B3_Solicitation_Amendment.pdf

W9126G18Q3844

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is to add verbage to the Performance Work Statement. See all verbage in RED. The response date has been extended to 7 Sep 2018 at 9:00 a.m.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9126G18Q3844

X 9B. DATED (SEE ITEM 11)

10-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Aug-2018

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Aug-2018 10:00 AM to 07-Sep-2018 09:00 AM.

The following have been added by full text:

PWS REVISED

PERFORMANCE WORK STATEMENT

(PWS)

JANITORIAL SERVICES, PARK CLEANING, REFUSE/GARBAGE DISPOSAL, &

AEROBIC SYSTEM SERVICE

WRIGHT PATMAN LAKE

AMENDMENT 0001

1. GENERAL: This is a non-personal services contract to provide janitorial services, park cleaning services, refuse/garbage disposal, and aerobic system services at Wright Patman Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services, park cleaning services, and refuse/garbage disposal services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at:

1.2.1. LOCATION - Wright Patman Lake is located on the Sulphur River 44.5 miles upstream of the Red River, approximately nine miles southwest of Texarkana, Texas. The reservoir is situated in Bowie and Cass Counties. Access to the parks is via county roads and Corps roads, which intersect U.S. Highway 59, U.S. Highway 67, State Highway 8, and State Highway 77.

1.2.2. CLIMATE - The climate in Bowie and Cass Counties is generally mild with hot summers and cool winters. Temperatures are relatively high in the summer months of July, August, and September, reaching over 100 degrees Fahrenheit, and relatively low in December, January, and February with a few days below freezing. Extreme temperatures, snowfall, and drought conditions are experienced occasionally.

Recorded temperatures range from a maximum of 110 degrees Fahrenheit to a minimum of 4 degrees Fahrenheit with a mean annual temperature of 64.4 degrees Fahrenheit. This area receives relatively high rainfall with a range of 35 to more than 50 inches per year with an annual mean precipitation of 45.8 inches.

1.2.3. SOIL CONDITIONS - The project has varying types of ground and soil conditions. The topography of the area is generally rolling, hilly uplands with wide, flat flood plains and terraces. Soils range from a shallow sandy loam to clay loam. Iron ore is common in Cass County.

1.3 WORK COVERAGE - The work will consist of furnishing all labor, materials, and equipment necessary to perform specified janitorial services, park cleaning, and refuse disposal at the reservoir/lake. The areas covered, number of facilities, and frequencies for all required services are provided in Section J, listed as "Tabulation of Park Areas and Facilities", and "Frequency Schedule".

1.4 HOURS OF OPERATION

1.4.1 WORKDAY - Services scheduled to be performed may not commence before 8:00 am, and must be completed by 5:00 pm for all park facilities, including park offices. The project office will be occupied from 8:00 am until 4:30 pm Monday through Friday. Individual offices may be cleaned during this time. Any variation from this schedule must be approved in advance by the COR. If for any reason the day's required cleaning service cannot be completed by the designated time, the Contractor must notify the COR by 3:00 pm of that day, either by phone or in person, (followed in writing), advising of the facilities not serviced and the reason work was not completed. Should the COR allow, and non-completion is very infrequent, services not completed may be rescheduled for the following day if it is an unscheduled workday. Otherwise, deductions in payment for services not performed will be made in accordance with the bid schedule and the Payment Analysis. When Government facilities close due to local or national emergencies, high water events, administrative closings, or similar Government directed facility closings, the contractor will not be reimbursed.

1.4.2 FEDERAL HOLIDAY STATEMENT - The contractor is required to perform park cleaning and refuse/garbage disposal services on holidays. Federal Holidays are as follows:

New Year’s Day - January Martin Luther King Jr Day - January Presidents Day - February Memorial Day - May Independence Day - July Labor Day - September Columbus Day - October Veterans Day - November Thanksgiving Day - November Christmas Day - December

Note: Specific dates for each Federal Holiday can be obtained from the Wright Patman Lake Project Office.

1.5 FREQUENCY OF SERVICE - The contractor shall pay close attention to the issued task order for which items and locations will need to be serviced. This will be determined based upon if the park, recreation area, or facility will remain open during the issued task order. The frequency of service is meant to tell the contractor what days of the week each items within the issued task order shall be serviced. The frequency of service is as follows:

For Janitorial Services for the Peak Season (March – November), contractor shall service the vault restrooms at Sulphur River, Piney Point, Malden Lake, and Jackson Creek parks no less than 7 days a week from 8 am to 5 pm. The contractor shall service the waterborne restrooms at Rocky Point, Clear Springs, Piney Point, North Shore Park, Oak Park, and Malden Lake parks no less than 7 days a week from 8 am to 5 pm. The contractor shall service the group camping pavilion at Clear Springs Park no less than 4 consecutive days a week from 8 am to 5 pm in which the days of service will be Fridays, Saturdays, Sundays, and Mondays. The contractor shall service the Project O f f i c e no less than 3 days a week with a day in between from 8 am to 4:30 pm Monday through Friday.

For Park Cleaning Services for the Peak Season (March – November), contractor shall service the M i n or picnic/ camping units at Rocky Point, Clear Springs, Sulphur River, Elliott Bluff, Piney Point, Malden Lake, Jackson Creek, Oak Park, and Spillway Park no less than two days a week on Mondays and Fridays from 8 am to 5 pm, and North Shore Park no less than four days a week from 8 am to 5 pm Friday through Monday. The contractor shall service the Major cleaning picnic/camping units at Rocky Point, Clear Springs, Piney Point, and Malden Lake from the daily hours of 8 am to 5 pm.

Each Major cleaning picnic/camping unit will be serviced no more than once a year. The contractor shall service the pavilions at Rocky Point, Clear Springs, Piney Point, Oak Park, and North Shore Park no less than four days a week starting on Friday through and ending on Monday. The contractor shall service the drinking fountains at Malden Lake, Oak Park, and North Shore Park no less than one day a week on the day immediately following the weekend from 8 am to 5 pm. The contractor shall service the dump stations at Rocky Point, Clear Springs, Piney Point, Oak Park, and Malden Lake no less than one day a w e e k on the day immediately following the weekend from 8 am to 5 pm. The contractor shall service the fish cleaning stations at Rocky Point and Clear Springs parks no less than 7 days a week from 8 am to 5 pm. The contractor shall service the park benches at Overlook, North Shore Park, and S p i l l w a y parks no less than one day a week on the first day of the week immediately following the weekend from 8 a m to 5 pm. The contractor shall perform incidental area cleanup at all parks no less than 7 days a week from 8 am to 5 pm; Jackson Creek and Hwy 59 Park will require service no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays; Project Office no less than 3 days a week with a day in between from 8 am to 4:30pm Monday through Friday; Sulphur River Downstream Incidental Area Cleanup will require service no less than one day a month, and Hunting Access Road Incidental Area Cleanup will require service as stated in an issued task order. The contractor shall service the refuse/garbage receptacles at all parks no less than 7 days a week from 8 am to 5 pm except for Jackson Creek Park and Hwy 59 Park, which will require service no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays.

For Bulk Refuse/Dumpster Services for the Peak Season (March – November), contractor shall service the dumpsters at Rocky Point, Clear Springs, Piney Point, Malden Lake, Headquarters, and Sportsman’s Cove parks no less than 3 days a week with one day in between from 8 am to 5 pm Monday through Friday.

For Aerobic System Service for the Peak Season (March-November), contractor shall service, test, and inspect aerobic wastewater treatment systems at Clear Springs, Malden Lake, Sportsman’s Cove parks one day a

Month (for t h e months of May, August, and November) (Amendment 0001)from 8 am to 5 pm, and Project Office one day a month (for the months of May, August, and November) (Amendment 0001) from 8 am to 4:30 pm (Monday- Friday).

For Janitorial Services for the Non-Peak Season (December - February), contractor shall service the vault restrooms at Sulphur River, Piney Point, Malden Lake, and Jackson Creek parks no less than 7 days a week from 8 am to 5 pm. The contractor shall service the waterborne restrooms at Rocky Point, Clear Springs, Piney Point, North Shore, Oak Park, and Malden Lake parks no less than 7 days a week from 8 am to 5 pm. The contractor shall service the group camping pavilion at Clear Springs Park no less than 4 consecutive days a week from 8 am to 5 pm Friday through Monday. The contractor shall service the Project Office no less than 3 days a week with a day in between from 8 am to 4:30 pm Monday through Friday.

For Park Cleaning Services for the Non-Peak Season (December - February), contractor shall service the Minor picnic/ camping units at Rocky Point, Clear Springs, Sulphur River, Elliott Bluff, Malden Lake, Jackson Creek, Piney Point, Oak Park, North Shore Park, and Spillway parks no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays. The contractor shall service the Major cleaning picnic/camping units at Rocky Point, Clear Springs, Piney Point, and Malden Lake from the daily hours of 8 am to 5 pm as specified by an issued task order. The contractor shall service the pavilions at Rocky Point, Clear Springs, North Shore Park, Oak Park, and Piney Point no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays. The contractor shall service t h e drinking fountains at Malden Lake, North Shore, and Oak Park no less than one day week on the first day of the week immediately following the weekend from 8 am to 5 pm. The contractor shall service the dump stations at Rocky Point, Clear Springs, Piney Point, Oak Park, and Malden Lake no less than one day a w e e k on the first day of the week immediately following the weekend from 8 am to 5 pm. The contractor shall service the fish cleaning stations at Rocky Point and Clear Springs parks no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays.

The contractor shall service the park benches at Overlook, North Shore Park, and Spillway Park no less than one day a week on the first day of the week immediately following the weekend from 8 am to 5 pm. The contractor shall perform incidental area cleanup at Rocky Point, Piney Point, Clear Springs, Malden Lake, Overlook, Sulphur River, North Shore, Oak Park, Elliott Bluff, Spillway Park, and Access Roads no less than 5 days a week with one day in between (Sunday through Saturday) from 8 am to 5 pm; Jackson Creek and Hwy 59 Park will require service no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays; Project Office will require service no less than 3 days a week with one day in between from 8 am to 5 pm Monday through Friday; Sulphur River Downstream Incidental Area Cleanup will require service no less than one day a month; Hunting Access Road Incidental Area Cleanup will require service as stated in an issued task order. The contractor shall service the refuse/garbage receptacles at all parks no less than 5 days a week with one day in between (Sunday through Saturday) from 8 am to 5 pm except for Jackson Creek Park and Hwy 59 Park, which will require service n o less than 2 days a week from 8 am to 5 pm on Mondays and Fridays.

For Bulk Refuse/Dumpster Services for the Non-Peak Season (December - February), contractor shall service the dumpsters at Rocky Point, Clear Springs, Piney Point, Malden Lake, Headquarters, and Sportsman’s Cove parks no less than 2 days a week from 8 am to 5 pm on Mondays and Fridays.

For Aerobic System Service for the Non-Peak Season (December - February), contractor shall service, test, and inspect aerobic wastewater systems at Clear Springs, Malden Lake, Sportsman’s Cove parks one day a month ( for the month of February only) from 8 am to 5 pm (Monday-Friday), and Headquarters one day a month (for the month of February only) from 8 am to 4:30 pm (Monday-Friday).

1.6 CHANGES TO SERVICE FREQUENCIES AND/OR FACILITY QUANTITIES AND/OR

RECEPTACLE QUANTITIES - The Government reserves the right, should it become necessary, to decrease services and/or facility quantities and/or receptacle quantities in any or all parks or portions of parks. The Government may also, at any time during the duration of this contract, close any park or a portion of a park, or any facility and delete any subsequent services in the closed park, portion of a park, or facility in the issued task order. The Contractor shall be given adequate notification to prepare for either contingency. This decrease will be deducted from payment in accordance with the bid schedule on the issued task order. In addition, the COR may, on special occasions such as major holidays, decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense for Quality Assurance inspections. A minimum of twenty-four hours notification shall be given to the Contractor in such cases.

1.7 UNSCHEDULED FACILITY CLEANING, PARK CLEANING, OR REFUSE/GARBAGE

COLLECTION SERVICE - There may be occasions when the Government will require the Contractor to perform cleanings after normal working hours, on unscheduled days, or perform multiple cleanings on particular facilities during heavy use periods. There may also be occasions when the Government will require the Contractor to perform refuse/garbage collection in any or all of the parks on the lake after normal working hours or on unscheduled days. The Contractor will be notified by the COR a minimum of eight (8) hours in advance on scheduled cleaning days and twelve (12) hours in advance on unscheduled cleaning days, of the need for additional cleanings or of the need for unscheduled collections. Payment for these cleanings or unscheduled collections will be made in accordance with the bid schedule.

1.8 PREFERRED SEQUENCE FOR WORK SCHEDULES - The COR shall provide the Contractor with a preferred sequence, or order, of parks and/or areas at Wright Patman Lake in which work is to be accomplished for each separate service the Contractor is to perform. The Contractor will be required to submit a work schedule and approximate times for beginning and ending of each required service listed by parks or areas. The schedules must be submitted within seven (7) working days after the preferred sequence has been issued, but no later than t h r e e (3) working days prior to the beginning of work. This schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that said inspections are done only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately by radio, phone, or in person. Any proposed change to an approved schedule must be submitted in writing and approved by the COR in advance of actual schedule changes.

If for any reason the required day's services are not completed by the designated time, or extension, if allowed, the Contractor will submit, in writing, a list of facilities not serviced and the reason the work was not accomplished, so that deduction may be made. This explanation must be furnished to the COR by 9:00 am the following calendar d a y .

1.9 TYPICAL DRAWINGS - The specification requirements will override all typical drawings. Typical drawings are not to scale, nor are they intended to depict all facilities at the lake. Therefore, typical drawings are included for general information purposes only in Section J.

1.10 PERMITS - The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance o f the work specified under this contract.

1.11 AWARD OF OTHER CONTRACTS - The services provided under this contract shall be independent of all services provided under other contracts, at this project or any other project, at which the Contractor may receive award.

1.12 SAFETY REQUIREMENTS - The Contractor shall perform all services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", which is available at the Project Office. A minimum of seven (7) days prior to commencement of work under this contract, the contractor shall provide the COR a comprehensive safety plan, complete with Hazard Analyses for each activity required under the contract and Material Safety Data Sheets for each material/supply which has a “Warning” label. Work shall not commence until this safety plan has been approved by the COR, except as specifically allowed by the COR.

1.13 SECURITY REQUIREMENTS

1.13.1 PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.13.2 KEY CONTROL: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.13.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.13.2.2 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.13.3 ANTI-TERRORISM AND OPERATIONAL SECURITY: The KTR shall meet the following requirements:

1.13.3.1 iWATCH and/or CorpsWatch Training - The KTR and all associated sub- contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say S o me t h i n g program as required by the Anti-terrorism Training Officer. This local developed t r a i n i n g will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

1.13.3.2 E-Verify Program - The KTR shall pre-screen candidates using the E-verify Program

(http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The KTR must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.13.3.3 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for b a c k g r o u n d checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce m u s t comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this c o nt r a c t , should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.13.3.4 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.13.3.5 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.13.3.6 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.5 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically w i t h the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.15. POINT OF CONTACT REQUIREMENTS - The Contractor shall provide to the COR a local telephone number and a point of contact on a twenty four (24) hour basis for discussion of any contractual ma t t e r s .

1.16 COMMUNICATION - The Contractor shall provide mobile cellular telephones in all Contractor supervisory and quality control vehicles for communication purposes with Government personnel.

1.17 SAFEGUARDING PUBLIC PROPERTY - The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny, or pilferage to the COR as part of the Contractor's quality control reports.

2. DEFINITIONS

2.1 GENERAL - For this contract the following terms shall relate as follows:

2.1.1 PROJECTS - Means Wright Patman Lake, lake and related features.

2.1.2 GOVERNMENT - Means the Government of the United States of America.

2.1.3 CONTRACTING OFFICER - Means the person executing this contract on behalf of the Government, and includes the Contracting Officer's Representative (COR).

2.1.4 COR - Means the person authorized in writing as the Authorized Representative of the

Contracting Officer, acting within the limits of their authority. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

2.1.5 CONTRACTOR - Means the company structure, including all partners, officers, and employees with interest in this contract.

2.1.6 QUALITY CONTROL - The term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

2.1.7 QUALITY ASSURANCE - The term "Quality Assurance" refers to action taken by the

Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (Q.A.S.P.) - A Quality Assurance

Surveillance Plan is a plan developed by the Government depicting how Quality Assurance shall be controlled.

2.1.9 CONTRACT DEFICIENCY REPORT (C.D.R.) - The Contract Deficiency Report is a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the number of rejects exceed the acceptable quality level.

3. FACILITIES AND EQUIPMENT

3.1 EQUIPMENT STORAGE - No Government space or facilities shall be provided under this contract.

3.5 EQUIPMENT

3.5.1 GENERAL - The Contractor shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment shall be presented to the COR for approval prior to commencement of services to ensure compliance with specifications.

3.5.2 QUANTITY AND QUALITY OF EQUIPMENT - The Contractor shall provide the proper equipment to accomplish the required tasks. If the Contractor demonstrates that the requirements of this contract can be met with less equipment or a different kind of equipment after work is started, the amount and/or type of equipment may be modified upon written approval of the COR. If unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment necessary to fulfill the requirements of this contract.

3.5.3 CONDITION OF EQUIPMENT - All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment.

3.5.4 SAFETY INSPECTIONS - The Contractor shall present all equipment to the COR for i n s p e c t i o n whenever equipment is brought to the project. The Contractor shall notify the COR at least two (2) days prior to bringing e q u i p m e n t on site so that the time and place of these inspections may be scheduled. No equipment shall be used on the project prior to passing inspection. The COR may inspect equipment at any time it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and approved by the COR.

3.5.5 SPECIALIZED EQUIPMENT - Requirements for specialized equipment will be set forth in the specifications for each required service.

3.6 MATERIALS - All materials must be approved for use by the COR prior to use of the material on the job. A proposed materials list, complete with hazard analyses and Material Safety Data Sheets, as described in paragraph 1.12, must be submitted for the COR's approval one week prior to the commencement of this contract. The Contractor must use extreme caution in the selection of cleaning agents and sanitizers, as many of the products on the market are toxic. The manufacturer's instructions for use of all materials must be followed.

3.6.1 WATER - Water required for cleaning may be obtained from existing Government water supply systems at no cost to the Contractor. If water is obtained from sources other than the Government water supply system, all arrangements and payments, if any, will be made by the Contractor. The Contractor will be required to furnish all equipment necessary to load, contain, and transport large amounts of water to areas where water is not available, and must provide a sufficient amount of water to clean the facilities to the satisfaction of the COR. (NOTE: Water is not available at most picnic units. A minimum of 150 ft. of hose is required to reach most areas since vehicles are not allowed off the roads/parking lots.) Raw lake water shall not be used for cleaning except on fishing piers and courtesy docks.

3.6.2 CLEANING AGENTS - Biodegradable detergents will be used. If the Contractor uses a cleaning compound containing disinfectants and deodorants in lieu of applying these materials s e p a r a t e l y , the label must state that the compound is biodegradable and contains disinfectant and deodorizer. The manufacturer's instructions will be followed in mixing the proper strength solution for application.

3.6.3 DISINFECTANT - Only standard commercial disinfectants will be used. The manufacturer's instructions will be followed in mixing the proper strength solution for application. The disinfectant may be mixed with the cleaning solution if the manufacturer's instructions on the disinfectant's label do not prohibit it.

3.6.4 DEODORIZER - Deodorizer must leave a strong residual lemon or pine odor. The manufacturer's instructions will be followed in mixing the proper strength for application. The deodorant may be mixed with the cleaning solution if the manufacturer's instructions on the deodorant's label do not prohibit it.

3.6.5 LIGHT FIXTURES - Replacement bulbs shall be furnished and installed by the Contractor, and must be energy saving, incandescent light bulbs, maximum sixty (60) watt (or equivalent), 130 volt, with a minimum average hour life rating of 2500 hours stated on the packaging, or standard 4ft or 8ft fluorescent light bulbs, whichever is applicable to the fixture.

3.6.6 REFUSE/GARBAGE CANS - Refuse/Garbage cans shall be supplied by the Government and maintained by the Contractor at selected boat ramps, fishing docks, beach areas, picnic areas, and restrooms. Garbage cans within the bathrooms will be serviced as part of the waterborne restrooms or vault restrooms. Refuse/Garbage shall be emptied each scheduled cleaning of the facility at which they are located, and a new 42 gallon plastic t r a s h bag (minimum of 2 mil thick) shall be placed in the container each time refuse/garbage can is serviced.

3.7 VEHICLES

3.7.1 All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of Texas.

3.7.2 All Contractor vehicles will be identified with company name or logo conspicuously displayed on door panels. Professionally done hand lettering, magnetic signs, or pressure sensitive decals shall be used to comply with this specification.

4. PERSONNEL

4.1 MINIMUM MANPOWER REQUIREMENTS - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

4.2 IDENTIFICATION OF CONTRACTOR EMPLOYEES/CONTRACTOR NAMETAG REQUIREMENTS -

Within 30 days after notice of award of the contract, the Contractor's employees, other than office and clerical personnel, shall wear nametags identifying them by name as the Contractor’s employees. (See EM 385-1-1, Section 5, for additional restrictions on clothing).

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

any tier.

Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at

4.3 EMPLOYEE CONDUCT - The Contractor shall be responsible for seeing that all employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity may result in the removal of Contractor employee/employees and/or termination of the contract.

4.4 REMOVAL OF CONTRACTOR'S EMPLOYEES - The Contracting Officer or the COR may require the

Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, in the opinion of t h e COR, endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.5 SUPERVISION - The Contractor shall give personal superintendence to this contract. Contractor shall appoint in writing, subject to the approval of the COR, a minimum of one (1) foreman/superintendent. The superintendent will have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coo rd ina t ion, and supervision. This individual may also serve as the one Quality Control inspector, provided that job p e r f o r m a n c e in each category is maintained at an acceptable level to the COR. For the purpose of this contract, it is intended that these shall be positions whose responsibility is to ensure compliance with contract specifications. The superintendent and/or quality control personnel will be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report. This report shall be submitted as specified by the COR.

4.5 QUALITY CONTROL INSPECTOR - The Contractor is responsible for insuring that all work performed under this contract, including that performed by subcontractors, is in accordance with the specifications. To accomplish this, the Prime Contractor will appoint in writing, subject to the approval of the COR, one (1) Quality Control Inspector.

Requirements for Quality Control will be set forth in Part 5, "Inspections - Quality Control".

5. INSPECTIONS/QUALITY CONTROL

5.1 CONTRACTOR QUALITY CONTROL/DAILY ACTIVITY REPORTS - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the COR within ten days after contract award. After acceptance of the Quality Control Plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Contractor's work leader on each cleaning crew will complete a daily activity report, to be turned in daily to the COR. The Contractor’s Quality Control Inspector will submit the report, certifying work completed according to contract specifications and noting any obstructions in accordance with paragraph

6.1.10.4 or any exceptions to cleaning in accordance with paragraph 6.2.8. The quality control individual shall verify contract conformance of all work performed, to include reviewing each work leader's daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring immediate attention. The COR may request additional quality control personnel at any time the Contractor's work is in danger of nonconformance, at no additional cost to the Government.

5.2 GOVERNMENT QUALITY CONTROL - The Government will monitor and inspect the Contractor's operation to ensure that Quality Control is in place and is working, and that the Contractor's performance meets all contract specifications.

5.3 GOVERNMENT QUALITY ASSURANCE - The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will monitor the Contractor's service performance using the random sampling method, the planned sampling method, and/or 100% inspection (by park; and/or area) method, as described in a separate "Quality Assurance Surveillance Plan" (QASP). The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly.

5.4 EQUIPMENT/SUPPLY INSPECTIONS - The COR may inspect required equipment, supplies, and uniforms at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the COR. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement s h a l l not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

5.5 CONTRACTOR PERFORMANCE DEFECTS, DEFICIENCIES, AND RE-PERFORMANCE. - Defects and deficiencies in Contractor performance, and re-performance of same, shall be in accordance with a "Payment Analysis" addressed in the QASP, however, the Government reserves the right to use Contract Clause entitled "Inspection of Services" for this purpose in lieu of the payment analysis.

5.6 PERFORMANCE EVALUATION MEETINGS - The Contractor, the superintendent, quality control inspectors, or all, shall meet with the COR, or designated representative, periodically as determined necessary by the COR, in order to discuss performance. However, a meeting shall be held not later than one normal workday after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified.

6. SCOPE OF WORK

The types of services to be performed are janitorial services, park cleaning services, and refuse/garbage disposal services. Services include cleaning/servicing of park facilities such as Minor picnic/camping units, Major picnic/camping units, pavilions, drinking fountains, dump stations, fish cleaning stations, park benches, incidental area cleanup, refuse/garbage receptacles, bulk refuse dumpsters, Sulphur River Downstream incidental area cleanup, Project Office cleaning, group camping pavilion, vault restrooms, waterborne restrooms, aerobic system service/test, and Hunting Access Road incidental area cleanup. Services also include refuse/garbage collection and disposal. The contractor shall accomplish the following:

6.1 JANITORIAL SERVICES - Clean, service, and maintain sanitary conditions at the public use areas at Wright Patman Lake. The areas, facilities, and items to be serviced are shown in the bid schedule. Actual areas, facilities, and items that shall be serviced by the contractor will be stated in an issued task order and the frequency of service shall be according to paragraph 1.5 “Frequency of Service” unless otherwise shown in an issued task order. If the number of cleaning/services for an area, facility, or items stated in a task order is less than what would be seen in paragraph 1.5 “Frequency of Service” and the bid schedule, the contractor shall follow the issued task order and only service the area, facility, or items on the days specified in paragraph 1.5 “Frequency of Service”, but only do so until the number of cleanings/services equal what is stated in an issued task order.

6.1.1. MAPS - The maps show the approximate locations for facilities to be cleaned Actual cleaning boundaries required on site by the COR may differ from the maps. Delineation on site by the COR will govern. NOTE: Cleaning limits depicted on the maps are not to scale.

6.1.2. TABULATION OF AREAS AND FACILITIES - Tabulations will be included in the awarded task orders of areas and facilities to be serviced. If the number of facilities listed on the tabulation sheets and maps provided is different from the number of facilities actually on the ground, then the contractor shall only service the number of facilities that are stated in the current issued task order.

6.1.10. RESTROOM BUILDINGS (ALL TYPES) AND PAVILION - All fixtures, floors, inside walls, partitions, ceilings, benches, showers, and toilet stalls shall be cleaned, deodorized, disinfected, and rinsed, using appropriate soaps, detergents, disinfectants, deodorizers, and cleaning solutions. Fixtures shall include, but not be limited to, sinks, commodes (lids and risers), urinals, hand dryers, mirrors, etc. Prior to cleaning each facility, an appropriate, p r o f e s s i o n a l l y -made, approved sign shall be placed at the entrances warning the public of wet floors, etc.

6.1.10.1 GENERAL - These units are constructed of masonry, metal, or wood frame with finished and unfinished (exposed studs) interior walls. A "typical unit" consists of a men's and women's restroom/shower. All facilities will be cleaned each scheduled cleaning day to obtain the specified results in paragraph

6.2.7 below.

6.1.10.2. CLEANING - These units will be thoroughly cleaned inside and outside. All fixtures (sinks, toilet lids and risers, urinals, mirrors, light covers, tissue holders, hand dryers, fittings, etc.) benches, floors, walls, partitions, entrances/alcoves, windows, window ledges, louvers, screens, doors, ceilings, sinks, fountains, recesses, eaves, skylights, and soffits will be…