Capital_Region_Amendment_0001.pdf

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

FY19 Capital Region Winter GA The contractor shall provide all labor, materials, supplies and equipment to furnish gate attendant services at various parks in accordance with the attached perfomance work statements. Multiple awards will be made for Capital Region, Fort Worth Regional Lakes. Fill out bid schedules “SEPARATELY" when bidding on multiple park positions. Please see instuctions to offerors. Incomplete quotes shall be considered nonresponsive and will not be considered or evaluated. If a quoter declines to accept a purchase order for a park, the quoter will not be considered for any other awards offered in the solicitation. Only one offer will be made by the Government.

Closing Response Date: 23 Aug 2018 at 02:00 P.M.. Central Standard Time (CST) Solicitation Closing Date: 28 Aug 2018 at 02:00 P.M.. Central Standard Time (CST)

E-MAIL ALL QUOTES TO: diana.k.ashford@usace.army.mil AND TO CIV-OPS.proposals@usace.army.mil

POC: Diana Ashford (817-886-1274, diana.k.ashford@usace.army.mil

To:

FY19 Capital Region Winter GA The contractor shall provide all labor, materials, supplies and equipment to furnish gate attendant services at various parks in accordance with the attached perfomance work statements. Multiple awards will be made for Capital Region, Fort Worth Regional Lakes. Fill out bid schedules "SEPARATELY" when bidding on multiple park positions. Please see instuctions to offerors. Incomplete quotes shall be considered nonresponsive and will not be considered or evaluated. If a quoter declines to accept a purchase order for a park, the quoter will not be considered for any other awards offered in the solicitation. Only one offer will be made by the Government.

Closing Response Date: FROM: 23 August 2018 at 2:00 PM CST TO: August 28, 2018 at 2:00 PM CST.

Solicitation Closing Date: FROM: August 28, 2018 at 2:00 PM CST TO: September 4, 2018 at 2:00 PM CST

E-MAIL ALL QUOTES TO: diana.k.ashford@usace.army.mil AND TO CIV-OPS.proposals@usace.army.mil

POC: Diana Ashford (817-886-1274, diana.k.ashford@usace.army.mil

The following have been added by full text:

APPENDIX PWS CEDAR BREAKS A&B

FORT WORTH DISTRICT

LAKE GEORGETOWN APPENDIX PERFORMANCE WORK STATEMENT

GATE ATTENDANT SERVICES

1. GENERAL: See below.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: Gate Attendant requirements are as follows:

Park/Shift Minimum 1 or 2 Person

Team Requirement Cedar Breaks Park Shift A 2

Cedar Breaks Park Shift B 2

1.2 SCOPE: No Additional.

1.3 PERIOD OF PERFORMANCE: Estimated deliverables at Lake Georgetown are:

Winter Season Number

Days Surveillance

Hours Gate House

Hours Availability

Hours Cedar Breaks Park Shift A

Base Year (1 Oct 2018 – 31 Mar 2019)

92 1472 903 736

Days Surveillance

Hours Gate House

Hours Availability

Hours Cedar Breaks Park Shift B

Base Year

90 1440 891 720

1.4 GENERAL INFORMATION: See below.

1.4.4 Hours of Operation: The Contractor will work a four (4) calendar day shift, four (4) calendar days on and four (4) calendar days off, and will work all holidays that fall within their four-day shift.

Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night. Peak usage for day use parks is 2 pm to sunset on Fridays, 12 pm to sunset Saturdays and Sundays, and from open to close on holidays. Contractors will maintain adequate staffing of the gatehouse during the park operating hours. Contractor “A” will begin work on 1 October and work 4 days. Contractor “B” will start work on 5 October and work 4 days. This pattern continues throughout the term of the contract.

Lake Georgetown Winter Hours at Cedar Breaks Park

MON TUES WED THUR FRI SAT SUN

Gate House Hours

1000AM –

700 PM

1000 AM –

1000 AM -

1000 PM

1000 PM

Availability Hours (After Park Hours)

700 PM – 600

AM

1000 PM –

600 AM

0600 AM

700 PM –

0600 AM

1.4.5 Place of Performance The work to be performed under this contract will be performed at Cedar Breaks Park at Lake Georgetown, TX. Facilities include 64 campsites with water and 20/30/50 amp electric hook-ups, day use area with 39 sites, 2 large picnic shelters, 4 restrooms (2 with hot showers), 1 boat ramp, 2 fishing docks, and 1 dump station. A storage building is available on one site for that contractor’s use.

1.4.6 Type of Contract: No Additional.

1.4.7 Security Requirements: See below.

1.4.7.1 Physical Security: Only Contract Gate Attendants, Volunteers, Law Enforcement, and other USACE authorized personnel are allowed in the gatehouse. Doors must remain closed and locked at all times. No campers or visitors are allowed in the gatehouse without prior approval of Gate Attendant Coordinator or Lake Manager.

1.4.8 Special Qualifications: Not Applicable.

1.4.9 Pre-work Conference: : Successful bidders will be required to attend a pre-work conference to be held on 28 September 2018, at 1:30PM, at the Lake Georgetown Project Office, 500 Lake Overlook Drive, Georgetown, TX 78633. Point of contact for this meeting is David Drain, ph. # (512)819-9046. Training session will be held as scheduled with the gate attendant coordinator. Gate Attendants will not receive any separate payment for attending the pre-work conference. Gate Attendants shall attend additional training sessions as required by the Lake Manager during the contract on a regularly scheduled workday.

1.4.10 Contracting Officer Representative (COR): Not applicable.

1.4.11 Contractor Key Personnel: Gate Attendant.

1.4.12 Identification of Contractor Employees: No Additional.

1.4.13 Contractor Travel: Not Applicable.

1.4.14 Data Rights: No Additional.

1.4.15 Organizational Conflict of Interest: Not Applicable.

1.5 GOVERNMENT-FURNISHED ITEMS AND SERVICES: See below.

1.5.1 Facilities: No Additional.

1.5.2 Equipment: No Additional.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air condition filters, computer paper, staplers, staples, markers, notepads, pens, pencils, tape, water hose and sprinklers. The Government will also supply the Fort Worth District Use Fee Program SOP.

1.5.4 Trailer Site: The Government shall provide a 20/30/50 amp electrical pedestal, water and sewage hook-up at each Contract Gate Attendant site at no cost to the Contractor. Any other utility or service shall be obtained by to the Contractor. We DO NOT allow mail to be delivered to the office or to the parks. Contractor must rent a post office box.

1.6 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES: See below. .

1.6.1 General: No Additional.

1.6.2 Equipment: No Additional.

1.6.3 Materials: No Additional.

1.6.3.1 Sustainability: No Additional.

1.6.4 Temporary Living Quarters: The Contractor shall furnish a fully operable “self-contained” recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract. Maximum size of the trailer is determined by physical limitations of the site furnished. It will be located near the entrance to the park at a location to be designated by the Lake Manager. Pickup (shell-type) campers, pop-up tent trailer, tents, mini-travel trailers, mobile homes, buses, or any other types of recreation vehicles which do not meet general size requirements or the self-contained classification as determined by inspection of the Contracting Officer or his/her authorized representative will not be acceptable. The Contractor will be the sole occupants of the site.

1.6.5 Personnel: Minimum of two (2) person team over 21 years of age. Gate Attendants will work a four (4) day on and four (4) day off shift. A minimum of one of the two person team will man the gatehouse during duty hours.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): No Additional.

1.9 ATTACHMENT/TECHNICAL EXHIBIT LIST: See below.

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary: See attached.

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule: See attached.

1.10 SAFETY: No Additional.

1.11 WORK TO BE PERFORMED (AND OTHER RESPONSIBILITIES): See below.

TASK 1. Use Fees:

(a) Use Fee Collection: The contractor will be trained according to current fee training requirements prior to collecting fees. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. User fees and user fee documents will be delivered to the project office by the gate attendant and turned in to an authorized fee collector or placed in provided collection location as designated by the lake manager. All cash money will be converted to a cashier’s check as directed prior to being turned into the project office. A schedule for fee money turn in will be established at the pre-work conference. In the event fees do not balance, the contractor will be responsible for any shortages and any excess collections will be added to a deposit for collection

(b) Audits and Fee Security: No Additional

(c) Cash on Hand: No Additional

(d) Remittance Procedures and Inspection of Use Fees: No Additional

TASK 2. Campsite Reservations: No Additional

TASK 3. Group Shelters: No Additional

TASK 4. Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports. Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non-electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

TASK 5. Park Inspection: The Contractor shall inspect entire park a minimum of four (4) times daily in. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. In addition to these patrols the areas shall be inspected prior to start of gate house duties and all vehicles in the park without passes should be tagged for payment and a log kept of each vehicle. The Contractor shall keep an inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

TASK 6. Complaints: No Additional

Visitor Assistance: No Additional

Disturbances: Contact information for this lake office is: (512) 930-2283.

Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. All items will be turned into the project office when fees are submitted. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will insure that proper identification is obtained from individuals before release of any lost and found property.

Image, Personal Appearance and Dress: No additional

Cooperation with Others: No Additional

Living Area and Gatehouse Maintenance: No additional

No Soliciting: No Additional.

Weapons: No Additional.

Alcohol: No Additional.

Government Property: No Additional.

Absenteeism: No Additional.

Visitors of the Contractor/Gate Attendant: No Additional.

Security Bonding (Bonding for Fee Collection): No Additional.

Physical Security and Key Control: No Additional.

Gate Operations: Park entrance gates will be closed at 10:00 pm each night and opened at 6:00 am each morning. Between 10:00 pm and 6:00 am, Gate Attendants will allow ingress and egress of individuals who have valid emergencies or who need to deliver emergency messages. Some parks have after hour keypad access for registered campers. Gate Attendants shall operate automatic gate arms as required by the Lake Manager. Additional gates in Overlook Park and the Stilling Basin shall also be opened at 8:00AM and closed at sunset by Gate Attendants as required by Lake Manager. Additional gate operations may be added as needed at the direction of the lake manager.

Park Operating Hours

Location Open Gates

Close Gates

Cedar Breaks Park 6 AM 10 PM

1.12 GENERAL LIABILITY AND OTHER INSURANCE: No Additional.

1.13 DAMAGE RESPONSIBLITY: No Additional.

1.14 LIABILITY: No Additional.

1.15 PERMITS/COMPLIANCE: No Additional.

1.16 COMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the Contractor on duty. Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited. The phone number will not be given out to the public or as your personal phone number.

1.17 PAYMENT FOR SERVICES: No Additional.

1.18 TERMINATION: No Additional.

1.18.1 Grounds for Termination: No Additional.

1.19 DUTY OF CONTRACTOR TO FINISH CONTRACT: No Additional.

1.20 OTHER REQUIREMENTS: Contractors will complete reports as required by the Lake Manager. The reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required)

Standard

PERFORMANCE

THRESHOLD

Method of

Surveillance

Task # 1 The Contractor shall collect User Fees, SWF PWS 1.11 Task 1

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

Task # 2 The Contractor shall pick up reservation data reports, maintain status reports to ensure campsite status is current SWF 1.11 Task 2

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard.

100% Inspection.

Task #3 The Contractor shall check in reservations for Group Shelters upon park arrival SWF PWS 1.11 Task 3

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard

100% Inspection

Task #4 The Contractor shall maintain record of current status for each campsite occupied SWF PWS 1.11 Task 4

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard

100% Inspection

Task # 5 The Contractor shall inspect parks.

Park Inspections SWF PWS 1.11 Task 5

The Contractor completed daily inspections during contract specified times.

Allowable deviation 1 incomplete daily inspection per quarter.

100% Inspection

Task #6 The Contractor shall maintain written record of Park Facilities complaints SWF PWS 1.11 Task 6

Contractor completed log of Park Facility’s complaints by date

Zero (0) deviation from standard

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Financial Statements

SWF PWS 1.11

Task 1

Within one day of completing shifts

Original and two (2) copies

Hard Copy Lake Office

Completed Status Reports SWF PWS

1.11 Task 2

Within one day of completing shifts

1 original Hard Copy Lake Office

Completed Status report of Check in

Group Shelter Reservations SWF PWS 1.11 Task 3

Within one day of completing shifts

1 original Hard Copy Lake Office

Completed Status report of Campsite Occupancy SWF PWS 1.11 Task 4

Within one day of completing shift

1 original Hard Copy Lake Office

Completed Daily Inspection Report

SWF PWS 1.11

Task 5

Within one day of completing shift

1 original Hard Copy Lake Office

Completed log of Park Facility’s

Complaints SWF PWS 1.11 Task 6

Within one day of completing shifts

1 original Hard Copy Lake Office

The following have been modified:

APPENDIX PWS CEDAR RIDGE A

BELTON LAKE APPENDIX PERFORMANCE WORK

STATEMENT

Park/Shift Minimum 1 or 2 Person Team Requirement

Cedar Ridge Park Shift A 2

1.3 PERIOD OF PERFORMANCE: Estimated deliverables at Lake Belton are:

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021 The period of performance is listed below:

1.4.4 Hours of Operation: The Contractor will work a four (4) calendar day shift, four

(4) calendar days on and four (4) calendar days off, and will work all holidays that fall within their four-day shift. Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night. Peak usage for day use parks is 2 pm to sunset on Fridays, 12 pm to sunset Saturdays and Sundays, and from open to close on holidays.

Contractors will maintain adequate staffing of the gatehouse during the park operating hours. Contractor “A” will begin work on 1 October and work 4 days. Contractor “B” will start work on 5 October and work 4 days. This pattern continues throughout the term of the contract.

Winter 2018

Summer & Winter Season Number Days

Surveillance Hours

Gate House Hours

Availability Hours

Cedar Ridge Park Shift A Base Year (1 Oct 2018 – 30 Sep 2019)

Cedar Ridge Park Shift A

(1 Oct 2019 – 30 Sep 2020)

Cedar Ridge Park Shift A

(1 Oct 2020 – 30 Sep 2021)

Contractor Mon Tues Wed Thurs Fri Sat Sun 1 Year Surveillance Hours Gate House Hours Availability

6:00am-10:00pm 10:00am-8:00pm 8:00pm-6:00am

1.4.5 Place of Performance The work to be performed under this contract will be performed at parks on Belton and Stillhouse Hollow Lakes. The Belton/Stillhouse Lake Office is located 1 mile south of US 190 on FM 1670 in Belton, Texas.

1.4.5.1. Cedar Ridge Park: Facilities include 68 campsites with water and electric hook-ups, eight screen shelters, a group camp area and two day use group picnic shelters, restrooms with hot showers, camper activity center with a meeting area and coin operated washers & dryers, two boat ramps, fishing dock, swimming beach, playground, basketball court, dump station and a privately owned marina. A storage building is available for the attendants use.

1.4.7.1 Physical Security: Only Contract Gate Attendants, Volunteers, Law Enforcement, and other USACE authorized personnel are allowed in the gatehouse. Doors must remain closed and locked at all times. No campers or visitors are allowed in the gatehouse without prior approval of Gate Attendant Coordinator or Lake Manager.

1.4.9 Pre-work Conference: Orientation for Belton and Stillhouse Hollow Lakes is held the first day of the contract from 1:00 PM – 4:30 PM at the Belton Lake Office Conference Room, unless the 1st falls on a weekend then the date shall be the following Monday. Contractors will bring proof of appropriate bonding and insurance to the pre-work conference. All contractors are required to attend at no additional cost to the government. Contract requirements and training on all facets of the Gate Attendant Program shall be covered during this meeting. Successful bidders who are new to the NRRS are encouraged to work with the current contractor at the park to learn the system.

Successful bidders may arrive up to four days in advance of the contract period for training purposes.

Contractor must check with gate attendant coordinator to determine site availability. The four nights of camping fees shall be waived.

1.4.12 Identification of Contractor Employees: No Additional.

1.4.13 Contractor Travel: Not Applicable.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air condition filters, computer paper, staplers, staples, markers, notepads, pens, pencils, tape, water hose and sprinklers. The Government will also supply the Fort Worth District Use Fee Program SOP.

1.5.4 Trailer Site: The Government shall provide a 20/30/50 amp electrical pedestal, water and sewage hook-up at each Contract Gate Attendant site at no cost to the Contractor. Any other utility or service shall be obtained by to the Contractor. We DO NOT allow mail to be delivered to the office or to the parks. Contractor must rent a post office box.

recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract. Maximum size of the trailer is determined by physical limitations of the site furnished. It will be located near the entrance to the park at a location to be designated by the Lake Manager. Pickup (shell-type) campers, pop-up tent trailer, tents, mini-travel trailers, mobile homes, buses, or any other types of recreation vehicles which do not meet general size requirements or the self-contained classification as determined by inspection of the Contracting Officer or his/her authorized representative will not be acceptable. The Contractor will be the sole occupants of the site.

1.6.5 Personnel: Minimum of two (2) person team over 21 years of age. Gate Attendants will work a four (4) day on and four (4) day off shift. A minimum of one of the two person team will man the gatehouse during duty hours.

(a) Use Fee Collection: The contractor will be trained according to current fee training requirements prior to collecting fees. User fees will be collected through the operation of a computer and the Recreation One Stop (R1S), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. User fees and user fee documents will be delivered to the project office by the gate attendant and turned in to an authorized fee collector or placed in provided collection location as designated by the lake manager. All cash money will be converted to a cashier’s check as directed prior to being turned into the project office. A schedule for fee money turn in will be established at the pre-work conference. In the event fees do not balance, the contractor will be responsible for any shortages and any excess collections will be added to a deposit for collection

(b) Audits and Fee Security: No Additional

TASK 4. Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with R1S, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports.

Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non- electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

TASK 5. Park Inspection: The Contractor shall inspect entire park a minimum of four (4) times daily in. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. In addition to these patrols the areas shall be inspected prior to start of gate house duties and all vehicles in the park without passes should be tagged for payment and a log kept of each vehicle. The Contractor shall keep an inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

Disturbances: Contact information for this lake office is: (254) 939-2461.

Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. All items will be turned into the project office when fees are submitted. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will insure that proper identification is obtained from individuals before release of any lost and found property.

Image, Personal Appearance and Dress: No additional

Cooperation with Others: No Additional

Living Area and Gatehouse Maintenance: No additional

No Soliciting: No Additional.

Weapons: No Additional.

Alcohol: No Additional.

Government Property: No Additional.

Absenteeism: No Additional.

Visitors of the Contractor/Gate Attendant: No Additional.

Security Bonding (Bonding for Fee Collection): No Additional.

Physical Security and Key Control: No Additional.

Gate Operations: Park entrance gates will be closed at 10:00 pm each night and opened at 6:00 am each morning. Between 10:00 pm and 6:00 am, Gate Attendants will allow ingress and egress of individuals who have valid emergencies or who need to deliver emergency messages. Some parks have after hour keypad access for registered campers. Gate Attendants shall operate automatic gate arms as required by the Lake Manager. Additional gates in Overlook Park and the Stilling Basin shall also be opened at 8:00AM and closed at sunset by Gate Attendants as required by Lake Manager. Additional gate operations may be added as needed at the direction of the lake manager.

Location Open Gates

Close

Cedar Ridge Park 6 AM 10 PM business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the Contractor on duty. Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited. The phone number will not be given out to the public or as your personal phone number.

reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for

Standard

PERFORMANCE

THRESHOLD

Method of

Surveillance

Task # 1 The Contractor shall collect User Fees, SWF PWS 1.11 Task 1

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

Task # 2 The Contractor shall pick up reservation data reports, maintain status reports to ensure campsite status is current SWF 1.11 Task 2

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard.

Inspection.

Task #3 The Contractor shall check in reservations for Group Shelters upon park arrival SWF PWS 1.11 Task 3

Contractor completed status reports standard

Task #4 The Contractor shall maintain record of current status for each campsite occupied SWF PWS 1.11 Task 4

Contractor completed status reports

Task # 5 The Contractor shall inspect parks.

Park Inspections SWF PWS 1.11 Task 5

The Contractor completed daily inspections during contract specified times.

Allowable deviation 1 incomplete daily inspection per quarter.

Task #6 The Contractor shall maintain written record of Park Facilities complaints SWF PWS 1.11 Task 6

Contractor completed log of Park Facility’s complaints by date

W9126G18Q3849

SWF PWS 1.11

Task 1

Within one day of completing shifts

Original and two (2) copies

Hard Copy

Lake Office

Completed Status Reports SWF PWS

1.11 Task 2

Within one day of

1 original report of Check in

Group Shelter Reservations SWF PWS 1.11 Task 3 report of Campsite Occupancy SWF PWS 1.11 Task 4 completing shift

Completed Daily Inspection Report

SWF PWS 1.11

Task 5 completing shift

Completed log of Park Facility’s

Complaints SWF PWS 1.11 Task 6

APPENDIX PWS RUSSELL A

LAKE GEORGETOWN APPENDIX PERFORMANCE WORK STATEMENT

Park/Shift Minimum 1 or 2 Person

Team Requirement Russell Park Shift A 2

1.3 PERIOD OF PERFORMANCE: Estimated deliverables at Lake Georgetown are:

Days Surveillance

Hours Gate House

Hours Availability

Hours Russell Park & Shift A

Base Year

104 1664 936 832

Days Surveillance

Hours Gate House

Hours

1.4.4 Hours of Operation: The Contractor will work a four (4) calendar day shift, four (4) calendar days on and three (3) calendar days off, and will work all holidays that fall within their four-day shift. Twenty-four hour shifts begin at 10 pm each night and end at 10 pm the following night.

Peak usage for day use parks is 2 pm to sunset on Fridays, 12 pm to sunset Saturdays and Sundays, and from open to close on holidays. Contractors will maintain adequate staffing of the gatehouse during the park operating hours. Contractor “A” will begin work on 4 October and work 4 days.

This pattern continues throughout the term of the contract.

Lake Georgetown Winter Hours at Russell Park

MON TUES WED THUR FRI SAT SUN

Gate House

OFF

Hours (After Park Hours)

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Russell Park at Lake Georgetown, TX. Facilities include 27 non-electric campsites (10 screened shelters, 17 primitive sites) for tent camping only, day use area with swim beach and 43 picnic sites, 5 group shelters (1 enclosed shelter) 5 restrooms and 1 boat ramp..

1.4.7.1 Physical Security: Only Contract Gate Attendants, Volunteers, Law Enforcement, and other USACE authorized personnel are allowed in the gatehouse. Doors must remain closed and locked at all times. No campers or visitors are allowed in the gatehouse without prior approval of Gate Attendant Coordinator or Lake Manager.

1.4.9 Pre-work Conference: The pre-work conference will be held on 28 September 2018, at 1:30PM, at Lake Georgetown Project Office, 500 Lake Overlook Drive, Georgetown, TX 78633.

Point of contract for this meeting is David Drain, ph. # (512)819-9046.

1.4.12 Identification of Contractor Employees: No Additional.

1.4.13 Contractor Travel: Not Applicable.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air condition filters, computer paper, staplers, staples, markers, notepads, pens, pencils, tape, water hose and sprinklers. The Government will also supply the Fort Worth District Use Fee Program SOP.

1.5.4 Trailer Site: The Government shall provide a 20/30/50 amp electrical pedestal, water and sewage hook-up at each Contract Gate Attendant site at no cost to the Contractor. Any other utility or service shall be obtained by to the Contractor. We DO NOT allow mail to be delivered to the office or to the parks. Contractor must rent a post office box.

recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract. Maximum size of the trailer is determined by physical limitations of the site furnished. It will be located near the entrance to the park at a location to be designated by the Lake Manager. Pickup (shell-type) campers, pop-up tent trailer, tents, mini-travel trailers, mobile homes, buses, or any other types of recreation vehicles which do not meet general size requirements or the self-contained classification as determined by inspection of the Contracting Officer or his/her authorized representative will not be acceptable. The Contractor will be the sole occupants of the site. Contractor has the option of living off site if so desired.

1.6.5 Personnel: Minimum of two (2) person team at least 18 years of age. Gate Attendants will work a four (4) day on and three (3) day off shift. A minimum of one of the two person team will man the gatehouse during duty hours.

(a) Use Fee Collection: The contractor will be trained according to current fee training requirements prior to collecting fees. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. User fees and user fee documents will be delivered to the project office by the gate attendant and turned in to an authorized fee collector or placed in provided collection location as designated by the lake manager. All cash money will be converted to a cashier’s check as directed prior to being turned into the project office. A schedule for fee money turn in will be established at the pre-work conference. In the event fees do not balance, the contractor will be responsible for any shortages and any excess collections will be added to a deposit for collection

(b) Audits and Fee Security: No Additional

TASK 4. Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports. Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non-electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

TASK 5. Park Inspection: The Contractor shall inspect entire park a minimum of four (4) times daily in. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. In addition to these patrols the areas shall be inspected prior to start of gate house duties and all vehicles in the park without passes should be tagged for payment and a log kept of each vehicle. The Contractor shall keep an inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

Disturbances: Contact information for this lake office is: (512) 930-2283.

Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. All items will be turned into the project office when fees are submitted. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will insure that proper identification is obtained from individuals before release of any lost and found property.

Image, Personal Appearance and Dress: No additional

Cooperation with Others: No Additional

Living Area and Gatehouse Maintenance: No additional

No Soliciting: No Additional.

Weapons: No Additional.

Alcohol: No Additional.

Government Property: No Additional.

Absenteeism: No Additional.

Visitors of the Contractor/Gate Attendant: No Additional.

Security Bonding (Bonding for Fee Collection): No Additional.

Physical Security and Key Control: No Additional.

Gate Operations: Park entrance gates will be closed at 10:00 pm each night and opened at 6:00 am each morning. Between 10:00 pm and 6:00 am, Gate Attendants will allow ingress and egress of individuals who have valid emergencies or who need to deliver emergency messages. Some parks have after hour keypad access for registered campers. Gate Attendants shall operate automatic gate arms as required by the Lake Manager. Additional gate operations may be added as needed at the direction of the lake manager.

Location Open Gates

Close

Russell Park 6 AM 10 PM business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the Contractor on duty. Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited. The phone number will not be given out to the public or as your personal phone number.

reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for

Standard PERFORMANCE

THRESHOLD

Method of

Surveillance

Task # 1 The Contractor shall collect User Fees, SWF PWS 1.11 Task 1

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

Task # 2 The Contractor shall pick up reservation data reports, maintain status reports to ensure campsite status is current SWF 1.11 Task 2

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard.

100% Inspection.

Task #3 The Contractor shall check in reservations for Group Shelters upon park arrival SWF PWS 1.11 Task 3

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard

100% Inspection

Task #4 The Contractor shall maintain record of current status for each campsite occupied SWF PWS 1.11 Task 4

Contractor completed status reports monitoring dates of arrivals, departures, no shows, cancellations

Zero (0) deviation from standard

100% Inspection

Task # 5 The Contractor shall inspect parks.

Park Inspections SWF PWS 1.11 Task 5

The Contractor completed daily inspections during contract specified times.

Allowable deviation 1 incomplete daily inspection per quarter.

100% Inspection

Task #6 The Contractor shall maintain written record of Park Facilities complaints SWF PWS 1.11 Task 6

Contractor completed log of Park Facility’s complaints by date

Zero (0) deviation from standard

SWF PWS 1.11

Task 1

Within one day of completing shifts

Original and two (2) copies

Hard Copy Lake Office

Completed Status Reports SWF PWS

1.11 Task 2

Within one day of completing shifts

1 original Hard Copy Lake Office

Completed Status report of Check in

Group Shelter Reservations SWF PWS 1.11 Task 3

Within one day of completing shifts

1 original Hard Copy Lake Office

Completed Status report of Campsite Occupancy SWF PWS 1.11 Task 4

Within one day of completing shift

1 original Hard Copy Lake Office

Completed Daily Inspection Report

SWF PWS 1.11

Task 5

Within one day of completing shift

1 original Hard Copy Lake Office

Completed log of Park Facility’s

Complaints SWF PWS 1.11 Task 6

Within one day of

1 original Hard Copy Lake Office

CEDAR BREAKS PARK A

Bid Schedule Gate Attendant Services

Georgetown Lake Williamson County, TX

Cedar Breaks Park Shift A

Base Year: 1 October 2018 through 30 September 2019

Option Year 1: 1 October 2019 through 30 September 2020 Option Year 2: 1 October 2020 through 30 September 2021

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021. The period of performance is listed below:

Cedar Breaks Park Shift A

Item # Attendant Position Price Per

Day Total Cost

0001 Base Year Period of Performance Winter Season – 92 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Winter Season – 92 days (1 October 2019 through 31 March 2020) $ $

2001 Option Year 2 Period of Performance : Winter Season - 92 days (1 October 2020 through 31 March 2021) $ $

TOTAL COST $

CEDAR BREAKS PARK B

Bid Sheet Gate Attendant Services

Cedar Breaks Park Shift B

One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021. The period of performance is listed below:

Cedar Breaks Park Shift B

Price Per

Day Total Cost

0001 Base Year Period of Performance Winter Season – 90 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Winter Season – 91 days (1 October 2019 through 31 March 2020) $ $

2001 Option Year 2 Period of Performance : Winter Season - 90 days

RUSSELL PARK SHIFT A

Bid Schedule Gate Attendant Services

Russell Park Shift A

One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021. The period of performance is listed below:

Russell Park Shift A

Price Per

Day Total Cost

0001 Base Year Period of Performance Winter Season – 104 days (1 October 2018 through 31 March 2019) $ $

1001 Option Year 1 Period of Performance: Winter Season – 104 days (1 October 2019 through 31 March 2020) $ $

2001 Option Year 2 Period of Performance : Winter Season - 104 days

(End of Summary of Changes)