B.01.03_AMD_0001.pdf

PDF 1 MB Posted May 19, 2020

Attached to: Office Janitorial Services Canyon Lake
Solicitation number: W9126G20Q0070
Issued by: Department of the Army Corps of Engineers Engineering District Fort Worth

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The puorpose of this modification to add attachements 3-6 into the PWS

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9126G20Q0070

X 9B. DATED (SEE ITEM 11)

07-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-May-2020

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9126G20Q0070

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ADD ATTACHEMTNS AMD 0001

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

CAPITAL REGION

Office Janitorial Canyon Lake

PERFORMANCE WORK STATEMENT (PWS)

AMD0001 W9126G20Q0070

1. GENERAL: This is a non-personal services contract to provide Janitorial Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1. Definitions:

(a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

(b) Government: Government of the United States of America.

Government.

(d) Quality Assurance Representative (QAR): Person designated by the Lake Manager to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

(d) Designated Individual (DI): Person designated in writing by Capital Regional Office

Operations Project Manager to monitor and act as liaison with the Contractor.

(e) Lake Manager (LM): Person in charge of the lake and project office.

(f) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements

Manual, current edition available at pre-work meeting.

(g) Performance Standard: Describes the desired results that are to be achieved.

(h) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to insure specifications and requirements of this PWS are met.

(i) Quality Assurance: Action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

(j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

(k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2. Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1. All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.2.2. All prospective contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3. All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4. E-Verify Verification of Eligibility: The Contractor must use the U.S.

Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.2.5. Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.2.6. Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment, www.vets.gov/ Federal veteran employment information , www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program , http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index , wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative , www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans , www.whitehouse.gov/sites/default/files/docs/white_house_business_counc il_-_guide_to_hiring_veterans_0.pdf

1.2. Scope: The Contractor is to provide all contract work force, equipment and material/supplies required to perform interior and exterior office building cleaning services as specified in this PWS. Services include, but not limited to: sweeping, vacuuming, scrubbing, mopping, rinsing, dusting or any other method necessary using appropriate soaps, detergents, disinfectants, cleaning solutions and dusting compounds. The Contractor shall accomplish professional janitorial services sufficient to guarantee an acceptable state of cleanliness specified in this PWS in accordance with the standards set forth in this contract.

1.2.1. 1 Sustainability Requirements: The Contractor shall meet the recycled content requirements set forth by the EPA. Information and list of EPA-designated products may be found at http://www.gsa.gov/portal/content/105366. In addition, the contractor shall meet the BioPrefered Program requirements set forth by the USDA. Information and list of USDA-designated product categories may be found at (http://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml).

1.3. Period of Performance: This contract is for a base year and four (4) option years and one (1) six month Option. The base contract awarded as a result of this solicitation shall remain in full force and effect from July 1, 2020 or date of the award (whichever is later) through June 30, 2021. Option years, if exercised shall be for 12 months each and the option six month period, if exercised for up to six months. It is anticipated that offices will be open during the period of performance for this contract; however, Lake Offices may be closed to the public at any time for construction, floods, budget reductions, etc. and that part or all of required services may be cancelled. No such action shall be cause for a claim against the Government under this contract.

1.4. General Information:

1.4.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor ensures Contractor’s work complies with the requirements of the contract. The Contractor’s Quality Control Plan shall be submitted to the Government for approval at least fifteen (15) days prior to work and must be approved before the Contractor provides any services under this contract. After acceptance of the Quality Control Plan, proposed changes to the approved plan by the Contractor must be submitted to the Lake Office POC for approval and if approved, the Contractor will receive the Contracting Officer’s acceptance in writing.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused upon the means utilized by the Government to ensure that the Contractor has performed in accordance with the performance standards.

1.4.2.1. Inspection and Contract Performance: The service performed by the Contractor under the provisions of this contract shall be subject to inspections by the Contracting Officer or Government Quality Assurance Representative (QAR) to insure strict compliance with the terms of the contract.

1.4.2.1.1. Notification of Deficiencies: The Contractor shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or his/her authorized representative. Verbal notification will be recorded in a memorandum for record.

1.4.2.1.2. Documentation of Deficiencies: Written notifications and memoranda for the record shall be prepared by the Contracting Officer or Lake Manager

1.4.2.1.3. Correction of Contract Deficiencies: Upon receipt of notification of deficiency in service, Contractors will immediately correct deficiencies and /or take steps to prevent recurrence of the deficiency.

1.4.2.1.4. Deficiencies of Service: In the event a Contract Discrepancy Report (CDR) is issued, a meeting shall be scheduled within two (2) Government working days after the CDR was issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the QAR, Contractor and their respective employees. This contract may be terminated by the Contracting Officer upon receipt of any CDRs. Termination will be based upon the seriousness of the deficiency.

1.4.2.1.5. Evaluation of Performance: All Contractors will have their performance evaluated no less than mid-term and at the conclusion of their contract.

1.4.3. Government Holidays: The Lake Offices will be closed on the following Government Holidays and the Contractor shall not work on these dates.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4. Hours of Operation: Office hours of operation are Monday-Friday, 8:00 a.m. to 4:30 p.m.

1.4.5. Place of Performance: The work to be performed under this contract will be performed at Canyon Lake Office, Canyon, TX.

Canyon Lake Office: 601 C.O.E. Road, Canyon Lake, Texas 78133

1.4.6. Type of Contract: The Government will award a Firm Fixed Price Service Contract.

1.4.7. Security Requirements:

1.4.7.1 General Security Requirements:

(a.) All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Lake Manager or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

(b.) All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

(c.) The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Lake Manager. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Lake Manager NLT 5 calendar days after contract award.

(d.) All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

(e.) The Contractor must pre‐screen Candidates using the E‐verify Program

(http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the Lake Manager no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.2. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7.3. Key Control: Not Applicable. The Contractor shall not be issued keys, combinations or codes.

1.4.8. Special Qualifications:

1.4.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend a Pre-work Conference held in accordance with Federal Acquisition Regulation Subpart 42.5 approximately one (1) week after award of the contract. All Contractor key personnel as stated in Paragraph 1.4.11 shall attend. The Contractor is encouraged to have in attendance an officer of the Contractor’s company and representation from all subcontractors. This conference will be held at the exact time and location specified by the Government after award. No work may be performed under this contract prior to this conference. The Government will provide mandatory I- Watch and Corps –Watch training at this conference (In the event the Contractor staffing changes, the Government will provide the mandatory training prior to new contract personnel accessing the work site). The purpose of the conference is to enable the Government to outline the procedures that will be followed by the Government in its administration of the contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or other pertinent information Contractor might require. General items to be discussed during conference Lake Manager and QAR responsibilities, Quality Assurance Inspections, Contractor’s Quality Control Plan, Communications, Administrative Procedures, Invoices, Payments and Regulations. The KO, Lake Manager if applicable, and other Government personnel as appropriate, may meet periodically with the Contractor at Government’s discretion to review the Contractor's performance. At these periodic progress meetings, Contractor will be apprised of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The Contractor also agrees to attend any post award conference.

These meetings shall be at no additional cost to the Government.

1.4.10. Quality Assurance Representative (QAR): QAR will perform Quality Assurance Inspections ensuring strict contract compliance. As needed the QAR will alert the Contractor in a meeting of any discrepancies for the Contractor’s resolution. The QAR will prepare written minutes that will be acknowledged by signature from both the Contractor and the QAR. The meeting minutes will be provided to the Contracting Officer. QAR will review invoices for accuracy. The QAR does not have authority to change any terms of the contract.

1.4.11. Contractor Key Personnel: Manager, Superintendent and Quality Control Representative.

1.4.12. Identification of Contractor Employees: The Contractor and all Contractor’s employees shall adhere to all requirements stipulated in “Identification of Contractor Employees in the Federal Workplace”.

1.4.12.1. The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with photo identification (ID) badge. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

1.4.12.2. Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other Contractor personnel.

1.4.12.3. When Contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

1.4.12.4. The Contractor personnel shall sign in and out prior to commencing scheduled work.

1.4.12.5. The Contractor must use the U.S. Department of Homeland Security E-Verified Program (http://www.uscis.giv/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms for government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verity system.

1.4.12.6. Each of the requirements set forth in paragraphs 1.4.12 and all sub-paragraphs of the same must be included in all subcontracts at any tier.

1.4.13. Contractor Travel: Not Applicable.

1.4.14. Data Rights: Not Applicable.

1.4.15. Organizational Conflict of Interest: In the event an organizational conflict of interest exists, such as the discovery of Contractor or Subcontractor business of familial relations with a USACE employee, the Government will take steps to mitigate the conflict, up to and including termination of the Contractor or Subcontractor.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1. Facilities: Not Applicable.

1.5.2. Equipment: Not Applicable.

1.5.3. Materials: Not Applicable.

1.6. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5.

1.6.2. Equipment: The Contractor shall provide all cleaning equipment required to perform work under this contract.

1.6.3. Materials: The Contractor shall furnish all required supplies and materials, with exception of supplies and materials furnished by the Government. Materials may include, but not limited to:

soap, detergents, paper supplies, trash can liners, 2-ply toilet tissue, paper towels (appropriate size and type for dispensers), liquid hand soap, hand sanitizer, paneling cleaner/polish, brooms, mops, mop buckets, wet floor signs, hoses, cleaning rags, cleaning solutions, disinfectants, deodorizers, stain removers, safety equipment, and all other supplies and materials to be utilized in the work required for the required service under this contract. All supplies and materials other than commercially available must be approved for use by the Government Representative prior to use of the supplies or materials on the job. A proposed supplies and materials list of other than commercially available, complete with hazard analyses/safety data sheets (SDS), must be submitted to the Government Representative for approval prior to beginning initial services under this contract. The manufacturer's instructions for use of all supplies and materials must be followed. The Contractor shall be responsible for obtaining "Safety Data Sheets" from the manufacturers for all other than commercially available cleaning solutions or agents, disinfectants, stain removers, or any other supplies of a chemical nature used in Contractor’s operation and submitting them to the Government Quality Assurance Representative for approval at least five days prior to the beginning of initial services under this contract. If after beginning initial services required by this contract, the Contractor desires to use any new cleaning solution or agent, disinfectant, stain remover or any other supply of a chemical nature, and the product is not commercially available, the Contractor must obtain and submit a "Safety Data Sheet" to the Government Representative at least five days prior to use. The Contractor will be responsible for maintaining an adequate supply of materials on each service vehicle necessary for performing the required services. Storage areas will not be provided.

1.7. CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.8. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1.9. ATTACHMENT LIST

1.9.1. Technical Exhibit 1/Attachment 1: Performance Requirements Summary

1.9.2. Technical Exhibit 2/Attachment 2: Deliverables Schedule

1.9.3. Attachment 3: Contract Discrepancy Report

1.9.4. Attachment 4: Example Contractor Daily Activity Report

1.9.5. Attachment 5: Frequency Detail

1.9.6. Attachment 6: Office Floor Plans

1.10. SAFETY: The Contractor will comply with all applicable safety requirements set forth in EM 385-1- 1, entitled "Safety and Health Requirements Manual", and any revisions to said manual, which will be available at the pre-work meeting.

1.11. WORK TO BE PERFORMED: Work shall consist of furnishing all labor, equipment, and materials necessary to clean, service, and maintain sanitary conditions in accordance with this contract. All work shall be performed as set forth in the following specifications.

1.11.1. Cleaning Standard: All cleaning shall satisfactorily remove all insects, insect nests, webs, dirt, mud, grime, scum, soap, grease, gum, stains, streaks, markings, smudges, dust, fingerprints, organic materials, urine, fecal matter, food particles, waste paper, lint, noxious odors and other debris. Noxious odors include, but are not limited to, odors from urine, fecal matter or any other organic waste and excessive vapors from cleaning solutions, disinfectants or deodorizers. Items requiring cleaning include, but are not limited to: interior walls, recesses, light switch covers, electrical receptacle covers, thermostat controls, electrical controls, interior and exterior windows, window blinds, and window sills, doors, door knobs, countertops, baseboards, interior and exterior light fixtures, air vents, ceiling, ceiling fans, carpets, credenzas, copy machine, desks, tables, chairs, shelves, displays, filing cabinets, display cabinets, video cabinets, key cabinets, cabinets, bookcases, bulletin boards, mirrors, refrigerator, microwave oven, stovetop, oven, coffee maker, drinking fountains, clocks, burglar alarm boxes, fire extinguishers, first aid kits, plaques, pictures, paper towel dispensers, toilet tissue holders, soap dispensers, sinks, toilets, urinals, showers, trash receptacles, name plates, calculators, telephones, printers, computers, computer keyboards, audio equipment, video equipment, rugs, top of door trim and jams, and floors. Secured areas shall not be cleaned. All dirt and grime shall be removed from telephones. All wall mounts, mounted displays, and electrical appliances such as calculators, radios, computers, computer keyboards, printers, etc. and hardware such as books, staplers, trays, telephones, and other related objects will be lightly dusted only, with a feather or synthetic duster. No cleaning solutions or sprays may be used on or in the immediate vicinity thereof. (NOTE: Special care must be taken in cleaning and/or replacement of these items in order to prevent electrical shock or damage to the equipment.). In the event offices or specific items are not to be cleaned, Government will indicate such through the placement of a written note.

1.11.2. Restrooms: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Surfaces of toilets, urinals, sinks, faucets, faucet handles, countertops, stall door handles and entry door handles shall be disinfected. A commercially made deodorizer and disinfectant solution shall be applied in all toilets and urinals after cleaning. Care shall be exercised during cleaning to protect toilet tissue from becoming wet. If toilet tissue becomes wet, dry rolls shall be placed in the dispensers.

1.11.3. Kitchen: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All countertops, tables, sinks, faucets, faucet handles, refrigerator and oven door handles and entry door handles shall be disinfected. Microwaves shall be cleaned both interior and exterior surfaces. Refrigerators shall be cleaned on the exterior surface only.

1.11.4. Public Area: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All countertops and all door knobs and door handles shall be disinfected. Hand sanitizer pump dispenser shall be placed on countertop of receptionist area and shall provide capacity so that contents will not be depleted prior to the next scheduled cleaning.

1.11.5. Offices: Contractor will not move any documents on desks in offices or in common areas. Contractor can move peripherals, phones, office supplies, etc., in order to clean.

1.11.6. Building Entry Doors: All building entry door interior and exterior surfaces, including door frames and top of door jam, shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Door handles and knobs shall be disinfected.

1.11.7. Floors: All floor surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Vacuuming of carpets and rugs can be once a week unless otherwise indicated. Cleaning agents, chemical solvents and disinfectants shall be of a formulation and used in such a manner that no plumbing, painted metal, wood, porcelain and steel surfaces, ceramic tile, or vinyl, carpet coverings are damaged or marred. Acids or other caustic substances shall not be used on ceramic tile. All hard floor surfaces shall be mopped as needed using cleaning and disinfecting agents approved for specific floor type, no less than once per week. Removal of spray or mop water from walls, slabs and floors shall be sufficient to reduce the possibility of slips and falls due to slick surfaces and prevent nuisance wetting of clothes and shoes. Water shall not be used on electrical fixtures.

1.11.8. Light Fixtures: All interior and exterior surfaces of light fixtures shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning.

1.11.9. Paper Products, Soap and Hand Sanitizer: All paper towel, toilet tissue, soap and hand sanitizer dispensers shall contain an adequate supply of paper towels, toilet tissue, soap and soap dispensers to assure that the supplies will not become depleted between interior cleanings. Liquid soap and hand sanitizer shall not be diluted.

1.11.10. Trash Receptacles: All trash receptacles shall have the liner and all contents removed during each building interior cleaning. If contents may be removed without leaving soiled liner, the liner may be re-used. The Contractor shall tie up all liners with contents and place them in the dumpsters located outside the Lake Offices. Trash receptacle shall be clean prior to replacing liner and liners shall be correct size to fit respective receptacles. All trash receptacles shall be returned to their proper locations.

1.11.11. Recycling: Recycling containers in offices and common areas will be emptied into the kitchen recycling binds for proper disposal by project staff.

1.11.12. Building Windows

1.11.12.1. Windows: Interior and exterior surfaces of all windows shall be thoroughly cleaned by scrubbing, wiping or any other means necessary to obtain results specified in

Paragraph 1.11.1 on a quarterly basis (three jobs per 12 months). Window frames, windowsills and window blinds are also considered part of this cleaning. Interior windows within secured areas shall not be cleaned.

1.11.13. Carpet Steam Cleaning: Steam cleaning shall be followed by the application of an approved stain and water repellant to all carpet. The cleaning shall be thorough enough to remove all stains and foreign matter. The Contractor shall move any furniture or other items with the exception of desks, tables, or filing cabinets to facilitate cleaning and then return the items to their original position. Only commercial steam units shall be approved for use. Units utilizing hot water only shall not be approved. Carpet Steam Cleaning shall take place in the month of May and again in the month of August during weekends, specific dates are to be recommended by contractor for Government approval. Cleaning shall be performed at such a time as to allow for complete drying prior to normal business hours.

1.11.14. Ceramic Tile Floor Cleaning: All ceramic tile floors shall be deep cleaned and a Lake Manager approved grout sealant shall be applied to all joints. The Contractor shall move any appliances, furniture or other items and return them to their original position. Tile Floor deep cleaning shall take place twice a year and shall be performed on the same weekends as the Carpet Steam Cleaning.

1.11.15. Contractor Cooperation: Work will be performed during office operation hours while Government employees are working within the office. The Contractor shall not perform work within offices behind closed door. In such instances, the Contractor shall initially skip the office and return later. If office door is still closed, the Contractor shall indicate on the Contractor Daily Activity Report that the office was not cleaned because the door was closed. When office doors are open and the office is occupied, the Contractor shall ask permission to work within the office.

If permission is not provided, the Contractor shall indicate on the Contractor Daily Activity Report that the office was not cleaned because the office was occupied and permission was not granted.

1.11.16. Wet Floors: Prior to mopping floors, the Contractor shall utilize Wet Floor markers at all building entrance doors. Additionally, the Contractor shall inform the Government prior to mop commencement to insure that Government may inform all Government employees present.

1.11.17. Deep Disinfecting Interior Cleaning: In the event of a pandemic or other outbreak, the Government may call for a deep disinfecting interior cleaning. The deep disinfecting cleaning will meet Center for Disease Control (CDC) or other published guidelines to prevent the spread of the contagion. In the place of CDC guidelines, other federal, state, or local guidelines will be followed.

1.12. FREQUENCY OF SERVICES: The required frequency of service for the services required is provided in the attachment 5. It may become necessary for the Government to decrease service frequencies.

It may become necessary at any time during the duration of this contract for the Government to delete subsequent services.

1.13. WORK SCHEDULES: Performance of the Building Interior Cleaning, except for steam carpet cleaning, under this contract shall take place between the hours of 1:00 pm and 4:00 pm. The Steam Carpet Cleaning will be scheduled between the hours of 9 am to Noon on a Saturday as agreed upon by the parties.

The Contractor shall submit a work schedule with the approximate times for beginning and ending of each required cleaning service. These documents shall be submitted within five (5) workdays prior to work commencement to the Lake Manager. These schedules are extremely important as they control the time at which the quality assurance inspections are performed; ensuring that said inspections are done only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately by phone or in person to the Government Representative.

Any proposed change to an approved schedule must be submitted in writing and approved by the Government Representative in advance of actual schedule changes.

1.14. CHANGES TO SERVICE SCHEDULE: The Government reserves the right, should it become necessary to reschedule a service in order to avoid a conflict. A minimum of twenty-four (24) hours notification shall be given by the Government Representative to the Contractor in such cases. The Contractor will be paid at the regular rate for such rescheduled services.

1.15. CONTRACTOR DAILY ACTIVITY REPORT: Format submitted prior to commencement of contract for Lake Manager approval. Submitted to Government the day after service.

1.16. MAPS: Floor Plans for Office buildings are included in attachment 7 6.

1.17. PERSONNEL

1.17.1. MINIMUM MANPOWER REQUIREMENTS: The Contractor shall provide an adequate number of fully qualified personnel to perform the Office Cleaning Services, properly and efficiently within the time limits specified.

1.17.2. EMPLOYEE CONDUCT: The Contractor shall be responsible for seeing that employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity will result in the removal of Contractor employee/employees and/or termination of the contract.

1.17.3. REMOVAL OF CONTRACTOR'S EMPLOYEES: The Contracting Officer or the Government Representative may require the Contractor to immediately remove from the work site any employee of the Contractor or sub-contractor, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.18. DAMAGE RESPONSIBILITY: The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor's operations. The Contractor shall also be responsible for any damage to private property and injury to any person as a result of the Contractor's operations. The Contractor will notify the Government Representative immediately of damage to Government and private property and injury to any person resulting from the Contractor's operations. Also, the Contractor shall advise the Government Representative of damage to Government facilities due to vandalism or other causes on the day the Contractor first notices such damage.

1.19. PERMITS/COMPLIANCE: The Contractor shall, without additional expense to the Government, be responsible for complying with and obtaining any necessary licenses and/or permits. The Contractor will comply with all Federal, State, County, and Municipals laws, codes and regulations in connection with the performance of the work.

1.20. PAYMENT FOR SERVICES: Payment will be made monthly by Electronic Funds Transfer (EFT) in accordance with FAR 52.212.4. Payment will be made upon receipt and acceptance of proper invoice in accordance with 5 CFR 1315.5 (within approximately 10 days).

1.21. CONTRACT OPTION PERIOD: The Government retains the right to exercise option periods at its discretion.

1.22. OTHER REQUIREMENTS:

1.22.1 POINT-OF-CONTACT: The Contractor shall provide a local telephone number and a point-of-contact to the Lake Manager5 days prior to commencement of contract activities.

1.22.2 UPGRADE AND/OR REMODELING OF FACILITIES: The Government reserves the right to increase or decrease number of appliances, furniture, and/or equipment within facilities, and/or upgrade/remodel the facilities covered under this contract without incurring additional cleaning costs.

1.23 SUSTAINABILITY:

1.23.1 EPA-DESIGNATED RECOVERED MATERIAL PRODUCTS: The contractor shall meet the recycled content requirements set forth by EPA. The list of items is periodically updated and can be found at http://www3.epa.gov/epawaste/conserve/tools/cpg/products/.

1.23.2 USDA-DESIGNATED BIOPREFERRED PROGRAM PRODUCT CATEGORIES: The contractor shall meet the BioPreferred Program requirements set forth by the USDA at http://www.biopreferred.gov/BioPreferred/face/pages/ProductCategories.xhtml.

ATTACHMENT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum required acceptable quality for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Performance Standards

Performance Threshold

Methods of

Surveillance

Task # 1

BUILDING

INTERIOR

CLEANING

The Contractor shall perform restroom cleaning. PWS Paragraphs 1.11.2 -

1.11.11.

The Contractor shall insure that all surfaces are free of insects, insect nests, webs, dirt, mud, grime, scum, soap, grease, gum, stains, streaks, markings, smudges, dust, fingerprints, organic materials, urine, fecal matter, food particles, waste paper, lint, noxious odors and other debris. All countertops, tables, sinks, urinals, toilets, faucets, faucet handles, refrigerator and oven door handles and entry door handles shall be disinfected.

Microwaves and ovens interior and exterior surfaces shall be clean.

Refrigerators shall be clean on the exterior surface only. An adequate supply of toilet tissue, paper towels, hand soap and hand sanitizer (public area and kitchen area) shall be maintained to assure that the supply will not become depleted between cleanings. Refuse receptacles shall be emptied and new trash bags replaced if needed. Contractor shall ensure that all interior and exterior surfaces of light fixtures are debris-free and all bulbs are operational.

Scores 85% minimum on all inspections for the month or 30 calendar day period.

Random inspections performed by Government

Quality Assurance

Task # 2

BUILDING

WINDOW

CLEANING

The Contractor shall perform exterior building cleaning.

PWS Paragraph

1.11.12.

The Contractor shall insure that interior and exterior window surfaces are free of insects, insect nests, webs, dirt, mud, grime, scum, soap, grease, gum, stains, markings, smudges, dust, fingerprints, organic materials, urine, fecal matter, food particles, waste paper, rag lint, noxious odors and other debris.

Scores 85% minimum on all inspections for the month or 30 calendar day period.

Random inspections by Government

Quality Assurance

Required Services (Tasks)

Performance Standards

Performance Threshold

Methods of

Surveillance

Task # 3

CARPET STEAM

CLEANING

The Contractor shall perform carpet cleaning. PWS

Paragraph 1.11.13.

The Contractor shall ensure that all carpets are deep cleaned and stain free.

Zero deviation from standard.

100% inspections by government quality assurance

Task # 4

CERAMIC TILE

FLOOR

CLEANING

The Contractor shall perform tile floor cleaning. PWS

Paragraph 1.11.14.

The Contractor shall ensure that all ceramic tile floors are deep cleaned and grout is sealed.

Zero deviation from standard.

100% inspections by government quality assurance

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan PWS Para. 1.4.1

Fifteen (15) days prior to commencement of work

One (1) Original Hard Copy or

Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, Canyon Lake, Texas

78133

AT Level I Training PWS Para.

1.4.7.1.(a)

Five (5) days after completion of training One (1) Original

Hard Copy or Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, Results of iWATCH Training

PWS Para.

1.4.7.1.(c)

Five (5) days after completion of training One (1) Original

Hard Copy or Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, List of Verified/Eligible

Candidates PWS Para.

1.4.7.1.(e)

Three (3) days after commencement of work One (1) Original

Hard Copy or Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, Safety Plan/Safety Data Sheets

PWS Para. 1.6.3.

Prior to Work Commencement and Prior to Use of

Different Product

One (1) Original Hard Copy or

Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, Work Schedule PWS Para. 1.13.

Five (5) days prior to commencement of work One (1) Original

Hard Copy or Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, Daily Activity Report Format

PWS Para. 1.15.

Five (5) days prior to commencement of work One (1) Original

Hard Copy or Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, Daily Activity Report

PWS Para. 1.15.

The day following the performed service One (1) Original

Hard Copy or Electronic Copy

Lake Manager Canyon Lake Office, 601 C.O.E. Road, CANYON LAKE OFFICE

Attachment 3-Contractor Discrepancy Report

DAILY ACTIVITY REPORT

LAKE OFFICE CLEANING

DATE:

REPORT NO:

CONTRACTOR

CONTRACT NO:

WEATHER:

RAINFALL:

CONTRACTOR/SUB-CONTRACTOR PERSONNEL:

EQUIPMENT UTILIZED:

SAFETY INSPECTIONS:

VERBAL INSTRUCTION FROM QA INSPECTOR:

TYPE OF CLEANING: Daily, Quarterly, Unscheduled

TIME IN

TIME OUT

TYPE OF CLEANING

REMARKS

Building Interior Cleaning

Building Windows

Unscheduled Deep Disinfecting Interior Cleaning

Unscheduled Extra Cleaning Interior

Work Leader CONTRACTOR'S VERIFICATION: The above report is complete and correct and all materials and equipment used and work performed during the reporting period are in compliance with the contract requirements and specification, except as noted above.

Contractor or Superintendent

Attachment 4 Contractor’s Daily Activity Report

Attachment 5 Frequency and Tabulation Sheet

Base Year: 1 July 2020 through 30 June 2021

Description Quantity Unit Frequency

Building Interior Cleaning 103 Days Tuesday/Thursday