PWS - NVARNG Fitness Equipment 20260603.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Inspection, Maintenance and Repair of Fitness Equipment Services for the Nevada Army National Guard

1.0 General:

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance and repair of cardiovascular and strength training fitness equipment at multiple armory locations in Reno, Fallon and the greater Las Vegas area for the Nevada Army National Guard.

1.1.1 Objectives: Inspect, service and repair current cardiovascular and strength training fitness equipment in accordance with commercial industry standards.

1.2 Background: The Nevada Army National Guard requires cardiovascular and strength training fitness equipment in good working order for the physical fitness, health, and mission readiness of Department of War (DoW) personnel. Continuous and reliable operation of all fitness equipment is critical to supporting Soldier readiness standards.

1.3 Period of Performance (PoP): The estimated Period of Performance is July 1 – August 14, 2026

1.4 General Information:

1.4.1 Places of Performance:

Greater Las Vegas Area to include the following NVARNG Armories or Facilities:

Greater Reno/Carson City Area to include the following NVARNG Armories or Facilities:

1.4.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: No Government property will be used to perform the services required.

3.2 Materials: No Government materials will be used to perform the services required.

3.3 Equipment: No Government equipment will be used to perform the services required.

3.4 Services: No Government services will be used to perform the services required.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance and repair of cardiovascular and strength training fitness equipment.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide:

5.1 Technical Inspection and Preventive Maintenance Service: CLINs 0001 & 0002 The Contractor must perform inspection services on each piece of Government owned equipment provided in the listing. The inspection and preventive maintenance must be conducted in accordance with OEM specifications and recommendations. Services must be performed by an industry qualified technician.

5.1.1 Tasks include, but are not limited to inspecting cables, belts, and pulleys for wear; lubricating moving parts; calibrating electronic displays and sensors; testing safety mechanisms; and tightening loose hardware. If needed repairs are identified during inspection, the Contractor must inform the COTR accordingly and follow the procedures in paragraph 5.2.1.

5.2 Technical Inspection and Diagnostic Service with Repair: CLIN 0003 The Contractor must perform inspection services on each piece of Government owned equipment provided in the listing identified as needing repair. The Contractor shall provide diagnostic and repair services for equipment identified as inoperable or unsafe.

5.2.1 Repairs:

On-the-spot repairs: The Contractor must identify repairs that can be remedied immediately and provide a fixed price corresponding to that repair. The COTR may authorize each repair. The Contractor must identify repaired equipment with repair details on the final equipment listing (see paragraph 5.4).

Scheduled repairs: The Contractor must identify repairs requiring longer lead times and provide a fixed price corresponding to that repair. The COTR may authorize each repair and schedule a future date and time for the Contractor to return.

Scheduled repair tagging: Any equipment identified for repair that cannot be repaired on-the-spot must be immediately locked out and tagged "Out of Order" by the Contractor until repairs are finalized.

Equipment beyond economic repair tagging: Any equipment identified as beyond economic repair (BER) must be immediately locked out and tagged "BER Replace" by the Contractor for the Government to remove for supply chain property disposal.

5.3 Replacement Parts: The Contractor must provide and install all necessary OEM or OEM-equivalent replacement parts. Replaced parts become the property of the Contractor and must be removed and disposed of off-installation in accordance with local environmental regulations.

5.4 Final Equipment Listing: CLIN 0004 The Contractor must submit a final equipment listing based on the NVARNG Fitness Equipment Listing summarizing the preventive maintenance services, repairs provided or identification as beyond economical repair for each individual piece of equipment as applicable. Format must be in Microsoft Excel.

5.4.1 Deliverables:

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1 Inspect and Perform Preventive Maintenance

5.2 Identify and Tag Equipment Beyond Economic Repair

5.2 Complete Repairs

TECHNICAL EXHIBIT 2

Estimated Workload Data

The provided Microsoft Excel spreadsheet (file: NVARNG Fitness Equipment Listing) contains all known equipment requiring services and the corresponding location with address.

(end PWS) Ver. October 2022 image1.emf image2.emf