B3_Combined_Synopsis_Sol_24Jul2018.pdf

Solicitation Number: W9126G18R0152 Request for Proposals (RFP)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

This acquisition is SET ASIDE 100% for Small Business

NAICS CODE: 561621

SIZE STANDARD: $20.5 Million

Offers for this solicitation are due on 23 August 2018, 10:00AM CST

Email all offers to Daisy.Ciarlariello@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W9126G18R0152 24-Jul-2018

b. TELEPHONE NUMBER

817-886-1051

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAISY CIARLARIELLO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(817) 886-6403FAX:

TEL: (817) 886-1077 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G18R0152

Section SF 1449 - CONTINUATION SHEET

BID SCHEDULE

Bid Sheet Security Intrusion Detection System Installation and Monitoring

Lavon Lake, Collin County, Texas

Item Description Est Qty U/M Unit Price Total Price

Contractor to furnish all labor, materials, and supplies necessary to install and monitor security intrusion detection system at the Lavon Lake Headquarters, Dam, and Gatehouses at Lavon Lake, Wylie, Texas, in accordance with specifications.

Base year from 1 October 2018 thru 30 September 2019

0001 Base Year Est Qty U/M Unit Price Total Price 0001AA Install 1 EACH $ $ 0001AB Monitoring 12 Month $

Total for Base Year $

Option Year 1 from 1 October 2019 thru 30 September 2020

1001 Option Year 1 Est Qty U/M Unit Price Total Price 1001AB Monitoring 12 Month $ $

Total for Option Year 1 $

Option Year 2 from 1 October 2020 thru 30 September 2021

0001 Option Year 2 Est Qty U/M Unit Price Total Price 2001AB Monitoring 12 Month $ $

Total for Option Year 2 $ Total for Base Year and All Option Years $

23 May 2018

PERFORMANCE WORK STATEMENT (PWS)

Lavon Lake Security System Installation and Monitoring Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide security system installation and monitoring services at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform installation and monitoring of security systems, as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: Contractor shall perform Intrusion Detection System (IDS) installation and monitoring as indicated below and in the bid sheet at the dam, office compound, and three (3) park gatehouses at Lavon Lake. Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required), and equipment necessary to install the IDS and provide monitoring as outlined in the Performance Work Statement. Contractor shall comply with all applicable laws, municipal codes, and regulations. Contractor’s responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, Quality Control (QC) inspection and management necessary to accomplish the required services.

1.2.1 Areas/Facilities Required for IDS Installation and Monitoring at Lavon Lake

Installation and monitoring will be performed at the dam, office compound, and three (3) park gatehouses at Lavon Lake. The address for the Lavon Office is 3375 Skyview Drive, Wylie, Texas 75098. The office phone number is 972-442-3141. This address may also be used for the Lavon Lake Dam. Addresses for other facilities covered under this PWS include:

Clearlake Park: 8199 CR 436, Princeton, Texas 75407 East Fork Park: 1901 Skyview Drive, Wylie, Texas 75098 Lavonia Park: 1301 CR 486, Lavon, Texas 75166

1.2.2 Definitions:

a. Project. Lavon Security Intrusion Detection System (IDS) Camera System, Lavon Dam and Headquarters, Lavon Lake

b. Government. United States of America

c. Contracting Officer. The person executing this contract on behalf of the Government and includes the Contracting Officer’s Representative (COR).

d. Contracting Officer’s Representative. Person authorized in writing as the Contracting Officer’s Representative, acting within the limits of authority.

e. Contractor. Company structure, including all partners, officers, and employees with interest in the completion of this contract.

f. Quality Control. Action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to ensure they meet the specifications and requirements of this contract.

g. Quality Assurance. Action taken by the Government to ensure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

1.2.3 IDS Installation (Standards). The contractor shall furnish all tools, labor, equipment, and materials necessary to install a functional (IDS) at five (5) facilities listed in this PWS. All alarm control panels, keypads, wiring, contacts, and sensors will be replaced and standardized across all locations. All controllers shall be furnished with a 24-hour battery backup in case of power failure. PIR motion detectors will be placed in locations approved by the Lake Manager to most effectively detect intrusions. All wiring will be installed in appropriate electrical conduit. All conduit will be run above the ceiling tiles where applicable.

All conduit will be marked in each room to identify it as part of the IDS and to identify the component(s) serviced by the conduit. Basic floor plans are included as Technical Exhibit 3 to this PWS, but a site visit is highly recommended before submitting a bid. Contact the Lake Manager at 972-442-3141 or by email at michael.k.kinard@usace.army.mil to schedule a site visit, 8:00 AM to 4:00 PM Monday through Friday.

1.2.3.1 Lavon Office: The Lavon Lake Office shall include the main office, annex building, and the shop on the same system. Equipment required for the main office is 1 alarm control panel, 2 keypads, 2 door contacts, 9 motion detectors (PIR), and 1 silent alarm button. Equipment required for the annex building is 2 door contacts, and 2 motion detectors (PIR). Equipment required for the shop is 3 door contacts (1 of which is a roll-up door) and 3 motion detectors (PIR).

All three buildings will be linked together such that any of the 3 keypads may be used to operate the system.

1.2.3.1.1 Main Office: All wiring associated with the system, other than wire drops from the main lines to the system components, will be installed in appropriate electrical conduit. All conduit will be attached to and run inside the building along walls and framing such that the conduit is suspended not less than 12 inches above the drop ceiling. All conduit will be marked with a plastic tag identifying it as part of the IDS. The silent alarm button will directly contact Wylie Police Department.

1.2.3.1.2 Annex Building: All wiring associated with the system, other than wire drops from the main lines to the system components, will be installed in appropriate electrical conduit. All conduit will be attached to and run inside the building along walls and framing such that the conduit is suspended not less than 12 inches above the drop ceiling. All conduit will be marked with a plastic tag identifying it as part of the IDS.

1.2.3.1.3 Shop: All wiring associated with the system will be installed in appropriate electrical conduit. The shop will be directly connected to the Annex Building by way of buried electrical conduit exiting the west side of the Annex Building, running along the north edge of the existing asphalt and concrete apron, and entering the shop mailto:michael.k.kinard@usace.army.mil through the western wall. Between the buildings, the conduit will be buried not less than 36 inches below grade. Soil removed during burying will be replaced in 6 inch lifts and compacted to 90%. Any asphalt and concrete affected by this installation will be replaced. All conduit inside the machine shop building will be marked to identify it as part of the IDS. See Technical Exhibit 4 – Map for a map of the estimated path of the buried conduit.

1.2.3.2 Lavon Dam: The dam will require an independent intrusion detection system.

All wiring associated with the system will be installed in appropriate weather/water resistant electrical conduit. All conduit will be marked in each room to identify it as part of the IDS and to identify the components serviced by the conduit. Equipment for the Lavon Dam shall include 1 alarm control panel, 1 keypad, 5 door contacts, and 1 motion detector.

1.2.3.3 Lavon Lake Parks: There are three (3) gatehouses that require independent intrusion detection systems. All wiring associated with the systems will be installed in appropriate electrical conduit.

1.2.3.3.1 Clearlake Park: Equipment for the Clearlake Park Gatehouse shall include 1 alarm control panel, 1 keypad, 2 door contact, and 1 motion detector.

1.2.3.3.2 Lavonia Park: Equipment for the Lavonia Park Gatehouse shall include 1 alarm control panel, 1 keypad, 2 door contact, and 1 motion detector.

1.2.3.3.3 East Fork Park: Equipment for the East Fork Park Gatehouse shall include 1 alarm control panel, 1 keypad, 1 door contact, and 1 motion detector.

The following provides a tabular representation of the required equipment by location:

LOCATION EQUIPMENT LOCATION EQUIPMENT

Annex Dam Main Door Contact Alarm Control Panel Storage Door Contact Alarm Keypad Motion in hallway Mezzanine Door Contact Motion in Storage Room Main Door Contact Alternate Door Contact Main Office Alarm Control Panel Catwalk East Door Contact Alarm Keypad at front door Catwalk West Door Contact Alarm Keypad at rear door Motion in Generator Room Motion in hallway Gatehouses Motion in front room CL Door Contact 1 Motion in supply room CL Door Contact 2 Motion in Steve office CL Motion Sensor Motion in printer room CL Control Panel and Keypad Motion in David/Jon office EF Door Contact Motion in Dennis office EF Motion Sensor Motion in Michael office EF Control Panel and Keypad Motion in Rich office LV Door Contact 1 Silent Alarm Button in front LV Door Contact 2 Front Door Contact LV Motion Sensor Back Door Contact LV Control Panel and Keypad Machine Shop Rollup Door Contact Machine Shop Door Contact Dirt Museum Door Contact Motion in Storage Room Motion in Machine Shop Motion #2 in Machine Shop

1.2.4 IDS Monitoring (Standards)

1.2.4.1 The contractor will provide all tools, labor, equipment, supplies, and materials, to provide 24-hour monitoring of the IDS at all facilities listed in paragraph 1.2.

The Contractor will notify a Government Employee of all alarms (false or active), in addition to local law enforcement IAW the callout list provided to the Contractor by the Lake Manager. The contractor shall keep a log of all alarm events and provide a detailed report of all events to the Lake Manager every 30 days, or as requested for a specific event. The contractor shall provide a log of all open/close alarm codes for the Lavon Office systems to the Lake Manager on a monthly basis, not later than the 5th of each month. In addition to providing system monitoring, the contractor shall test all panels and sensors twice per year to determine system effectiveness. Upon completion of the test, the contractor will provide a status report to the Lake Manager.

1.2.5 Special Reporting Requirements

a) The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

b) The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

c) The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

d) The contractor shall provide a certificate of insurance to the Contracting Officer.

e) The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

f) The contractor shall provide a written statement designating the Quality Control

Representative(s).

g) Work Schedule. The purpose of the work schedule is to ensure that inspections by the Government follow closely to the Contractor’s activities. The Contractor will submit a detailed work schedule at least 48 hours prior to work beginning. Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance.

h) The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

i) The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard.

j) The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This report may be brought by the office in hard copy or sent via email.

1.3 Period of Performance: The period of performance is 1 October 2018 through 30 September 2019. Contractor has 45 days from contract award to install the equipment.

1.4 General Information:

1.4.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after pre-work conference. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the KO and QA Inspector. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays. No work shall be performed on Government holidays without prior notification and approval by the Lake Manager or COR, as applicable. Monitoring will be continuous, regardless of Government holidays once initiated. Government holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation. Lavon Lake office is open Monday through Friday, 8:00 AM – 4:00

PM. The address is: 3375 Skyview Drive, Wylie, Texas 75098.

Work shall not start before 8:00 am and all required removal and installation services must be completed by 4:00 pm on weekdays. The Contractor may request to work on Saturday, but must have advance approval by the Lake Manager, or COR, as applicable.

Monitoring will be continuous once initiated.

1.4.5 Place of Performance. The work to be performed under this contract will be performed at Lavon Lake and Dam, Collin County, Texas.

1.4.6 Type of Contract. The Government will award a Firm Fixed Price Contract (FFP), which consists of a base and 2 option years.

1.4.7 Security Requirements.

1.4.7.1 AT1 language. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: http://jok.jten.mil/courses/atl1/launch.html;

or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.2 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

http://jok.jten.mil/courses/atl1/launch.html

1.4.7.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.4 The contractor and all associated sub-contractors shall receive a brief/training

(provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.5 All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.6 The contractor must pre-screen Candidates using the E-verify Program

(http:WWW.uscis.gov/e-verify) website to meet the established eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employees name and color photograph. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement.

This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering, or participating in telephone/VTC conversations with Government or other contractor personnel.

c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

d) Each of the requirements set forth in paragraphs a-c, must be included in all subcontracts at any tier.

1.4.7.7 Physical Security. The contractor shall be responsible for safeguarding all

Government equipment, information and property provided for contractor use.

At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.8 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, Contracting Officers Representative (COR), when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.9 Contracting Officer. The Contracting Officer is the person executing this contract on behalf of the Government and includes the Contracting Officer’s Representative (COR).

1.4.10 Contracting Officer Representative (COR). A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the task order, (2) perform inspections necessary in connection with task order performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the task order, (4) issue written interpretations of technical requirements, including Government drawings and specifications, (5) monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, (6) coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.11 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan.

The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.12 Quality Assurance Inspector. The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.4.13 Contractor Key Personnel. The following personnel are considered key personnel by the

Government: Company Owner/President, Contract Manager/Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.14 Safety. The contractor shall comply with all applicable Occupational Safety and Health

Act (OSHA) Standards and the Corps of Engineers Safety and Health Requirements (EM 385-1-1)

1.4.14.1 The contractor shall develop and furnish to the Lake Manager or COR when applicable a comprehensive program to implement the general policies and procedures for a safe operation outlined in the references above. The program shall include provision for indoctrination and training of employees, employee responsibility for working safely, equipment maintenance, and public safety activities.

1.5 Government Furnished Items and Services. The Government will provide the contractor with access to the Lavon Lake facilities.

1.6 Contractor Furnished Items and Responsibilities.

1.6.1 General. The Contractor shall furnish all supplies, permits, equipment, facilities, and services required to perform work under this contract that are not listed under Section

1.5 of this PWS.

1.6.2 Equipment. The contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary for installation and monitoring of the IDS

1.7 Applicable Publications (Current Editions). The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including the following:

- U.S. Army Corps of Engineers Safety Health Requirements Manual (EM 385-1-1, dated 30 November 2014.

1.8 Attachment/Technical Exhibit List:

1.8.7 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.8.8 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.8.9 Attachment 3/Technical Exhibit 3 – Sample floor plans of facilities listed in section 1.2

1.8.10 Attachment 4/Technical Exhibit 4 – Map of Line Path from Annex to Machine Shop

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance (The Service required— usually a shall statement)

PRS # 1.

The contractor shall install equipment for IDS in all 6 facilities IAW the PWS within the specified period of performance.

Zero deviation from standard 100% inspection

The contractor shall remove existing IDS in 6 facilities IAW PWS section 1.2.3.

PRS # 2.

The contractor shall install equipment for IDS in all 6 facilities IAW the PWS within the specified period of performance.

Zero deviation from standard 100% inspection

The contractor shall install IDS in 6 facilities IAW PWS section 1.2.4.

PRS #3.

The contractor shall provide 24-hour monitoring of the IDS IAW the PWS within the specified period of performance.

Zero deviation from standard 100% inspection

The contractor shall provide 24-hour monitoring of the IDS.

PWS paragraph 1.2.5.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/For mat Submit To

Pre Work Conference

One Conference shall be held after award and prior to beginning work.

972-442-3141

PWS Para 1.4.8 3375 Skyview Drive, Wylie, Texas 75098

List of Employees Delivered at the pre-work meeting

1 Copy, provided to Lake Manager

Hard Copy

Lavon Lake Office, Attn: Lake Manager

(PWS Para 1.2.6a) 3375 Skyview Drive Wylie, Texas 75098

List of Vehicles & Identification (PWS Para 1.2.6b and Para 1.2.6c)

Delivered at the pre-work meeting

1 Copy, provided to Lake Manager

Hard Copy

Lavon Lake Office, Attn: Lake Manager 3375 Skyview Drive Wylie, Texas 75098

Certificate of Insurance (PWS Para 1.2.6d)

Delivered at the pre-work meeting

2 Copies provided (1 to Contracting and 1 to Lake Manager)

Hard Copy

Lavon Lake Office, Attn: Lake Manager 3375 Skyview Drive

Wylie, Texas 75098

Supervisor Designation Delivered at the pre-work meeting

1 Copy, provided to Lake Manager

Hard Copy

Lavon Lake Office, Attn: Lake Manager

(PWS Para 1.2.6e) 3375 Skyview Drive Wylie, Texas 75098 Designation of Quality Control Representative(s)

Delivered at the pre-work meeting

1 Copy, provided to Lake Manager

Hard Copy

Lavon Lake Office, Attn: Lake Manager 3375 Skyview Drive

(PWS Para 1.2.6f) Wylie, Texas 75098

Work Schedule Delivered 10 days after contract award

1 Copy of each report, delivered to

QA

Inspector

Hard Copy

Lavon Lake Office, Attn: Lake Manager

(PWS Para 1.2.6g) 3375 Skyview Drive Wylie, Texas 75098

List of Equipment Delivered at the pre-work meeting

1 Copy, provided to Lake Manager

Hard Copy

Lavon Lake Office, Attn: Lake Manager

(PWS Para 1.2.6h) 3375 Skyview Drive Wylie, Texas 75098 Quality Control Reports (Weekly)

Delivered by 8:30 AM on Monday

1 Copy of each report, delivered to

Hard Copy Lavon Lake Office, Attn: Lake Manager

(PWS Para 1.2.6j) 3375 Skyview Drive following completed work the week prior

QA

Inspector Wylie, Texas 75098

System Testing and Maintenance Report

Every Six

(6) Months

One copy provided to the COR or Lake Manager.

A hard copy or digital copy will be acceptable (.pdf)

A hard copy may be mailed to:

ATTN: Michael Kinard

PWS Para 1.2.5.1 3375 Skyview Drive, A digital copy may be mailed to:

michael.k.kinard@usace.army.mil stephen.a.perrin@usace.army.mil

Alarm Event Report At a minimum, every 30 days, or as requested per specific event.

One copy provided to the COR or Lake Manager.

A hard copy or digital copy will be acceptable (.pdf)

A hard copy may be mailed to:

ATTN: Michael Kinard stephen.a.perrin@usace.army.mil

Lavon Office System Entry and Exit Code Report

At a minimum, every 30 days, or as requested per specific event.

One copy provided to the COR or Lake Manager.

A hard copy or digital copy will be acceptable (.pdf)

A hard copy may be mailed to:

ATTN: Michael Kinard stephen.a.perrin@usace.army.mil

TECHNICAL EXHIBIT 3

FLOOR PLANS

Gatehouses

TECHNICAL EXHIBIT 4

MAP OF LINE PATH FROM ANNEX TO MACHINE SHOP

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Lavon Security Intrusion Detection System (IDS). This plan sets forth the procedures and guidelines the US Army Corps of Engineers at Lavon Lake will use in ensuring the required performance standards or services levels are achieved by the contractor.

Purpose The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

Performance Management Approach The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by the Contracting Officer (KO), Lake Manager, QA Inspector and COR as applicable to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

Performance Management Strategy The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s own quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor employees or by subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS.

The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The Government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The government will make determination regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

ROLES AND RESPONSIBILITIES

The Contracting Officer (KO) The Contracting Officer (KO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the QA Inspector or Contracting Officer’s Representative (COR) if applicable and the contractor. The QA Inspector will submit QA Monitoring forms to the Lake Manager and KO or if applicable the KO will designate one full-time COR as the Government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the KO.

The Contracting Officer’s Representative (COR) A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The COR is designated in writing by the KO to act as his or her authorized representative to assist in administering a task order. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the KO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

2.3 The Lake Manager

The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

2.4 The Quality Assurance Inspector

The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

2.5 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY LEVELS

The required performance standards and/or quality levels are included in the PWS. If the contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

METHODOLOGIES TO MONITOR PERFORMANCE

Surveillance Techniques In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the Government to evaluate contractor performance when appropriate. The primary methods of surveillance are

100% inspection, which shall be performed by the QA Inspector;

File Review, which shall be performed by the QA Inspector;

Report of Unverified Access, which shall be investigated by the QA Inspector.

Customer Feedback The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Performance management drives the contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and/or problems; however, the customer always has the option to communicate complaints to the KO, Lake Manager or QA Inspector as opposed to the contractor.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the KO, Lake Manager or QA Inspector.

Customer feedback may also be obtained either from the results of formal customer satisfaction surveys or from random customer complaints.

Acceptable Quality Levels The acceptable quality levels (AQLs) included in Attachment 1, Performance Requirements Summary Table, for contractor performance are structured to allow the contractor to manage how the work is performed while providing negative incentives for performance shortfalls. For certain critical activities such as those involving the installation and monitoring of the intrusion detection systems, the desired performance level is established at 100 percent. Other levels of performance are keyed to the relative importance of the task to the overall mission performance at Lavon Lake.

QUALITY ASSURANCE DOCUMENTATION

The Performance Management Feedback Loop The performance management feedback loop begins with the communication of expected outcomes. Performance standards are expressed in the PWS and will be assessed using the performance monitoring techniques shown in Attachment 1.

Monitoring Forms The Government’s QA surveillance, accomplished by the QA Inspector or COR when applicable, will be reported using the monitoring form in Attachment 1. The forms, when completed, will document the Government’s assessment of the contractor’s performance under the contract to ensure that the required results for security intrusion detection system installation and monitoring are being achieved.

The KO, QA Inspector and/or COR when applicable will retain a copy of all completed QA surveillance forms for review.

ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

Determining Performance

5.1.1 Government shall use the monitoring methods cited to determine whether the performance standards/service levels/AQLs have been met. If the contractor has not met the minimum requirements, it may be asked to develop a corrective action plan to show how and by what date it intends to bring performance up to the required levels.

Reporting At the end of each inspection period, the QA Inspector or Lake Manager will prepare a written report summarizing the overall results of the quality assurance surveillance of the contractor’s performance. This written report, which includes the contractor’s submitted quality control report and the completed quality assurance monitoring form (Attachment 1), will become part of the QA documentation. It will enable the Government to demonstrate whether the contractor is meeting the stated objectives and/or performance standards, including cost/technical/scheduling objectives.

Reviews and Resolution The Lake Manager, QA Inspector or COR when applicable may request the contractor’s project manager, or a designated alternate, to meet with the KO and other Government personnel as deemed necessary to discuss performance evaluation. The Lake Manager or COR when applicable will define a frequency of in-depth reviews with the contractor, including appropriate self-assessments by the contractor; however, if the need arises, the contractor will meet with the Lake Manager or COR when applicable, as often as required or per the contractor’s request.