B.01.01_20Q0070.pdf

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G20Q0070 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Capital Region, Canyon Lake Project Office Janitorial Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal janitorial services in the manner, location and frequency set forth in the Performance Work Statement and schedules. Work shall be performed in the USACE Capital Region located at Canyon Lake, 601 C.O.E Road, Canyon Lake, TX 78133. Periods of Performance will be one (1) twelve (12) month base period, and four (4) twelve (12) month option periods to include one (1) six month extension period IAW 52.217-8.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S201 Housekeeping – Custodial Janitorial NAICS CODE: 561720,Janitorial Services SIZE STANDARD: $19.5 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5 required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(4)(ii). Past performance is equivalent to price. Quotes for this solicitation are due on 9 June 2020, by 2:00 PM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Price Quotation (CLIN Schedules) (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2

Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10) and evaluation criteria in 52.212-2. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Complete and return the provision at 52.204-26 https://www.acquisition.gov/

8. Email all quotes to:

waun.a.priest@usace.army.mil civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

There will be a Virtual Site Visit performed in order to clarify expectations and answer any questions concerning the requirements of the specified work. Prospective offerors are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the virtual site visit. At a minimum, the email should reference, the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. Again this is a VIRTUAL SITE VISIT. Email address are required if you plan to attend so that invite can be sent to all participants that plan to attend. With no email contact there will be no invite.

Date & Time: 28 May 2020 @ 1:00 P.M. C.S.T.

Address: (Virtual) Canyon Lake Project Office 601 C.O.E Road Canyon Lake, TX 78133

CT POC: Waun A. Priest Contact Info: (817)886-1026 Email: waun.a.priest@usace.army.mil

Lake Manager: Javier E. Perez - Ortiz Contact Info: (830) 964-3341 Email javier.e.perezortiz@usace.army.mil mailto:civ-ops.proposals@usace.army.mil mailto:waun.a.priest@usace.army.mil mailto:javier.e.perezortiz@usace.army.mil

VENDOR INFORMATION SHEET

W9126G20Q0070 Canyon Lake Janitorial Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

mailto:CIV-OPS.Proposals@usace.army.mil

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

N

d) Overall customer satisfaction E VG S M U

N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

Canyon Lake Janitorial Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance is 01 JUL 2020 - 30 JUN 2021

POC: Waun Priest 817-886-1033 waun.a.priest@usace.army.mil

0001AA

Funded Amt:

Building Interior Cleaning

NAICS CD: 561720

, FSC CD: S201

0001AB

Building Windows

0001AC

Unscheduled Deep Disinfecting Int. Clean

0001AD

Unscheduled Extra Cleaning Interior

Funded Amt:

Canyon Lake Janitorial Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance is 01 JUL 2021 - 30 JUN 2022

1001AA

1001AB

1001AC

1001AD

Funded Amt:

Canyon Lake Janitorial Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance is 01 JUL 2022 - 30 JUN 2023

2001AA

2001AB

2001AC

2001AD

Funded Amt:

Canyon Lake Janitorial Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services toperform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance is 01 JUL 2023 - 30 JUN 2024

3001AA

3001AB

3001AC

3001AD

Funded Amt:

Canyon Lake Janitorial Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance is 01 JUL 2024 - 30 JUN 2025

4001AA

4001AB

4001AC

4001AD

Funded Amt:

Clause 52.217-8 Op to Ext 6 Months

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance is 01 JUL 2025 - 31 DEC 2025

5001AA

5001AB

5001AC

5001AD

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

QUOTE PRICING SCHEDULE

Bid Sheet

Canyon Lake Janitorial Services Canyon Lake

Comal County, TX

Base Year: 1 July 2020 through 30 June 2021 Option Year 1: 1 July 2021 through 30 June 2022 Option Year 2: 1 July 2022 through 30 June 2023 Option Year 3: 1 July 2023 through 30 June 2024 Option Year 4: 1 July 2024 through 30 June 2025

Option Year 5: 1 July 2025 through 31 December 2025

Base Year: 1 July 2020 through 30 June 2021

Item #

Description

Quantity

Unit

Price

0001AA Building Interior Cleaning 12 Months

0001AB Building Windows 4 Jobs

0001AC Unscheduled Deep Disinfecting Interior Cleaning 3 Jobs

0001AD Unscheduled Extra Cleaning Interior 4 Jobs

TOTAL BID ITEMS 0001AA through

0001AD

Option Year 1: 1 July 2021 through 30 June 2022

1001AA Building Interior Cleaning 12 Months

1001AB Building Windows 4 Jobs

1001AC Unscheduled Deep Disinfecting Interior Cleaning 3 Jobs

1001AD Unscheduled Extra Cleaning Interior 4 Jobs

TOTAL BID ITEMS 1001AA through

1001AD

Option Year 2: 1 July 2022 through 30 June 2023

2001AA Building Interior Cleaning 12 Months

2001AB Building Windows 4 Jobs

2001AC Unscheduled Deep Disinfecting Interior Cleaning 3 Jobs

2001AD Unscheduled Extra Cleaning Interior 4 Jobs

TOTAL BID ITEMS 2001AA through

2001AD

Option Year 3: 1 July 2023 through 30 June 2024

3001AA Building Interior Cleaning 12 Months

3001AB Building Windows 4 Jobs

3001AC Unscheduled Deep Disinfecting Interior Cleaning 3 Jobs

3001AD Unscheduled Extra Cleaning Interior 4 Jobs

TOTAL BID ITEMS 3001AA through

3001AD

Option Year 4: 1 July 2024 through 30 June 2025

4001AA Building Interior Cleaning 12 Months

4001AB Building Windows 4 Jobs

4001AC Unscheduled Deep Disinfecting Interior Cleaning 3 Jobs

4001AD Unscheduled Extra Cleaning Interior 4 Jobs

TOTAL BID ITEMS 4001AA through

4001AD

Option 5: 6 Months 1 July 2025 through 31 December 2025

5001AA Building Interior Cleaning 6 Months

5001AB Building Windows 2 Jobs

5001AC Unscheduled Deep Disinfecting Interior Cleaning 2 Jobs

5001AD Unscheduled Extra Cleaning Interior 2 Jobs

TOTAL BID ITEMS 5001AA through

5001AD

PERFORMANCE WORK STATEMENT

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

CAPITAL REGION

Office Janitorial Canyon Lake

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL: This is a non-personal services contract to provide Janitorial Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1. Definitions:

(a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

(b) Government: Government of the United States of America.

(c) Contracting Officer (KO): Person executing this contract on behalf of the

Government.

(d) Quality Assurance Representative (QAR): Person designated by the Lake Manager to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

(d) Designated Individual (DI): Person designated in writing by Capital Regional Office

Operations Project Manager to monitor and act as liaison with the Contractor.

(e) Lake Manager (LM): Person in charge of the lake and project office.

(f) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements

Manual, current edition available at pre-work meeting.

(g) Performance Standard: Describes the desired results that are to be achieved.

(h) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to insure specifications and requirements of this PWS are met.

(i) Quality Assurance: Action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

(j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

(k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2. Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1. All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.2.2. All prospective contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3. All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4. E-Verify Verification of Eligibility: The Contractor must use the U.S.

Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.2.5. Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.2.6. Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment, www.vets.gov/ Federal veteran employment information , www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program , http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index , wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative , www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans , www.whitehouse.gov/sites/default/files/docs/white_house_business_counc il_-_guide_to_hiring_veterans_0.pdf

1.2. Scope: The Contractor is to provide all contract work force, equipment and material/supplies required to perform interior and exterior office building cleaning services as specified in this PWS. Services include, but not limited to: sweeping, vacuuming, scrubbing, mopping, rinsing, dusting or any other method necessary using appropriate soaps, detergents, disinfectants, cleaning solutions and dusting compounds. The http://www.dnb.com/ http://www.sam.gov/ http://www.uscis.gov/e-verify http://www.vets.gov/Federal%20veteran%20employment%20information http://www.vets.gov/Federal%20veteran%20employment%20information http://www.fedshirevets.gov/index.aspxVeterans'%20Employment%20and%20Training%20Service%20(VETS) http://www.fedshirevets.gov/index.aspxVeterans'%20Employment%20and%20Training%20Service%20(VETS) http://www.dol.gov/vets/Veterans%20Opportunity%20to%20Work%20(VOW)%20Program http://www.dol.gov/vets/Veterans%20Opportunity%20to%20Work%20(VOW)%20Program http://benefits.va.gov/vow/U.S.%20Army%20Warrior%20Transition%20Command%20Employment%20Index http://benefits.va.gov/vow/U.S.%20Army%20Warrior%20Transition%20Command%20Employment%20Index http://www.uschamberfoundation.org/hiring-our-heroes%20Guide%20to%20Hiring%20Veterans http://www.whitehouse.gov/sites/default/files/docs/white_house_business_counc http://www.whitehouse.gov/sites/default/files/docs/white_house_business_counc

Contractor shall accomplish professional janitorial services sufficient to guarantee an acceptable state of cleanliness specified in this PWS in accordance with the standards set forth in this contract.

1.2.1. 1 Sustainability Requirements: The Contractor shall meet the recycled content requirements set forth by the EPA. Information and list of EPA-designated products may be found at http://www.gsa.gov/portal/content/105366. In addition, the contractor shall meet the BioPrefered Program requirements set forth by the USDA. Information and list of USDA-designated product categories may be found at (http://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml).

1.3. Period of Performance: This contract is for a base year and four (4) option years and one (1) six month Option. The base contract awarded as a result of this solicitation shall remain in full force and effect from July 1, 2020 or date of the award (whichever is later) through June 30, 2021. Option years, if exercised shall be for 12 months each and the option six month period, if exercised for up to six months. It is anticipated that offices will be open during the period of performance for this contract; however, Lake Offices may be closed to the public at any time for construction, floods, budget reductions, etc. and that part or all of required services may be cancelled. No such action shall be cause for a claim against the Government under this contract.

1.4. General Information:

1.4.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor ensures Contractor’s work complies with the requirements of the contract. The Contractor’s Quality Control Plan shall be submitted to the Government for approval at least fifteen (15) days prior to work and must be approved before the Contractor provides any services under this contract. After acceptance of the Quality Control Plan, proposed changes to the approved plan by the Contractor must be submitted to the Lake Office POC for approval and if approved, the Contractor will receive the Contracting Officer’s acceptance in writing.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused upon the means utilized by the Government to ensure that the Contractor has performed in accordance with the performance standards.

1.4.2.1. Inspection and Contract Performance: The service performed by the Contractor under the provisions of this contract shall be subject to inspections by the Contracting Officer or Government Quality Assurance Representative (QAR) to insure strict compliance with the terms of the contract.

1.4.2.1.1. Notification of Deficiencies: The Contractor shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or his/her authorized representative. Verbal notification will be recorded in a memorandum for record.

1.4.2.1.2. Documentation of Deficiencies: Written notifications and memoranda for the record shall be prepared by the Contracting Officer or Lake Manager

1.4.2.1.3. Correction of Contract Deficiencies: Upon receipt of notification of deficiency in service, Contractors will immediately correct deficiencies and /or take steps to prevent recurrence of the deficiency.

1.4.2.1.4. Deficiencies of Service: In the event a Contract Discrepancy Report (CDR) is issued, a meeting shall be scheduled within two (2) Government working days after the CDR was issued. Mutual effort will be made to resolve any and all http://www.gsa.gov/portal/content/105366 http://www.biopreferred.gov/BioPreferred/ problems identified. Written minutes of these meetings shall be prepared and signed by the QAR, Contractor and their respective employees. This contract may be terminated by the Contracting Officer upon receipt of any CDRs. Termination will be based upon the seriousness of the deficiency.

1.4.2.1.5. Evaluation of Performance: All Contractors will have their performance evaluated no less than mid-term and at the conclusion of their contract.

1.4.3. Government Holidays: The Lake Offices will be closed on the following Government Holidays and the Contractor shall not work on these dates.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4. Hours of Operation: Office hours of operation are Monday-Friday, 8:00 a.m. to 4:30 p.m.

1.4.5. Place of Performance: The work to be performed under this contract will be performed at Canyon Lake Office, Canyon, TX.

Canyon Lake Office: 601 C.O.E. Road, Canyon Lake, Texas 78133

1.4.6. Type of Contract: The Government will award a Firm Fixed Price Service Contract.

1.4.7. Security Requirements:

1.4.7.1 General Security Requirements:

(a.) All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Lake Manager or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

(b.) All Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

(c.) The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Lake Manager. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Lake Manager NLT 5 calendar days after contract award.

(d.) All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

(e.) The Contractor must pre‐screen Candidates using the E‐verify Program

(http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the Lake Manager no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.2. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7.3. Key Control: Not Applicable. The Contractor shall not be issued keys, combinations or codes.

1.4.8. Special Qualifications:

1.4.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend a Pre-work Conference held in accordance with Federal Acquisition Regulation Subpart 42.5 approximately one (1) week after award of the contract. All Contractor key personnel as stated in Paragraph 1.4.11 shall attend. The Contractor is encouraged to have in attendance an officer of the Contractor’s company and representation from all subcontractors. This conference will be held at the exact time and location specified by the Government after award. No work may be performed under this contract prior to this conference. The Government will provide mandatory I- Watch and Corps –Watch training at this conference (In the event the Contractor staffing changes, the Government will provide the mandatory training prior to new contract personnel accessing the work site). The purpose of the conference is to enable the Government to outline the procedures that will be followed by the Government in its administration of the contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or other pertinent information Contractor might require. General items to be discussed during conference Lake Manager and QAR responsibilities, Quality Assurance Inspections, Contractor’s Quality Control Plan, Communications, Administrative Procedures, Invoices, Payments and Regulations. The KO, Lake Manager if applicable, and other Government personnel as appropriate, may meet periodically with the Contractor at Government’s discretion to review the Contractor's performance. At these periodic progress meetings, Contractor will be apprised of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The Contractor also agrees to attend any post award conference.

These meetings shall be at no additional cost to the Government.

1.4.10. Quality Assurance Representative (QAR): QAR will perform Quality Assurance Inspections ensuring strict contract compliance. As needed the QAR will alert the Contractor in a meeting of any discrepancies for the Contractor’s resolution. The QAR will prepare written minutes that will be acknowledged by signature from both the Contractor and the QAR. The meeting minutes will be provided to the Contracting Officer. QAR will review invoices for accuracy. The QAR does not have authority to change any terms of the contract.

1.4.11. Contractor Key Personnel: Manager, Superintendent and Quality Control Representative.

1.4.12. Identification of Contractor Employees: The Contractor and all Contractor’s employees shall adhere to all requirements stipulated in “Identification of Contractor Employees in the Federal Workplace”.

1.4.12.1. The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with photo identification (ID) badge. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

1.4.12.2. Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other Contractor personnel.

1.4.12.3. When Contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

1.4.12.4. The Contractor personnel shall sign in and out prior to commencing scheduled work.

1.4.12.5. The Contractor must use the U.S. Department of Homeland Security E-Verified Program (http://www.uscis.giv/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms for government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verity system.

1.4.12.6. Each of the requirements set forth in paragraphs 1.4.12 and all sub-paragraphs of the same must be included in all subcontracts at any tier.

http://www.uscis.giv/e-verify

1.4.13. Contractor Travel: Not Applicable.

1.4.14. Data Rights: Not Applicable.

1.4.15. Organizational Conflict of Interest: Not Applicable.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1. Facilities: Not Applicable.

1.5.2. Equipment: Not Applicable.

1.5.3. Materials: Not Applicable.

1.6. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5.

1.6.2. Equipment: The Contractor shall provide all cleaning equipment required to perform work under this contract.

1.6.3. Materials: The Contractor shall furnish all required supplies and materials, with exception of supplies and materials furnished by the Government. Materials may include, but not limited to:

soap, detergents, paper supplies, trash can liners, 2-ply toilet tissue, paper towels (appropriate size and type for dispensers), liquid hand soap, hand sanitizer, paneling cleaner/polish, brooms, mops, mop buckets, wet floor signs, hoses, cleaning rags, cleaning solutions, disinfectants, deodorizers, stain removers, safety equipment, and all other supplies and materials to be utilized in the work required for the required service under this contract. All supplies and materials other than commercially available must be approved for use by the Government Representative prior to use of the supplies or materials on the job. A proposed supplies and materials list of other than commercially available, complete with hazard analyses/safety data sheets (SDS), must be submitted to the Government Representative for approval prior to beginning initial services under this contract. The manufacturer's instructions for use of all supplies and materials must be followed. The Contractor shall be responsible for obtaining "Safety Data Sheets" from the manufacturers for all other than commercially available cleaning solutions or agents, disinfectants, stain removers, or any other supplies of a chemical nature used in Contractor’s operation and submitting them to the Government Quality Assurance Representative for approval at least five days prior to the beginning of initial services under this contract. If after beginning initial services required by this contract, the Contractor desires to use any new cleaning solution or agent, disinfectant, stain remover or any other supply of a chemical nature, and the product is not commercially available, the Contractor must obtain and submit a "Safety Data Sheet" to the Government Representative at least five days prior to use. The Contractor will be responsible for maintaining an adequate supply of materials on each service vehicle necessary for performing the required services. Storage areas will not be provided.

1.7. CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.8. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1.9. ATTACHMENT LIST

1.9.1. Technical Exhibit 1/Attachment 1: Performance Requirements Summary

1.9.2. Technical Exhibit 2/Attachment 2: Deliverables Schedule

1.9.3. Attachment 3: Contract Discrepancy Report

1.9.4. Attachment 4: Example Contractor Daily Activity Report

1.9.5. Attachment 6: Frequency Detail

1.9.6. Attachment 7: Office Floor Plans

1.10. SAFETY: The Contractor will comply with all applicable safety requirements set forth in EM 385-1- 1, entitled "Safety and Health Requirements Manual", and any revisions to said manual, which will be available at the pre-work meeting.

1.11. WORK TO BE PERFORMED: Work shall consist of furnishing all labor, equipment, and materials necessary to clean, service, and maintain sanitary conditions in accordance with this contract. All work shall be performed as set forth in the following specifications.

1.11.1. Cleaning Standard: All cleaning shall satisfactorily remove all insects, insect nests, webs, dirt, mud, grime, scum, soap, grease, gum, stains, streaks, markings, smudges, dust, fingerprints, organic materials, urine, fecal matter, food particles, waste paper, lint, noxious odors and other debris. Noxious odors include, but are not limited to, odors from urine, fecal matter or any other organic waste and excessive vapors from cleaning solutions, disinfectants or deodorizers. Items requiring cleaning include, but are not limited to: interior walls, recesses, light switch covers, electrical receptacle covers, thermostat controls, electrical controls, interior and exterior windows, window blinds, and window sills, doors, door knobs, countertops, baseboards, interior and exterior light fixtures, air vents, ceiling, ceiling fans, carpets, credenzas, copy machine, desks, tables, chairs, shelves, displays, filing cabinets, display cabinets, video cabinets, key cabinets, cabinets, bookcases, bulletin boards, mirrors, refrigerator, microwave oven, stovetop, oven, coffee maker, drinking fountains, clocks, burglar alarm boxes, fire extinguishers, first aid kits, plaques, pictures, paper towel dispensers, toilet tissue holders, soap dispensers, sinks, toilets, urinals, showers, trash receptacles, name plates, calculators, telephones, printers, computers, computer keyboards, audio equipment, video equipment, rugs, top of door trim and jams, and floors. Secured areas shall not be cleaned. All dirt and grime shall be removed from telephones. All wall mounts, mounted displays, and electrical appliances such as calculators, radios, computers, computer keyboards, printers, etc. and hardware such as books, staplers, trays, telephones, and other related objects will be lightly dusted only, with a feather or synthetic duster. No cleaning solutions or sprays may be used on or in the immediate vicinity thereof. (NOTE: Special care must be taken in cleaning and/or replacement of these items in order to prevent electrical shock or damage to the equipment.). In the event offices or specific items are not to be cleaned, Government will indicate such through the placement of a written note.

1.11.2. Restrooms: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Surfaces of toilets, urinals, sinks, faucets, faucet handles, countertops, stall door handles and entry door handles shall be disinfected. A commercially made deodorizer and disinfectant solution shall be applied in all toilets and urinals after cleaning. Care shall be exercised during cleaning to protect toilet tissue from becoming wet. If toilet tissue becomes wet, dry rolls shall be placed in the dispensers.

1.11.3. Kitchen: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All countertops, tables, sinks, faucets, faucet handles, refrigerator and oven door handles and entry door handles shall be disinfected. Microwaves shall be cleaned both interior and exterior surfaces. Refrigerators shall be cleaned on the exterior surface only.

1.11.4. Public Area: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All countertops and all door knobs and door handles shall be disinfected. Hand sanitizer pump dispenser shall be placed on countertop of receptionist area and shall provide capacity so that contents will not be depleted prior to the next scheduled cleaning.

1.11.5. Offices: Contractor will not move any documents on desks in offices or in common areas. Contractor can move peripherals, phones, office supplies, etc., in order to clean.

1.11.6. Building Entry Doors: All building entry…