B3_17Q0030_PW_Tree_Planting_Herbicide_Aerial_FertilizationA.pdf

W9126G17Q0030

Section SF 1449 - CONTINUATION SHEET

VENDOR INFORMATION

RFQ

Piney Woods Region, Tree Planting, Herbicide & Aerial Fertilization

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

COMBINED SYNOPSIS

Date: 28 Feb 2018

Contracting Office Zip Code: 76102

Classification Code: F001

Contracting Office Address: USACE Fort Worth District, P. O. Box 17300/819 Taylor Street, Fort Worth, TX 76102-0300

Subject: Fort Worth District, Piney Woods Region, Title: RFQ Piney Woods Region, Tree Planting, Herbicide & Aerial Fertilization

Place of Performance: USACE, Fort Worth District, Piney Woods Region, Consisting of Areas Located at Wright Patman Lake, Texarkana, TX 75501, Lake O’ the Pines, Jefferson, TX 75657, Cooper Lake, Sulphur Springs, TX 75482, Town Bluff/BA Steinhagen Lake, Woodville, TX 75979, Sam Rayburn, Jasper, TX 75951

Combined Solicitation Number: W9126G-17-Q-0030

Closing Response Date: 30 Mar 2018 at 09:00 a.m. Central Standard Time (CST)

Contact Point: Jamauh D. Winston Phone: 817-886-1077

Email: jamauh.d.winston@usace.army.mil

Proposal email address:CIV-OPS.Proposals@usace.army.mil

DESCRIPTION:.

CONTRACT INFORMATION:

This is a combined synopsis/solicitation for commercial items IAW Subpart 12.6, as supplemented with additional information included in this notice.The solicitation is being procured in accordance with commercial services, which includes but not limited to FAR part 12 and 13. A total small business set-aside solicitation is being issued by the U.S. Army Corps of Engineers, Southwestern Division, Fort Worth District.

The North American Industry Classification System (NAICS) code for this project is 115112.

Size standard: $7.5 Million. The resulting long-term contract will be a firm fixed price, Indefinite Delivery, Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) for Tree Planting, Herbicide and Aerial Fertilization services. This announcement constitutes the only solicitation and a written solicitation will not be issued.

This solicitation will be used to advertise and award one Tree Planting, Herbicide, and Aerial Fertilization contract in the Piney Woods Region. Incomplete quotes shall be considered non-responsive and will not be considered or evaluated.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1_, and a completed copy of the pricing schedule beginning on page 2.

The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAWFAR 12.602 shall be incorporated in this solicitation.

Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated By Reference section for additional FAR Clauses applicable to this acquisition.

The Award Notification for the previous contract (W9126G-13-D-0008) may be obtained by searching Solicitation No. W9126G-12-R-0055 or Contract No. W9126G-13-D-0008 in the FBO archived documents. The Estimated Maximum Capacity for Contract No.

W9126G-13-D-0008 was $500K. The Government issued 8 Task Orders obligated in the amount of $499,131.35.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $_________________ $__________________

Base

The contractor shall provide all the supervision, labor, transportation, equipment and materials necessary to provide tree maintenance, herbicide and aerial fertilization IAW the PWS.

Counties: Angelina, Bowie, Camp, Cass, Delta, Hopkins, Jasper, Nacogdoches, Sabine, San Augustin, Titus, Tyler and Upshur

Seedling & Herbicide Costs will be negotiated prior to issuance of each firm fixed priced task order.

Minimum Guarantee: $2500

Base Ordering Period: 365 Days After Contract Award

Mail Invoices to:

Wright Patman Project Office ATTN: Mr. Matthew Seavey 64 Clear Springs Park Texarkana, TX 75501 (903)838-9871 Ext.112 matthew.l.seavey@usace.army.mil

Contract Admin POC: Jamauh Winston (817)886-1077 Email: jamauh.d.winston@usace.army.mil

1001 1 Job $_________________ $__________________

OPTION Ordering Period I

The contractor shall provide all the supervision, labor, transportation, equipment and materials necessary to provide tree maintenance, herbicide and aerial fertilization IAW the PWS.

Counties: Angelina, Bowie, Camp, Cass, Delta, Hopkins, Jasper, Nacogdoches, Sabine, San Augustin, Titus, Tyler and Upshur

Seedling & Herbicide Costs will be negotiated prior to issuance of each firm fixed priced task order.

Ordering Period: 365 Days

Mail Invoices to:

Wright Patman Project Office ATTN: Mr. Matthew Seavey 64 Clear Springs Park Texarkana, TX 75501 (903)838-9871 Ext.112 matthew.l.seavey@usace.army.mil

1002 1 Job $_________________ $__________________

OPTION Ordering Period II

The contractor shall provide all the supervision, labor, transportation, equipment and materials necessary to provide tree maintenance, herbicide and aerial fertilization IAW the PWS.

Seedling & Herbicide Costs will be negotiated prior to issuance of each firm fixed priced task order.

Counties: Angelina, Bowie, Camp, Cass, Delta, Hopkins, Jasper, Nacogdoches, Sabine, San Augustin, Titus, Tyler and Upshur

Ordering Period: 365 Days

Mail Invoices to:

Wright Patman Project Office ATTN: Mr. Matthew Seavey 64 Clear Springs Park Texarkana, TX 75501 (903)838-9871 Ext.112 matthew.l.seavey@usace.army.mil

1003 1 Job $_________________ $__________________

OPTION Ordering Period III

The contractor shall provide all the supervision, labor, transportation, equipment and materials necessary to provide tree maintenance, herbicide and aerial fertilization IAW the PWS.

Seedling & Herbicide Costs will be negotiated prior to issuance of each firm fixed priced task order.

Counties: Angelina, Bowie, Camp, Cass, Delta, Hopkins, Jasper, Nacogdoches, Sabine, San Augustin, Titus, Tyler and Upshur

Ordering Period: 365 Days

Mail Invoices to:

Wright Patman Project Office ATTN: Mr. Matthew Seavey 64 Clear Springs Park Texarkana, TX 75501 (903)838-9871 Ext.112 matthew.l.seavey@usace.army.mil

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

CHECKLIST, INSURANCE, SV & SAM

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

1. Annotate unit and total costs on pages 6 thru 9. Example Total Cost Base Year

$100,000 then Unit Price: $100,000 and Amount: $100,000 same process for option year Unit Price and Amount

2. Complete Quote Schedule(s)

MAX QTY SCHEDULES

SEED TASK ORDER SCHEDULE

Signed Amendments if Applicable (Blocks 15a -15c)

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

CALCULATE UNIT AND TOTAL COSTS TO THE HUNDRETH POSITION.

3. Complete vendor information sheet or provide a document with similar information. Remember to sign AND date.

4. The provisions at 52.212-1, 52.212-2, 52.212-3 Alt I, 52.212-5 and 52.212-5 apply to this acquisition. Confirm vendor’s 52.212-3 Alt I ORCA is updated in SAM on the vendor information sheet.

5. You must have an active SAM registration prior to award

6. Submit past performance and technical approach and understanding documentation IAW 52.212-2 Commercial Evaluation Factors and

Instructions to Offerors.

7. Scan all documents into a single.pdf file. PDF only authorized format. HAND WRITTEN BID SCHEDULES WILL NOT BE ACCEPTED!

8. EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Piney Woods Region US Army Corp of Engineers Lake O’ the Pines Project Office ATTN: Keith Cook

2669 FM 726

Jefferson, TX 75657-4635

Or email to: jamauh.d.winston@usace.army.mil Phone: (817) 886-1077 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

52.237-1 SITE VIST

FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Address: Lake O’ the Pines Project Office

2669 FM 726

Jefferson, TX 75657

POC: Matthew Seavey Contact Info: (903)665-2336 Ext. 33 Email: matthew.l.seavey@usace.army.mil or

John Hamilton (409)384-5716 John.w.hamilton@usace.army.mil

Conference: Thursday, 22 Mar 18 @ 10:30 a.m. CST

QUOTER DUE DATE/LOCAL TIME: _ 30 March 2018, 09:00 a.m. CST POINT OF CONTACT: _Jamauh Winston_ Phone: (817)886-1077 Email address: CIV-OPS.Proposals@usace.army.mil Furnish Copy To: jamauh.d.winston@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates ).

BASE SCHEDULE

PRE-PRICED TREE PLANTING AND HERBICIDE LABOR COSTS

BID SCHEDULE

PINEYWOODS REGIONAL PROJECT

Est Max Qty

U/M Unit Price Total Line Item Description

Base Ordering Period

Town Bluff/BA Steinhagen Lake

1 Machine Tree Planting 5000 seedling $ ________ $ ________

2 Hand Planting of Pines 40000 seedling $ ________ $ ________

3 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

4 Hand Planting of Containerized Longleaf Pine 20000 seedling $ ________ $ ________

5 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

6 Large Equipment/Ground Herbicide Application 200 acre $ ________ $ ________

7 Aerial Herbicide Application 200 acre $ ________ $ ________

Subtotal $ ________

Sam Rayburn Reservoir

8 Machine Tree Planting 40000 seedling $ ________ $ ________

9 Hand Planting of Pines 20000 seedling $ ________ $ ________

10 Hand Planting of Hardwoods and baldcypress 250000 seedling $ ________ $ ________

11 Hand Planting of Containerized Longleaf Pine 50000 seedling $ ________ $ ________

12 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

13 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

14 Aerial Herbicide Application 500 acre $ ________ $ ________

Lake of the Pines

15 Machine Tree Planting 30000 seedling $ ________ $ ________

16 Hand Planting of Pines 50000 seedling $ ________ $ ________

17 Hand Planting of Hardwoods and baldcypress 100000 seedling $ ________ $ ________

18 Hand Planting of Containerized Shortleaf Pine 20000 seedling $ ________ $ ________

19 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

20 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

21 Aerial Herbicide Application 500 acre $ ________ $ ________

Wright Patman Lake

22 Machine Tree Planting 40000 seedling $ ________ $ ________

23 Hand Planting of Pines 25000 seedling $ ________ $ ________

24 Hand Planting of Hardwoods and baldcypress 300000 seedling $ ________ $ ________

25 Hand Planting of Containerized Shortleaf Pine 40000 seedling $ ________ $ ________

26 Small Equipment/Ground Herbicide Application 150 acre $ ________ $ ________

27 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

28 Aerial Herbicide Application 1000 acre $ ________ $ ________

Cooper Lake/White Oak Creek Mitigation Area

29 Machine Tree Planting 5000 seedling $ ________ $ ________

30 Hand Planting of Pines 10000 seedling $ ________ $ ________

31 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

32 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

33 Large Equipment/Ground Herbicide Application 250 acre $ ________ $ ________

34 Aerial Herbicide Application 250 acre $ ________ $ ________

Base Total $ ________

ORDERIONG PERIOD I SCHEDULE

Line Item Description Quantity U/M Unit Price Total

Ordering Period I

3 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

4 Hand Planting of Containerized Longleaf Pine 20000 seedling $ ________ $ ________

5 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

6 Large Equipment/Ground Herbicide Application 200 acre $ ________ $ ________

10 Hand Planting of Hardwoods and baldcypress 250000 seedling $ ________ $ ________

11 Hand Planting of Containerized Longleaf Pine 50000 seedling $ ________ $ ________

12 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

13 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

17 Hand Planting of Hardwoods and baldcypress 100000 seedling $ ________ $ ________

18 Hand Planting of Containerized Shortleaf Pine 20000 seedling $ ________ $ ________

19 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

20 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

24 Hand Planting of Hardwoods and baldcypress 300000 seedling $ ________ $ ________

25 Hand Planting of Containerized Shortleaf Pine 40000 seedling $ ________ $ ________

26 Small Equipment/Ground Herbicide Application 150 acre $ ________ $ ________

27 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

31 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

32 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

33 Large Equipment/Ground Herbicide Application 250 acre $ ________ $ ________

ORD YR I Total $ ________

ORDERING PERIOD II SCHEDULE

Ordering Period II

3 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

4 Hand Planting of Containerized Longleaf Pine 20000 seedling $ ________ $ ________

5 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

6 Large Equipment/Ground Herbicide Application 200 acre $ ________ $ ________

10 Hand Planting of Hardwoods and baldcypress 250000 seedling $ ________ $ ________

11 Hand Planting of Containerized Longleaf Pine 50000 seedling $ ________ $ ________

12 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

13 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

17 Hand Planting of Hardwoods and baldcypress 100000 seedling $ ________ $ ________

18 Hand Planting of Containerized Shortleaf Pine 20000 seedling $ ________ $ ________

19 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

20 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

24 Hand Planting of Hardwoods and baldcypress 300000 seedling $ ________ $ ________

25 Hand Planting of Containerized Shortleaf Pine 40000 seedling $ ________ $ ________

26 Small Equipment/Ground Herbicide Application 150 acre $ ________ $ ________

27 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

31 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

32 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

33 Large Equipment/Ground Herbicide Application 250 acre $ ________ $ ________

ORD YR II Total $ ________

ORDERING PERIOD III SCHEUDLE

Ordering Period III

3 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

4 Hand Planting of Containerized Longleaf Pine 20000 seedling $ ________ $ ________

5 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

6 Large Equipment/Ground Herbicide Application 200 acre $ ________ $ ________

10 Hand Planting of Hardwoods and baldcypress 250000 seedling $ ________ $ ________

11 Hand Planting of Containerized Longleaf Pine 50000 seedling $ ________ $ ________

12 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

13 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

17 Hand Planting of Hardwoods and baldcypress 100000 seedling $ ________ $ ________

18 Hand Planting of Containerized Shortleaf Pine 20000 seedling $ ________ $ ________

19 Small Equipment/Ground Herbicide Application 100 acre $ ________ $ ________

20 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

24 Hand Planting of Hardwoods and baldcypress 300000 seedling $ ________ $ ________

25 Hand Planting of Containerized Shortleaf Pine 40000 seedling $ ________ $ ________

26 Small Equipment/Ground Herbicide Application 150 acre $ ________ $ ________

27 Large Equipment/Ground Herbicide Application 500 acre $ ________ $ ________

31 Hand Planting of Hardwoods and baldcypress 50000 seedling $ ________ $ ________

32 Small Equipment/Ground Herbicide Application 50 acre $ ________ $ ________

33 Large Equipment/Ground Herbicide Application 250 acre $ ________ $ ________

ORD YR III

Total

Grand Total $ ________

RFQ SEED TASK ORDER

Seed Task Order and Materials to be Negotiated (RFQ)

Line Item Description Quantity Unit Unit Price Amount Description Quantity Unit Unit Price Amount Total 10 Hand Planting of Hardwoods and

Baldcypress 152,000 seedlings $ $

Bare Root Baldcypress and Hardwood Seedlings (multiple species) 152,000 seedlings

13 Large Equipment/Ground Herbicide application at Sam Rayburn (Site Prep)

258 acre $ $

Herbicide: 1 gallon Roundup Custom + 12 oz. Arsenal AC (53.1%) + 1.5 pints MSO per acre 258 acre

14 Aerial Herbicide application at Sam Rayburn (Site Prep)

90 acre $ $

Herbicide: 1 gallon Roundup Custom + 12 oz. Arsenal AC (53.1%) + 1.5 pints MSO per acre 90 acre

17 Hand Planting of Hardwoods and Baldcypress at Lake of The Pines

14,000 seedlings $ $

Bare Root Hardwood Seedlings (multiple species)

14,000 seedlings

21 Aerial Herbicide Application at Lake of the Pines (Site Prep)

31 acre $ $

Herbicide: 1 gallon Roundup Conc., 12

oz. Arsenal & 1 pint MSO per acre

31 acre

21 Aerial Herbicide Application at Lake of the Pines at tree planting

31 acre $ $

Herbicide: 2 oz. Oust XP per acre

31 acre

24 Hand Planting of Hardwoods and Baldcypress at Wright Patman Lake 19,000 seedlings $ $

Bare Root Hardwood Seedlings (multiple species) 19,000 Seedlings

28 Aerial Herbicide Application at Lake Wright Patman (Site Prep)

43 acre $ $

Herbicide: 1 gallon Roundup Conc., 12

oz. Arsenal & 1 pint MSO per acre

43 acre

28 Aerial Herbicide Application at Lake Wright Patman at tree planting

43 acre $ $

Herbicide: 2 oz. Oust XP per acre

43 acre

Totals $ $ $

Pre-Priced Items Fair Market Value W9126G17Q0030

W9126G-17-Q-0030

29A of 189

PWS

TREE PLANTING AND HERBICIDE APPLICATION SERVICES

PINEY WOODS PROJECT

PERFORMANCE WORK STATEMENT

1. GENERAL - Contractor shall furnish all labor, equipment, tools, supplies, materials, transportation and supervision to accomplish tree planting and herbicide application services in designated areas at Wright Patman Lake, White Oak Creek Mitigation Area, Cooper Lake, Lake of the Pines, Sam Rayburn Lake and Town Bluff Lake. There are thirteen (13) Texas counties involved in this contract: Angelina, Bowie, Camp, Cass, Delta, Hopkins, Jasper, Nacogdoches, Sabine, San Augustine, Titus, Tyler, and Upshur. Contractor shall comply with all applicable laws, municipal codes, and regulations. Contractor’s responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, Quality Control (QC) inspection and management necessary to accomplish the required services.

IMPORTANT NOTE: Herbicide and/or seedling costs will be negotiated prior to issuance of each task order for a firm fixed price.

1.1 SAFETY –

1.1.1 Contractor shall at all times conduct operations in a safe manner and in accordance with a field safety plan. U.S. Army Corps of Engineers Safety Health Requirements Manual (EM 385-1-1, Revised 30 Nov 2014) will be issued to the Contractor and must be followed for all work.

1.1.2 The contractor shall conduct a weekly safety meetings with their employees and provide the QA Inspector notes from that meeting. These notes will be submitted with (or incorporated as part of) the Quality Control Inspection Reports.

1.2 QUALIFICATIONS AND SUPERVISION - The Contractor shall be certified/licensed in the handling and application of pesticides/herbicides and shall comply with conditions specified in “General Criteria For All State Certified Applicators for Application of Pesticides on Corps Lands and Waters” (attached). The Contractor shall have a minimum of two (2) years of experience in herbicide application in the arena of forest management.

The Contractor shall also have a minimum of two (2) years of experience in tree planting, including both hand planting and machine planting.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Contractor will be required to designate, in writing to the Contracting Officer’s Representative (COR), the name(s) of personnel authorized to supervise work.

Contractor's on-site supervisor(s) will be required to possess effective communication abilities so that any and all feedback regarding guidelines expressed to the supervisor(s) by the COR are effectively considered and subsequent plan of action decided upon by contractor can be effectively communicated to all employee(s) and/or subcontractor(s).

1.3 ACCESS - Access to all areas can be generally obtained through Government property.

Access over adjacent private lands, if required or desired, will be the responsibility of the Contractor. Although Federal Regulations generally prohibit the use of "All-Terrain Vehicles" (ATV's), exception will be made to the successful bidder, provided that: (1) all such use is limited to work performed in fulfillment of Contract requirements, and (2) all such use is limited to Corps property. Permission for crossing adjacent private lands with an ATV must be obtained by the Contractor.

1.4 RESPONSIBILITIES / DAMAGES - The Contractor will exercise extreme care where operations are adjacent to a home site, developed lot, or are controversial. Contractor must report all negative or controversial contact with adjacent landowners to the COR in writing within one (1) workday. Written notification shall be separate from the Contractor's regular reporting. The Contractor shall be responsible for restoring any Government facilities, structures, or other property (including any unauthorized vegetation) damaged as a result of his operations. He shall also be responsible for any damage to private property and injury to any person as a result of his operations. The Contractor will notify the COR immediately of any damage to Government and/or private property, and/or injury to any person resulting from his operations.

1.5 REPORTING OF ENCROACHMENTS / NATURAL DAMAGES - Any

encroachment(s) and/or naturally caused damage(s) on Government fee property noticed by the Contractor during his operations shall be documented and reported to the COR within one (1) week of discovery. Examples of noteworthy items could be such things as unauthorized timber cutting, structure placement, utility placement, road / culvert / boat ramp placement, apparent grave, soil or rock cut/fill, pine beetle spot, storm damaged timber, etc. Documentation shall include the date the encroachment / natural damage was found, a brief description, and the location. No forms shall be provided by the Government for this requirement.

1.6 SPECIAL REPORTING REQUIREMENTS –

1.6.1 The contractor shall provide a list of names and addresses of all employees who will be working for the contractor within 5 days after pre-work conference.

1.6.2 The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area within 5 days after pre-work conference.

1.6.3 The contractor shall provide a certificate of insurance to the KO within 5 days of contract award.

1.6.4 Contractor shall provide a written statement listing the name, address, and phone number of the authorized supervisor within 5 days after pre-work conference.

1.6.5 The contractor shall provide a written statement designating the Quality Control Representative(s) within 5 days after pre-work conference.

1.6.6 The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard.

1.6.7 The contractor shall provide the weekly Quality Control Reports of completed work to the QA Inspector by the first day of the week for the previous week. If Monday is a holiday, the report is due the following Tuesday. This report shall be brought by the office in hard copy or sent via email.

1.7 PERFORMANCE PERIODS / INSPECTION / PAYMENT – Fall herbicide applications (site preparation and release applications) shall be started no earlier than August 15th and completed no later than October 15th for each calendar year. Spring herbicide applications shall be started no sooner than March 15th and completed no later than May 15th. Small equipment ground herbicide applications mainly for invasive species will have a fifteen

(15) day performance period. Tree planting shall occur no earlier than November 15th and be completed by March 1st. Contract inspections will consist of random checks of work in progress and a thorough compliance inspection of all completed work items. Work performed under this contract shall be paid for at a per unit price. This price shall be full compensation for furnishing all labor, tools, materials, equipment, transportation and incidentals necessary to complete all work as specified in the following sections. Partial invoices and payments can be processed on a monthly basis, for no less than $2,500.00 per invoice. No task order will be issued against this contract that totals less than $2,500.00 except small equipment ground herbicide applications. Acreages of the stands are derived from Government GIS files and are rounded to the nearest acre; they shall be deemed accurate for the purposes of payment. No adjustments to the acreages will be made unless gross errors are found and deemed acceptable by the COR. No payment shall be made until each area has been inspected and approved by the COR. Submitted invoice shall include a separate line item for reimbursable costs (seedlings or herbicide) as well as an original receipt from vendor.

1.8 CONTRACT TYPE – The government will award a Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The contractor shall perform all services specified herein on as-ordered basis by the government through the issuance of task orders.

Each Task Order will indicate the line item quantity, location of treatment and period of performance for each task order issued. All payments shall be made based on the line item pricing for the contract base and any option years, as submitted by the contractor and accepted at contract award and the appropriate awarded task order. Payment will not be made until minimum results have been achieved. Invoices shall be submitted to the issuing Project Office.

1.9 ADDITIONAL INFORMATION –

1.9.1 Pre-work Meeting: Prior to the commencement of an initial work order in any of the following contract sections, the Contractor will be required to meet with the COR for the purpose of review and clarification of all contract specifications and requirements. For Wright Patman Lake, Lake of the Pines, Cooper Lake and White Oak Creek Mitigation Area: Matt Seavey, Project Forester, can be reached at the Wright Patman Lake Office, Texarkana TX, 8:00 a.m. to 4:45 p.m. Monday through Friday, by calling 903-838-8781 ext. 112. For Sam Rayburn Lake and Town Bluff Lake: John Hamilton, Project Forester, can be reached at the Sam Rayburn Lake\ Office, Jasper TX, 8:00 a.m. to 4:30 p.m. Monday through Friday, 409-384-5716.

1.9.2 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.9.3 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9.4 Government Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.9.5 Security:

1.9.5.1 E-verify: The contractor must pre-screen Candidates using the E-verify Program

(http:WWW.uscis.gov/e-verify) website to meet the established eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.9.5.2 Key Control: The contractor The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9.6 Contracting Officer: The Contracting Officer is the person executing this contract on behalf of the Government.

1.9.7 Contracting Officer Representative (COR). A COR will be designated on contracts which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the task order, (2) perform inspections necessary in connection with task order performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the task order, (4) monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, (5) coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.9.8 Quality Assurance Inspector: The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.9.9 Damage to Property: The Contractor shall be responsible for restoring any Government or private property facilities or structures damaged or destroyed as a result of his operation. The Contractor will notify the COR immediately of any damage to Government or private property or injury to any person resulting from his operations.

1.9.10 Site Cleanup: After completion of the work, tools, surplus materials, rubbish, and debris incidental to work shall be removed. Excess soil resulting from excavation of holes will be spread across the work site. Any vehicular ruts shall be backfilled and dressed to conform to the existing landscape. Utilities, structures, roads, fences, or any other pre-existing item which must be repaired or replaced due to the Contractor's operations shall be the Contractor's responsibility. All repairs or replacement shall be accomplished prior to completion and acceptance of this contract. Separate payment will not be made for cleanup of the site. Cleanup will be considered part of, and incidental to, the activities required under the specifications of this contract.

1.9.11 Sustainability: The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Hydraulic fluids Greases 2-cycle engine oil Penetrating lubricants Diesel fuel additives Absorbents

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly; no forms will be provided for this requirement.

2. SCOPE

2.1 TREE PLANTING SPECIFICATIONS:

2.1.1 Species to be planted will primarily be Southern baldcypress (Taxodium distichum), Nuttall oak (Quercus nuttallii), southern red oak (Quercus falcata), white oak (Quercus alba), pecan (Carya illinoensis), green ash (Fraxinus pennsylvanica), water hickory (Carya aquatica), overcup oak (Quercus lyrata), water oak (Quercus nigra), willow oak (Quercus phellos), swamp chestnut oak (Quercus michauxii), cherrybark oak (Quercus falcata var. pagodaefolia), shortleaf pine (Pinus echinata) loblolly pine (Pinus taeda), and longleaf pine (Pinus palustris), depending on soil type and seedling availability. All seedlings must be at least eighteen (18”) inches in height with large, viable root systems. Seedling source must be from the same latitude zone as the lake where the planting will occur.

2.1.2. Spacing/density for this contract will range from 250 to 600 seedlings per acre.

The Project Forester shall designate the direction of planting and spacing of seedlings.

2.1.3. Planting of seedlings: Only one (1) seedling shall be planted in a hole. Extreme care will be required on the part of the Contractor to insure that seedlings are planted at root collar depth or slightly deeper, and that absolutely no “J” or “L” rooting occurs. Lateral roots are not to be twisted or balled up. Seedlings shall stand at no more than 30 degrees of straight up and down.

2.1.4 Machine planting will used only in open land conditions, such as planting old grazing fields and site prepared areas, using only shortleaf and/or loblolly pine species.

2.1.5 Hand planting of pines (shortleaf and loblolly) will be accomplished by using either a dibble bar or planting shovel; planting tool should be a minimum of 8” deep x 3” wide. The hole shall be in mineral soil free of duff or trash. Seedlings are to be planted at root collar or deeper, but not excessively deep; tree roots will be a minimum of six (6) inches deep. Each hole shall be filled in at both bottom and top and packed firmly without air pockets and without injury to bark or seedling. A “4-needle test” will be applied to seedling to test tightness.

2.1.6 Hardwood and baldcypress seedlings must be planted utilizing planting shovels with dug holes at least six (6”) inches wide by eleven (11”) inches deep. In all cases, a second hole will be made behind the planted seedling with planting shovel, in order to force backfill against the seedling, followed by a firm heel stomp to remove air pockets.

2.1.7 All containerized longleaf seedlings shall be planted utilizing a cone shaped dibble bar designed for planting containerized seedlings. Seedlings shall be planted so that the terminal bud is at, or only slightly above, the soil surface. No seedlings shall have more than one (1) inch of the terminal bud exposed. All air pockets shall be removed from around the plug utilizing the dibble bar or shovel and heel stomp.

2.1.8 Seedlings must be properly refrigerated until time of planting. Seedling bundles will be opened only when necessary, and otherwise kept closed in order to avoid exposing roots to air. Some form of moisture-holding medium must be kept damp in the bottom of the seedling bag(s) at all times. Seedling bundles will be kept in shaded areas and covered with tarp(s) to prevent drying. Tarps will also cover all transported seedling bundles to reduce exposure to drying winds. All loose seedlings removed from bundles and not planted by the end of the day will be “heeled in” on Government property. Frozen seedlings must be allowed to thaw naturally by shaded daytime warming before handling. When hand planting, no more than five (5) seedlings should be removed from the seedling bag and hand held at any one time. Pruning of seedling roots is prohibited, except under the direct guidance of the Project Forester.

2.1.9 Planting season will generally begin November 15, depending on when seedlings can be pulled at the nursery and available and should generally be completed no later than (NLT) February 28th; however, longleaf pine seedlings shall be planted NLT 15 December.

2.1.10 Tree planting performance / non-compliance correction: Routine checks of planted seedlings will be made to determine percentage of sub-standard performance. At least one hundred (100) planted seedlings per compartment will be thoroughly inspected by Corps Representative(s) as planting proceeds. If sub-standard performance is found in five (5%) percent or more of the inspected seedlings, the following procedure will be enforced: the percentage of non-compliance in the inspected trees will be multiplied by the total number of trees to be planted in that compartment. This will yield the number of additional seedlings (of any of the species listed in that particular delivery order) that must be acquired and planted at the Contractor’s expense. If the percentage of non-compliance exceeds ten (10%) percent, the additional seedlings will be uniformly distributed in the previously planted areas.

2.2 HERBICIDE APPLICATION SPECIFICATIONS: Each method will have a separate line item and per-unit bid price.

2.2.1 Application Methods: Herbicide Application will be accomplished by using one of three methods, depending on site conditions and prescription:

2.2.1.1. Small Equipment/Ground Application – This includes backpack and ATV applications which will generally be used to treat invasive species (Kudzu, Japanese climbing fern, Tallow tree, etc…)

2.2.1.2. Large Equipment/Ground Application – This includes tractor or skidder type applications which will generally be used for mid rotation and site preparation. The equipment to be used for each job shall be approved by the Project Forester prior to the commencement of work.

2.2.1.3. Aerial Application – Helicopter application of herbicide will generally be used for mid rotation, site preparation, and for reforestation of flood-damaged areas.

2.2.2. Application Prescriptions: Contractor will be responsible for developing an herbicide prescription for the treatment area depending on the objective set by the Project Forester. The Contractor will submit the prescription to the government for approval. Once the government approves the herbicide prescription, the Contractor will submit cost of herbicides to the government for approval.

2.2.3. Application Directions: All herbicides shall be applied in accordance with the manufacturers' label / directions and the prescription agreed upon by both the Project Forester and the Contractor. When environmental conditions reach the point where they are outside the stated prescription parameters such as excessive moisture, wind speeds, or other factors, to such an extent that satisfactory results are not likely to be obtained, the contractor shall stop all application of herbicide.

The work shall be resumed only when the desired results are likely to be obtained.

2.2.4 Application Timing: All treatment in an area, once started, shall be completed before starting treatment in another area. Treatment will be conducted between 8:00 AM and 4:30 PM, and application will generally not be allowed on Saturdays, Sundays, or holidays. Only in a rare circumstance may an exception be granted by the appropriate Project Forester.

2.2.5 Application Requirements for State Certified Applicators: The term "Certified

Applicator" means said person as defined in Section 2 - "Definitions" of “Texas Pesticide Control Law and Regulations”, latest issue.

2.2.5.1. State certified applicator(s) shall conform to all applicable Texas Department of Agriculture rules and regulations as contained in the latest revision of the “Texas Herbicide Law and Regulations”, and/or the “Texas Pesticides on Lands and Waters Located Within the State of Texas” publications, inclusive of Federal projects lands and waters.

2.2.5.2. State certified applicator(s) shall hold at least the minimum amount of liability insurance coverage as required by the Texas Department of Agriculture when conducting pesticide control work on the aforesaid areas. Contractor shall hold and save the United States free from claims that may occur from the control operations carried out under this contract at this Federal Reservoir Project.

2.2.5.3. State certified applicators(s) shall explicitly follow all product label requirements during the transporting, mixing, spraying, and disposal of pesticides during the work contract period.

2.2.5.4. State certified applicator(s) shall follow all safety requirements as stated on product label during the work contract period.

2.2.5.5. State certified applicator(s) will insure proper disposal of excess pesticides, pesticide containers, contaminated clothing, and other disposal materials involved in the transport, mixing and application of pesticides will be made off Federal Government lands and waters in an approved municipal, State or EPA approved disposal site.

2.2.6 Application Records: The contractor will be required to complete a "Pesticide Application Record" (see attached below on page 7) for each day of operation, and to furnish the completed forms to the COR upon completion of work.

2.2.7 Application performance / non-compliance correction: Inspection of treated sites by the Project Forester will be no earlier than 15 calendar days and no later than 45 calendar days after the date of application. The Contractor, at no cost to the Government, will retreat any areas not effectively responding to treatment. Re-treatment must be accomplished within 30 working days after the Contractor has been notified by the COR.

2.2.8 Attachment / Technical Exhibit List:

2.2.8.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

2.2.8.2. Attachment 2/Technical Exhibit 2 – Deliverable Schedule

TECHNICAL EXHIBIT 1:

PERFORMANCE REQUIREMENTS SUMMARY

Performance Obectives

Standard

Performance Threshold

Methods of

Surveillance

Task 1

Tree Planting

Plant trees IAW

PWS,

Paragraphs

2.1.1 through 2.1.10

95% of trees must meet performance requirements

Up to 10% of trees may be sampled in 0.01 acre plots; inspect at least 100 trees per Compartment by random method.

Task 2

Pesticide Application

Apply herbicide

IAW PWS,

Paragraphs

2.2.1 through 2.2.5.5

At least 90% of treated area must effectively respond to treatment.

Inspe…