PERFORMANCE_WORK_STATEMENT.pdf

FORT WORTH DISTRICT

PERFORMANCE WORK STATEMENT

EMBANKMENT TURF MAINTENANCE

Canyon Lake

1. General: This is a non-personal services contract to provide mowing fertilization services on the embankments at Canyon Lake, Texas. The Government will not exercise any supervision or control over the contract service providers performing the services described herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and fertilization services on the embankments as defined in this Performance Work Statement

(PWS). The Contractor shall perform to the standards in this contract.

1.2. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and fertilization services on the embankments at Canyon Lake, Texas. The Canyon Lake office will have soil testing conducted prior to fertilization. The results and recommendations will be utilized by the contractor for proposing formulation and quantity of fertilizer to be used at each site.

1.2.1 Embankment Mowing Requirements:

1.2.1.1 General: Mowing services shall be performed in accordance with the following specifications and the Mowing Maps (ATTACHMENT 4) as directed in the Embankment

Mowing Schedule in section 1.3 The Contractor will receive at least forty-eight (48) hours advance notice before the work start date. The Embankment type mowing covers a larger area as depicted on the Mowing Maps (ATTACHMENT 4). Prior to commencement of mowing operations in each area, the Contractor shall survey the park or area and submit a Pre-mowing

Report of all damage or vandalism to the Government. Any damage found thereafter by the

Government that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation and shall be repaired, replaced or deducted from the

Contractor’s invoice, as determined by the Government, at no cost to the Government. The

Government requires the Contractor to uniformly mow and trim vegetation between four (4) and six (6) inches in height for Embankment Mowing. Edging and trimming shall be performed as necessary along concrete walkways, curbs, guardrails, fencing and roads. All debris generated from mowing services displaced onto hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be removed. All trash (i.e. paper and plastic products) that are shredded from the mowing process shall be picked up and disposed of.

1.2.1.2 Lake Elevation Fluctuation: Lake Elevations will fluctuate dependent upon precipitation amounts and operations related to flood risk management and water supply missions. During extended periods of heavy rain, mowing may be rescheduled after the embankments have dried out to prevent accidents and damage to embankment turf.

1.2.1.3 Inspections: All mowing operations required in the parks or on the embankments shall be completed and inspected by the Contractor's Quality Control Inspector prior to contacting the

Government Quality Assurance Inspector for inspection. The Contractor shall notify the

Government immediately upon completion of services so that the Quality Assurance Inspector may schedule inspection within one (1) working day of the notification. As a minimum, sufficient equipment to remedy any deficiency found shall remain available for use until work has been accepted by the Government. The Contractor shall be responsible for re-performance of any and all deficiencies discovered during the quality assurance inspection within twenty four (24) hours of report of said deficiencies at no additional cost to the Government. If re-inspections by the Quality Assurance Inspector become necessary, a re-inspection/administration cost of one hundred dollars ($100) will be applied by the Government in accordance with the Quality

Assurance Surveillance Plan (QASP) as provided in ATTACHMENT 3.

1.2.1.4 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to each mowing operation and shall notify the Government of locations and time of each meeting.

Any Contractor employee that works in an unsafe manner shall be removed from the job at the request of the Government. A copy of safety meeting reports shall be submitted to the

Government prior to performing mowings.

1.2.1.5 Performance Standard: All vegetation within areas designated Embankment mowing shall be uniformly cut between four (4) and six (6) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or other property. Vegetation along concrete walkways, concrete drainage channels, curbs, roads, around trees, sign posts, traffic barricade posts and rocks shall be neatly trimmed or edged without causing damage to such facilities. All hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be free of all debris produced during mowing services.

1.2.1.6 Traffic Regulations and Safety: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees. The attention of the Contractor and his employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. The

Contractor and employees shall comply with all state and local traffic laws. The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and

Health Requirement Manual. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.1.7 Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and time limitations and on the forms prescribed by the

Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

1.2.1.8 Equipment: The Contractor shall utilize equipment that equals or exceeds the quantity and quality set forth in this contract and as approved by the Government for award of the contract. If the Contractor demonstrates that the requirements of this contract can be met with less equipment or a different kind of equipment after work commences, the amount and/or type of equipment may be modified upon written approval of the Contracting Officer (KO). If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment necessary to fulfill the requirements of this contract at no additional cost to the Government.

1.2.1.8.1 Additional Requirements: Equipment shall be sufficient to meet requirements and in compliance with Section 18 of Safety Manual. Embankment type mowing for the main dam and dikes requires mowing equipment that must be certified in writing by the manufacturer as safe for operation on a maximum twenty-seven (27) degree angle of incline. Certification shall address the stability of the equipment on these inclines and slopes and shall be specific in nature as to address the applicability of the design or factory modification for the prevention of equipment roll-over. This certification shall be submitted as part of Contractor’s bid. All equipment must be operated in such a manner as to not cause damage to facilities, persons or property. One (1) 2-½ pound ABC dry chemical fire extinguisher shall be required on all tractors and mowers capable of being ridden.

String trimmers may not utilize steel or other type of cord that will cause damage to trees, shrubs, wooden fence posts, wooden traffic barricade posts, building siding, etc.

1.2.1.8.2 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with Safety Manual. A regular schedule of preventive maintenance must be followed on all equipment. All maintenance shall be conducted off Government property. The Contractor shall ensure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks. The Contractor shall remove and dispose of, and restore to original condition all contaminated soils resulting from leaks or spills in accordance with

Federal, State, County and Municipal laws, codes and regulations.

1.2.1.9 Safety Inspections: Prior to work commencement, all equipment shall be inspected by the

Government to ensure compliance with Section 18 of Safety Manual. The Contractor shall present all equipment to the Government for inspection whenever equipment is brought to the

Lake. The Contractor shall notify the Government at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The

Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the

United States or any of its officers or agents.

1.2.1.10 Vehicles: All vehicles, including the Contractor’s and any Subcontractors’ utilized under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.1.11 Maps: Mowing Maps are provided in ATTACHMENT 5 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the

Government will govern.

1.2.1.12 Reports: The Contractor shall prepare and submit Daily Activity Reports and

Quality Control Reports as specified. The Contractor shall develop and provide their own reports. A Daily Activity Report shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A Quality Control

Report shall be submitted to the Government at the end of each work week as directed. Quality

Control inspectors shall ensure all reports are complete, legible and comprehensible.

1.2.1.13 Area Sizes and Tabulation of Facilities: Mowing Maps provided in ATTACHMENT 5 and the Tabulation table provided in ATTACHMENT 6 depict mowing areas and provide acreage estimates and facility quantities within each park. Lake personnel will show the

Contractor the service limits and requirements during an on-site visit of the areas where required mowing services shall be performed. If the number of facilities listed on the tabulation sheets and maps differs from the number of facilities actually on the ground, then the tabulation sheets and maps will be used for contract purposes. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required service areas during performance of contract. Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within contract for any resulting impact upon the

Contractor and Contractor’s required services.

1.2.1.14 Work Sequence: The Government will provide the Contractor with a preferred mowing sequence for parks and/or embankments with each Letter Order.

1.2.1.15 Work Completion: Work under this Contract will be requested by Letter Order. The

Contractor will be allowed a specified number of working days, exclusive of Saturdays, Sundays and Federal holidays to accomplish mowings dependent upon the number of geographic locations to be mowed simultaneously. All work will commence on the date specified in the Letter Order.

The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date the Contractor shall provide written notification to the

Government and submit for Government approval of a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the

Contractor's control may only be allowed with the approval of the Government.

1.2.1.16 Additional Service Work Requirements:

1.2.1.16.1 Occupied Facilities: If a facility is occupied by the public at the time of the scheduled servicing, Contractor shall ask their permission to service the facility. If the public objects to the performance of the service, Contractor shall immediately record the unit (by park, facility type and number) on the Quality Control Daily Report as a non-serviced unit. If the facility becomes unoccupied while Contractor is still in the park, Contractor may service the unit as required and remove the unit from the Quality Control Daily Report. If the facility is still occupied, Quality Control Daily Report shall remain as is and shall be turned into the

Government for non-payment. The Daily Activity Report must be kept current during work performance so that a unit which has not been serviced and was later rejected by the

Government's Quality Assurance Inspector can be verified as non-performed because facility was occupied by the public. A site that is confirmed as being occupied may then be counted as non-performance, rather than as a reject.

1.2.1.16.2 All Quality Control Inspectors and subcontractors, if used, shall possess as a minimum a copy of that portion of the contract which governs the work in which they are engaged. Failure to comply will result in the stopping of work and removal of employees until such time that this requirement can be met.

1.2.1.16.3 Payment: Payment will be made upon completion and acceptance of requested services.

1.2.2 Embankment Fertilization Requirements:

1.2.2.1 General: Fertilization services shall be performed in accordance with the following specifications and the Mowing Maps (ATTACHMENT 4) as directed in the Embankment

Fertilization Schedule in section 1.3 The Contractor will receive at least forty-eight (48) hours advance notice before the work start date.

1.2.2.2 Application Requirements: Application procedures, to include fertilizer formulation, quantity and application method, shall be submitted to the COR in writing for approval prior to application. Distribute fertilizer in such a manner to insure complete and even coverage. If liquid fertilizer is used, a suitable dye which is highly visible after drying will be added to the fertilizer to indicate where application has occurred.

1.2.2.3 Weather Conditions: Fertilization will be dependent on weather conditions. If embankments are wet due to rain or likelihood of heavy rain, fertilization may be rescheduled after the embankments have dried out to prevent accidents and damage to embankment turf.

Wind speeds and other factors may prevail to such an extent that unsatisfactory results might occur, the COR may at their discretion stop all phases of the work. The work shall resume when, in the opinion of the COR, the desired results are likely to be obtained.

1.2.2.4 Inspections: All fertilization operations required on the embankments shall be completed and inspected by the Contractor's Quality Control Inspector prior to contacting the Government

Quality Assurance Inspector for inspection. The Contractor shall notify the Government immediately upon completion of services so that the Quality Assurance Inspector may schedule inspection within one (1) working day of the notification. The Contractor shall be responsible for re-performance of any and all deficiencies discovered during the quality assurance inspection within twenty four (24) hours of report of said deficiencies at no additional cost to the

Government. If re-inspections by the Quality Assurance Inspector become necessary, a re-inspection/administration cost of one hundred dollars ($100) will be applied by the Government in accordance with the Quality Assurance Surveillance Plan (QASP) as provided in

ATTACHMENT 3.

1.2.2.5 Performance Standard: Fertilizer will be distributed evenly on the embankments.

1.2.2.6 Equipment: The embankment slopes range up to 2:1. Any equipment to be used on these slopes must be certified for use on such slopes and certification submitted to the COR prior to use.

1.2.2.7 Maps: Mowing Maps are provided in ATTACHMENT 4 and indicate the approximate areas where fertilization services shall be performed.

1.2.2.8 Area Sizes: Mowing Maps provided in ATTACHMENT 4 and the Tabulation table provided in 1.4.6 depict mowing areas and provide acreage estimates. Lake personnel will show the Contractor the service limits and requirements during an on-site visit of the areas where required mowing and fertilization services shall be performed. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required service areas during performance of contract. Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.1.15 Work Completion: The Contractor will be allowed a specified number of working days, exclusive of Saturdays, Sundays and Federal holidays to accomplish mowing dependent upon the number of geographic locations to be mowed simultaneously. All work will commence according to the schedule in 1.3. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date the Contractor shall provide written notification to the Government and submit for Government approval of a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Government.

1.2.2.16 Payment: Payment will be made upon completion and acceptance of requested services.

1.2.3 Site Visit: A site visit shall be performed in order to clarify expectation and answer any questions concerning the requirement of the specified work. A formal site visit will be scheduled as indicated on the

Request for Proposal. The Government Point of Contact (POC) for this action is at Canyon Lake. 601

COE Road, Canyon Lake, TX 78133. 830-964-3341

1.3 Period of Performance: From 1 October 2018 to 30 September 2019 Base Year with 1 Option Year 1

October 2019 to 30 September 2020. Period of Performance is the three (3) weeks leading up to the date specified. The fertilizer will be applied during the month of May, weather dependent.

Mowing Schedule Fertilization Schedule

December 24 May

March 31

June 30

Unscheduled (To Be Determined)

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control (QC) program is the means by which he or she assures the work complies with the requirements of the contract. The Quality Control Plan (QCP) will be submitted to the Contracting Officer’s Representative (COR) at the pre-work conference for review. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing. The Contractor shall submit to the COR a daily Quality Control report for each day that services are performed.

1.4.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) provided in ATTACHMENT 3. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Workdays & Work Hours: Embankment mowing services on the main dam from the top drainage terrace to the bottom downstream toe can be performed any day of the week during daylight hours.

Embankment mowing services from the top of the dam (the crest) down to the top drainage terrace shall only be performed on weekdays during daylight hours, excluding Federal holidays.

1.4.4 Federal Holidays and Special Occasions: For information purposes only, observed federal holidays are as follows:

New Year’s Day Labor Day

Martin Luther King Jr. Day Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

NOTE: Specific dates for each Federal Holiday can be obtained from the lake office.

1.4.5 Rain Days: Rain days are delays in service requiring an extension to the completion date, due to inclement weather or conditions beyond the Contractor’s control. They may only be allowed with concurrence and approval of the COR. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services. The Contractor shall ascertain if the work day is considered a rain day by COR. In no instance may the Contractor operate equipment during conditions that shall result in damage to turf or ground surfaces on Government property.

1.4.6 Place of Performance: The work to be performed under this contract will be performed at Canyon Lake

(Comal County, Texas).

Area Acres

Main Dam 42.0

Spillway Dike 5.7

Dike Ramp 1 0.3

1.4.7 Type of Contract: Firm Fixed Price

1.4.8 Security Requirements

1.4.8.1 Physical Security: At the close of each work period, any Government areas opened for access shall be secured by the Contractor.

1.4.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government will be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR.

1.4.8.2.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. All

Government keys provided to Contractors will be issued and controlled IAW Army Regulation 190-51.

1.4.8.2.2 All Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in Contractor security matters or processes.

1.4.8.2.3 The Contractor and all associated subcontractors shall brief all employees on the local I-

WATCH, Corps Watch, or See Something, Say Something program. The Contractor and all associated subcontractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The I-watch/CORPS watch training video and literature can be found at the following web-site;

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

1.4.8.2.4 The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐ Verify ) website to meet the established employment eligibility requirements. The Vendor must ensure http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx http://www.dhs.gov/E‐Verify http://www.dhs.gov/E‐Verify that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility

Verification, with the designated Government representative. This Form will be provided to the

Contracting Officer and shall become part of the official contract file.

1.4.9 Special Qualifications: NA

1.4.10 Post Award Conference/QA Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.12 Contractor Key Personnel: The following personnel are considered key personnel by the Government:

The Contractor, the Contractor’s superintendent and the Contractor’s quality control (QC) inspector. The

Contractor shall designate a contract superintendent who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the superintendent is absent shall be designated in writing to the Contracting Officer (KO) and the Contracting Officer’s Representative

(COR). The contract superintendent or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.13 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

(a) The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge and a standardized uniform that displays the company’s name/logo and the employee’s name. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. It is the Contractor’s responsibility to ensure that all

Contractor personnel wear the ID badge and uniform at all times when performing work under this contract.

Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone and teleconference conversations with Government or other Contractor personnel.

(c) When Contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name, title and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.

1.4.14 Performance Evaluation Meetings: The Contractor, the Contractor’s superintendent and the

Contractor’s quality control (QC) inspector shall meet with the COR once monthly in order to discuss performance. At any point a Contract Deficiency Report (CDR) is issued in writing by the Government to the

Contractor a meeting shall be held no later than two (2) Government working days after the Contractor receives the written CDR. Mutual effort shall be made to resolve any and all problems as soon as possible.

Written minutes of these meetings shall be prepared and signed by the COR, the Contractor and their respective employees.

1.4.15 Contractor Travel: NA

1.4.16 Data Rights: NA

1.4.17 Organizational Conflict of Interest: NA

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: NA

1.5.2 Equipment: NA

1.5.3 Materials: NA

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this PWS.

1.6.2 Equipment: The Contractor shall furnish all equipment necessary to accomplish the requirements under this PWS.

1.6.3. Materials: The Contractor shall provide all materials necessary to accomplish the requirements under this PWS, except as noted in Materials, Para. 1.5.3. All supplies and materials provided by the Contractor shall be of high quality, per industry standards, and environmentally friendly. A proposed list of supplies and materials shall be submitted to the Government for Government’s approval ten (10) calendar days prior to the commencement of work on this contract. Contractor shall also provide as part of their Safety Plan, Material

Safety Data Sheets for all materials of a chemical nature used in Contractor’s operation.

1.6.4 All supplies provided by the Contractor must meet the recycled content requirements set forth by EPA at https://www3.epa.gov/epawaste/conserve/tools/cpg/resources.htm#resources. .

The contractor must meet the Bio Preferred Program requirements set forth by USDA. The following link to

USDA designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

1.6.5 NA

1.7 Contractor Management Reporting (CMR): NA

1.8 Applicable Publications (current editions):

1.8.1 The Contractor shall abide by all applicable local, state, and federal regulations, publications, manuals, policies and procedures to include the Safety and Health Requirements Manual (EM385-1-1).

1.8.2 Submittals: Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are provided for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

1.8.2.1 Safety Plan “G”: The Contractor shall provide a Safety Plan in accordance with requirements of EM-

385-1-1 Appendix “A”. When developing the Safety Plan, the Contractor shall follow Appendix “A” and reference each item in the plan back to Appendix “A”. Safety Plans that are not outlined as shown in the EM-

385-1-1 Appendix “A” will be rejected.

1.8.2.2 Activity Hazard Analysis ‘G’: The Contractor shall provide an activity hazard analysis (AHA) for each feature of work involved in this contract. AHAs shall be in accordance with EM385-1-1 paragraph

01.A.13 and utilizing the AHA form or similar shown at the end of this SOW.

1.8.2.3 Work Plan ‘G’: The Contractor shall provide a work plan that describes his planned approach to accomplishing the work described herein. The Contractor shall include safety requirements incidental to the work.

1.9 Attachments:

1.9.1 Attachment 1: Performance Requirements Summary

1.9.2 Attachment 2: Deliverables Schedule

1.9.3 Attachment 3: Quality Assurance Surveillance Plan (QASP)

1.9.4 Attachment 4: Maps for Embankment Mowing and Fertilization https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

ATTACHMENT 1

Performance Requirements Summary

The Contractor’s service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the Contractor’s performance shall be given significant consideration when exercising contract option years and evaluating recommendations for future Government contracts and/or awards.

Performance Objective: Describes the work that is to take place.

Standard: Describes the desired results that are to be achieved.

Performance Threshold: The Contractor shall be rated acceptable or unacceptable based upon the scores of all inspections for a month. Deficiencies will be noted for each month for each Performance Objective item. This number is identified as the Performance Threshold.

Acceptable Performance: Acceptable Performance is achieved if inspections scores are at or above 95%.

Unacceptable Performance: Government’s inspection scores fall below 95% or work specified by contract is incomplete.

Method of Surveillance: The Government will monitor the Contractor’s service performance using the 100% sampling method as detailed in Quality Assurance Surveillance Plans (QASP) provided in ATTACHMENT 3. The Government has the right to change or modify inspection methods at its discretion anytime throughout the life of the contract.

Performance Objectives Standards Performance Threshold

Methods of Surveillance

PRS #1

EMBANKMENT MOWING

Uniformly mow and trim vegetation between four (4) and six (6) inches in height.

Vegetation along concrete walkways, curbs and roads shall be neatly trimmed or edged.

All debris generated from mowing services displaced onto hard structures such as roadways, parking lots, sidewalks, slabs, etc. shall be removed. (PWS Paragraph

1.2.1.1)

All vegetation within areas designated as

Embankment mowing shall be uniformly cut between four (4) and six

(6) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property.

Vegetation along walkways, curbs and roads shall be trimmed or edged. All hard surfaces such as roadways, etc. shall be free of all debris produced during mowing services.

Scores 95% on all inspections.

100% Inspection by the

Government.

Performance Objectives Standards Performance Threshold

Methods of Surveillance

PRS #2

EMBANKMENT MOWING

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fertilization services as defined in this Performance Work

Statement (PWS).

The contactor provided fertilization of grassed slopes of Canyon Lake dam and dike, in accordance with PWS, Paragraphs 1.2 and 1.2.2

100%. 100% Inspection by the

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Item A –

Pre-work Conference /

Periodic Progress /

Contractor Deficiency

Report Meetings:

Contractor shall attend a pre-work conference with the Government.

Contractor shall attend any periodic progress meetings and meetings discussing Contractor

Deficiency Reports

(CDR) initiated by the

Government. (PWS

Paragraph:1.4.1, 1.4.10, 1.4.14)

Pre-work

Conference:

One (1) meeting held within seven (7) calendar days of contract award.

Periodic

Meetings: As determined by

CDR Meetings:

One (1) meeting per CDR issued, scheduled within two (2)

Government working days after CDR issued.

Hard copy/email/fax

COR

Canyon Lake

601 COE Rd

Canyon Lake, TX

78133

Item B –

Safety Plan: Contractor shall develop detailed

Safety Plan for review and approval by the

COR. Safety Plan shall indicate in detail the general policies, procedures and Personal

Protective Equipment required for full compliance with the safety requirements set forth in latest edition of

Safety Manual and

OSHA. Plan shall include procedures to be followed in case of emergencies, including nearest emergency medical treatment facility information. All

Activity Hazard

Analyses and Material

Safety Data Sheets

(MSDS) shall be

Provided 10 days prior to commencement of work.

Hard

COR

Canyon Lake

601 COE Rd included. Future proposed changes to approved plan shall be submitted to KO for review and approval.

(PWS Paragraph 1.8.2.1)

Item C –

Quality Control Plan:

Contractor shall submit a detailed Quality Control

Plan for review and approval by the COR.

Plan shall describe detailed methods the

Contractor shall utilize to ensure all work complies with the

Performance Work

Statement and the

Performance

Requirements Summary.

(PWS Paragraph 1.4.1)

Provided 10 days prior to

Proposed

Changes to

Approved

Quality Control

Plan: Shall be submitted to KO for review and approval prior to use.

1 Hard copy/email/fax

COR

Canyon Lake

601 COE Rd

Item D –

Daily Activity Report and Quality Control

Report:

Contractor shall develop

Daily Activity Report and Quality Control

Report containing minimum required information. Daily

Activity Report shall be completed each day work is performed and shall be submitted to the

Government as directed no later than the following day. A

Quality Control Report shall be submitted to the

Government at the end of each work week as directed. Submitted reports shall be complete, legible and comprehensible.

(PWS Paragraph

1.2.1.14)

Provided 10 days prior to

Changes to

Approved Daily

Activity Report and Quality

Control Report:

Shall be submitted to KO for review and approval prior to use.

Daily Activity

Report:

Completed each day work is performed and shall be submitted no later than the following day.

Proposal and

Changes to

Approved

Daily Activity

Report and

Quality

Control

Report: One.

Report and

Quality

Control

Report: One.

Hard copy or email.

Daily Activity

Report and

Quality Control

Report: E-mail, Fax or hand delivery to the

Government

Proposal and

Proposed Changes to Approved Daily

Activity Report and Quality

Control Report:

Canyon Lake

Office, 601 COE

Rd., Canyon Lake, Texas 78133

Report and Quality

Control Report:

Headquarters where work performed.

Quality Control

Report: Shall be submitted to the

Government at the end of each work week as directed.

Item E –

Employees /

Subcontractors: The

Contractor shall submit names, addresses and phone numbers of all employees and subcontractors who will be performing each service for each lake.

(PWS Paragraph 1.4.13

(c)

Submit to COR within three (3) calendar days after award.

1 Hard

COR

Canyon Lake

601 COE Rd

Canyon Lake, TX

78133

Item K –

Form I-9 Employment

Eligibility Verification

Form: Complete and submit I-9 form for each employee.(PWS

Paragraph 1.4.8.2.4)

Provided to

COR ten (10) calendar days prior to work commencement.

COR

Canyon Lake

601 COE Rd

Canyon Lake, TX

78133

Item L –

Proof of Required

Insurance

Provided to

COR ten (10) calendar days

COR

Canyon Lake

601 COE Rd

Canyon Lake, TX

78133

Item M –

Fertilizer Provide COR with copies of invoices showing formulation and quantity of fertilizer purchased.

Provided to

COR ten (10) calendar days

COR

Canyon Lake

601 COE Rd