Capital_Region_Gates.pdf

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

FY19 Capital Region Winter GA

FY19 Capital Region Winter GA The contractor shall provide all labor, materials, supplies and equipment to furnish gate attendant services at various parks in accordance with the attached perfomance work statements. Multiple awards will be made for Capital Region, Fort Worth Regional Lakes. Fill out bid schedules "SEPARATELY" when bidding on multiple park positions. Please see instuctions to offerors.

Incomplete quotes shall be considered nonresponsive and will not be considered or evaluated. If a quoter declines to accept a purchase order for a park, the quoter will not be considered for any other awards offered in the solicitation. Only one offer will be made by the Government.

Closing Response Date: 23 Aug 2018 at 02:00 P.M.. Central Standard Time (CST) Solicitation Closing Date: 28 Aug 2018 at 02:00 P.M.. Central Standard Time

(CST)

E- MAIL ALL QUOTES TO: diana.k.ashford@usace.army.mil AND TO CIV- OPS.proposals@usace.army.mil POC: Diana Ashford (817-886-1274, diana.k.ashford@usace.army.mil

NAICS CD: 721211

, FSC CD: R699

KO STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

COMBINED SYNOPSIS

Date: 08 August 2018

Contracting Office Zip Code: 76102

Classification Code: G003

Contracting Office Address: USACE Fort Worth District, P. O. Box 17300/819 Taylor Street, Fort Worth, TX 76102-0300

Subject: Fort Worth District, Capital Region, Title: RFQ Georgetown Lake, Somerville Lake, Canyon Lake, Granger Lake and Belton Lake Gate Attendant Services.

Place of Performance: USACE, Fort Worth District, Capital Region, Consisting of Areas Located at Georgetown Lake, Somerville Lake, Canyon Lake, Granger Lake and Belton Lake

Combined Solicitation Number: W9126G18Q3849

Closing Response Date: 23 Aug 2018 at 02:00 P.M.. Central Standard Time (CST)

Solicitation Closing Date: 28 Aug 2018 at 02:00 P.M.. Central Standard Time (CST)

Contact Point: Diana Ashford Phone: 817-886-1274

Email: diana.k.ashford@usace.army.mil

Proposal email address:CIV-OPS.Proposals@usace.army.mil

DESCRIPTION:.

CONTRACT INFORMATION:

This is a combined synopsis/solicitation for commercial items IAW Subpart 12.6, as supplemented with additional information included in this notice.The solicitation is being procured in accordance with commercial services, which includes but not limited to FAR part 12 and 13. A total small business set-aside solicitation is being issued by the U.S. Army Corps of Engineers, Southwestern Division, Fort Worth District.

The North American Industry Classification System (NAICS) code for this project is 721211.

Size standard: $7.5 Million. The resulting contract will be a firm fixed price for Recreational Parks and Lake Gate Attendant services. This announcement constitutes only one solicitation and a written solicitation will not be issued.

This solicitation will be used to advertise and award multiple Gate Attendant contractst in the Capital Region. Incomplete quotes shall be considered non-responsive and will not be considered or evaluated.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1_, and a completed copy of the pricing schedule beginning on page 2.

The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAWFAR 12.602 shall be incorporated in this solicitation.

Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated By Reference section for additional FAR Clauses applicable to this acquisition.

INSTRUCTIONS TO QUOTER

INSTRUCTIONS TO QUOTER

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST)

POINT OF CONTACT: Diana Ashford Phone: 817-886-1274 EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil AND diana.k.ashford@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number.

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov. Also please register in log-in.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

CHECKLIST

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30). (Complete any Amendments that post to the solication)

Complete Bid Schedule(s) Solicitation Contract Task Order 1

Fill out bid schedules “SEPARATELY“when bidding multiple Park Positions

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete electronically ORCA profile on line in SAMS:

Clause 52.212-3 (Section K- Representation, Certifications and Other Statements of Offerors),paragraph (b) of solicitation AND submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S.

Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website: www.sam.gov

Add NAICS Code 721211 to your Representations and Certification in SAMS.

Complete clause 52.209-5 of the solicitation

EMAIL Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer return the form and references the solicitation number in the email subject line. EMAIL TO:

CIV-OPS.Proposals@usace.army.mil and diana.k.ashford@usace.army.mil. The Government reserves the right to evaluate past performance based on such information as the Contracting Officer’s knowledge and previous experience with the item or service being purchased, customer’s surveys or other reasonable basis, without the existance of a formal database.

Provide Experience in the form of a resume

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil and diana.k.ashford @usace.army.mil Subject line of email: Include the solicitation number and your name

Clause 52.228-5: See Section Titled “Insurance” and Clause 52.228-5 for insurance requirements

Contractor Information Sheet

**THIS MUST BE COMPLETED AND RETURNED WITH YOUR QUOTE**

I am submitting on several gate attendant contracts. The team below shall be available for all.

I am submitting on several gate attendant contracts and this team only applies to:

______________________(identify the Lake) ____________________(identify the Park)

Team Members

NAME: Person #1 SSN/TIN:

(Last, First Middle) (Social Security Number)

Person #2 SSN/TIN:

(Last, First Middle) (Social Security Number)

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

CEDAR BREAKS PARK A

Bid Schedule Gate Attendant Services

Georgetown Lake Williamson County, TX

Cedar Breaks Park Shift A

Base Year: 1 October 2018 through 30 September 2019

Option Year 1: 1 October 2019 through 30 September 2020 Option Year 2: 1 October 2020 through 30 September 2021

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021. The period of performance is listed below:

Item # Attendant Position Price Per

Day Total Cost

0001 Base Year Period of Performance Winter Season – 92 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Summer Season – 92 days (1 October 2019 through 31 March 2020) $ $

2001 Option Year 2 Period of Performance : Summer Season - 92 days (1 October 2020 through 31 March 2021) $ $

TOTAL COST $

CEDAR BREAKS PARK B

Bid Sheet Gate Attendant Services

Cedar Breaks Park Shift B

Price Per

Day Total Cost

0001 Base Year Period of Performance Winter Season – 90 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Summer Season – 91 days (1 October 2019 through 31 March 2020) $ $

2001 Option Year 2 Period of Performance : Summer Season - 90 days

CEDAR RIDGE PARK A BELTON

Belton Lake

Cedar Ridge Park Shift A

Contract Gate Attendant Services for Cedar Ridge Park for the period 1 October 2018 through 30 September 2019 (Base)

1 October 2019 through 30 September 2020 (Option 1) 1 October 2020 through 30 September 2021 (Option 2)

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021. The period of performance is listed below:

Price Per

Day Total Cost

Cedar Ridge Park (4 Day) A Shift

a. Base Year – 184 days (1 October 2018 through 30 September 2019)

1001A

b. Option Year – 184 days (1 October 2019 through 30 September 2020)

2001B

c. Option Year – 184 days (1 October 2020 through 30 September 2021)

CRANES MILL PARK B

Gate Attendant Services

Canyon Lake Comal County, TX

Cranes Mill Park Shift B

NOTE: The term of the base year is from 01 October 2018 to 30 September. The period of

Price Per

Day Total Cost

0001 Base Year Period of Performance: Winter Season – 90 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Winter Season – 91 days (1 October 2019 through 31 March 2020) $ $

POTTERS CK A

Gate Attendant Services

Potters Creek Park Shift A

Base Year: 1 October 2018 through 31 March 2019

Option Year 1: None

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019The period of

Potters Creek Park Shift A

Price Per

Day Total Cost

0001 Base Year Only Period of Performance: Winter Season – 92 days (1 October 2018 through 31 March 2019) $ $

POTTERS CK B

Gate Attendant Services

Potters Creek Park Shift B

One is from 01 October 2019 to 30 September 2020. The period of performance is listed below:

Potters Creek Park Shift B

Price Per

Day Total Cost

0001 Base Year Period of Performance: Winter Season – 90 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Winter Season – 91 days (1 October 2019 through 31 March 2020) $ $

ROCKY CREEK PARK A

Gate Attendant Services

Somerville Lake Washington County, TX

Rocky Creek Park Shift A

Base Year: 01 October 2018 through 30 September 2019

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019. The period of

Rocky Creek Park Shift A

Price Per

Day Total Cost

0001 Base Year Period of Performance: Winter Season – 76 days (01 October 2018 through 28 February 2019) $ $

0002 Base Year Period of Performance: Summer Season – 108 days (01 March 2019 through 30 September 2019) $ $

ROCKY CREEK PARK B

Gate Attendant Services

Rocky Creek Park Shift B

Rocky Creek Park Shift B

Price Per

Day Total Cost

0001 Base Year Period of Performance: Winter Season – 75 days (01 October 2018 through 28 February 2019) $ $

0002 Base Year Period of Performance: Summer Season – 106 days

RUSSELL PARK SHIFT A

Gate Attendant Services

Russell Park Shift A

Russell Park Shift A

Price Per

Day Total Cost

0001 Base Year Period of Performance Winter Season – 104 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Summer Season – 104 days (1 October 2019 through 31 March 2020) $ $

2001 Option Year 2 Period of Performance : Summer Season - 104 days

WILSON H. FOX B

Gate Attendant Services

Granger Lake

Wilson H. Fox Shift B

Option 1: 1 October 2019 through 30 September 2020

Option 2: 1 October 2020 through 30 September 2021

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021. The period of

Price Per

Day Total Cost

Wilson H. Fox Shift B

a. Base Year – 90 days (1 October 2018 through 31 March 2019)

b. Option Year – 91 days (1 October 2019 through 31 March 2020)

c. Option Year – 90 days (1 October 2020 through 31 March 2021)

YEGUA CREEK PARK A

Gate Attendant Services

Yegua Creek Park Shift A performance is listed below

Yegua Creek Park Shift A

Price Per

Day Total Cost

0001 Base Year Period of Performance: Winter Season – 76 days (01 October 2018 through 28 February 2019) $ $

0002 Base Year Period of Performance: Summer Season – 108 days

YEGUA CREEK PARK B

Gate Attendant Services

Yegua Creek Park Shift B

Yegua Creek Park Shift B

Price Per

Day Total Cost

0001 Base Year Period of Performance: Winter Season – 75 days (01 October 2018 through 28 February 2019) $ $

0002 Base Year Period of Performance: Summer Season – 106 days

APPENDIX PWS CEDAR RIDGE A

Winter 2018

FORT WORTH DISTRICT

BELTON LAKE APPENDIX PERFORMANCE WORK

STATEMENT

GATE ATTENDANT SERVICES

1. GENERAL: See below.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: Gate Attendant requirements are as follows:

Park/Shift Minimum 1 or 2 Person Team Requirement

Cedar Ridge Park Shift A 2

1.2 SCOPE: No Additional.

1.3 PERIOD OF PERFORMANCE: Estimated deliverables at Lake Belton are:

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021 The period of performance is listed below:

1.4 GENERAL INFORMATION: See below.

1.4.4 Hours of Operation: The Contractor will work a four (4) calendar day shift, four

(4) calendar days on and four (4) calendar days off, and will work all holidays that fall within their four-day shift. Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night. Peak usage for day use parks is 2 pm to sunset on Fridays, 12 pm to sunset Saturdays and Sundays, and from open to close on holidays.

Contractors will maintain adequate staffing of the gatehouse during the park operating hours. Contractor “A” will begin work on 1 October and work 4 days. Contractor “B” will start work on 5 October and work 4 days. This pattern continues throughout the term of the contract.

Summer & Winter Season Number Days

Surveillan ce Hours

Gate House Hours

Availabili ty Hours

Cedar Ridge Park Shift A Base Year (1 Oct 2018 – 30 Sep 2019)

Cedar Ridge Park

Cedar Ridge Park

(1 Oct 2020 – 30 Sep 2021)

Contractor Mon Tues Wed Thurs Fri Sat Sun

1 Year Surveillance Hours Gate House Hours Availability Hours

6:00am-10:00pm

10:00am-8:00pm

• Place of Performance The work to be performed under this contract will be performed at parks on Belton and Stillhouse Hollow Lakes. The Belton/Stillhouse Lake Office is located 1 mile south of US 190 on FM 1670 in Belton, Texas.

• Cedar Ridge Park: Facilities include 68 campsites with water and electric hook-ups, eight screen shelters, a group camp area and two day use group picnic shelters, restrooms with hot showers, camper activity center with a meeting area and coin operated washers & dryers, two boat ramps, fishing dock, swimming beach, playground, basketball court, dump station and a privately owned marina. A storage building is available for the attendants use.

• Type of Contract: No Additional.

1.4.7 Security Requirements: See below.

1.4.7.1 Physical Security: Only Contract Gate Attendants, Volunteers, Law Enforcement, and other USACE authorized personnel are allowed in the gatehouse. Doors must remain closed and locked at all times. No campers or visitors are allowed in the gatehouse without prior approval of Gate Attendant Coordinator or Lake Manager.

1.4.8 Special Qualifications: Not Applicable.

• Pre-work Conference: Orientation for Belton and Stillhouse Hollow Lakes is held the first day of the contract from 1:00 PM – 4:30 PM at the Belton Lake Office Conference Room, unless the 1st falls on a weekend then the date shall be the following Monday. Contractors will bring proof of appropriate bonding and insurance to the pre-work conference. All contractors are required to attend at no additional cost to the government. Contract requirements and training on all facets of the Gate Attendant Program shall be covered during this meeting. Successful bidders who are new to the NRRS are encouraged to work with the current contractor at the park to learn the system.

Successful bidders may arrive up to four days in advance of the contract period for training purposes.

Contractor must check with gate attendant coordinator to determine site availability. The four nights of camping fees shall be waived.

• Contracting Officer Representative (COR): Not applicable.

1.4.11 Contractor Key Personnel: Gate Attendant.

1.4.12 Identification of Contractor Employees: No Additional.

1.4.13 Contractor Travel: Not Applicable.

1.4.14 Data Rights: No Additional.

1.4.15 Organizational Conflict of Interest: Not Applicable.

1.5 GOVERNMENT-FURNISHED ITEMS AND SERVICES: See below.

1.5.1 Facilities: No Additional.

1.5.2 Equipment: No Additional.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air condition filters, computer paper, staplers, staples, markers, notepads, pens, pencils, tape, water hose and sprinklers. The Government will also supply the Fort Worth District Use Fee Program SOP.

1.5.4 Trailer Site: The Government shall provide a 20/30/50 amp electrical pedestal, water and sewage hook-up at each Contract Gate Attendant site at no cost to the Contractor. Any other utility or service shall be obtained by to the Contractor. We DO NOT allow mail to be delivered to the office or to the parks. Contractor must rent a post office box.

1.6 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES: See below. .

1.6.1 General: No Additional.

1.6.2 Equipment: No Additional.

1.6.3 Materials: No Additional.

1.6.3.1 Sustainability: No Additional.

• Temporary Living Quarters: The Contractor shall furnish a fully operable “self-contained” recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract. Maximum size of the trailer is determined by physical limitations of the site furnished. It will be located near the entrance to the park at a location to be designated by the Lake Manager. Pickup (shell-type) campers, pop-up tent trailer, tents, mini-travel trailers, mobile homes, buses, or any other types of recreation vehicles which do not meet general size requirements or the self-contained classification as determined by inspection of the Contracting Officer or his/her authorized representative will not be acceptable. The Contractor will be the sole occupants of the site.

• Personnel: Minimum of two (2) person team over 21 years of age. Gate Attendants will work a four (4) day on and four (4) day off shift. A minimum of one of the two person team will man the gatehouse during duty hours.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): No Additional.

1.9 ATTACHMENT/TECHNICAL EXHIBIT LIST: See below.

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary: See attached.

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule: See attached.

1.10 SAFETY: No Additional.

1.11 WORK TO BE PERFORMED (AND OTHER RESPONSIBILITIES): See below.

TASK 1. Use Fees:

(a) Use Fee Collection: The contractor will be trained according to current fee training requirements prior to collecting fees. User fees will be collected through the operation of a computer and the Recreation One Stop (R1S), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. User fees and user fee documents will be delivered to the project office by the gate attendant and turned in to an authorized fee collector or placed in provided collection location as designated by the lake manager. All cash money will be converted to a cashier’s check as directed prior to being turned into the project office. A schedule for fee money turn in will be established at the pre-work conference. In the event fees do not balance, the contractor will be responsible for any shortages and any excess collections will be added to a deposit for collection

(b) Audits and Fee Security: No Additional

(c) Cash on Hand: No Additional

(d) Remittance Procedures and Inspection of Use Fees: No Additional

TASK 2. Campsite Reservations: No Additional

TASK 3. Group Shelters: No Additional

TASK 4. Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with R1S, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports.

Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non- electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

TASK 5. Park Inspection: The Contractor shall inspect entire park a minimum of four (4) times daily in. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. In addition to these patrols the areas shall be inspected prior to start of gate house duties and all vehicles in the park without passes should be tagged for payment and a log kept of each vehicle. The Contractor shall keep an inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

TASK 6. Complaints: No Additional

Visitor Assistance: No Additional

Disturbances: Contact information for this lake office is: (254) 939-2461.

Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. All items will be turned into the project office when fees are submitted. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will insure that proper identification is obtained from individuals before release of any lost and found property.

Image, Personal Appearance and Dress: No additional

Cooperation with Others: No Additional

Living Area and Gatehouse Maintenance: No additional

No Soliciting: No Additional.

Weapons: No Additional.

Alcohol: No Additional.

Government Property: No Additional.

Absenteeism: No Additional.

Visitors of the Contractor/Gate Attendant: No Additional.

Security Bonding (Bonding for Fee Collection): No Additional.

Physical Security and Key Control: No Additional.

Gate Operations: Park entrance gates will be closed at 10:00 pm each night and opened at 6:00 am each morning. Between 10:00 pm and 6:00 am, Gate Attendants will allow ingress and egress of individuals who have valid emergencies or who need to deliver emergency messages. Some parks have after hour keypad access for registered campers. Gate Attendants shall operate automatic gate arms as required by the Lake Manager. Additional gates in Overlook Park and the Stilling Basin shall also be opened at 8:00AM and closed at sunset by Gate Attendants as required by Lake Manager. Additional gate operations may be added as needed at the direction of the lake manager.

Park Operating Hours

Location Open Gates

Close Gates

Cedar Ridge Park 6 AM 10 PM

1.12 GENERAL LIABILITY AND OTHER INSURANCE: No Additional.

1.13 DAMAGE RESPONSIBLITY: No Additional.

1.14 LIABILITY: No Additional.

1.15 PERMITS/COMPLIANCE: No Additional.

1.6 COMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the Contractor on duty. Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited. The phone number will not be given out to the public or as your personal phone number.

1.7 PAYMENT FOR SERVICES: No Additional.

1.18 TERMINATION: No Additional.

1.18.1 Grounds for Termination: No Additional.

1.19 DUTY OF CONTRACTOR TO FINISH CONTRACT: No Additional.

1.20 OTHER REQUIREMENTS: Contractors will complete reports as required by the Lake Manager. The reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required)

Standard

PERFORMANCE

THRESHOLD

Method of

Surveillance

Task # 1 The Contractor shall collect User Fees, SWF PWS 1.11 Task 1

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

Task # 2 The Contractor shall pick up reservation data reports, maintain status reports to ensure campsite status is current SWF 1.11 Task 2

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard.

100% Inspection.

Task #3 The Contractor shall check in reservations for Group Shelters upon park arrival SWF PWS 1.11 Task 3

Contractor completed status reports standard

Inspection

Task #4 The Contractor shall maintain record of current status for each campsite occupied SWF PWS 1.11 Task 4

Contractor completed status reports

Task # 5 The Contractor shall inspect parks.

Park Inspections SWF PWS 1.11 Task 5

The Contractor completed daily inspections during contract specified times.

Allowable deviation 1 incomplete daily inspection per quarter.

Task #6 The Contractor shall maintain written record of Park Facilities complaints SWF PWS 1.11 Task 6

Contractor completed log of Park Facility’s complaints by date

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Financial Statements SWF

PWS 1.11

Within one day of completing shifts

Original and two

(2) copies

Hard Copy

Lake Office

Completed Status Reports SWF PWS

Within one day of completing shifts

1 original report of Check in Group Shelter Reservations SWF PWS 1.11 Task 3

Within one day report of Campsite

Occupancy SWF shift

Completed Daily Inspection Report SWF PWS 1.11

Completed log of Park

Facility’s Complaints SWF

APPENDIX PWS CRANES MILL B

May 2018

FORT WORTH DISTRICT

CANYON LAKE APPENDIX PERFORMANCE WORK

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: Gate Attendant requirements are as follows and as stated in 1.4.5 PLACE OF PERFORMANCE:

Cranes Mill Park Shift B 2 Potters Creek Shift B 2

1.2 PERIOD OF PERFORMANCE: Estimated deliverables at Canyon Lake are:

NOTE: The term of the base year is from 01 October 2018 to 30 September. The period of performance is listed below:

Position Number

Surveillance Hours

Gate House Hours

Availability Hours

Cranes Mill Park Shift B Base Year

(1 OCT 2018 – 31 MAR 2019)

Option Year 1

(1 OCT 2019 – 31 MAR 2020)

Potters Creek Shift B

1.4.4 Hours of Operation: The Contractor will work a four (4) calendar day shift, four (4) calendar days on and four (4) calendar days off, and will work all holidays that fall within their four-day shift.

Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night. Peak usage for day use parks is 2 pm to sunset on Fridays, 12 pm to sunset Saturdays and Sundays, and from open to close on holidays. Contractors will maintain adequate staffing of the gatehouse during the park operating hours. Contractor “A” will begin work on 1 April and work 4 days. Contractor “B” will start work on 5 April and work 4 days. This pattern continues throughout the term of the contract. Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night.

Peak usage is usually at 9 am on Friday mornings until about Noon. Saturdays are busy all day long. Contractors will maintain adequate staffing of the gatehouse during the park operating hours of 9 am to 10 pm. Contractors will maintain adequate staffing on site in the park during the rest of the shift from 10 pm to 9 am.

Contractor Monday - Sunday

Cranes Mill Park Surveillance Hours Gate House Hours Availability Hours

2 hours a day 8 am – 10 pm 10 pm – 8 am

Potters Creek Park Surveillance Hours

10 pm – 8 am

• Place of Performance: The work to be performed under this contract will be performed at Canyon Lake.

• Cranes Mill: The work to be performed under this contract will be performed at Cranes Mill Park at Canyon Lake. Cranes Mill Park is a camping only park located approximately 27 miles northwest of I-35 and New Braunfels, TX, just off FM 2673.

This park has 30 RV, 35 only tent sites, and a boat ramp. A Crappie Dock is located just prior to the park gatehouse complex. Only the RV sites, boat ramp, and Crappie Dock are open during the winter. The park has a fishing pier, restrooms with showers and flush toilets, and a boat ramp. Gatehouse is located across the street from gate attendant pad site. The gatehouse is equipped with central heat and air conditioning and restroom facilities. The Government provides 20-30-50 amp electrical, water and sewage hook-up at each Contractor RV site. There is no mail delivery, so a post office box must be set up at the Canyon Lake Post Office. No delivery to the park or office.

• Potters Creek Park: The work to be performed under this contract will be performed at Potters Creek Park at Canyon Lake. Potters Creek Park is a camping only park located approximately 24 miles northwest of I-35 and New Braunfels, TX, off FM

306. This park normally has 100 camp sites open during the winter. Currently only Loop 4 (37 RV sites) is operational. We EXPECT to have most if not all of the park open by Labor Day 2018. Gatehouse is located across the street from gate attendant pad site. The gatehouse is equipped with central heat and air conditioning and restroom facilities. The Government provides a 20-30-50 amp electrical, water and sewage hook-up at each Contractor RV site. There is no mail delivery, so a post office box must be set up at the Canyon Lake Post Office. No delivery to the park or office.

1.4.6 Type of Contract: No Additional.

1.4.7.1 Physical Security: Only Contract Gate Attendants, Volunteers, Law Enforcement, and other USACE authorized personnel are allowed in the gatehouse. Doors must remain closed and locked at all times. No campers or visitors are allowed in the gatehouse without prior approval of Gate Attendant Coordinator or Lake Manager.

1.4.9 Pre-work Conference: The pre-work conference will be arranged with the gate attendant.

Prework will be on October 1 or October 5 at 8:00 am unless other arrangements are made due to travel to Canyon Lake. It will be coordinated with Terri Beth Teaschner, Canyon Lake Office, 601 COE Road, Canyon Lake, TX 78133. 830-964-3341.

1.4.10 Contracting Officer Representative (COR): Not applicable.

1.4.11 Contractor Key Personnel: No Additional.

1.5.3 Materials: The Government will also provide light bulbs, air conditioner filters, receipt paper for the cash register or NRRS receipt printer. Paper for fax machines and printers will not be replenished after the initial ream of paper. If the gate attendant runs out of copy paper, they will have to supply their own. The Government WILL NOT provide tape or markers.

1.5.4 Trailer Site: The Government provides trailer sites in the parks at Cranes Mill and Potters Creek. The Government shall provide a 20/30/50 amp electrical pedestal, water and sewage hook- up at each Contract Gate Attendant site at no cost to the Contractor. Any other utility or service shall be obtained by to the Contractor. We DO NOT allow mail to be delivered to the office or to the parks.

Contractor must rent a post office box at the Post Office in Sattler (the Canyon Lake Post Office).

1.6 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

• Equipment: The government does not provide microwaves, refrigerators, ice makers, or any other kitchen type appliance used to store or prepare food or medicine.

• Materials: Contractor will need to provide their own tape, dry erase markers, and other materials that they may want to use. Also, when the contractor exhausts their supply of government supplied copy paper the contractor will be responsible for providing their own.

1.6.4 Temporary Living Quarters: No Additional.

1.6.5 Personnel:

1.6.5.1: Cranes Mill Park and Potters Creek Park: Minimum of two (2) person team over 21 years of age shall remain in the park during the entire work shift as specified by the Lake Manager. Contractor will be required to work a four (4) day on and four (4) day off shift. Due to the nature of duties required for Contractors at any gatehouse, and in order to make sure that Contractors and their team member get adequate rest and down time away from the gatehouse, the second team member for any Contractor cannot be on a contract at another lake. Also, the Contractors and team member cannot be on the contract at the same shift in a different park. On a case by case basis, we may allow both shifts in the park to be covered by a single couple IF we determine the couple is capable of doing the job without interruption in the quality of service to the customer.

The park is very busy on Friday, Saturday, Sunday, and Holidays with less business weekdays. The gate attendant will be responsible for maintaining adequate coverage on holidays and weekends and for making sure the shift is covered in the event of any personal emergency.

1.9 ATTACHMENT/TECHNICAL EXHIBIT LIST:

1.11 WORK TO BE PERFORMED (AND OTHER RESPONSIBILITIES):

5) Use Fee Collection: Contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. The National Recreation Reservation System (NRRS) is used in Cranes Mill and Potters Creek. Canyon Lake no longer has a Fee Collector. The Gate Attendant Contractor will be responsible for converting all cash into money order or cashier check and dropping the money, receipts, and fee remittance forms in a safe located in the Canyon Lake Project Office (located at the dam) before noon (12:00

pm) the first business day after their shift has ended. If the day is a holiday, then the money will be turned in the first day the Canyon Lake Project Office is open. The Contractor will be responsible for converting cash into a money order or cashier check at no cost to the Government. The Contractor will prepare, balance and sign fee collection documents. In the event fees do not balance, the Contractor will be responsible for any shortage and any excess collections will be added to the total. The contractor at Cranes Mill is also responsible for selling America The Beautiful Passes.

6) Audits and Fee Security: No Additional.

(c) Cash on Hand: Each gate attendant will have different amounts of cash on hand to make change. Cranes Mill may need quarters and one dollar bills. The Project Offices does NOT supply the cash to make change.

(d) Remittance Procedures and Inspection of Use Fees: At the end of the shift, the gate attendant will turn in fees collected and remittance paperwork to the office. The Canyon Lake office will give detailed description of how to turn in fees at the prework conference.

TASK 2. Campsite Reservations: The gate attendant does NOT make reservations for the public or reserve campsites.

TASK 3. Group Shelters: No group shelters are open during the winter.

TASK 4. Camping Status: Camping parks have a dry erase board that is used to keep the status current of sites. Although Potters Creek and Cranes Mill are on the NRRS, we do NOT rely solely on the NRRS system to keep track of the sites. It is still the responsibility of the Potters Creek and Cranes Mill gate attendants to keep the dry erase board up to date and not to rely on the NRRS reports to determine site status. Law enforcement, volunteers, and park rangers need to be able to glance at the board and know what is in the park.

TASK 5. Park Inspection: The Contractor shall inspect the park a minimum of four (4) times a day.

However, during busy times with a lot of check-in’s and check-out’s, rounds may need to be made more often to ensure campers due out have left the park so that incoming reservations can be checked

in. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. The Contractor shall keep an inspection report. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cut-offs will be turned on and off as required by the Lake Manager.

TASK 6. Complaints: No Additional.

Visitor Assistance: No Additional.

Disturbances: If there is a disturbance in the park, call 911 and the ranger on duty immediately.

Lost and Found: No Additional.

Image, Personal Appearance and Dress: We do not have a dress code at Canyon Lake. You do represent the Corps so decorum is expected. Sandals may be work in the gatehouse, but closed toed shoes are suggested for walking in the campsites or outside of the gatehouse.

Cooperation with Others: We do expect gate attendants to cooperate with rangers, volunteers, and law enforcement. The best way to operate is to follow our park operation policies and park rules so that visitors are treated the same regardless of which shift is on duty.

Living Area and Gatehouse Maintenance: We have a service contract for mowing, cleaning, and dumpster service. If the gate attendant believes their grass needs to be mowed and we do not have a mowing order in, we will not guarantee that the area will be mowed. Minor problems with the gate attendant pad sites should be reported immediately. Gate attendants are required to keep the area around the gatehouse clean. In Potters Creek Park that includes the flower beds in the front and back of the gatehouse. Gate attendant pad sites should not exceed what is allowed for our campers. That includes, visitors, cars, and camping units. The grounds should be maintained in an orderly and neat fashion. Excessive personal items should be stored off site and not hidden in tents, under tarps, or stored in such a way that it causes an unsightly problem. Storage sheds located at some of the gate attendant sites are NOT for personal use but for storage of supplies and materials for use in the park by volunteers and other USACE personnel.

No Soliciting: We will confiscate any material from a local business that is distributed to our visitors. We do not promote one business over another. If a visitor needs assistance they can contact the Canyon Lake Chamber of Commerce. No conducting or promoting of personal business, such as creation and selling of crafts, repairs of appliances or vehicles, or personal services is allowed on government property. Sale of services or services in kind is not allowed. Personal crafts NOT to be sold to park visitors is allowed.

Visitors of the Contractor/Gate Attendant: Gate Attendants are still bound by the same campsite rules and regulations related to the number of cars, people, RV’s and tents. Gate attendants expecting visitors should inform the Gate Attendant Coordinator.

Gate Operations: Park entrance gates will be open and closed according to park hours. Additionally, Cranes Mill gate attendants will be responsible for opening the gate to the outside Crappie Dock at 8 am and closing it at sunset, if the area is open. Round trip mileage is less than 1/2 mile.

On Days Park is Open

Location Open Gates Close Gates

Cranes Mill Park 8 AM 10 PM

Potters Creek 8 AM 10 PM

1.8 COMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the Contractor on duty. Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited. The phone number will NOT be given out to the public or as your personal phone number.

1.9 PAYMENT FOR SERVICES: No Additional.

reports include, but are not limited to: Drive Thru Logs, Cleaning Crew Logs, Park Inspection Logs, Incident Reports and Lost and Found Reports. Gate attendants may be required to assist contractors entering the park or evacuation of the park.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for

Task # 1 The Contractor shall collect User Fees, SWF PWS 1.11 Task 1

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

Task # 2 The Contractor shall pick up reservation data reports, maintain status

Task #3 The Contractor shall check in reservations for Group Shelters upon park arrival SWF PWS 1.11 Task 3

Contractor completed status reports

Task #4 The Contractor shall maintain record of current status for each campsite occupied SWF PWS 1.11 Task 4

Contractor completed status reports

Task # 5 The Contractor shall inspect parks.

Allowable deviation 1

Task #6 The Contractor shall maintain written

Statements SWF

PWS 1.11

Within one day of completing shifts

Reports SWF PWS

Within one day report of Check in Group Shelter report of

Inspection of Park

APPENDIX PWS POTTERS A & B

June 2018

FORT WORTH DISTRICT

CANYON LAKE APPENDIX PERFORMANCE WORK

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: Gate Attendant requirements are as follows and as stated in 1.4.5 PLACE OF PERFORMANCE:

Cranes Mill Park Shift B 2 Potters Creek Shift B 2 Potters Creek Shift A 2

1.2 PERIOD OF PERFORMANCE: Estimated deliverables at Canyon Lake are:

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019. The period

Position Number

Surveillance Hours

Gate House Hours

Availability Hours

Cranes Mill Park Shift B

Potters Creek Shift A Base Year Only days on and four (4) calendar days off, and will work all holidays that fall within their four-day shift.

Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night. Peak usage for day use parks is 2 pm to sunset on Fridays, 12 pm to sunset Saturdays and Sundays, and from open to close on holidays. Contractors will maintain adequate staffing of the gatehouse during the park operating hours. Contractor “A” will begin work on 1 April and work 4 days. Contractor “B” will start work on 5 April and work 4 days. This pattern continues throughout the term of the contract. Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night.

Peak usage is usually at 9 am on Friday mornings until about Noon. Saturdays are busy all day long.

Contractors will maintain adequate staffing of the gatehouse during the park operating hours of 9 am to 10

pm. Contractors will maintain adequate staffing on site in the park during the rest of the shift from 10 pm to 9 am.

Contractor Monday - Sunday

Cranes Mill Park Surveillance Hours

10 pm – 8 am

Potters Creek Park Surveillance Hours

10 pm – 8 am

Canyon Lake.

• Cranes Mill: The work to be performed under this contract will be performed at Cranes Mill Park at Canyon Lake. Cranes Mill Park is a camping only park located approximately 27 miles northwest of I-35 and New Braunfels, TX, just off FM 2673.

This park has 30 RV, 35 only tent sites, and a boat ramp. A Crappie Dock is located just prior to the park gatehouse complex. Only the RV sites, boat ramp, and Crappie Dock are open during the winter. The park has a fishing pier, restrooms with showers and flush toilets, and a boat ramp. Gatehouse is located across the street from gate attendant pad site. The gatehouse is equipped with central heat and air conditioning and restroom facilities. The Government provides 20-30-50 amp electrical, water and sewage hook-up at each Contractor RV site. There is no mail delivery, so a post office box must be set up at the Canyon Lake Post Office. No delivery to the park or office.

• Potters Creek Park: The work to be performed under this contract will be performed at Potters Creek Park at Canyon Lake. Potters Creek Park is a camping only park located approximately 24 miles northwest of I-35 and New Braunfels, TX, off FM

306. This park normally has 100 camp sites open during the winter. Currently only Loop 4 (37 RV sites) is operational. We EXPECT to have most if not all of the park open by Labor Day 2018. Gatehouse is located across the street from gate attendant pad site. The gatehouse is equipped with central heat and air conditioning and restroom facilities. The Government provides a 20-30-50 amp electrical, water and sewage hook-up at each Contractor RV site. There is no mail delivery, so a post office box must be set up at the Canyon Lake Post Office. No delivery to the park or office.

1.4.7.1 Physical Security: Only Contract Gate Attendants, Volunteers, Law Enforcement, and other USACE authorized personnel are allowed in the gatehouse. Doors must remain closed and locked at all times.