B3_Sol_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is to revise the Performance Work Statement, (see revised documents w ith comments in RED). The response date has been extended to 7 Sep 2018 at 10:00 a.m. CST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9126G18Q0053

X 9B. DATED (SEE ITEM 11)

16-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2018

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X 1

W9126G18Q0053

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2018 10:00 AM to 07-Sep-2018 10:00 AM.

The following have been added by full text:

BID SHEET - REVISED

HORDS CREEK LAKE OFFICE

JANITORIAL SERVICES

Amendment 0001

BASE YEAR PLUS FOUR OPTION YEARS

Furnish all labor, equipment and materials to provide janitorial services at the above locations in accordance with the Performance Work Statement and Performance Requirements Standards. The quantities included on this IGE have been fomulated using the anticipated cleaning frequency/schedule for 100% of these services throughout the entire contract life, base year plus four options.

BASE YEAR (1 October 2018 - 30September 2019)

CLIN Description Qty U/M Unit Price Price

0001AA Foyers, reception area, hallways, offices and common area(s) (PRS # 1 , #2, #6)

52 EA

0001AB Restroom cleanings (PRS # 4) 52 EA

0001AC Kitchen cleaning (PRS # 3) 52 EA

0001AD Conference Room Cleaning (PRS # 5) 52 EA

0001AE Building Exterior and Grounds Cleaning (PRS # 7) 52 EA

0001AF Window Cleaning (PRS # 8) 12 EA

0001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) (Amendment 0001)

2 EA

0001AH Wax Rejuvenator Tile Floor Cleaning (PRS # 10) (Amendment 0001) 2 EA

Base Year- Subtotal

OPTION YEAR ONE (1 October 2019 - 30 September 2020)

CLIN Description Qty U/M Unit Price Price

1001AA Foyers, reception area, hallways, offices and common area(s) (PRS # 1 , #2, #6)

52 EA

1001AB Restroom cleanings (PRS # 4) 52 EA

1001AC Kitchen cleaning (PRS # 3) 52 EA

1001AD Conference Room Cleaning (PRS # 5) 52 EA

1001AE Building Exterior and Grounds Cleaning (PRS # 7) 52 EA

1001AF Window Cleaning (PRS # 8) 12 EA

1001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) (Amendment 0001)

2 EA

1001AH Wax Rejuvenator Tile Floor Cleaning (PRS # 10) (Amendment 0001) 2 EA

Option Year One Subtotal

OPTION YEAR TWO (1 October 2020 - 30 September 2021)

CLIN Description Qty U/M Unit Price Price

2001AA Foyers, reception area, hallways, offices and common area(s) (PRS # 1 , #2, #6)

52 EA

2001AB Restroom cleanings (PRS # 4) 52 EA

2001AC Kitchen cleaning (PRS # 3) 52 EA

2001AD Conference Room Cleaning (PRS # 5) 52 EA

2001AE Building Exterior and Grounds Cleaning (PRS # 7) 52 EA

2001AF Window Cleaning (PRS # 8) 12 EA

2001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) (Amendment 0001)

2 EA

2001AH Wax Rejuvenator Tile Floor Cleaning (PRS # 10) (Amendment 0001) 2 EA

Option Year Two - Subtotal

OPTION YEAR THREE (1 October 2021 - 30 September 2022)

CLIN Description Qty U/M Unit Price Price

3001AA Foyers, reception area, hallways, offices and common area(s) (PRS # 1 , #2, #6)

52 EA

3001AB Restroom cleanings (PRS # 4) 52 EA

3001AC Kitchen cleaning (PRS # 3) 52 EA

3001AD Conference Room Cleaning (PRS # 5) 52 EA

3001AE Building Exterior and Grounds Cleaning (PRS # 7) 52 EA

3001AF Window Cleaning (PRS # 8) 12 EA

3001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) (Amendment 0001)

2 EA

3001AH Wax Rejuvenator Tile Floor Cleaning (PRS # 10) (Amendment 0001) 2 EA

Option Year Three - Subtotal

OPTION YEAR FOUR (1 October 2022 - 30 September 2023)

CLIN Description Qty U/M Unit Price Price

4001AA Foyers, reception area, hallways, offices and common area(s) (PRS # 1 , #2, #6)

52 EA

4001AB Restroom cleanings (PRS # 4) 52 EA

4001AC Kitchen cleaning (PRS # 3) 52 EA

4001AD Conference Room Cleaning (PRS # 5) 52 EA

4001AE Building Exterior and Grounds Cleaning (PRS # 7) 52 EA

4001AF Window Cleaning (PRS # 8) 12 EA

4001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) (Amendment 0001)

2 EA

4001AH Wax Rejuvenator Tile Floor Cleaning (PRS # 10) (Amendment 0001) 2 EA

Option Year Four - Subtotal

PWS - REVISED

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

At

HORDS CREEK LAKE OFFICE

(Amendment 0001)

1. GENERAL: This is a non-personal services contract to provide all management, tools, equipment, materials, and labor necessary to ensure that office janitorial services are performed at Hords Creek Lake, Texas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Hords Creek Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The Contractor shall perform to the standards in this contract.

1.2. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform office cleaning, conference room cleaning, reception room cleaning, restroom cleaning, and kitchen/break room cleaning at Hords Creek Lake’s Office. Services include dusting, vacuuming, stripping and waxing floors, cleaning toilets, urinals and sinks, cleaning kitchen counters and sinks, trash removal, cleaning windows, mopping and scrubbing tile floors and sealing grout, buffing waxed floors, steam cleaning carpets, scotch guarding carpets, (Amendment 0001) replacing light bulbs, cleaning light fixture lenses, washing/drying dishes, placing dishes in cabinets, providing and replenishing toilet paper, paper towels, liquid hand soap and its dispensers and liquid dish washing detergent. The Contractor shall accomplish all operations in accordance with procedures and practices described in IAW EM 385-1-1.

1.3 Period of Performance: One Year Base Period, plus four one year Options.

1.4 General Information

1.4.1 Award of Other Contracts - The services provided under this contract shall be independent of all services provided under other contracts, at this work site or any other work site, at which the Contractor may receive award. The Contractor shall be responsible for meeting any and all deadlines for services specified under this contract.

1.4.2 Cooperation with Other Contractors - The Government may undertake or award other contracts for additional work not related to the contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit, direct, lead or permit any acts that will interfere with the performance of work by another Contractor, or by Government employees.

1.4.3 Work Schedule : Work shall begin no earlier than 4:30 p.m. and be finished by no later than 7:00 a.m.

on any workday except during the summer season when Lake personnel work late shifts and then work shall begin no earlier than 8:00 p.m. and be finished by no later than 7:00 a.m. The Contractor shall be required to submit a work schedule to the Designated Individual (DI) for approval within (10) days after the beginning date of the contract. Refer to the frequency sheet in the attachments. Floor wax rejuvenation and fabric cleaning steam cleaning/Scotch Guarding shall be scheduled as per the Contract. The schedule shall include the approximate time and the date of performance for all scheduled services. Any unforeseen change or variation from an approved schedule must be reported to the DI before work begins or as soon as possible on the affected day. If a permanent deviation from an approved work schedule is desired, the Contractor shall submit a new schedule in writing to the DI for approval a minimum of 10 business days before implementation

1.4.4 Payment: Payment for completed and accepted work will be done by contract on a monthly basis.

The Contractor shall only invoice at the end of month.

1.4.5 Performance Evaluation Meetings: The Contractor, Contractor’s superintendent, and quality control inspectors shall meet with the Quality Assurance Representative (QAR) and Designated Individual (DI) once a quarter in order to discuss performance. However, a meeting shall not be held later than 1 working day after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the QAR or DI, Contractor and their respective employees.

1.4.6 Performance of Work Outside of Scope of this Contract: If the Contractor performs work above and beyond the scope of the contract (e.g. cleans more than required/ordered under the contract) the Government shall not be liable for additional cost.

1.4.7 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered within 30 calendar days after contract award. 2 copies of a comprehensive written QCP shall be submitted for approval by the Contracting Officer (KO). Any proposed changes to an approved QCP, shall be submitted, in writing, to the KO for review and approval.

1.4.8 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.9 Government Holidays: The Contractor shall not perform services on Federal holidays. A minimum of 24 hours notification will be given to the Contractor via telephone or in writing. For information purposes only observed federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.10 Hours of Operation: Hords Creek Lake Office’s normal office hours are 08:00am to 4:30 pm (CST).

Both buildings shall be closed on Federal holidays. The Contractor shall be required to submit a work schedule for review and approval by the KO or DI. This schedule shall meet the requirements of this PWS, Technical Exhibit 3 “Deliverables” and Technical Exhibit 3 - Item a, “Frequency of Service”.

1.4.11 Place of Performance: The work to be performed under this contract will be performed at:

1.4.11.1 Hords Creek Lake Office located at 230 Friendship Park Rd., Coleman, TX 76834

1.4.12 Type of Contract: The government will award a Firm Fixed Price contract. The Contractor shall perform all services specified herein on an as-ordered basis.

1.4.13 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards and security codes issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO or the DI.

1.4.13.1 The Contractor shall prohibit the use of Government issued keys/key cards and security codes by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO or the DI.

1.4.14 Safety: The Contractor shall develop and execute an effective safety program to ensure all required services are performed safely. The Contractor shall develop and implement procedures to identify, minimize and prevent safety risks in the form of a Safety Plan. The Contractor’s Safety Plan is the means by which he assures safety of personnel in the work place. The Safety Plan is to be delivered with the Contractor’s proposal. 2 copies of a comprehensive written Safety Plan shall be submitted for approval by the KO. Any proposed changes to an approved plan shall be submitted, in writing, to the KO for review and approval. The Contractor shall exercise all applicable safety rules in accordance with the OSHA and all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 15 September 2008 or most recent version. OSHA standards are subject to change and such changes may affect the Contractor in their performance during the contract period and shall be at no additional cost to the Government.

1.4.15 Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

1.4.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO or DI, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO or DI will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.17 Designated Individual (DI): A Designated Individual will be identified to monitor and act as liaison with the Contractor for any Contract under $150,000. This will be by separate letter by the Operations Project Manager. The DI monitors all technical aspects of the contract and assists in contract administration. The DI is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation shall be issued to the DI by the Project Operations Manager, a copy of which is sent to the Contractor, states the responsibilities and limitations of the DI, especially with regard to changes in cost or price, estimates or changes in delivery dates. The DI is not authorized to change any of the terms and conditions of the contract or signed contract.

1.4.18 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor, Contractor’s Superintendent/Manager, or Quality Control Inspectors. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.19 Contractor’s Employees: The Contractor shall be responsible for insuring employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity shall result in the removal of the employee/employees and or may result in the termination of the contract. The KO or the DI may require the Contractor to immediately remove from work site any employee of the Contractor or Subcontractor, who, in the opinion of the KO or the DI, endangers persons or property, or whose physical or mental conditions are such that it would impair the employee’s ability to satisfactorily perform work.

Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the obligation to perform all work required under the contract, and immediate replacement shall be made as required. This removal shall not be made the basis of any claim for compensation or damages against the United States or any of its employees, officers, or agents. All personnel shall maintain a clean, neat and well groomed appearance while performing work on the job site. Employee attire shall meet the requirements of the EM 385-1-1, “Safety and Health Requirements Manual” or most recent version.

1.4.20 Security Requirements: All Contractor and all associated sub- contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor and all associated Contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.20.1 The Contractor must pre‐screen Candidates using the E‐verify Program website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the DI no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file. All employees, at the time of award or hired during the life of this contract, must remain eligible with the Department of Homeland Security. Current I-9 forms and E-Verify Program can be accessed at http://www.uscis.gov at no charge.

1.4.20.2 Photo Identification Badges: Contractor shall provide photo identification cards to all contract employees working at Hords Creek Lake and the THREE RIVERS PROJECT OFFICE.

Contractors will wear photo badges on their person as they perform duties to execute work items under this contract.

1.4.20.3 Screening for Criminal History: Contractor and Contractor’s employees will be screened for criminal history by government personnel using Southeastern Security Consultants, Inc before any work under this contract is started.

1.4.20.4 I-WATCH, Corps Watch, or See Something, Say Something program. The Contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the DI NLT 5 calendar days after the completion of the training. The I-Watch/CORPS watch training video and literature can be found at the following web site. http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx.

1.4.20.5 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the DI or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

1.4.20.6 Operations Security: All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contract employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the DI, or Contracting Officer, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx .

1.4.21 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with a uniform shirt clearly displaying the company’s name and logo screen printed on the left breast area or on the back. The DI shall approve the uniform shirt before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the uniform shirt at all times when performing work under this contract at a Government facility. Contractor shall allow only persons directly involved with accomplishment of the Contractor's operations in facilities serviced by this contract (i.e., no friends, guests, children, or pets). Unless otherwise specified in the contract, each Contractor employee shall wear the uniform shirt except when safety or health reasons prohibit such usage.

1.4.22 Contractor Travel: Any travel requirement associated with this contract is at the Contractor’s own expense and shall be at no additional cost to the Government.

1.4.23 Data Rights: Not applicable under this contract.

1.4.24 Organizational Conflict of Interest: The only conflict of interest would be if a contractor or subcontractor would have business or family association with a USACE employee. If this is found to be true, the contract will immediately be terminated or subcontractor removed.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide a storage closet at each location to store equipment and cleaning supplies.

1.5.2 Equipment: The Government will provide no equipment under this contract.

1.5.3 Materials: The Government will provide potable water and electricity and replacement fluorescent light bulbs. Government will provide required forms for preparation of Activity Hazard Analysis and reporting of maintenance problems.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all management, labor, supplies, equipment, facilities and services required to perform work under this contract.

1.6.2 Materials: All equipment and materials used for cleaning shall be provided by the Contractor.

Materials include, but are not limited to, cleaning solvents, germicidal disinfectants, scouring powders, bowl cleaners, deodorizers, detergents, window cleaning supplies, floor cleaning agents clean and dry, white premium grade two-ply toilet tissue paper, paper towels (“C” Fold Dispenser), trash receptacle liners, aerosol deodorizer and disinfectant spray, liquid dish washing detergent in squeeze bottle, liquid germicide hand soap (deb Dispenser) and urinal cakes in protective holders, perfumed and 100% free of paradichlorobenzene necessary to meet the requirements under this PWS. A proposed material list must be submitted for the DI approval ten days prior to the commencement of this contract, including Safety Data Sheets for all products of a chemical nature. All products must be non-toxic and biodegradable and used as per the manufacturer’s recommendations. All equipment must be inspected and approved by the QAR prior to use, to insure safety compliance IAW EM 385-1-1.

1.6.2.1 In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired;

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program . The list of EPA-designated items is also available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products, items may include, but are not limited to the following products used on-site in execution of this contract.

• Two ply toilet tissue

• Trash can liners

• Bio based content cleaners, solvents, detergents and disinfectants.

1.6.2.2 As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C.

6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.6.2.3 References

• FAR Provision 52.223-1 – Biobased Product Certification (should be included in solicitations)

• FAR Clause 52.223-2 – Affirmative Procurement of Biobased Products Under Service and Construction Contracts

• FAR Provision 52.223-4 – Recovered Material Certification (should be included in solicitations)

• FAR Clause 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA- Designated Items

• FAR Clause 52.223-17 – Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable under this contract

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, State, local and Texas Commission on Environmental Quality policies and procedures. Regarding safety and health standards, the Contractor shall follow the guidelines of OSHA and the Engineer Manual (EM) 385-1-1, entitled "Safety and Health Requirements Manual", most recent edition.

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.9.3 Attachment 3/Technical Exhibit 3 - Appendices

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the Contractor’s performance shall be given significant consideration when exercising contract option years and evaluating recommendations for future government contracts and or awards.

Performance Objective: Describes the work that is to take place.

Standard: Describes the desired results that are to be achieved.

Performance Threshold: The Contractor shall be rated acceptable or unacceptable based upon the scores of all inspections for a month. Deficiencies will be noted for each month for each Performance Objective item. This number is identified as the Performance Threshold.

Acceptable Performance: Acceptable Performance is achieved if inspections scores are above 85%. That level is 100% for Refuse Removal and Beach Water Testing.

Unacceptable Performance: QAR’s inspection scores fall below 85% or work specified by the contract is incomplete.

Method of Surveillance: The Government will monitor the Contractor’s service performance using the Periodic Inspections method and or 100% inspection method as detailed in “Quality Assurance Surveillance Plans

(QASP).

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

OFFICE CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean all surfaces in an office, empty trash and multiple recyclable paper containers and clean floor covering.

The Contractor's cleaning shall result in all surfaces of the office including desk surface, chairs, credenzas, book shelves, ceiling fans, picture frames, light switches, phones, computers, filing cabinets, printers, monitors, HVAC vents, chair rails, displays, fire extinguishers and window sills and window blinds shall be free of dust. All light fixtures shall be in working order (burnt out bulbs replaced), and shall be free of insects, insect nest and dust. Trash receptacles shall be empty of all trash with a new liner. Ceiling and walls shall be free of dust and cob webs/insect nest. Multiple recyclable paper containers shall be emptied. Floors shall be free of dirt and insects.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic Inspections by the DI or QAR.

PRS # 2

COMMON AREA

CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean all surfaces a common area, empty trash and multiple recyclable paper containers and clean floor covering.

The Contractor's cleaning shall result in all surfaces of the common area including chairs, credenzas, book shelves, ceiling fans, picture frames, light switches, filing cabinets, chair rails, stuffed animal displays, fire extinguishers and map cabinets shall be free of dust. Light fixtures shall be free of insects, insect nest and dust. Trash receptacles shall be empty of all trash with a fresh liner. Ceiling and walls shall be free of dust and cob webs/insect nest. Recyclable paper containers shall be emptied. Floor shall be free of dirt and insects.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic Inspections by the DI or QAR.

PRS#3

KITCHEN CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean all surfaces in kitchen, including tables, chairs, cabinet top and stove top, wash and store dishes, empty trash container, replenish hands towels, hand soaps dish washing detergent dispensers and clean floors.

The Contractor’s work shall result all walls, ceilings, baseboards, cabinets, counter tops, coffee maker, refrigerator (inside and out), microwaves (inside and out), stove/oven (inside and out), sink, plumbing fixtures, light fixtures, paper towel dispenser, pictures, recesses, tables (top and bottom), chairs, soap dish/dispenser, dirty dishes being cleaned and free of grease, food particles, dirt and grime. Floors shall be free of grease, dirt, food particles and insects. Cleaned dishes shall be placed in the proper storage area. Chairs shall be neatly arranged around tables. Contractor shall replenish soap dispenser, dish washing detergent and paper towel dispenser to insure a sufficient supply until the next schedule service.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic Inspections by the DI or QAR.

PRS # 4

RESTROOM CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean all surfaces in restroom including sinks, commodes and floors and replenish hand towel and hand soap dispenser. Replace toilet deodorizer and air freshener as needed.

Contractor’s cleaning shall result in surfaces, receptacles and drains shall be free of deposits, dirt, debris, streaks and odors.

All surfaces of sinks, toilet bowls and adjacent walls shall be cleaned and disinfected. All lights fixtures shall be free of dirt, dust, insects and insect nest. All toilet paper dispensers shall be stocked with an adequate supply of rolls of toilet paper (white, two-ply unglazed, clean and dry) to assure supply will not become depleted between cleanings. Rolls with less than ¾ of inch of tissue and rolls that have become wet shall be removed and replaced with new rolls. All toilet paper rolls shall be secured in designated dispensers. All toilets shall contain a fully functional deodorant cake. Deodorant cake shall be 100% paradichlorobenzene free, perfumed, and firmly pressured into a hard cake with hanger. After de-scaling, surfaces should be free from streaks, stains, scale, scum, urine deposits, hair and rust stains. All bright work shall be free of streaks. Floor surfaces shall be free from litter, dirt, dust, and debris. Floors shall be uniform in appearance free from streaks, swirl marks detergent residue, or any evidence of soil, stain, film or standing water. Interior walls shall be free of streaks, dirt scum, mildew, residue, insects and insect nest etc. All light fixtures shall be in working order (burnt out bulbs replaced), clean and free of insects, insect nest and debris. Trash receptacles shall be emptied with a new liner.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic Inspections by the DI or QAR.

PRS # 5

CONFERENCE ROOM

CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean all surfaces in Conference room, empty trash receptacles and clean floor covering.

The Contractor's cleaning shall result in all surfaces of the conference room including conference table, chairs, credenzas, book shelves, ceiling fans, picture frames, light switches, phones, computers, monitors, audio visual equipment, HVAC vents chair rails and window sills and window blinds shall be free of dust. Light fixtures shall be free of insects, insect nest and dust. Chairs shall be neatly arranged around tables. Trash receptacles shall be emptied of all trash with a fresh liner.

Ceiling and walls shall be free of dust and cob webs/insect nest.

Floors shall be free of dirt and insects.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic Inspections by the DI or QAR.

PRS # 6

RECEPTION AREA AND

HALLWAY

The Contractor shall furnish all labor, equipment, and materials to clean all surfaces in the reception area and hall way, empty trash and recyclable containers and clean floor covering.

The Contractor's cleaning shall result in all surfaces of the reception area including desk surface, counter tops chairs, credenzas, book shelves, ceiling fans, picture frames, light switches, phones, computers, filing cabinets, printers, monitors, HVAC vents, chair rails, displays, fire extinguishers, window sills and window blinds shall be free of dust. Light fixtures shall be free of insects, insect nest and dust. Trash receptacles shall be emptied of all trash with a fresh liner. Ceiling and walls shall be free of dust and cob webs/insect nest. Multiple recyclable paper containers shall be empty. Floors shall be free of dirt and insects.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic

PRS # 7

BUILDING AND GROUNDS

CLEANING

The Contractor shall furnish all labor, equipment, and materials to collect and dispose of litter.

The Contractor shall remove all insect nests from the exterior of the office building. The Contractor grounds cleaning shall result in removal of all litter from the office yard from the building to the edge of the city streets. ***NOTE***This does not include inside the fenced compound

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic Inspections by the DI or QAR.

PRS # 8

WINDOW CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean windows and glass doors.

The Contractor’s work shall result in both inside and outside of all windows, glass doors, eves, blinds and screens shall be free of streaks, smudges, fingerprints, spotting, all insects, insect nests, webs, dirt, dust, organic material, fecal matter, markings, stains and other debris with screens returned to their original locations.

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic

PRS # 9

STEAM CLEANING AND

SCOTCH GUARDING OF

CARPETED FLOORS

The Contractor shall furnish all labor, equipment, and materials to Steam Clean and scotch guard carpeted

Contractor’s work shall result in all fabric floors in offices steam cleaned thorough enough to remove all stains and foreign matter and Scotch Guard applied to the carpets that have been cleaned.

Only steam units shall be approved for use, units utilizing hot water only shall not be approved. Carpets shall not be left excessively wet. Any furniture or other items with the exception of desks, tables, or filing cabinets shall be moved to facilitate cleaning and returned to their original position.

minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic

PRS # 10

WAX REJUVENATOR

TILE FLOOR CLEANING

The Contractor shall furnish all labor, equipment, and materials to clean tile flooring and apply wax rejuvenation product grout is sealed (Amendment 0001)

Contractor’s work shall result in all tile wax rejuvenation floors in the office thoroughly cleaned of scuff marks, stains, dirt, and any other foreign matter with Wax rejuvenation applied uniformly with a highly polished surface, free of bubbles, streaks and dull areas. and grout is sealed. (Amendment 0001)

Scores a minimum of 85% on all inspections for the month or 30 calendar day period

Inspection by Periodic

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Item a. The Contractor shall attend a pre-work conference with the DI and Government personnel 10 calendar days prior to initiation of any work. The Contractor shall be required to attend any performance standards meeting within 2 calendar day of any Contractor Deficiency Report (CDR) initiated by the DI or Government Representative.

Contractor shall be required to attend a meeting prior to commencement of initial work or at any time the KO or DI determines performance does not meet the minimum standards of this contract.

Submission of a response is required to satisfy all corrective actions to prevent the reoccurrence of substandard performance results, or Contractor Deficiency Report.

The Contractor shall submit responses by hard copy, fax or electronic, email format to resolve deficiencies or provide corrective action plans. The Government may provide forms for CDR responses as determined by the KO, DI or DI

Hords Creek Lake Office 230 Friendship Park Rd., Coleman, TX 76834

Item b. The Contractor shall submit a work schedule, calendar, names, addresses, and phone numbers of employees, and sub-Contractors to the KO. The schedule shall include the approximate time of performance for all scheduled services.

Any change or variation from an approved schedule or employees list must be reported and approved by the DI, DI or QAR prior to any change taking effect, refer to PWS paragraphs 1.4.3.

Contractor shall submit schedule, employee, sub- Contractor and sub- Contractor employee list with 5 calendar days of award and prior to the start of any services.

2 copies required and subject to review and approval by the KO or DI.

The Contractor may submit required documents by hardcopy or by email to the KO or

DI.

Hords Creek Lake Office 230 Friendship Park Rd., Coleman, TX 76834

Item c. The Contractor shall

Contractor shall a detailed Safety Plan

2 copies required and subject to

The Contractor shall submit required

Hords Creek Lake Office submit a detailed Safety Plan for review and approval by the KO. This plan shall describe the Contractor’s method to insure safe operations, emergency accident prevention and response, the nearest emergency medical treatment facility for intended use.

Activity Hazard Analysis (AHA), Safety Data Sheets (SDS) and Personal Protective Equipment needs and uses shall be included in this plan.

prior to the Pre-work Conference. Any proposed changes to an approved Safety Plan or AHA shall require review and approval by the KO before changes may be instituted. All plans and analysis shall be prepared in accordance with OSHA and the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1- 1, latest edition.

review and approval by the DI.

2 complete sets of Safety Data Sheets (SDS) for each product the Contractor will be using shall be required.

documents in hardcopy form to the

KO.

230 Friendship Park Rd., Coleman, TX 76834

Item d. Contractor shall submit a detailed Quality Control Plan for review and approval by the DI. This plan shall describe the Contractor’s method to insure quality performance to meet the minimum standards required by the Performance Work Statement and the Performance Requirements Summary.

2 copies required and subject to review and approval by the DI with in 30 calendar days of award. The Contractor shall be required to submit in writing any proposed changes to a previously approved plan for review and approval of the KO.

2 copies required and subject to review and approval by the KO.

submit required documents by hardcopy to the KO.

Hords Creek Lake Office 230 Friendship Park Rd., Coleman, TX 76834

Item e. Contractor shall submit a detailed daily Quality Control Report of the Contractors design for review and approval by the KO.

This report shall have the Contract Number, Date, Time In and Time Out, QC’s Name, Total

2 copies required and subject to review and approval by the KO within 30 calendar days of award. The Contractor shall be required to submit in writing any proposed changes to a previously approved form for review and approval

1 copy per scheduled work day.

The Contractor shall submit daily QC Reports by E-mail, Fax or hand delivery to the DI or QAR.

Hords Creek Lake Office 230 Friendship Park Rd., Coleman, TX 76834

Quantity of Facilities to be Serviced on designated day, Notes, and Lines for Signatures of Team Leader and QC Inspector.

of the KO. The report shall be submitted to the Lake Office by COB the day following the scheduled workday.

Item g. Form I-9 Employment Eligibility Verification Form for each employee.

Submit copy of this form to the KO, before the first day of work by the employee.

1 copy per Employee

The Contractor may submit required documents by hardcopy or by email to the KO.

Hords Creek Lake Office 230 Friendship Park Rd., Coleman, TX 76834

Technical Exhibit 3

Appendix B Hords Creek Office Facility Tabulations

The estimated facility count for each location indicates the work required and is provided for the convenience of the Contractor in preparing his bid for the work. This tabulation depicts current conditions only and does not reflect any remodeling, re-design upgrades, new construction, or future additions that might occur. The Government reserves the right to perform any of the above work at its discretion and to modify any and all Schedules within this contract for any resulting impact upon the Contractor and his required services.

Hords Creek Office

Area Estimated Quantities

Office 6 Common Area 1

Kitchen 1 Restroom 2

Conference Room 1 Reception Area/Hallway 1

Windows/Doors 25 Carpet Cleaning

(Rooms and Hallways)

6 Rooms, 1500 sq.

ft.

Wax Rejuvenation Tile Floors (Rooms) (Amendment 0001)

6 Rooms & 1 Hallway, 1100

sq. ft.

Hords Creek Lake Office cleaning services will be conducted on Sundays unless specified below(**).

**Windows/Doors, will be completed on first Sunday of each month.

**Carpet cleaning shall be completed twice year per DI.

Technical Exhibit 3 Appendix C

Office Floor Plans For Informational Purposes Only

(Drawings Not to Scale)

QASP-REVISED

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

Amendment 0001

INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the Performance Work Statement (PWS) entitled Janitorial Services at Hords Creek Lake Office. The place of performance for these services shall be utilized at Hords Creek Lake, Texas. This plan sets forth the procedures and guidelines the KO, COR or designated Individual (DI) will use in ensuring the required performance standards or services levels are achieved by the Contractor.

Purpose The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the…