BPA_Lodging_T C.pdf

TERMS AND CONDITIONS

PREPRICED BLANKET PURCHASE AGREEMENT

HOTEL ROOMS

1. NEGOTIATION AUTHORITY: The issuance of individual calls under this blanket purchase agreement will be made under the authority of 10 USC 2304 (g).

2. DESCRIPTION OF AGREEMENT: The Contractor shall provide single and double occupancy hotel rooms, subject to hotel availability, if and when called for by the Contracting

Officer or designated representative during the period specified. Facilities shall be located within a 15mile radius of Nevada Air National Guard Base, Reno, Nevada 89502, and shall be compliant with the Hotel and Motel Fire Safety Act of 1990 (Public Law 101391).

(a) This Agreement, including Paragraphs a and b hereof, may be modified or may be canceled in its entirety by either party upon thirty (30) days written notice to the other party, except that this Agreement may be canceled by the Government at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, Executive order, the FAR and/or this Supplement. No deletion, modification, addition to, or cancellation of, this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference.

(b) This Agreement shall be reviewed, as a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or the FAR and this Supplement. This revision shall be evidenced by an agreement modifying this BPA or by the issuance of a superseding BPA.

3. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls actually placed against this blanket purchase agreement and shall not be liable in any manner in the event no calls are made.

4. PRICING: The Contractor hereby warrants that the prices to the Government shall be as low as or lower than those charged to the Contractor’s most favored customer, in addition to any discounts for prompt payment. The Contractor will furnish the Contracting Officer (see Block 6, Page 1, of BPA for address) a price list in 1 copy for items/services proposed to be furnished under this Agreement. The listing must be identified with the BPA number, and must be for a specific period, i.e. 15 APR 15 through 14 APR 16. No price changes may be made unless approved by the Contracting Officer. If prices are expected to change frequently, the Contractor must provide monthly price lists to arrive in the Contracting office and Lodging office prior to the effective date of the change. Call will be made for only the items that appear on the

APPROVED PRICE LIST. Negotiation or solicitation for prices and additional requirements will be conducted by the Contracting Officer only.

5. PURCHASE (CALL) LIMITATION: No individual purchase (call) placed against this agreement shall exceed $15,000.00. Annual call totals placed against this agreement shall not exceed $150,000.00.

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: A list of individuals authorized to place calls under this agreement, identified by office and phone number, will be furnished the Contractor by the Contracting Officer by separate letter. Calls received by the

Contractor from personnel not so listed will not be honored.

7. DELIVERY TICKETS: All shipments or deliveries under this agreement will be accompanied by one Delivery Ticket or Sales Slip which shall contain the following minimum information:

(1) Name of Supplier

(2) Blanket Purchase Agreement Number and Call Number (such as W9124X-16-A-

0001-0001). The last four digits represent the call number.

(3) Date of Purchase (Call).

(4) Itemized list of Supplies or Services Furnished.

(5) Quantity, Unit Price and Extension of each item less applicable discounts.

(6) Date of Delivery or Shipment

(7) Name of Individual Placing Call.

(8) Submit invoices to: (See Block 6, Page 1)

8. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipted copies of the delivery tickets.

9. CALLS: Calls (purchases) will be made orally or by informal correspondence. Contractor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare the delivery ticket as required by paragraph 7 of this Agreement.

10. DELIVERIES: Lodging (deliveries) will be accepted seven days a week, 24 hours a day.

11. BASE LODGING RESPONSIBILITY: The Lodging Office is responsible for designating the Government personnel to occupy the Contractor’s facility. The Lodging Office will give the

Contractor the name of the individual(s) whom will occupy the room(s) and confirm the room rate. This listing will be given to the contractor no later than 72 hours prior to check in.

12. CANCELLATION PROVISIONS: The Contracting Officer or designated representatives are the only authorized individuals who can cancel a room reservation. Cancelation within a 24 hour period prior to check in will result in a charge of one night’s rate.

13. DESIGNATED REPRESENTATIVE: The Lodging Officer is designated as the representative of the Contracting officer for the purpose of technical supervision, inspection and acceptance under this Blanket Purchase Agreement.

14. INSPECTION: An inspection of your facilities will be conducted annually by a team of representatives from the Lodging Office, Contracting Office, Installation Safety Office and

Military Public Health (see attached Evaluation Factors). In the event the facilities fail to meet the standards outlined in the Blanket Purchase Agreement, the Government reserves the rights to suspend lodging official travelers in the facility until such time that the facility has been reinspected (per your written request) to ascertain that deficiencies have been corrected and that the facility is acceptable.

a. All rooms must be categorized as non-smoking.

b. Rooms shall have standard furnishings customarily provided in a first class/superior establishment (i.e. television, remote, standard cable, central heat/air, clock radio with alarm, hair dryer, luggage rack, in room safe, coffee maker, etc.), and will have at least shower and bathroom facilities in each room.

b. Fresh and clean towels, wash cloths, and bathmats shall be provided to each occupant daily. Bed linens must be clean and will be changed as frequently as customarily required for industry standards.

c. All facilities and courtesies customarily extended to occupants without charge, i.e., pools, lounges, parking areas, etc., shall also be made available without additional charge to personnel under this agreement.

d. Security customarily provided guests of the establishment for personnel vehicles and belongings will be made available under this agreement. The contractor is responsible for ensuring the front desk is manned with a representative 24 hours a day. Individual units shall have secured access, open to a limited access hallway and not to the outside.

Rooms and facilities will be lighted and lights should be operable, in good working condition and of adequate intensity.

e. Room furniture, fixtures and facilities shall be clean, neat and vermin free. The facility should have a valid sanitary inspection certificate from local authorities attesting that such facilities meet their standards.

f. Linens, towels, drapes, carpeting, etc., shall be in serviceable condition, and the facility must be air conditioned/heated and ventilated for proper comfort, and such systems must be operable and in good repair. A laundry facility must be located on the property and service available for occupant use.

g. The facility shall have maximum sound attenuation to enable occupants to obtain rest and sleep under quiet conditions.

h. Rooms will have telephones with service for local calls and wake up service included in the standard rate. Long distance and other extra charges not provided for in the standard rate will not be covered by this agreement and therefor it is the contractors’ responsibility to recoup those charges from the individual(s) occupying the room.

i. The cost of providing the described lodging, including all utilities and miscellaneous services and supplies, shall be included in the set contract rate.

15. SERVICES OUTSIDE THIS AGREEMENT: Any additional arrangements required by the occupant(s) such as telephone calls and room services outside the scope of services identified in this agreement, will be between the individual and the contractor. Any differences in room cost, e.g., upgraded accommodations requested by the individual, must be paid from the individual's own funds before departure. The individual must pay any taxes applicable to such arrangements. The Government is tax exempt, and cannot pay resort fees. The tax exempt letter will be provided if requested.

16. CONTRACTOR MANPOWER REPORTING APPLICATION: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/

Unit Identification Code (UIC) for the Requiring Activity: F8F3SV

Issuing Office DoDAAC: W9124X

15. CONTACT INFORMATION:

Contracting Office Address:

152 MSG/MSC

1776 National Guard Way

Reno, NV 89502 http://www.ecmra.mil/ http://www.ecmra.mil/

Place of Performance:

To Be Determined

Point of Contact(s):

Jason Huth, 775-788-9350

David Hill, 775-788-4575

Norman Whitney, 775-788-9320

16. PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated by reference and by full text. FAR and DFARS clauses and provisions can be read in their full text at http://farsite.hill.af.mil/. The clauses are to remain in full force in any resultant contract or agreement. It is the contractor’s responsibility to become familiar with the applicable provisions and clauses.

PROVISIONS INCORPORATED BY REFERENCE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions 52.204-7 System for Award Management 52.212-1 Instructions to Offeror—Commercial Items 52.212-2 Evaluation—Commercial Items 52.212-3 Offeror Representations and Certifications—Commercial Items 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications 52.233-2 Service of Protest 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 (Alt A) System for Award Management 252.209-7002 Disclosure of Ownership or Control by a Foreign Government 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax

Liability or a Felony Conviction under any Federal Law 252.225-7031 Secondary Arab Boycott of Israel

PROVISIONS INCORPORATED BY FULL TEXT

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations –

Representations

52.209-5 Certification Regarding Responsibility Matters 52.212-2 Evaluation—Commercial Items 52.212-3 Alt I Offeror Representations and Certifications—Commercial Items Alternate I 52.219-1 Alt I Small Business Program Representations Alternate I 52.222-22 Previous Contracts and Compliance Reports 52.252-1 Solicitation Provisions Incorporated by Reference 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System – Statistical Reporting in Past Performance Evaluations

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions 52.203-3 Gratuities 52.203-12 Limitations on Payments to Influence Certain Federal Transactions 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower 52.204-4 Printed or Copied Double-Sided on Recycled Paper 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.209-6 Protecting the Government’s Interests when Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.212-4 Contract Terms and Conditions -- Commercial Items 52.222-50 Combating Trafficking in Persons 52.229-3 Federal, State, and Local Taxes 52.232-1 Payments 52.232-8 Discount for Prompt Payment http://farsite.hill.af.mil/

52.232-23 Assignment of Claims 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-2 Service of Protest 52.242-13 Bankruptcy 52.246-4 Inspection of Services—Fixed Price 252.201-7000 Contracting Officer’s Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.204-7003 Control of Government Personnel Work Product

252.204-7006 Billing Instructions

252.204-7012 Safeguarding of Unclassified Controlled Technical Information

252.209-7004 Subcontracting with Firms Owned or Controlled by Government of a

252.222-7007 Representation Regarding Combatting Trafficking in Persons

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests

252.232-7009 Mandatory Payment by Government wide Commercial Purchase Card

252.232-7010 Levies on Contract Payments

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

252.243-7001 Pricing of Contract Modifications

252.243-7002 Requests for Equitable Adjustment

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transportation of Supplies by Sea

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Items Included in 52.212-5 52.203-6 Alt I Restrictions on Subcontractor Sales to the Government Included in 52.212-5 52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations Included in 52.212-5 52.233-3 Protest After Award Included in 52.212-5 52.233-4 Applicable Law for Breach of Contract Claim Included in 52.212-5 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards Included in 52.212-5 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Debarment Included in 52.212-5 52.219-6 Notice of Total Small Business Set-Aside Included in 52.212-5 52.219-8 Utilization of Small Business Concerns Included in 52.212-5 52.219-14 Limitations on Subcontracting Included in 52.212-5 52.219-28 Post-Award Small Business Program Representation Included in 52.212-5 52.222-3 Convict Labor Included in 52.212-5 52.222-21 Prohibition of Segregated Facilities Included in 52.212-5 52.222-26 Equal Opportunity Included in 52.212-5 52.222-35 Equal Opportunity for Veterans Included in 52.212-5 52.222-36 Equal Opportunity for Workers with Disabilities Included in 52.212-5 52.222-37 Employment Reports on Veterans Included in 52.212-5 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act Included in 52.212-5 52.222-50 Combating Trafficking in Persons Included in 52.212-5 52.223-18 Encouraging Contractor Policies to Ban Text Messaging

While Driving Included in 52.212-5 52.225-3 Buy American Act—Free Trade Agreements—Israeli Trade

Act Included in 52.212-5 52.225-13 Restrictions on Certain Foreign Purchases Included in 52.212-5 52.232-33 Payment by Electronic Funds Transfer – System Award

Management Included in 52.212-5 52.232-36 Payment by Third Party Included in 52.212-5 52.222-41 Service Contract Labor Standards Included in 52.212-5 52.222-42 Statement of Equivalent Rates for Federal Hires

Included in 52.212-5 52.222-43 Fair Labor Standards Act and Service Contract Act – Price

Adjustment (Multiple Year and Option Contracts) Included in 52.212-5 52.222-55 Minimum Wage Under Executive Order 13658 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses