Questions_and_Answers.pdf

Q1: Are we to assume the site address is: 1776 National Guard Way, Reno, NV 89502?

A1: Facilities shall be located within a 15mile radius of the Nevada Air National Guard Base, 1776 National Guard Way, Reno, Nevada 89502.

Q2: What are the projected numbers of people that will need rooms during the course of this contract period?

A2: Discussion of numbers of personnel is of a sensitive nature due to the specific force protection concerns. Please refer to questions 4 and 5 below.

Q3: Is this a new requirement or is there a current BPA list?

A3: This is a new requirement.

Q4: Can you provide an estimate on the number of sleeping rooms typically needed for the monthly Unit Training

Assemblies (UTA) and Annual Training (AT)?

A4: Approximately 40 double occupancy rooms are estimated for monthly UTA’s and AT is on an as needed, as available basis.

Q5: Can you provide an estimate of the number of nights needed? Also, is there a preference on day(s) of the week?

A5: It is estimated that 25 nights are needed annually with a preference for Friday and Saturday.

Q5: How are the room reservations typically made for the attendees? Self-registration via online or by phone with a reservation code or internally with the National Guard office?

A5: The Base Lodging Office is responsible for reservations. Please see paragraph 11 of the Terms & Conditions.

Q6: How much advance notice does the each authorized individual provide for securing each room block? Example: 3 to

4 Days; 1 to 2 Weeks? Or is there a schedule provided ahead of time?

A6: Reservations will be made by the designated representative as requirements become known. For UTA’s this is normally available in September for the following calendar year. Please see paragraph 11 of the Terms & Conditions.

Q7: Does the $15,000.00 individual call allotment include the Annual Training event?

A7: Yes.

Q8: Are invoices submitted at the conclusion of every event? (Monthly Unit Training Assemblies or Annual Training)

A8: Please see paragraph 8 of the Terms & Conditions. Invoices must be submitted at least monthly. This does not preclude submitting invoices more frequently (based upon individual calls)and likely would be preferential for the lodging office administration.

Q9: Are there any additional event management services the Agency is seeking or would like more information about?

A9: No.