B.01.01_Combinded_Synopsis_Solicitation_W9126G-19-R-0059_FINAL.pdf

U.S. Army Corps of Engineers, Fort Worth District W9126G-19-R-0059 819 Taylor St., Ft. Worth TX 76102

Combined Synopsis/Solicitation For

Mowing Services at Wright Patman Lake Project

1. Overview. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation (W9126G-19-R-0059) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

2. SBA Programs. This acquisition is set-aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 561730, Landscaping Services. The Size Standard for NAICS code 561720 is $7.5 million.

4. Description of services: Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative. The areas covered, number of facilities, are shown on the attached park maps.

The anticipated Period of Performance will be from 17 May, 2019 through 16 May, 2020.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

The historical award information for this requirement is listed below:

Contract# W9126G17D0038 Award Date: 19 May 2017 Amount of Award: Base Year $112,095.00 NTE

6. Evaluation Information. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance, and technical approach and understanding of the work. All non-price factors (i.e., technical capability and past performance) are approximately equivalent to price. (See Instructions to Offerors and 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) for additional information)

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Offeror Representations and Certifications—Commercial Item.

(Accessible at the FAR Site, http://farsite.hill.af.mil)

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Work Plan (Technical Approach)

c. Price Quotation (See Bid Schedule)

d. Past Performance

Offers are due on May 10, 2019 10:00 AM CST. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than 10:00 AM CST on May 10, 2019.

Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Joe Daniels via email to:

joseph.c.daniels@usace.army.mil. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

8. Site Visit. All potential offerors are invited to attend scheduled Site Visit on 08 May, 2019 at 9:00 AM. Site visit will be conducted at the Wright Patman Project:

64 Clear Springs Park Texarkana, TX 75501

POCs for the site visit are Dean Attaway or Dalton Howell at (903) 838-8781.

mailto:joseph.c.daniels@usace.army.mil

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

Mowing Sevices Base Year

FFP

Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

Period of Performance: 17 May 2019 through 16 May 2020

POC for this action is Joe Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED

OPTION Mowing Sevices Option One

FFP

Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

Period of Performance: 17 May 2020 through 16 May 2021

POC for this action is Joe Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED

OPTION Mowing Sevices Option Two

FFP

Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

Period of Performance: 17 May 2021 through 16 May 2022

POC for this action is Joe Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED

OPTION Mowing Sevices Option Three

FFP

Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

Period of Performance: 17 May 2022 through 16 May 2023

POC for this action is Joe Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED

OPTION Mowing Sevices Option Four

FFP

Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

Period of Performance: 17 May 2023 through 16 May 2024

POC for this action is Joe Daniels at (817) 886-1139 or

IDIQ

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

This is an ID/IQ contract utilizing Firm-Fixed-Unit prices. Task Orders will be issued IAW with FAR 16.5 are issued NTE

QUANTITIES

The tabulated quantities are estimates only and are provided for informational and evaluation purposes only. Task orders may be issued for any quantity for any bid item as long as the cumulative dollar value of all task orders under the contract does not exceed the MAXIMUM CAPACITY on the entire contract.

IDIQ CAPACITY: Each task order will decrease the remaining capacity.

MINIMUM GURANTEE

The guaranteed minimum is $2,500 for the basic period only. There is no guaranteed minimum for the option periods, if exercised.

Task Order 0001 will satisfy the guaranteed minimum

MAXIMUM CAPACITY: $1,000,000.00

MOWINGS

The government reserves the right to order mowing’s only as often as the Government deems necessary. The number of mowing order will depend on weather, grass growth and finacnical resources available.

It is possible that not all mowing’s will be orders and the grass may grow tall between mowing’s.

OPTIONS:

The contract options will be exercised annually and are not affected by the quantities ordered.

The current year’s option pricing will be in effect for that option year and will be utilized when issuing task orders.

PAYMENT

The contractor will only receive payment for work performed to the government’s satisfaction.

The price for unused funds for work not performed will be de-obligated from the task order.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Description / Specifications / Work Statement

For

PARK, PROJECT, NATURAL RESOURCES, AND RIGHT-OF-WAY MOWING SERVICES

At

Wright Patman Lake

PART 1. GENERAL

1.1 SCOPE OF WORK- Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right-of-Way mowing services at Wright Patman Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

1.2 INTENT- This is a Park, Project, Natural Resource, and Right-of-Way mowing contract for Wright Patman Lake. Contractor shall provide all personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the mowing and trimming services as described herein.

1.3 PROJECT DESCRIPTIONS AND INFORMATION:

1.3.1 LOCATION- Wright Patman Lake is located on the Sulphur River 44.5 miles upstream of the Red River, approximately nine miles southwest of Texarkana, Texas. The reservoir is situated in Bowie and Cass Counties. Access to the parks is via county roads and Corps roads, which intersect U.S. Hwy. 59, U.S. Hwy. 67, State Hwy. 8, and State Hwy. 77.

1.3.2 CLIMATE- The climate in Bowie and Cass Counties is generally mild with hot summers and cool winters. Temperatures are usually relatively high in the summer months of July, August, and September, reaching over 100 degrees Fahrenheit, and relatively low in December, January, and February with a few days below freezing. Extreme temperatures, snowfall, and drought conditions are experienced occasionally. Recorded temperatures range from a maximum of 110 degrees Fahrenheit to a minimum of 4 degrees Fahrenheit with a mean annual temperature of 64.4 degrees Fahrenheit. This area receives relatively high rainfall with a range of 35 to more than 50 inches per year with an annual mean precipitation of 45.8 inches.

1.3.3 SOIL CONDITIONS- The project has varying types of ground and soil conditions. The topography of the area is generally rolling, hilly uplands with wide flat flood plains and terraces. Soils range from a shallow sandy loam to clay loam. Iron ore is common in Cass County.

1.4 WORK COVERAGE- The work will consist of furnishing all labor, materials, and equipment necessary to perform specified Park, Project and Natural Resource mowing services at Wright Patman Lake. The areas covered, number of facilities, and frequencies for all required services are provided in the Scope of Work, listed as "Tabulation of Estimated Work Requirements" for Park, Project and Natural Resource facilities.

1.5 FREQUENCY OF SERVICE- It may become necessary at any time during the duration of this contract for the Contracting Officer to close any park or portion of a park and delete any subsequent service for the closed park or area. The number of mowings actually required during the contract period may be above or below the estimated number due to the prevailing rainfall in the area. No adjustment of the unit price will be made for any variation from the estimate.

1.6 WORKDAY- Normal working hours for the contractor shall be between the hours of 8:00 A.M. to 6:00 P.M., Monday thru Friday, except as specifically approved in advance by the COR. Major federal holidays during the recreation season (1 April - 30 Sept) shall be observed by the contractor and no work on site will be permitted except in extreme cases and after specific approval by the COR. See Part 9 for major federal holidays and check with the project office for specific days that holidays are observed each year.

1.7 TYPICAL UNIT DRAWINGS- Typical drawings are not to scale, nor are they intended to depict all facilities. Each unit varies considerably in structure, design, and size. Therefore, typical drawings are included for general information purposes only as Attachments to this Scope of Work.

1.8 PERMITS- The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.9 AWARD OF OTHER CONTRACTS- The services provided under this contract shall be independent of all services provided under other contracts, at this project or any other project, at which the Contractor may receive award.

1.10 SAFETY REQUIREMENTS- Contractor shall develop and submit written detailed safety and hazard analysis plans within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform mowing services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", copies of which are available at Wright Patman Lake Project Office.

1.11 SECURITY REQUIREMENTS

1.11.1 PHYSICAL SECURITY - The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.2 KEY CONTROL - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.11.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.11.2.2 Lock Combinations - The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.11.3 ANTI-TERRORISM AND OPERATIONAL SECURITY - The KTR shall meet the following requirements:

1.11.3.1 iWATCH and/or CorpsWatch Training - The KTR and all associated sub- contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program as required by the Anti-terrorism Training Officer. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

1.11.3.2 E-VERIFY PROGRAM - The KTR shall pre-screen candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The KTR must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.11.3.3 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES - All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.3.4 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.11.3.5 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.11.3.6 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.12 FLOODING- Wright Patman Lake is primarily a flood control lake. During heavy rains various parks and areas are subject to flooding due to increased water levels thus reducing mowing areas.

During such periods of flooding the government reserves the right to request a per acre bid for mowing services in specified parks or areas in lieu of the per mowing bid price listed in the bid schedule. The per acre bid will be negotiated between the contractor and the COR. If the contractor does not wish to submit a per acre bid or refuses to perform a per acre mowing, it will in no way affect his normal contract requirements. If a per acre mowing agreement cannot be reached between the contractor and the COR, the government reserves the right to procure a per acre bid from other sources during the period of flooding. When flooding conditions have ceased the contractor will resume his normal contract requirements when normal mowing services are required.

PART 2. DEFINITIONS.

2.1 GENERAL- For this contract the following terms shall relate as follows:

2.1.1 PROJECT- Means Wright Patman Lake and related features.

2.1.2 GOVERNMENT- Means the Government of the United States of America.

2.1.3 CONTRACTING OFFICER- Means the person executing this contract on behalf of the Government and includes the Contracting Officer's Representative (COR).

2.1.4 COR- Means the person authorized in writing as the Contracting Officers Representative, acting within the limits of their authority.

2.1.5 CONTRACTOR- Means the company structure, including all partners, officers, and employees with interest in this contract.

2.1.6 ORDERING OFFICER- Means the person or persons identified in the solicitation/contract as authorized to issue delivery orders.

2.1.7 DELIVERY ORDERS- Mowing services to be furnished under this contract shall be ordered on a document referred to as a delivery order. These orders shall be issued by the Ordering Officer. All delivery orders are subject to the terms and conditions of the contract. In the event of conflict between a delivery order and this contract, the contract shall control. If mailed, a delivery order is considered "issued" when the Government deposits the order in the mail.

2.1.8 QUALITY CONTROL- The term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

2.1.9 QUALITY ASSURANCE- The term "Quality Assurance" refers to action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services, which are in accordance with this contract.

2.1.10 C.D.R.- The Contract Deficiency Report is a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector.

2.1.11 PARK MOWING - Shall be generally defined as all areas as shown on attached Park Mowing maps, within designated park areas and headquarters area.

2.1.12 PROJECT MOWING - Shall be generally defined as areas falling outside limits stated above for Park Mowings and includes the embankment, dike, spillway, oxidation ponds, and access roads, as shown in the Scope of Work, Project Mowing.

2.1.13 NATURAL RESOURCE MOWING - Shall be generally defined as areas managed under natural resources, and includes boundary line mowing, hunting access road mowing, and food plot mowing.

2.1.14 RIGHT-OF-WAY MOWING – Shall be generally defined as areas managed as part of the recreational facilities providing utilities to recreation areas, and includes water line righ-of-ways.

PART 3. FACILITIES AND EQUIPMENT.

3.1 EQUIPMENT STORAGE- No Government space or facilities shall be provided under this contract.

Equipment shall be removed upon completion of each Delivery Order.

3.2 POINT OF CONTACT REQUIREMENTS- The Contractor shall provide to the COR a local telephone number and a point of contact on a twenty four (24) hour basis for discussion of any contractual matters.

3.3 COMMUNICATION- The Contractor shall provide mobile cellular telephones in all Contractor supervisory and quality control vehicles for communication purposes with Government personnel.

3.4 SAFEGUARDING PUBLIC PROPERTY- The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny, or pilferage to the COR as part of the Contractor's quality control reports.

3.5 EQUIPMENT

3.5.1 GENERAL- The Contractor shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment shall be presented to the COR for approval prior to commencement of services to ensure compliance with specifications.

3.5.2 QUANTITY AND QUALITY OF EQUIPMENT- The Contractor shall utilize the sufficient quantity of equipment to accomplish the work within the time specified. If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment necessary to fulfill the requirements of this contract.

3.5.3 CONDITION OF EQUIPMENT- All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment.

3.5.4 SAFETY INSPECTIONS- The Contractor shall present all equipment to the COR for inspection whenever equipment is brought to the project, especially prior to each mowing. The Contractor shall notify the COR at least two (2) days prior to bringing equipment on site so that the time and place of these inspections may be scheduled. No equipment shall be used on the project prior to passing inspection. The COR may inspect equipment at any time it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the COR.

3.6 VEHICLES

3.6.1 All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of Texas.

PART 4. PERSONNEL

4.1 MINIMUM MANPOWER REQUIREMENTS- The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

4.2 EMPLOYEE CONDUCT- The Contractor shall be responsible for ensuring that employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity may result in the removal of Contractor employee/employees and/or termination of the contract.

4.3 REMOVAL OF CONTRACTOR'S EMPLOYEES- The Contracting Officer or the COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the COR, endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.4 SUPERVISION- The Contractor shall give their personal superintendence to this contract.

Contractor shall appoint in writing, subject to the approval of the COR, a minimum of one (1) foreman/superintendent. The superintendent will be present whenever work specified herein is being performed, and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that their job performance in each category is maintained at an acceptable level to the COR. If the designated Superintendent/Quality Control Inspector also performs labor, the Superintendent/QC will be the primary job of the individual and labor will be the secondary job. Labor performed by the Superintendent/QC will not interfere with their primary duties of supervisions and quality control. The superintendent and/or quality control personnel will be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee on each work crew to act as work leader, and to complete a daily activity report. Blank daily activity reports will be provided to the contractor by the government.

4.5 QUALITY CONTROL- The Prime Contractor is responsible for insuring that all work performed under this contract, including that performed by subcontractors, is in accordance with the specifications. To accomplish this, the Prime Contractor will appoint in writing, subject to the approval of the COR, one (1) Quality Control Inspector. Requirements for Quality Control will be set forth in Part 5, "Inspections".

PART 5. INSPECTIONS

5.1 CONTRACTOR QUALITY CONTROL- The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein. The Contractor shall designate, in writing, Quality Control Inspectors, as described in paragraph 4.5, above, whose main duty shall be to verify contract conformance of all work performed, to include reviewing each work leader's daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring immediate attention. The COR may request additional quality control personnel at any time the Contractor's work is in danger of nonconformance, at no additional cost to the Government.

5.1.1 Quality Control Report- A Quality Control Report shall be submitted for the COR's information at the end of each workday, (Sunday through Saturday).

5.2 CONTRACTOR QUALITY CONTROL PLAN- The Contractor will submit a Quality Control Plan prior to beginning work at Wright Patman Lake. Quality Control Plan must be approved by the COR prior to the beginning of work.

5.3 GOVERNMENT QUALITY ASSURANCE- The Government will monitor the Contractor's service performance using the 100% inspection method (Note: Part 7 concerning re-inspection by the Quality Assurance Inspector.)

5.4 EQUIPMENT and SUPPLIES INSPECTIONS- The COR may inspect required equipment and supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the COR. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

5.5 PERFORMANCE EVALUATION MEETINGS- The Contractor, or designated superintendent, quality control inspectors, or all, shall meet with the COR, or designated representative, periodically as determined necessary by the COR, in order to discuss performance. However, a meeting shall be held not later than one normal workday after a Contract Deficiency Report (CDR) is issued.

Mutual effort will be made to resolve any and all problems identified.

PART 6. SPECIFICATIONS

6.1 SCOPE OF WORK-

6.1.1 PARK AND PROJECT MOWING - The work shall consist of furnishing all labor, materials, and equipment necessary to perform Park and Project mowings and trim grass, weeds, and tree/brush sprouts in the public use areas, and along access roads at the locations and as indicated by appropriate limits on the attached park maps. Unless indicated otherwise on the attached park maps, mowing along access roads shall be performed over a distance of fifty (50) feet on each side of centerline; fifty (50) feet beyond limits of parking areas; fifty (50) feet beyond paved edge of boat ramps and boat ramp turnarounds, or to the tree line if it falls within the required fifty (50) foot distance. The required fifty (50) foot distance includes ditches, back slopes, riprap, and bluff areas, which can be cut with power or hand tools. Unless otherwise indicated on the attached area maps, mowing and trimming will be performed to the water's edge.

6.1.1.1 TOE DITCH/DAM – The work shall consist of furnishing all labor, materials, and equipment necessary to perform vegetation control of grass, weeds, and tree/brush sprouts in the rock lined and concrete lined toe ditches along the main dam. Maps will be provided showing the location of these areas.

6.1.1.2 GUARD RAIL/DAM – The work shall consist of furnishing all labor, materials, and equipment necessary to perform vegetation control of grass, weeds, and tree/brush sprouts along and under the guard rail on both sides of the road crossing the dam. Maps will be provided showing the location of these areas.

6.1.2 BOUNDARY LINE MOWING - Boundary lines are located at various locations around Wright Patman Lake. Detailed maps of the areas to be mowed will be provided to the contractor before mowing will begin. The average width of the boundary lane is twenty two and one/half feet (22.5’), although the width may vary from fifteen (15’) to thirty (30’). Mowing height shall be four inches to six inches (4”-6”) and shall be within six inches (6”) of existing fences. All fallen trees and limbs with a diameter of two inches (2”) or larger shall be removed from the boundary lane.

6.1.3 HUNTING ACCESS ROAD MOWING - Hunting access roads are located at various locations around Wright Patman Lake. Detailed maps of the areas to be mowed will be provided to the contractor before mowing will begin. Mowing height shall be four inches to six inches (4”-6”). All fallen trees and limbs with a diameter of two inches (2”) or larger shall be removed from the mowed areas of the hunting access road.

6.1.4 FOOD PLOT MOWING - Food plots are numerous and vary in size from 0.3 to 10.3 acres, and are located in various locations around the lake. Detailed maps of the areas to be mowed will be provided to the contractor before mowing will begin. Mowing height shall be four inches to six inches (4”-6”). All fallen trees and limbs with a diameter of two inches (2”) or larger shall be removed from the food plot.

6.1.5 RIGHT-OF-WAY MOWING – Right-of-ways are located at various locations around park facilities at the lake. These right-of-ways are corridors for utilities such as water lines that feed park facilities. Detailed maps of the areas to be mowed will be provided to the contractor before mowing will begin. Mowing height shall be four inches to six inches (4”-6”). All fallen trees and limbs with a diameter of two inches (2”) or larger shall be removed from the mow area.

6.2 DELIVERY ORDER- Mowings will be accomplished when directed in writing by the Ordering Officer. This directive will be in the form of a delivery order authorizing the Contractor to mow any one or more of the designated areas. The task order shall also state the number and sequence in which the parks or areas are to be mowed and the time limitation allowed.

6.3 TIME LIMITATION- The Contractor will be allowed a specified number of working days, (exclusive of Saturdays, Sundays, federal holidays, and rain days) to accomplish the mowings.

6.3.1 A complete mowing of either Park, Project or Natural Resource mowing would include all items listed on the respective bid schedules. The time limitation for a complete Park mowing is eight (8) days, for a Project mowing five (5) days, for a Boundary Line mowing thirty (30) days, for a Hunting Access Road mowing fifteen (15) days, and for a Food Plot mowing fifteen (15) days.

When a partial mowing of either Park, Project or Natural Resource mowing is ordered from the bid items the COR will negotiate the time and will have the delivery date listed on the work order.

6.3.2 All work will be started on the date specified in the delivery order. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the COR and submit for COR approval a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Contracting Officer Representative. If the Contractor does not complete the required mowing within the time specified on the delivery order, without prior approval, deductions may occur and/or the contract may be terminated. Liquidated damages for each working day not within the required mowing time specified will be charged in the amount of $241.00 per work day.

6.4 MOWING FREQUENCY- A minimum of eight (8) and a maximum of sixteen (16) Park mowings, a minimum of four (4) and a maximum of ten (10) Project mowings, a minimum of one (1) and a maximum of two (2) Boundary Line mowings, and a minimum of one (1) and a maximum of two (2) Hunting Access Road mowings, a minimum of zero (0) and a maximum of two (2) Food Plot mowings, and a minimum of one (1) and a maximum of two (2) Right-of-Way mowings may be required by this contract. The government reserves the right to request mowings in selected areas if the growth of vegetation warrants. The estimated number of mowings for Park and Project mowings and the estimated miles and acreage for Natural Resource mowings and Right-of-Way mowings are as shown on the bid sheets.

6.5 MOWING, TRIMMING, EDGING, AND POLICING REQUIREMENTS- Cut, trim, and mow grass to a height of not more than two and one half (2 1/2) inches or less than one and one half (1 1/2) inches in Park mowing; and not more than three (3) inches or less than two (2) inches in Project mowing.

All mowing and trimming activities should be uniform in cut; with smooth transitions between different mowing equipment areas; grass shall be mowed even throughout the mow areas maintaining the required height, if after mowing an area individual plants (stickups) or strips of uncut vegetation remain in the mowed area, the area will be re-mowed, even though it may be several days before the stickups or strips are visible. Mowing with tractor-mounted mowers will not be permitted within twenty (20) feet of any people, building, picnic/camping unit, camper hook-up, or under trees with low hanging limbs. All rocks and branches resulting from mowing operations must be removed from roadways. All rocks, branches, grass, dirt, or other debris resulting from mowing, trimming or edging operations must be removed from all developed surfaces, including but not limited to sidewalks, impact sites, picnic pads, etc. In areas where mowers or tractors would cause rutting due to ground saturation, weed-eating operations will be used to ensure grass height conformity. The Contractor will be required to trim around guard rails, traffic counters, trees, shrubs, culverts, all signs, guard posts, posts and cable, boat ramps, parking lots, curb stops, rip-rap, fences, and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the equipment or the object. In lieu of weed-eating operations, Contractor may use herbicide applications where damage from weed-eaters may occur around guardrail, rip rap, fence posts, traffic counters, and sign posts. Herbicide shall be applied by a licensed applicator and shall follow guidelines outlined in the EM 385-1-1 USACE Safety and Health Requirements Manual.

Herbicide shall be sprayed in small amounts, not to exceed 6 inches from around guardrail, fence posts, and sign posts. Applications that do not produce a minimum of a 95% mortality to target vegetation will be re-performed as soon as it is safe to do so, according to the label instructions. Herbicide applications shall not be used in lieu of any other mowing operations, other than weed-eating. Any area where herbicide is used, must still meet the height requirements stated at the beginning of this section. If Contractor chooses to use herbicide application in lieu of weed-eating operations, invoice shall not be submitted until desired results have been met. The Government reserves the right at any time to plant additional trees and/or shrubs in any park or area which will require trimming as described above at no additional cost to the Government. Edging and trimming will be accomplished each time mowing is performed. Edging will be accomplished with a gasoline or electrically operated edger capable of making vertical cuts a minimum of one-half (1/2) inch below soil level along all walkways and concrete curbs located within the mowing area, a weed eater will not be allowed for this function. The Contractor shall be responsible for policing the specified work area prior to and following all specified tasks.

The Contractor shall remove all man-made trash, tree limbs, rocks, and foreign debris in the work areas. All litter/trash or other discarded man-made materials/items shall be disposed of in the receptacles or dumpsters located in each park. All tree limbs shall be disposed of in a designated area with prior approval from the Government or removed from government property at the Contractor’s expense. The Contractor shall notify the responsible Government personnel of any man-made items, limbs, or rocks that are too large to be reasonably moved by hand. A major defect in this requirement shall be evidence of a combination of (5) pieces of litter/trash or limbs longer than 3 feet in length, or rocks large enough to become engaged in the mower blades and become projectile. Policing grounds before and after performing work is considered incidental to other tasks and is not billed separately. Contractor shall include this in the quoted price of each line item.

The Government is not responsible for the condition of the mowing area (grass height, rocks, etc.) at the time the contract or delivery order becomes effective.

(NOTE: During spring season mowings, clusters of wildflowers shall remain unmowed in those areas designated on site by the COR.)

6.6 MAPS- Maps for the areas in which the work will be accomplished are attached. Park, Project, and embankment maps indicate the approximate areas to be mowed by appropriate legend or note. Actual mowing boundaries required on site by the COR may differ from the maps. Delineation on site by the COR will govern. NOTE: Mowing limits depicted on the maps are not to scale.

6.7 RESTRICTION

6.7.1 The COR will furnish the Contractor a list showing the sequence in which each area is to be mowed. Completion of work and the government’s quality assurance inspection schedule will adhere to this sequence. Unless otherwise approved by the COR, all mowing and trimming required in an area identified on the bid schedule, once started shall be completed before starting mowing in another area. In all cases the contractor shall provide sufficient personnel and equipment to complete the work within the required time limitation.

6.7.2 No mowing operations will be permitted on Saturdays, Sundays, or Federal Holidays. (NOTE:

The Contractor may, with the COR's prior approval, be allowed to mow the embankments and spillways on weekends and/or holidays.) Mowing will not be permitted when the ground is so wet that mowing operations will cause wheel rutting. No mowing will be permitted after 6 P.M.

6.7.3 The contractor will conform to all traffic and other regulations as found in Section 327, Chapter III, Title 36 of the Code of Federal Regulations, available from the COR. Should the contractor use a developed camp area for overnight occupancy, all applicable regulations will adhered to. Vehicles and trailers will be parked in designated parking areas when not in use, and off road travel by vehicles other than tractors will be limited to loading/unloading and repair work.

6.7.4 Keys issued to the contractor for access to mowing areas will be returned upon completion of each mowing work order. Gates opened by the contractor for access to mowing areas shall be locked when the contractor completes mowing operations in the area.

6.7.5 SPECIAL MOWING AND TRIMMING REQUIREMENT: If a camping/picnic unit is occupied by the public at the time of the scheduled mowing and trimming of camping/picnic unit areas, the contractor will inform the occupants of safety measures which need to be followed by the occupants to prevent any personal injury or damage to personal property. Only weedeaters or special approved equipment will be used on the restricted steep slope areas. Any special type equipment must be approved in writing by the COR prior to use and shall be used in accordance with manufacturers recommendations at all times.

6.7.6 TRAFFIC CONTROL: It shall be the Contractor’s responsibility to furnish, maintain, and deploy all necessary traffic control barricades, warning and detour signs, and flagmen needed to caution and/or restrict vehicular traffic while performing mowing operations. Caution Mowing Ahead signs shall be deployed in advance and behind mowing operations on roadways, when and where mowing is being performed.

6.8 SAFETY

6.8.1 Safety Program - Work shall be accomplished in accordance with applicable provisions of the Occupational Safety and Health Act (OSHA), EM 385-1-1 General Safety and Health Manual of the U.S. Army Corps of Engineers and SWFOM-385-1-10, Fort Worth District Safety Program. The contractor’s program shall include hazard analysis and employees responsibility for providing a safe work place. The program shall also address indoctrination and training of employees responsible for providing and maintaining public safety during performance of work and responsibilities of employers for implementation of the program.

6.8.2 Safety Meetings -The Contractor shall hold a safety meeting with all employees prior to each mowing, and will notify the COR of location and time of each meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the COR. A copy of the safety meeting report shall be submitted to the COR prior to performing mowing.

6.8.3 Personal Safety Equipment - The contractor shall be required to furnish at no expense to employees, all necessary personal safety equipment such as face shields, eye goggles, rain suits, steel-toed boots, and hard hats. All safety equipment shall meet all safety requirements as set forth in EM 385-1-1, Safety and Health Requirements Manual and shall be maintained in accordance with manufacturers recommendations at all times.

PART 7. QUALITY ASSURANCE SURVEILLANCE

Should it become necessary for the Quality Assurance inspector to perform re-inspections of defective work that was required to be redone, (due to failure of Contractor Quality Control System to locate and cure these deficiencies prior to the QA's initial inspection), there will be a re-inspection charge. This will be based on the Actual Government Cost at the Effective Hourly Rate. These charges will be deducted from the Contractor's monthly invoice. Deductions for re-inspection will be taken based on the following examples:

EXAMPLE:

a. Re-inspection of Area Mowing is required on 2 areas. The re-inspection deduction is made as follows:

(Effective Hourly Rate / 60 minutes) X Inspection Minutes = Deduction

$20.00 / 60 x 45 = $ 15.00

PART 8. DAMAGE RESPONSIBILITY

8.1 The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of performance. The Contractor shall survey the park or area and submit a report of all damage or vandalism to the COR prior to commencement of mowing or trimming in each area.