan.

16. Performance thresholds The Performance Requirements Summary identif ies acceptable performance as 100% and states that performance below 85% is unacceptable.

Please clarify how inspection scores between 85% and 99% will be classif ied and whether any corrective action, payment deduction, or other consequence applies within that range.

The standard Acceptable Quality Level (AQL) baseline is set to 85%, ensuring public expectations are met while allowing a reasonable margin for error.

QAR inspections are based on the Peformance Requirements Summary. The Government may require the Contractor to reperform work found to be outside the established AQLs. If the Contractor is

PWS Technical Exhibit 1 Performance Requirements Summary (PRS) unable to reperform the work, or is unable to meet the AQLs, the Government has the right to withhold payment or secure services from an outside vendor at the Contractor’s expense.

17. Facility details and f ixture counts The PWS provides overall facility counts but does not provide detailed f ixture, dispenser, receptacle, or building-size information.

Please provide any available inventory, drawings, photographs, f loor plans, or estimates showing:

• The number of toilets, urinals, sinks, and showers by facility;

• The number and type of toilet-paper dispensers;

• The number and approximate size of trash receptacles;

• The number of mirrors, windows, and light f ixtures;

• The approximate square footage of each restroom or bathhouse; and

• The number of tables, cookers, f ire rings, and other serviceable items at the group and screened shelters.

Beyond the facility counts listed in the PWS, a site was of fered to potential bidders on 5 Aug 2026.

18. Contractor storage availability Please conf irm whether temporary contractor storage is currently available at Hords Creek Lake and provide the approximate location, size, and security of the available space.

Please also conf irm:

• Whether the space is enclosed and lockable;

• Whether it is shared or exclusive to the contractor;

• Whether toilet tissue, liners, tools, and other consumables may be stored there;

• Whether cleaning chemicals may be stored there; and

• Whether an appropriately marked contractor vehicle may be parked onsite overnight.

Contractor storage is not available at Hords Creek Lake. Contractor is responsible for their own equipment. Contractor vehicles and equipment trailers that are appropriately marked can be brought onsite but not stored overnight.

19. Contractor water access Please identify the available contractor water-access

Water access is available at all campsites and multiple water faucets throughout the parks.

locations at Lakeside, Friendship, Flat Rock, and the Project Of f ice.

Please also conf irm:

• Whether the water sources have approved backf low-prevention devices;

• Whether ordinary hose pressure is available;

• Whether contractors must provide their own backf low preventers; and

• Whether any required cleaning locations are not reasonably accessible f rom an available water source.

Backflow prevention has been determined be at all sites. However, historical maintenance of park facilities could have created some deviations.

Therefore, the contractor should have backf low prevention in their inventory. Ordinary hose pressure is available. Cleaning locations are reasonably accessible f rom an available water source.

20. Roads, routes, and vehicle accessibility Please provide any available maps showing the required facilities and approximate driving distances between Lakeside, Friendship, Flat Rock, and the Project Of f ice.

Please also conf irm:

• Whether all required locations are accessible by a standard cargo van;

• Whether any location requires a high-clearance vehicle, four-wheel drive, trailer, or UTV;

• Whether any roads are unpaved, seasonally closed, or subject to access restrictions; and

• Whether designated contractor parking or staging locations are available.

Other than what is provided in the PWS, the site visit that was offered on 5 Aug 2026 provided opportunity to potential bidders for additional understanding of distance between parks. Also, the map provided in PWS can be used. Roads are paved. Cannot provide information about how to perform the work.

21. Refuse and animal/f ish-remains disposal Please confirm where ordinary contract-generated refuse is to be deposited and whether Government dumpsters or refuse containers are available at each recreation area.

The PWS separately requires animal and f ish remains to be removed from Government property and states that f ish remains may not be placed in waste containers. Please identify:

• The Government’s expected disposal method;

• Whether sealed remains may be transported to an authorized municipal landf ill or transfer station; and

• Whether an incumbent-approved disposal location or established procedure is available.

PWS is requiring contractor to dispose of limbs and animal/f ish remains off Government property and in accordance with federal, state and local laws. Items like tires, appliances, and furniture will be removed f rom the park areas and placed adjacent to bulk refuse containers or in areas designated by the QAR.

22. Beach-water sampling logistics

Please provide or confirm the following information regarding beach-water sampling:

• The exact sampling location at each beach;

• The required sampling depth and collection method;

• Whether sampling-location maps are available;

• The laboratory previously or currently used for this requirement, if available;

• Whether the laboratory provides sample containers, coolers, preservatives, labels, and chain-of -custody forms;

• Whether samples are delivered by the contractor, collected by a courier, or picked up by the laboratory;

• The required sample-delivery and holding times; and

• Whether waders, personal f lotation devices, or other special access equipment are expected.

Swim beach map is being attached to this Govt Rep Question Document.

The sample locations should be taken at opposite ends of the swim beach. Contractor should proved a map to QAR of where the samples were taken.

All tests and analysis shall be performed only by Texas Department of Health approved laboratories.

Using a TCEQ accredited lab facility is the method.

Government cannot make recommendations of which laboratory to use. However, as stated in the PWS: All tests and analysis shall be performed only by Texas Department of Health approved laboratories.

PRS #12 in the Performance Work Statement.

23. Dispensers, locks, bulbs, and replacement hardware Please provide the manufacturer, model, dimensions, or photographs of the existing toilet-paper dispensers and locks, if available, so offerors can identify compatible replacement locks and keys.

Please also identify:

• The bulb base and f ixture type for the required amber bug bulbs; and

• The type and size of tamper-resistant screws currently used for light covers and other required hardware.

Beyond the facility counts listed in the PWS, a site was of fered to potential bidders on 5 Aug 2026.

24. Cleaning equipment and method restrictions Please confirm whether there are any restrictions on the use of :

• Wet/dry vacuums;

• Pressure washers;

• Battery-powered cleaning equipment;

• Hoses;

• Portable water tanks; or

• Similar cleaning equipment.

Government cannot recommend how to accomplish work. However, no restrictions on listed equipment.

Environmental compliance by state and federal law must be met.

25. Please also identify any restrictions concerning water runof f , wastewater collection, noise, public-use periods, or temporary closure of facilities during cleaning.

26. Technical Exhibit 3 lists 11 restroom facilities park-wide, but doesn't break that count down by area. The summer service schedule shows restroom cleaning at Lakeside, Friendship, and Flat Rock, while the winter schedule only covers Lakeside and Friendship.

Could you tell me how many of the 11 restroom facilities are located at each of the three areas (Lakeside, Friendship, Flat Rock)?

Facility counts are listed in the PWS and further def ined below.

Lakeside = 6 Friendship = 1 Flat Rock = 4

27. Is the 5 August 2026 site visit mandatory as a condition of award eligibility, and may an of feror's proposed subcontractors attend alongside the of feror?

No, site visit attendance is not mandatory, just highly encouraged.

28. Attachment 3 contains conflicting period references, including option-year periods stated as "01 October - 31 September," while the solicitation identif ies the base period as 01 November 2026 - 31 October 2027. The pricing workbook also appears to cover 01 November - 30 September for the base year and 01 October - 30 September for option years.

Please conf irm the correct base and option periods and identify which dates govern each seasonal CLIN for pricing purposes.

Base Year is broken down by winter and summer season. Base Year winter season is November to March and Base Year summer season is April to September as mentioned in the price schedule.

Subsequent years are also as listed in the price schedule.

Pricing Schedule, Attch 3.

29. October 2027 appears to fall within the stated base period, but the base-year pricing quantities appear to cover only the November-March winter season and April-September summer season. Please conf irm whether October 2027 is included in the stated quantities, will be added as separately payable quantities, or is excluded f rom the base period for pricing purposes.

Base Year is broken down by winter and summer season. Base Year winter season is November to March and Base Year summer season is April to September as mentioned in the price schedule.

Subsequent years are also as listed in the price schedule.

Pricing Schedule, Attch 3.

30. The "Grounds Cleanup (Acres)" line carries a unit of measure of "EA" with large seasonal quantities (for example, 8,528 in the summer season). Do these quantities represent the

Acres PWS Item 3-1 Hords Creek Facility Tabulations number of service events across the season or total acreage, and what is the basis for the estimate?

31. Are the estimated quantities in Attachment 3 government estimates provided for evaluation only, or are they guaranteed minimums the contractor will be paid for regardless of the actual number of service events performed?

The pricing schedule is based on total number of facilities, estimated number of events per week, and number of weeks during a particular period. Keeping the park clean will have some variance due to sections of the parks opening and closing. Seasonal closures, maintenance, and visitation f luctuation will create some highs and lows.

Pricing Schedule, Attch 3.

32. Please conf irm or issue a corrected Attachment 3 pricing workbook. The formulas in cells F32 and F65 appear to total only the f irst and last summer line items (F20 + F31 and F53 + F64, respectively) rather than all intervening line items. Are these formulas intended, or should the totals be corrected?

Corrected Attachment 3 Pricing Schedule attached to this question sheet.

33. The summer restroom quantity is listed as 1,144. The PWS also requires twice-daily restroom cleaning on Saturday, Sunday, and Monday during Memorial Day, Independence Day, and Labor Day weekends. Please conf irm whether those additional holiday cleanings are included in the 1,144 quantity. If they are not included, should the quantity be revised to account for the additional services, or should of ferors include them in the summer restroom unit rate?

The pricing schedule is based on total number of facilities, estimated number of events per week, and number of weeks during a particular period. Keeping the park clean will have some variance due to sections of the parks opening and closing. Seasonal closures, maintenance, and visitation f luctuation will create some highs and lows.

Pricing Schedule, Attch 3.

34. The winter service schedule identif ies one Lakeside gatehouse and one Lakeside dump-station location, while the pricing quantities appear to represent two of each. Please identify the facilities included in these winter quantities and conf irm the correct quantities for pricing.

Lakeside West dump station closes during the winter.

Lakeside East dump station stays open during the winter.

35. Does the estimated 40-sample summer quantity include exceedance re-samples, and may trained contractor personnel collect the samples for delivery to a Texas Department of Health-approved laboratory, or must a certified sampler perform collection?

No, it does not include any “exceedance re-samples”.

36. Will water, electrical service, and temporary storage be available at each of the three recreation areas, and is any staging or equipment storage provided at the Flat Rock area given its closure during the winter season?

Water and electric is available at every campsite. No overnight park cleaning contractor storage is allowed at Hords Creek Lake.

37. Can the Government provide a facility-by-facility asset list identifying restroom types (including standard restrooms, shower facilities, and vault toilets), f ixture and dispenser counts, winter-active facilities, shelters, gate complexes, dump stations, fishing piers, courtesy docks, boat ramps, and beach areas so of ferors can accurately estimate labor and consumable requirements?

Other than what is provided in the PWS, the site visit that was offered on 5 Aug 2026 provided opportunity to potential bidders to view facilities.

38. Please conf irm whether hand soap is contractor-furnished and, if so, provide any required dispenser compatibility, product specifications, or minimum standards applicable to the hand soap.

No soap is required.

39. Please clarify the required timing for the Accident Prevention Plan/Safety Plan and initial Activity Hazard Analysis. One PWS provision appears to require the Safety Plan with the proposal, while the Deliverables Schedule states that the Safety Plan and initial AHA are due within 15 calendar days af ter award. Which requirement governs?

Only 1 copy of the Safety Plan, AHA, and SDS package is due during post award as mentioned in the Deliverables Schedule.

PWS Technical Exhibit 2 Deliverables Schedule