B08_23Q011.pdf

Section SF 1449 - CONTINUATION SHEET

INSTRUCTION TO OFFEROR

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G20Q0036 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Trinity Region, Lavon Lake, in Support of Lavon Lake Park Cleaning

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to establish a Purchase Order for non-personal serves to perform the services listed below in the description.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal Park Cleaning services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

Work shall be performed in support of the USACE Trinity Region located at Lavon Lake Project 3375 Skyview Dr, Wylie TX 75098.

Periods of Performance will be one (1) twelve (12) month base period, and two (2) twelve (12) month option periods.

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after January 24, 2023. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date. Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Housekeeping – Janitorial Services NAICS CODE: 561720, Janitorial Services SIZE STANDARD: $15 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content – The quote shall consist of the vendor information sheet. All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All combined synopsis/solicitation requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each task separately and shall sufficient narrative and supporting data for each task. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive of that does not conform to the terms of the combined synopsis/solicitation.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance of supplying the herbicide service that meets the contract requirements. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit one (1) PPQ with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

(See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service. The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Adjectival Rating Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Price Exhibit. The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the required IDIQ if a pre-priced list of services fair and reasonable price can be obtained.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

Quotes for this solicitation are due no later than (NLT) February 3, 2023, by 12:00 PM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY.

The Offeror must obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Ms. Samuela Adams) samuela.y.adams@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

https://piee.eb.mil/ https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5 https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf mailto:m2swfpco@usace.onmicrosoft.com mailto:samuela.y.adams@usace.army.mil

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following in one PDF files in the response to the RFQ

a. Vendor Information Sheet,

b. . Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

c. Pre-Priced Bid Schedule & Task Order Schedule. Incomplete bid schedules will be rejected and the quoter will be deemed non-responsive.

d. Complete and return the provisions at 52.204-24, and 52.204-26

e. If applicable, acknowledge and return any amendments with your submittals.

f. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered responsive and evaluated/considered. Those without a NIST score in SPRS will be deemed NON-RESPONSIVE and thus not evaluated/considered for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive”.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance https://www.acquisition.gov/

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: U.S. Army Corps of Engineers

Lavon Lake Project Office 3375 Skyview Dr Wylie, TX 75098

CT POC: Brian Edwards Contact Info: 817-886-1053 Email: brian.edwards@usace.army.mi

Conference: TBD

VENDOR INFORMATION SHEET

W9126G20Q0062

Sam Rayburn Medical Surveillance Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

Unique Identity NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes

No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy)

Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Yr-Lavon Park Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning and litter removal services at

Bardwell Lake as defined in this Performance Work Statement.

Year: 01 March 2023 - 29 February 2024

POC: Brian L. Edwards (817)886-1053 or brian.edwards@usace.army.mil

FOB: Destination

NET AMT

1001 1 Job OPTION OP Yr 1-Lavon Park Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal

Year: 01 March 2024 - 28 February 2025

2001 1 Job OPTION OP Yr 2-Lavon Park Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal

Year: 01 March 2025 - 28 February 2026

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

SCHEDULE

SECTION B

DESCRIPTION OF SUPPLIES AND SERVICES AND PRICES

BID SCHEDULE - FULL CONTRACT

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS AND LABOR NECESSARY TO PROVIDE FACILITY

CLEANING AND LITTER REMOVAL SERVICES AT LAVON LAKE, WYLIE, TX, IN ACCORDANCE WITH

SPECIFICATIONS.

ITEM DESCRIPTION ESTIMATED UNIT OF UNIT PRICE AMOUNT

QUANTITY MEASURE

0001 BASE YEAR: 1 MAR 2023 THROUGH 29 FEB 2024

SUMMER SEASON: 1 MAR 23 - 30 SEP 23

0001AA East Fork Park 1 MO

0001AB Avalon Park 1 MO

0001AC Headquarters 1 MO

0001AD Little Avalon Park 1 MO

0001AE Stilling Basin 1 MO

0001AF Lavonia Park 1 MO

0001AG Mallard Park 1 MO

0001AH Little Ridge Park 1 MO

0001AJ Pebble Beach Park 1 MO

0001AK Lakeland Park 1 MO

0001AL Elm Creek Park 1 MO

0001AM Caddo Park 1 MO

0001AN Twin Groves Park 1 MO

0001AP Ticky Creek Park 1 MO

0001AQ Clearlake Park 1 MO

0001AR Bratonia Park 1 MO

0001AS Highland Park 1 MO

0001AT Brockdale Park 1 MO

TOTAL FOR BASE SUMMER SEASON

WINTER SEASON: 1 OCT 23 - 29 FEB 24

0001BA East Fork Park 1 MO

0001BB Headquarters 1 MO

0001BC Stilling Basin 1 MO

0001BD Lavonia Park 1 MO

0001BE Mallard Park 1 MO

0001BF Little Ridge Park 1 MO

0001BG Lakeland Park 1 MO

0001BH Elm Creek Park 1 MO

0001BJ Twin Groves Park 1 MO

0001BK Ticky Creek Park 1 MO

0001BL Clearlake Park 1 MO

0001BM Bratonia Park 1 MO

0001BN Highland Park 1 MO

0001BP Brockdale Park 1 MO

TOTAL FOR BASE WINTER SEASON

TOTAL FOR BASE YEAR

OPTION YEAR 1: 1 MAR 2024 THROUGH 28 FEB

SUMMER SEASON: 1 MAR 24 - 30 SEP 24

1001AA East Fork Park 1 MO

1001AB Avalon Park 1 MO

1001AC Headquarters 1 MO

1001AD Little Avalon Park 1 MO

1001AE Stilling Basin 1 MO

1001AF Lavonia Park 1 MO

1001AG Mallard Park 1 MO

1001AH Little Ridge Park 1 MO

1001AJ Pebble Beach Park 1 MO

1001AK Lakeland Park 1 MO

1001AL Elm Creek Park 1 MO

1001AM Caddo Park 1 MO

1001AN Twin Groves Park 1 MO

1001AP Ticky Creek Park 1 MO

1001AQ Clearlake Park 1 MO

1001AR Bratonia Park 1 MO

1001AS Highland Park 1 MO

1001AT Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 1 SUMMER SEASON

WINTER SEASON: 1 OCT 24 - 28 FEB 25

1001BA East Fork Park 1 MO

1001BB Headquarters 1 MO

1001BC Stilling Basin 1 MO

1001BD Lavonia Park 1 MO

1001BE Mallard Park 1 MO

1001BF Little Ridge Park 1 MO

1001BG Lakeland Park 1 MO

1001BH Elm Creek Park 1 MO

1001BJ Twin Groves Park 1 MO

1001BK Ticky Creek Park 1 MO

1001BL Clearlake Park 1 MO

1001BM Bratonia Park 1 MO

1001BN Highland Park 1 MO

1001BP Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 1 WINTER SEASON

TOTAL FOR OPTION YEAR 1

OPTION YEAR 2: 1 MAR 2025 THROUGH 28 FEB

SUMMER SEASON: 1 MAR 25 - 30 SEP 25

2001AA East Fork Park 1 MO

2001AB Avalon Park 1 MO

2001AC Headquarters 1 MO

2001AD Little Avalon Park 1 MO

2001AE Stilling Basin 1 MO

2001AF Lavonia Park 1 MO

2001AG Mallard Park 1 MO

2001AH Little Ridge Park 1 MO

2001AJ Pebble Beach Park 1 MO

2001AK Lakeland Park 1 MO

2001AL Elm Creek Park 1 MO

2001AM Caddo Park 1 MO

2001AN Twin Groves Park 1 MO

2001AP Ticky Creek Park 1 MO

2001AQ Clearlake Park 1 MO

2001AR Bratonia Park 1 MO

2001AS Highland Park 1 MO

2001AT Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 2 SUMMER SEASON

WINTER SEASON: 1 OCT 25 - 28 FEB 26

2001BA East Fork Park 1 MO

2001BB Headquarters 1 MO

2001BC Stilling Basin 1 MO

2001BD Lavonia Park 1 MO

2001BE Mallard Park 1 MO

2001BF Little Ridge Park 1 MO

2001BG Lakeland Park 1 MO

2001BH Elm Creek Park 1 MO

2001BJ Twin Groves Park 1 MO

2001BK Ticky Creek Park 1 MO

2001BL Clearlake Park 1 MO

2001BM Bratonia Park 1 MO

2001BN Highland Park 1 MO

2001BP Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 2 WINTER SEASON

TOTAL FOR OPTION YEAR 2

TOTAL FOR BASE, OPTION YEAR 1, AND OPTION YEAR 2

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Park Cleaning and Litter Removal Services Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide facility cleaning and litter removal services at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning and litter removal services at Lavon Lake as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Perform facility cleaning and litter removal services at Lavon Lake.

Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to maintain the facilities in a clean and sanitary state, free of litter, garbage, refuse, and excess debris in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO).

1.2.1 Areas/Facilities To Be Cleaned and Cleared of Litter at Lavon Lake:

The base bid consists of cleaning restrooms, picnic tables, playgrounds, fishing piers, and group facilities throughout the 16 parks and stilling basin, and litter removal throughout the 16 parks, stilling basin, and headquarters along the Lavon Dam.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:30 PM Monday through Friday, or by calling 972/442-3141, or by email at michael.k.kinard@usace.army.mil.

1.2.2 Definitions

A. Clean. Means free of dirt, impurities, or extraneous matter. Additionally means the act of removing all dirt, impurities, or extraneous matter without damage, injury, or impairment to that which is being cleaned.

B. Garbage. Means solid waste, consisting of putrescible animal and vegetable waste materials resulting from preparation, cooking, and consumption of food.

C. Refuse. Means non-putrescible solid waste, consisting of both combustible and non-combustible waste materials.

D. Debris. Means tree limbs, branches, logs, stumps, driftwood, rocks, detached aquatic weeds, accumulation of weeds, tumbleweeds, and all other naturally occurring materials on the ground, which are too large to be mulched safely by a lawn mower. This does not include small organic litter as defined below.

E. Organic litter. Means all small, naturally occurring materials on the ground including, but not limited to: leaves, seed pods, needles, twigs, weeds, grass clippings, etc. that can be safely mulched.

F. Litter. Means all refuse and trash that has been deposited in or blown into the contract area, and is not located inside one of the containers provided.

G. Asphalt and concrete surfaces (Improved surfaces). Asphalt and concrete surfaces are defined to include all improved roads and trails, paved parking lots, sidewalks, boat ramps, boat docks, curbs, dumpster pads, and picnic, camping, and group shelters.

1.2.3 Facility Cleaning Standards

A. General. Facilities to be cleaned, frequencies, and quantities are indicated by winter and summer seasons in Technical Exhibits 3 and 4, and on the maps attached at Technical Exhibit 5.

B. Pressure washers. Pressure washers are authorized for all exterior concrete, masonry, and metal surfaces. At no time should pressure washers be utilized to clean wooden surfaces, electrical lights or outlets.

C. Restrooms. Each restroom shall be clean, sanitary, and fresh smelling.

Requirements include removal of all dirt, litter, and refuse from the showers, toilets, sinks, faucets, fixtures, and floor. Toilet paper dispensers will be filled so that there is sufficient supply until the next cleaning. The outside exterior and sidewalk shall be free of garbage, refuse, debris, and litter. Both the interior and exterior of the building shall be free of webs and nests (such as wasp or bird nests).

D. Picnic tables. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests).

Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site.

E. Firepits and grills. Grill surface should be clean and free of food and other materials. Remove all materials inside the firepits and grills including litter, ashes, and unburned woody debris (do not deposit unburned woody debris on the grass outside of the ring). All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals.

Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

F. Playgrounds. Playground equipment should be free of webs and nests (such as wasp or bird nests). The use of pesticides or herbicides is prohibited on all playground equipment.

G. Group shelters. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests).

Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site. Remove all materials inside the grills to include litter, ashes, and unburned woody debris. All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals.

Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

H. Courtesy docks and ramps. Boat ramps should be free of all woody debris, fish, and fishing refuse. All collected materials may be deposited in the nearest available dumpster or at a location designated by the QA Inspector if larger than what will fit in the dumpster.

I. Fishing piers. Fishing piers should be free of all fish and fishing refuse.

J. Trailer dump stations. Remove all foreign objects and spilled sewage from the floor and drain. Ensure that all solid debris (such as rocks, sticks, weeds, etc) are removed from the area and deposited in the nearest dumpster. At no time should non-sewage be flushed into the disposal unit.

1.2.4. Litter Removal

A. Restroom facilities. Restroom facilities should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the building.

B. Picnic tables/sun shelters. Picnic tables, sun shelters, fire pits and grills should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the structures.

C. Group pavilions. Group pavilions should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the structures.

D. Courtesy docks and ramps. Boat docks should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the dock and ramp, and free of all floating litter within 4 feet of the dock.

E. Asphalt and concrete. All concrete and asphalt surfaces (improved surfaces) should be free of litter to a minimum of a 20 foot radius from the edge of the surface.

1.2.5. Special Reporting Requirements

A. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

B. The contractor shall provide a list of vehicles and license plate numbers to be used within the contract area.

C. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

D. The contractor shall provide a certificate of insurance to the Contracting

Officer.

E. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

F. The contractor shall provide a written statement designating the Quality

Control Representative(s).

G. The contractor shall provide a list of all supplies and materials (to include brand names) to be used on the job which are required to be furnished by the contractor. The contractor shall also provide a Safety Data Sheet (SDS) for all cleaning supplies of a chemical nature.

H. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

I. The contractor shall immediately report to the Quality Assurance (QA) Inspector any usual or potentially hazardous conditions which are observed during the performance of work. This shall include such items as equipment in need of repair, the need for electrical, carpentry, or plumbing repairs, damage to buildings or grounds, items which may constitute fire hazards, vandalism, rodents, and other conditions.

J. The contractor shall provide the daily Quality Control Reports of completed work to the QA Inspector by 8:30 AM on the Monday following the completed work week (or the next business day in the event of a holiday).

K. Work Schedule. The purpose of the work schedule is to ensure that inspections by the Government follow closely to the Contractor’s activities.

The Contractor will submit a new and detailed work schedule to the QA Inspector at least 48 hours prior to work being accomplished. If any deficiencies are identified and ordered by the Government, a work schedule will be submitted to the COR and QA Inspector prior to any repair work being done. Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance

L. The contractor shall report all damaged, broken, or missing vents, screens, latches, hinges, springs, toilet paper holders, etc. within each restroom directly to the QA Inspector for replacement or repair by the government.

M. Pesticides. Only commercial off-the-shelf pesticides may be used without prior coordination with the Contracting Officer or his/her representative.

Commercial products will be strictly applied in accordance with the manufacturer’s directions as stated on the product label. The contractor shall provide a list of pesticides (to include brand names) to be used on the job and the associated Safety Data Sheet (SDS).

1.3 Period of Performance: The Contractor shall complete all work under this contract continuously from 1 March 2023 (or date of award) through 28 February 2026.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after contract award. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the Contracting Officer (KO) and Quality Assurance (QA) Inspector. After acceptance of the QCP, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC program.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Junetenth Christmas Day Independence Day

1.4.4 Hours of Operation: Lavon Lake office is open Monday through Friday, 8:00 A.M. – 4:30 P.M. The address is: 3375 Skyview Drive, Wylie, Texas 75098.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Lavon Lake and Dam, Collin County, Texas.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract

(FFP).

1.4.7 Security Requirements:

1.4.7.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.4.7.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.4.7.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center- Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.4.7.4 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.4.7.5 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.4.7.6 Identification of Contractor Employees: “Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

a. The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employees name and color photograph.

It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

b. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering, or participating in telephone/VTC conversations with Government or other contractor personnel.

c. When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

d. Each of the requirements set forth in paragraphs a-c, must be included in all subcontracts at any tier.

1.4.7.7 Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.8 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The Lavon Key Control Officer will inventory the issued keys at least annually to meet regulation requirements.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Sustainability:

1.4.8.1 The contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

1.4.8.2 The contractor must meet the Bio Preferred Program requirements set forth by USDA. The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.x html. Contractor will ensure compliance under the categories of: Janitorial, Groundskeeping, and Personal Care.

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

1.4.8.3 The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR) when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Contracting Officer Representative (COR): A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the task order, (2) perform inspections necessary in connection with task order performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the task order, (4) monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, (5) coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.11 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.12 Quality Assurance Inspector. The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.4.13 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Company Owner/President, Contract Manager/Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer.