B08_21Q0025-0003 Solicitation.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add the actual areas to be mow ed at both Whitney and Aquilla. Also to extend the closing date from

3/28/2022 to 3/31/2022 at the same time due to adding the maps and giving the offerorsmore time to get quotes together.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9126G22Q0025

X 9B. DATED (SEE ITEM 11)

28-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Mar-2022

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9126G22Q0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Mar-2022 02:00 PM to 31-Mar-2022 02:00 PM.

Area mowing maps added to the PWS

(End of Summary of Changes)

PERFORMANCE WORK STATEMENT (PWS)

WHITNEY AND AQUILLA LAKES MOWING SERVICES

THREE RIVERS REGION, TEXAS

1. GENERAL: This is a non-personal services contract to provide all management, tools, equipment, materials, and labor necessary to perform recreational park, facility and area, mowing services at Whitney and Aquilla lakes, located within the Three Rivers Region, Texas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform recreational park and office mowing and trimming as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall be required to perform to the standards in this contract.

1.2 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and trimming at

Whitney and Aquilla lakes, Texas. Services include mowing and trimming around various facilities and acreages in the recreational parks at these locations. The Contractor shall accomplish all operations safely, in accordance with EM 385-1-1. A listing of all facilities and park acreages may be found in Technical Exhibit 3, Appendix B, “Mowing Tabulations” and Appendix C, “Typical Facility Descriptions and Drawings”.

1.3 Period of Performance: Base Year, plus three (3) Option years, twelve months each. Options may be awarded when Contractor performance indicates quality service and allows the Government to exercise these

Options.

1.4 General Information

1.4.1 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts, at this work site or any other work site, at which the Contractor may receive awards. The Contractor shall be responsible for meeting any and all deadlines for services specified under this contract.

1.4.2 Cooperation with Other Contractors: The Government may undertake or award other contracts for additional work not related to the contract, Contractor shall fully cooperate with other Contractors and

Government employees. The Contractor shall not commit, direct, lead or permit any acts that will interfere with the performance of work by another Contractor, or Government employees.

1.4.3 Task Orders: Services to be performed will be specified herein on an as-ordered basis. Orders under

Contract shall be made through issuance of task orders. Each task order is an independent order. Refer to

“Technical Exhibit 3, Appendix B” for individual park totals for facilities and park acreage. Note: this appendix may not match the individual bid schedule where numbers may have been increased to assist the

Contractor in calculating annual totals if all events are ordered in full and in the absence of drought or other limiting factors.

1.4.3.1 Unit of Measure (UM): For the purpose of this contract, specific Facility mowing and trimming shall be bid by “one each”. Area mowing and associated trimming will be bid per acre.

1.4.3.2 Preferred Sequence: The Contractor will be furnished a preferred sequence of areas to be mowed with each Task Order. All mowing and trimming required in recreational parks shall be completed and inspected by the Government Representative and approved by the Quality

Assurance Representative prior to moving all equipment and beginning work in another area. As a minimum, sufficient equipment to remedy any deficiency found shall remain in un-inspected areas until mowing has been accepted by the Government.

1.4.3.3 Maps: Maps for the areas where work will be accomplished will be provided by the

Whitney and Aquilla lakes Staff to assist the Contractor and employees as needed.

1.4.4 Time Limitations: The Contractor shall be allowed fifteen (15) calendar days per single task order lake exclusive of Saturdays, Sundays, Federal Holidays and any rain days, as determined by the

Contracting Officer (KO) or Contracting Officer’s Representative (COR) to accomplish work items specified in task orders. Work shall not be accomplished on Saturdays, Sundays or Federal Holidays unless requested in writing and approved by the COR, Lake Manager or the KO. Federal Holidays are listed in

Section 1.4.13 of this PWS. Work shall commence on the start date specified by the task order and completed by close of business on date specified by the task order. The Contractor shall promptly submit in writing a proposed revised schedule to the COR if the Contractor cannot comply with specified start date. Delay of the start date shall not release the Contractor from his obligation to complete all work by the date specified on the task order. The Contractor shall be required to re-accomplish work until it is performed as stated in this PWS, failure to do so may result in payment deduction.

1.4.5 Rain Days: Rain days are delays in service requiring an extension to the completion date, on mowing task orders, due to inclement weather or conditions beyond the Contractor’s control. They may only be allowed with concurrence and approval of the KO, COR or Lake Manager. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services. The Contractor shall ascertain if the work day is considered a rain day by COR or Lake Manager.

In no instance may the Contractor operate equipment during conditions that will result in damage to turf or ground surfaces on Government property. Any damages caused by Contractor operations shall be reconciled in accordance with Technical Exhibit 3, Appendix A, “Damage Reconciliation”.

1.4.6 Obstructed or Construction Areas: In the event of an area obstructed by storm debris, flood water or a designated construction area, the Contractor will notify the COR of any area unable to be mowed. If the area or facility cannot be mowed, the Contractor will immediately record the facilities or acreage on a written list of task order items not completed. The list must be kept current and maintained so that if a unit is checked which has not been serviced and rejected by the Government’s Quality Assurance

Representative (QAR), it can be checked against the list of non-serviced units that shall be submitted to the

QAR on a daily basis. Non-serviced units will be deducted from Task Order invoice.

1.4.7 Payment: Payment for completed and accepted work will be made upon completion of task order and receipt of an accurate invoice submitted by the Contractor.

1.4.8 Post Award Orientation: The Contractor agrees to attend any post award orientation convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation

Subpart 42.5; “This orientation aids the Government and Contractor personnel to (1) achieve a clear and mutual understanding of all contract requirements, and (2) identify and resolve any potential problems.

However, it’s not a substitute for the Contractor’s fully understanding the work requirements at the time offers are submitted, nor is it to be used to alter the final agreement arrived at in any negotiations leading to contract award. These meetings shall be at no additional cost to the Government”.

1.4.9 Performance Evaluation Progress Meetings: The Contractor, Contractor’s superintendent, and Quality

Control Inspector(s) shall meet with the COR or Lake Manager once a quarter or as required to discuss performance or any issues of concern. During these meetings the COR or Lake Manager will apprise the

Contractor of the Government’s evaluation results of the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. However, a meeting shall not be held later than two working days after a

Contract Deficiency Report (CDR) is issued. A mutual effort will be made to resolve any and all problems identified by the team. Written minutes of these meetings shall be prepared and signed by the COR, QAR and Contractor and any respective employees in attendance. These meetings shall be at no additional cost to the Government”.

1.4.10 Performance of Work Outside of Scope of this Contract: If the Contractor performs work above and beyond the scope of a task order (e.g. mows more than required/ordered under the task order) the

Government shall not be liable for additional cost. Only the Contracting Officer is authorized to authorize and make legal modifications to any signed contract, including any changes to work scope or negotiated price changes.

1.4.11 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program

(QCP) to ensure services are performed in accordance with this PWS and all work complies with the requirements of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is to be delivered within 30 calendar days after contract award or with the Contractor’s proposal, if it is an evaluation factor. Two (2) copies of a comprehensive written QCP shall be submitted for approval by the KO, COR or Lake Manager. Any proposed changes to an approved QCP, shall be submitted, in writing, to the COR or Lake Manager for review and approval.

1.4.12 Quality Assurance: The Government shall evaluate the Contractor’s quality control program under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.13 Government Holidays:

New Year’s Day Labor Day Juneteenth

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.4.14 Hours of Operation: The Lake Office’s normal office hours are 08:00am to 4:30 pm but, may vary slightly between these lakes. The Contractor work hours shall be 8:00 am to 4:30 pm. The Lake Office shall be closed on Federal holidays. The Contractor shall be required to submit a work schedule for review and approval by the COR or Lake Manager.

1.4.15 Place of Performance: The work to be performed under this contract will be performed at Whitney and Aquilla lakes, located in central Texas as listed in Section 1, “General”, Three Rivers Region, Texas.

1.4.16 Type of Contract: The Government will award a Firm Fixed Price contract. Work request under this Contract shall be made through issuance of Task Orders (TO). The Contractor shall perform all services specified herein on an as-ordered basis.

1.4.17 Safety: The Contractor shall develop and execute an effective safety program to ensure all required services are performed safely. The Contractor shall develop and implement procedures to identify, minimize and prevent safety risks in the form of a Safety Plan. The Contractor’s Safety Plan is the means by which he assures safety of personnel in the work place. The Safety Plan is to be delivered within 15 working days of the Contractor’s proposal and before any work is started. Two (2) copies of a comprehensive written Safety Plan shall be submitted for approval by the COR or Lake Manager. Any proposed changes to an approved plan shall be submitted, in writing, to the COR or Lake Manager for review and approval. The Contractor shall adhere to all applicable safety rules in accordance with the

OSHA and all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements

Manual, EM 385-1-1, 15 most current version. OSHA standards are subject to change and such changes may affect the Contractor in their performance during the contract period and shall be at no additional cost to the Government.

1.4.18 Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

1.4.19 Contracting Officer Representative (COR): The COR will be assigned and identified by separate letter upon approval by the KO. The COR monitors all technical aspects of the contract and assists in contract administration as designated by the KO. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of

Government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The

COR is not authorized to change any of the terms and conditions of the contract or signed task order.

1.4.20 Contractor Key Personnel: The following personnel are considered key personnel by the

Government; The Contractor, Contractor’s Superintendent/Manager, or Quality Control Inspectors. The

Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the COR or Lake Manager. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.21 Security Requirements: All Contractor and all associated Sub-contractors employees shall comply with applicable facility access and local security procedures (provided by Government Representative).

The Contractor shall also provide all information for background checks to meet facility access requirements to be accomplished by the Government organizations Director of Emergency Services or

Security Office. Contract workforce must comply with all personal identity verification requirements

(FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and /or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility change, the Government may require changes in the Contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudicated standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

1.4.21.1 The Contractor must pre‐screen Candidates using the E‐verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of

Government issued identification prior to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible Candidates must be provided to the COR, no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to submit a Form I‐9, Employment Eligibility Verification.

Receipt showing the employees eligibility will be provided to the COR or Lake Manager and shall become part of the official contract file.

1.4.21.2 “i-WATCH”, Corps Watch, or See Something, Say Something program. The Contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed http://www.uscis.gov/e-within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR or Lake Manager, NLT 5 calendar days after the completion of the training. The i-Watch/CORPS watch training video and literature can be found at the following web site.

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx.

1.4.21.3 Key Control: All Government keys provided to Contractors will be issued and controlled

IAW Army Regulation 190-51. NOTE: All references to keys include key cads. No keys issued to the Contractor by the Government shall be duplicated without expressed written permission from the KO, COR or Designated Government Representative and with a complete count and inventory of all keys in the Contractor’s possession. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas. All keys shall be forfeited to the Government at the completion, expiration, or termination of this contract.

1.4.22 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with a uniform shirt clearly displaying the company’s name and logo screen printed on the left breast area or on the back.

Additionally, the Contractor shall provide photo identification badges to all contractor employees.

Employees shall wear, in clear view, photo badges on their person as they perform duties to execute the work items under this contract. The Contracting Officer or his/her designee shall approve the uniform shirt and photo identification badges before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the uniform shirt at all times when performing work under this contract at a Government facility. Contractor shall allow only persons directly involved with accomplishment of the Contractor's operations in facilities serviced by this contract (i.e., no friends, guests, children, or pets). Unless otherwise specified in the contract, each Contractor employee shall wear the uniform shirt except when safety or health reasons prohibit such usage.

1.4.23 Contractor’s Employee Conduct: The Contractor shall be responsible for insuring employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity shall result in the removal of the employee/employees and or may result in the termination of the contract. The COR or

Lake Manager may require the Contractor to immediately remove from work site any employee of the

Contractor or Subcontractor, who, in the opinion of the Lake Manager, endangers persons or property, or whose physical or mental conditions are such that it would impair the employee’s ability to satisfactorily perform work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the obligation to perform all work required under the contract and immediate replacement shall be made as required. This removal shall not be made the basis of any claim for compensation or damages against the United States or any of its employees, officers, or agents. Employee attire shall meet the requirements of the EM 385-1-1, “Safety and Health Requirements

Manual”, latest version.

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

1.4.24 Contractor Travel: Any travel requirement associated with this contract is at the Contractor’s own expense and shall be at no additional cost to the Government.

1.4.25 Data Rights: Not applicable under this contract.

1.4.26 Organizational Conflict of Interest: Not applicable under this contract.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government may allow parking of mowing equipment in designated areas during the execution of work within a period covered by an individual task order. No permanent or long term storage will be allowed. Any equipment needing repairs shall be removed from Government property, other than those considered to be minor. Minor repairs may be considered equipment belts, tires, lighting or safety items, warning lights, back-up alarms, fire extinguishers, etc. No repairs of equipment leaking any oils, hydraulic fluids or any other chemicals shall be allowed, this equipment will be immediately removed.

Any hazardous materials or contamination will be cleaned up in accordance with industry standards.

Reporting of such incidents shall be reported per Federal, State or Local regulatory laws. No other facilities will be provided under this contract.

1.5.2 Equipment: The Government will provide no additional equipment under this contract.

1.5.3 Materials: The Government will provide no materials under this contract.

1.6 CONTRACTOR FURNISHED EQUIPMENT AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all management, labor, supplies, equipment, facilities and services required to perform work under this contract.

1.6.2 Equipment Safety - The Contractor shall utilize equipment that equals or exceeds industry standards;

no certification of equipment is required, if no modifications to the Manufacture’s original design have been made. All equipment shall be presented to the COR or Lake Manager for a safety inspection prior to use, before each task order commences to insure safety compliance IAW EM 385-1-1, latest version.

1.6.3 Equipment: The Contractor shall provide all equipment necessary to accomplish the services required, including, but not limited to; mowers, tractors, shredders, trimmers to complete services for

Facility and Area mowing and trimming to meet the requirements under this PWS.

1.6.3.1 If the Contractor is unable to accomplish work in accordance with the PWS of this contract within the times specified, the Contractor shall immediately obtain additional equipment or manpower necessary to fulfill the requirements of this contract at no additional cost to the

Government.

1.6.3.2 All vehicle maintenance will be conducted off Government property. Contractor shall insure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leakage. Contractor shall remove and dispose of contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations and restore the area to the original state.

1.6.3.3 The Contractor shall present all equipment to the COR or Lake Manager for inspection before beginning initial services. The Contractor shall notify the COR or Lake Manager at least two (2) days prior to bringing equipment on-site so that the time and place of the inspection may be scheduled and to prevent any start delays to the Contractor. No equipment shall be used on the lake prior to passing inspection. The COR or Lake Manager may inspect equipment at any time it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the COR or Lake Manager before being placed back into service.

1.6.3.4 All slope mowers, tractors or motorized riding mowers utilized in the performance of this contract shall be equipped with seat belts on the driver's seat. Contractor's personnel will be required to wear seat belts while operating tractors. One 2 ½ pound A/B/C dry chemical fire extinguisher will be required on all tractors and mowers capable of being ridden.

1.6.3.5 All service vehicles utilized under this contract shall be serviceable, have proof of required insurance and shall comply with safety standards as required by the State of Texas.

1.6.3.6 All Contractor vehicles and subcontractor vehicles shall be identified with professionally produced identification markings with company name or logo conspicuously displayed on door panels on both sides of the vehicle.

1.6.4 Materials: The Contractor shall provide all material necessary to meet the requirements under this

PWS. These materials shall meet Federal guidance and FAR Clauses were applicable.

1.6.4.1 Bio based Product Certification - FAR Clause 52.223-1, 52.223-4

In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired;

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

Information about this requirement is available at EPA’s Comprehensive Procurement

Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designated items is available at http://www.epa.gov/cpg/products, items may include, but are not limited to the following products used on-site in execution of this contract.

• Engine Crankcase, Gear, Re-refined Lubricating Oils and Hydraulic Fluids

• Ethanol based fuels, Fuel Conditioners and Diesel Fuel Additives

• Engine Coolants

• Recycled Materials, Re-tread tires and Re-manufactured Parts

As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C.

6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.6.4.2 United States Department of Agriculture designated items – FAR 52.223-2

(a) In the performance of this contract, the contractor shall make maximum use of bio based products that are United States Department of Agriculture (USDA)-designated items unless–

(1) The product cannot be acquired–

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7

CFR 3201.3(e). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

http://www.epa.gov/cpg/ http://www.epa.gov/cpg/products

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov

(c) In the performance of this contract, the Contractor shall–

(1) Report to http://sam.gov , with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated bio based products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than–

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

1.6.4.3 References:

• FAR Clause 52.223-1 – Bio based Product Certification

• FAR Clause 52.223-2 – Affirmative Procurement of Bio based Products Under Service and Construction Contracts

• FAR Clause 52.223-4 – Recovered Material Certification

• FAR 52.223-10 – Waste Reduction Program

1.6.5 Wheel or Deck Damage. No wheel damage to the turf or any damage to facilities, concrete edges, signs, fences, or trees shall result from any mowing or trimming activities. Extreme caution and judgment shall be exercised when moving in the vicinity of the general public, personnel or other equipment.

1.6.6 Stick Ups. Contractor shall be responsible for re-mowing and or trimming any vegetation not uniformly cut which becomes visible up to twenty four (24) hours after the Contractor has certified the mowing has been completed and a QC report has been received. This service shall be completed even if work has been previously passed Government inspection, within the fore mentioned time frame.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable under this contract.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, State, local and Texas Commission on Environmental Quality policies and procedures. Regarding safety and health standards, the Contractor shall follow the guidelines of OSHA and the

Engineer Manual (EM) 385-1-1, entitled "Safety and Health Requirements Manual", latest version.

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.9.3 Attachment 3/Technical Exhibit 3 - Appendices

http://www.biopreferred.gov/ http://sam.gov/

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract. The Contractor’s performance shall be significant consideration when exercising contract option years and evaluating recommendations for future Government contracts and or awards.

Performance Objective: Describes the work that is to take place.

Standard: Describes the desired results that are to be achieved.

Performance Threshold: The Contractor shall be rated acceptable or unacceptable based upon the scores of all inspections for a month. Deficiencies will be noted for each month for each Performance Objective item. This number is identified as the Performance Threshold.

Acceptable Performance: Acceptable Performance Threshold is 100%.

Unacceptable Performance: COR’s inspection scores fall below 100% of work specified by Task Order is incomplete.

Method of Surveillance: The Government will monitor the Contractor’s service performance using the

Periodic Inspection method as detailed in “Quality Assurance Surveillance Plans (QASP).

Performance Objective

Standard Performance Threshold Method of

Surveillance

PRS # 1.

Facility Mowing

Contractor shall mow and string trim all area inside twenty five (25) feet of all

Park Facilities; Campsite /

Picnic Site, Group

Shelters, Restroom, Beach, Gate Complex, Piers and Docks, Dumpster Sites, Dump

Station, etc.

The Contractor's facility mowing and trimming shall result in the height of the grass in specified areas being uniformly cut the height of the grass around each park facility at no less than two (2) or no more than four (4) inches. All protruding objects shall be trimmed around to no less than two (2) inches and no more than four (4) inches above the ground unless otherwise specified by the QAR. As a result of performance of any mowing or mowing related duties, roads, sidewalks, impact zones and slabs shall be free of grass, leaves, dirt, and other associated debris created by mowing activities.

Any strips of un-mowed grass that remain between facilities that are thirty (30) feet or less shall also be mowed and height requirement maintained and any protruding object shall be trimmed around.

A description of these facilities shall be found in Technical Exhibit 3, Appendix C, “Typical Facilities”.

Scores 100% on all inspections for the task order.

Inspection by

Periodic

Inspections by the

Lake Manager or

QAR.

PRS#2

Area Mowing

Contractor shall mow all designated acreage of specified area.

The Contractor's area mowing and trimming shall result in the height of the grass in the specified acreage being uniformly cut no less than two (2) inches and no more than six (6) inches above the ground. Mowing around all trees shall be within six inches of the tree with no trimming requirement, to prevent damage to tree or bark. Trimming shall be required around all manmade or placed objects, unless otherwise specified by the COR, i.e.

on long pipe rail or post and cable fences where mowing is required only on one side. Unless otherwise indicated on maps, mowing and trimming will be performed to the water's edge. As a result of performance of any mowing or mowing related duties, roads, sidewalks, impact zones and slabs shall be free of grass, leaves, dirt, and other associated debris created by mowing activities.

A description of these areas shall be found in Technical Exhibit 3, Appendix D, “Park

Maps”. A listing of all acreages and number of trimmings in each park shall be found in Technical Exhibit 3, Appendix B, “Mowing Tabulations”. An area mow is independent of a facility mow. For the purpose of the contract, this service shall be bid per acre.

Scores 100% on all inspections for the task order.

Inspection by

Periodic

Inspections by the

PRS#3

Project Office Mowing

Contractor shall mow and string trim within designated acreage of specified area.

The Contractor's area mowing and trimming shall result in the height of the grass in designated acreage of specified acreage being uniformly cut and all protruding objects trimmed around no less than two (2) inches and no more than four

(4) inches above the ground unless otherwise specified by the QAR. Unless otherwise indicated on maps, mowing and trimming will be performed to the tree line or roadways edge. A description of these areas shall be found in Technical Exhibit 3, Appendix D, “Park Maps”. A Project

Office mowing is independent of other mowing and may be ordered independently of Park Facility and Area mowing(s). For the purpose of the contract, this service shall be bid by one each.

Scores 100% on all inspections for the task order.

Inspection by

Periodic

Inspections by the

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Item A.

The Contractor shall attend any pre-work orientation with the KO or COR prior to initiation of any work.

The Contractor shall be required to attend quarterly performance evaluation meetings or, any meeting required to address any Contractor

Deficiency Report

(CDR) initiated by the

COR or QAR; refer to paragraph 1.4.9.

Contractor shall be required to attend a meeting prior to commencement of initial work and any performance meetings as needed or at any time the

COR or Lake

Manager determines performance does not meet the minimum standards of this contract.

Submission of one copy documenting the Contractor’s response, to any

Contractor

Deficiency Report, is required to satisfy all corrective actions to prevent the reoccurrence of substandard performance results.

The Contractor shall submit responses by hard copy, fax or electronic, email format to resolve deficiencies or provide corrective action plans. The

Government may provide forms for

CDR responses as determined by the

KO, COR or Lake

Manager.

Deliverable shall be submitted to:

Whitney Project Office

285 CR 3602

Clifton, TX

76634-3396

Item B.

submit a detailed list of names, addresses, and phone numbers of employees, and Sub-

Contractors to the COR or Lake Manager. Any change or variation from an approved schedule or employees list must be reported and approved by the

COR or QAR prior to any change taking effect, refer to PWS paragraphs 1.4.23.1, 1.4.24.

Contractor shall submit schedule, employee, sub-

Contractor and sub-

Contractor employee list within fifteen calendar days of award and prior to the start of any services.

One (1) copies required and subject to review and approval by the

COR or Lake

Manager.

The Contractor may submit required documents by hardcopy or by email to the COR or

Lake Manager.

Item C.

submit a detailed Safety

Plan for review and approval by the COR or

Lake Manager. This plan shall describe the

Contractor’s method to insure safe operations, emergency accident prevention and response, the nearest emergency medical

Contractor shall submit a formal safety plan along with an initial

Activity Hazard

Analysis, for review and approval, within fifteen (15) calendar days of contract award. Any proposed changes to an approved Safety

Plan or AHA shall

One copy required and subject to review and approval by the COR or Lake

Manager.

Additionally, two (2) complete sets of

Safety Data Sheets

(SDS) for each product the

Contractor will be using shall be required.

The Contractor shall submit required documents in hardcopy.

treatment facility for intended use. Activity

Hazard Analysis

(AHA), Safety Data

Sheets (SDS) and

Personal Protective

Equipment needs and uses shall be included in this plan.

require review and approval by the

COR or Lake

Manager before changes may be instituted. All plans and analysis shall be prepared in accordance with

OSHA and the U.S.

Army Corps of

Engineers Safety and Health

Requirements

Manual, EM 385-1-

1, latest edition.

Item D.

submit a detailed

Quality Control Plan for review and approval by the KO. This plan shall describe the

Contractor’s method to insure quality performance to meet the minimum standards required by the

Performance Work

Statement and the

Performance

Requirements

Summary.

Submittal due within thirty (30) calendar days of award. The

Contractor shall be required to submit in writing any proposed changes to a previously approved plan.

On copy required and subject to review and approval by the COR or Lake

Manager.

The Contractor shall submit required documents by hardcopy.

Item E.

submit a detailed daily

Quality Control Report of the Contractor’s design for review and approval by the COR or

Lake Manager. This report shall have the

Contract Number, Date, Time started and completed, QC’s Name, Contract Line Item, Total Quantity of acres serviced, park, Quantity of Facilities Serviced in said park, Notes, and

Lines for Signatures of

Submittal due within thirty (30) calendar days of award to the

Lake Office by COB the day following the completion of each line item. The

Contractor shall be required to submit in writing any proposed changes to a previously approved form for review and approval of the COR or Lake

Manager.

One copy required and subject to review and approval by the COR or Lake

Manager.

The Contractor shall submit daily QC

Reports by E-mail, Fax or hand delivery to the COR or Lake

Manager.

Team Leader and QC

Inspector.

Item F.

Form I-9 Employment

Eligibility Verification

Receipt for each employee.

Submit copy of the

I-9 completion and verification of employment eligibility to the

COR or Lake

Manager before the first day of work by any employee.

One copy per

Employee required and subject to review by the COR or Lake Manager.

The Contractor may submit required receipt of eligibility verification by hardcopy to the

COR or Lake

Manager.

Deliverable shall be submitted to the Whitney

Project Office prior to the start of work of any employee on

Government property.

Item G.

submit a complete and accurate invoice for work completed. All payments shall be made upon completion of a

Government review and processing. Prices shall be based on line item pricing for the contract base, any option years and as indicated on the issued task order.

Refer to section 1.4.7, “Payment”.

Invoices shall be submitted upon completion of each task order.

One (1) copy will be sufficient to initiate review and the required receiving reports to initiate processing of the

Contractor’s payment.

submit all completed forms by hardcopy, FAX or email and verify receipt of these documents with the appropriate

Task Order issuing

Lake Office.

Item H.

execute the following certification required by the Resource

Conservation and

Recovery Act of 1976

(42 U.S.C.

6962(i)(2)(C)):

CERTIFICATION

I, ___ (name of certifier), am an officer or employee responsible for the performance of this contract and hereby certify that the percentage of recovered material content for

EPA-designated items met the applicable contract specifications

The Contractor, on completion of this contract, shall#

(1) Estimate the percentage of the total recovered material used in contract performance, including, if applicable, the percentage of postconsumer material content.

One copy required and subject to review and approval by the COR or Lake

Manager.

The Contractor may submit required documents by hardcopy or by email.

or other contractual requirements.

(Signature of the

Officer or Employee)

(Typed Name of the

Officer or Employee)

(Title)

(Name of Company, Firm, or Organization)

(Date)

TECHNICAL EXHIBIT 3

APPENDIX A

DAMAGE RECONCILIATION

The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of his operation. He shall also be responsible for any damage to private property or injury to any person as a result of his operations. The Contractor shall notify the Contracting Officer immediately of damage to Government and private property and injury to any person resulting from his operation. Also, the Contractor shall advise the COR of damage to Government facilities from his operations or other causes on the day he first notices such damage. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor will be charged for damage at replacement or repair cost (i.e., damaged trees, tire ruts, signs, posts, instrumentation, protective posts, etc.).

The Contractor shall protect from damage all existing improvements and utilities

(1) At or near the work site, and

(2) On adjacent property of a third party, the locations of which are made known to or should be known by the Contractor.

The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

Ground and Vegetative Cover Damage

The contractor shall restore damaged ground/turf to its original grade with no areas protruding above adjacent ground/turf. Areas which are lower than original grade shall be backfilled to the original grade with topsoil of the same type at the contractor’s expense. The COR or Lake Manager shall approve the topsoil before replacement.

Areas with exposed soil which is greater than twelve (12) inches from surrounding existing vegetation shall be seeded with a seed mixture, approved by the COR or Lake Manager. Seeded area shall be watered immediately after placement and once a week for three weeks thereafter. If area rains provide adequate moisture, the COR or

Lake Manager may discontinue one or more watering. If the contractor fails to do any or all parts of the above described mitigation, the Government reserves the right to have the work completed by others and deduct that cost from the contractors invoice.

APPENDIX B

FACILITY AND AREA MOWING TABULATIONS

The number of facilities and estimated park acreage count for each area is intended to indicate the work required.

This is provided for the convenience of the Contractor in preparing his bid for the work. Contractor is solely responsible to verify area quantities upon receipt of all task orders. This tabulation table depicts current conditions only and does not reflect any re-design, upgrades, new construction, or future additions that might occur. The

Government reserves the right to perform any of the above work at its discretion and to modify any and all

Schedules within this contract and any resulting impact upon the Contractor or his required services. Refer to paragraph 1.4.3, “Task Orders”.

WHITNEY LAKE MOWING

FACILTY TABULATION AND PARK ACREAGE

FACILITY ITEM

CEDAR

CREEK

PARK

CEDRON

KIMBALL

BEND PARK

KIMBALL

BEND

EQUEST #1

DAY USE

LOFERS

BEND EAST

BEND WEST

McCOWN

VALLEY

EQUEST #1

EQUEST #2

PLOWMAN

PLOWMAN

EQUEST #1

RIVERSIDE

SOLDIERS

BLUFF

STEELE

WALLING

TOTAL

Beach Areas 2 1 3

Dump Stations 1 1 1 1 1 1 6

Gate Complex Areas 1 1 1 1 1 1 1 1 1 9

Group Camp Shelters 1 1 1 3

Pavilions 1 1 1 1 1 5

Picnic/Camping Units 23 58 36 29 66 68 61 22 5 29 34 5 5 17 23 10 491

Piers & Docks 1 1 1 1 1 1 1 1 1 9

Playgrounds/Play Amenities 2 1 1 1 1 1 1 1 9

Portable Toilets Facilities 2 2 4

Refuse Collection and Disposals 3 6 3 5 7 7 7 2 1 2 5 1 4 2 3 3 61

Restrooms/Bath Houses 2 2 1 1 3 4 3 4 1 1 2 2 1 2 2 31

Screen Shelters 5 5 10

Walkways 1 1 2 1 5

Well House Building and

Fences

1 1 1 3

Estimated Park Acreage

(informational only-refer to task order for actual quantities to be mowed)

*See Note: 1

*Note 1 *Note 1 *Note 1 *Note 1 *Note 1 *Note 1 *Note 1 *Note 1 *Note 1 *Note 1

*Note…